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City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: Gail Johnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Tuesday, June 26, 2001 



1 1 :00 AM City Hall, Legislative Chamber, Second Floor 
Budget Review Hearings 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 



The meeting convened at 11:17 a.m. 






011130 [Reserved Funds, Board of Supervisors) 

Hearing to consider release of reserved funds. Board of Supervisors (fiscal year 2000-01 budget), in the 
amount of S239,108 to provide necessary funds to pay for the department's official advertising through June 
2001. (Clerk of the Board) 

6/20/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Gloria Young, Clerk of the Board. 
Release of reserved funds in the amount ofS239,108 approved. 
APPROVED AND FILED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 



Printi-d at 2:4.i I'M on i S 114 



Finance Committee Meeting Minutes June 26, 2001 



011043 |Budget Hearing and Review, FY 2001-2002] 

Hearing to consider the Annual Budget for General Administration and Finance; Public Protection. 

(General Administration and Finance: Administrative Services; Assessor/Recorder; Board of Supervisors; City 
Attorney; Controller; City Planning; Civil Service Commission; Ethics Commission; Human Resources; 
Mayor; Administrative Services-Office of Contract Administration; Elections; Retirement System; 
Treasurer/Tax Collector; General City Responsibility.) 

(Public Protection: Adult Probation; Administrative Services-Consumer Assurance; Administrative Services- 
Animal Care and Control; Administrative Services-Medical Examiner; 

6/4/01, RECEIVED AND ASSIGNED to Finance Committee. Scheduled for consideration on June 19, 2001 at 1:00 p.m. 
6/19/01 , CONTINUED. Heard in Committee. Speakers: Steve Kawa, Mayor's Office; Harvey Rose, Budget Analyst; Edward 
Harrington, Controller; Bill Lee, City Administrator; Theodore Lakey, Deputy City Attorney; Rex Tabora, City Administrator - Solid 
Waste Management Program; Doris Ward, Assessor-Recorder; Supervisor McGoldrick; Gloria Young, Clerk of the Board; Louise Renne, 
City Attorney; Kim Manolias, City Attorney's Office; Fred Brouseau, Budget Analyst's Office; Gerald Green, Director, Planning 
Department; Kate Favetti, Executive Officer, Civil Service Commission; Ginny Vida, Executive Director, Ethics Commission; Andrea 
Gourdine, Director, Department of Human Resources; Judith Blackwell, Director, Office of Contract Administration, Administrative 
Services; Clare Murphy, General Manager, Retirement System, Susan Leal, Treasurer; Michael Hennessey, Sheriff; Jean Mariani, 
Sheriff s Department; Paul Tabacco, Acting Chief, Fire Department; Christine Ragan, Fire Department; Ken Bruce, Budget Analyst's 
Office; Deputy Chief Bill Welch, Police Department, Administration Bureau; Captain John Goldberg, Police Department, Fiscal 
Division; Mary Dunlap, Director, Office of Citizen Complaints; Armando Cervantes, Chief Probation Officer, Adult Probation 
Department; David Frieders, Director of Consumer Assurance; Erin McGrath, Mayor's Budget Office; Dr. Boyd Stephens, Chief Medical 
Examiner; Gordon Park-Li, Chief Executive Officer, Superior Court; Terence Hallinan, District Attorney, Jesse Williams, Chief 
Probation Officer, Juvenile Probation Department; Kimiko Burton, Public Defender. 
Continued to June 26, 2001 . 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Ryan Brooks, Director of Administrative 
Services; Paul Horcher, Director, Solid Waste Management Program; Steve Kawa, Mayor's Office; 
Representative, Solid Waste Management Program; Edward Harrington, Controller; Ken Bruce, Budget 
Analyst's Office; Andrea Gourdine, Director, Department of Human Resources; Supervisor Daly; Doris Ward, 
Assessor-Recorder; John Farrell, Assessor's Office; Supervisor McGoldrick; Gloria Young, Clerk of the 
Board; Louise Renne, City Attorney; Kim Manolias, City Attorney's Office; Fred Brouseau, Budget Analyst's 
Office; Gerald Green, Director, Planning Department; Anita Sanchez, Civil Service Commission; Ginny Vida, 
Executive Director, Ethics Commission; Debra Newman, Budget Analyst's Office; Judith Blackwell, Director, 
Office of Contract Administration; Clare Murphy, General Manager, Retirement System; Susan Leal, 
Treasurer; Armando Cervantes, Chief Probation Officer, Adult Probation Department; David Frieders, 
Director of Consumer Assurance; Carl Friedman, Animal Care and Control; Dr. Boyd Stephens, Chief 
Medical Examiner; Judge Kevin McCarthy, Superior Court; Neil Tanaguch; Terence Hallinan, District 
Attorney; Teresa Serata, District Attorney's Office; Christine Ragan, Fire Department; Paul Tabacco, Acting 
Chief Fire Department; Jesse Williams, Chief Probation Officer, Juvenile Probation Department; Kimiko 
Burton, Public Defender; Deputy Chief Bill Welch, Police Department, Administration Bureau; Captain John 
Goldberg, Police Department, Fiscal Division; Tom Strong, Police Department, Budget Office; Michael 
Hennessey, Sheriff; Theodore Lakey, Deputy City Attorney. 
Meeting recessed to June 28, 2001, at 1 1:00 a.m. 
MEETING RECESSED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 



The meeting recessed at 6:54 p.m. to reconvene on June 28, 2001, at 1 1:00 a.m. 



City and County of San Francisco 2 Printed at 2:43 PM on 3/3/04 

3 1223 06446 5918 




[Budget Analyst Report] 

Susan Horn 

Main Library-Govt. Doc. Section 



DOCUMENTS DEPT. 



CITY AND COUNTY SLj^gf 5 OF SAN FRANCISCO 

V"«M»bW ? J UN 2 6 2001 



i£s . o 



SAN FRANCISCO 
J30ARD OF SUPERVISORS PUBLIC LIBRARY 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 

FAX (415) 252-0461 



June 22, 2001 

TO: .; Finance Committee 

FROM: budget Analyst 

SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2001-2002 Budget. 

The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance Committee budget 
review. 

Finance Committee Budget Review - June 26, 2001, 11:00 a.m. 

Page 
General Administration and Finance 

ADM Administrative Services 1 

ASR Assessor/Recorder 10 

BOS Board of Supervisors 15 

CAT City Attorney 25 

CON Controller 33 

CPC City Planning 37 

CSC Civil Service Commission 45 

ETH Ethics Commission 49 

HRD Human Resources 53 



Memo to Finance Committee 
June 22, 2001 
Page 2 



Page 



MYR Mayor 61 

OCA Administrative Services - Office of Contract Administration 69 

REG Elections 74 

RET Retirement System 82 

TTX Treasurer/Tax Collector 89 

GEN General City Responsibility 94 



Public Protection 



ADP Adult Probation 98 

AGW Administrative Services - Consumer Assurance 101 

ANC Administrative Services - Animal Care and Control 106 

CME Administrative Services - Medical Examiner 109 

CRT Trial Courts 114 

DAT District Attorney 121 

FIR Fire 125 

JUV Juvenile Probation 132 

PDR Public Defender 136 

POL Police 140 

SHF Sheriff 147 



cc: Supervisor Leno 
Supervisor Peskin 
Supervisor Gonzalez 
President Ammiano 
Supervisor Daly 
Supervisor Hall 
Supervisor Maxwell 



^4^ ^ /^Le^ 



Harvey M. Rose 



Supervisor McGoldrick 
Supervisor Newsom 
Supervisor Sandoval 
Supervisor Yee 
Clerk of the Board 
Controller 
Steve Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ADM - ADMINISTRATIVE SERVICES 



FINANCIAL Data: 

The Department of Administrative Services proposed $94,963,705 budget for FY 2001-02 is 
$48,375,749 or 103.84 percent more than the original FY 2000-01 budget of $46,587,956. The net 
increase from the revised FY 2000-01 budget is $ 44,608,598 or 88.59 percent. 



Summary of Program Expenditures: 



Program Expenditures 

1660 MISSION STREET BUILDING 

25 VAN NESS BUILDING 

30 VAN NESS BUILDING 

555 SEVENTH STREET BUILDING 

CENTRAL SHOPS 

CITY ADMINISTRATOR SUPPORT 

COUNTY CLERK SERVICES 

DISABILITY ACCESS 

MANAGEMENT/ADMINISTRATION 

MOSCONE EXPANSION PROJECT 

REAL ESTATE WORK ORDERS 

REAL ESTATE-GENERAL FUND 

REPRODUCTION SERVICES 

RISK MANAGEMENT / GENERAL 

SOLID WASTE MANAGEMENT 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditure 



Proposed 







Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-200 


Fiscal Year 
2001-2002 


From 
Origi 


2000-2001 


Original 


Revised 


ial Budget 


S 1,957,413 


S 1,957,413 


S 2,313,813 


S 


356,400.0 


2,404,190 


2,404,190 


2,404,190 




- 


- 


- 


6,128,893 




6,128,893 


834,774 


834,774 


960,000 




125,226 


16,097,727 


16,152,657 


16,916,096 




818,369 


345,021 


345,021 


336,550 




(8,471) 


618,098 


618,098 


608,066 




(10,032) 


24,029 


77,029 


24,029 




- 


2,324,455 


2,419,902 


2,302,015 




(22,440) 


4,578,495 


7,770,169 


6,526,641 




1,948,146 


355,053 


355,053 


355,554 




501 


5,401,318 


5,578,355 


5,499,038 




97,720 


5,185,700 


5,185,700 


6,553,820 




1,368,120 


4,111,683 


4,342,746 


5,000,000 




888,317 



$ 44,237,956 $ 48,041,107 S 55,928,705 S 11,690,749 

S 2,350,000 S 2,314,000 S 39,035,000 S 36,685,000 

S 46,587,956 S 50,355,107 S 94,963,705 S 48,375,749 

(30,785.040) (34,346,128) (35.480,395) (4,695,355) 



S 15,802,916 $ 16,008,979 $ 59,483,310 S 



43,680,394 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM ADMINISTRATIVE SERVICES (continued) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of fall-time equivalent positions budgeted for FY 2001-02 is 226.26 FTEs, which is 
6.91 FTEs more than the 219.35 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Tttt ip F.qiiivalpnts 

CENTRAL SHOPS 
CITY ADMINISTRATOR SUPPORT 
COUNTY CLERK SERVICES 
MANAGEMENT/ADMINISTRATION 
REAL ESTATE WORK ORDERS 
REPRODUCTION SERVICES 
RISK MANAGEMENT / GENERAL 
SOLID WASTE MANAGEMENT 



Original 


Revised 


2001-2002 


Original Budget 


110.89 


110.89 


112.03 


1.14 


3.75 


3.75 


4.00 


0.25 


7.80 


7.80 


7.80 


- 


[ 22.70 


22.70 


23.21 


0.51 


25.39 


25.39 


25.74 


0.35 


24.44 


24.44 


26.11 


1.67 


3.21 


3.21 


6.21 


3.00 


21.17 


21.17 


21.16 


(0.01) 



Totals 



219.35 



219.35 



226.26 



6.91 



BOARD OF SUPERVISORS - BUDGET ANALYST 



2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM ADMINISTRATIVE SERVICES (continued) 



The Department has requested the following Special Assistant positions be reclassified: 



Special Assistant Positions Recommended for 
Reclassification 



Exempt / 












Provis- 




Old 




New 




ional 


Count Class Title 


Salary 


Class Title 


Salary 


Exempt 


1.00 


1365 Special Assistant VI 


548,729 


1369 Special Assistant X 


$65,615 


Exempt 


1.00 


1366 Special Assistant 


52,435 


1426 Senior Clerk Typist 


45,431 


Exempt 


1.00 


1367 Special Assistant VTH 


56,402 


1220 Payroll Clerk 


50,941 


Exempt 


1.00 


1368 Special Assistant K 


60,709 


1369 Special Assistant X 


65,615 


Exempt 


1.00 


1370 Special Assistant XI 


70,627 


1369 Special Assistant X 


65,615 


Exempt 


1.00 


1370 Special Assistant XI 


70,627 


1371 Special Assistant XII 


75,951 


Exempt 


4.00 


1372 Special Assistant XHI 


322,284 


0922 Manager V 


335,124 


Exempt 


1.00 


1373 Special Assistant XIV 


86,652 


1367 Special Assistant VTfl 


56,402 


Exempt 


3.00 


1373 Special Assistant XTV 


259,956 


0923 Manager VI 


270,315 


Exempt 


1.00 


1373 Special Assistant XIV 


86,652 


0923 Manager VI 


86,652 


Exempt 


1.00 


1374 Special Assistant XV 


93,281 


0931 Manager VTI 


96,998 


Exempt 


1.00 


1375 Special Assistant XVI 


100,328 


0932 Manager VUI 


104,326 


Exempt 


1.00 


1375 Special Assistant XIV 


100,328 


0932 Manager VEI 


100,328 


Exempt 


1.00 


1376 Special Assistant XVTi 


107,976 


0941 Manager X 


120,746 


Exempt 


1.00 


1376 Special Assistant XVII 


107,976 


0933 Manager EX 


107,976 


Exempt 


1.00 


1377 Special Assistant XVTII 


116,119 


0941 Manager X 


120,746 


Totals 


21.00 




$1,741,081 




$1,768,781 



The above conversion list includes the conversion of four Solid Waste Management Program 
special assistant positions to civil service classifications: (a) one 1366 Special Assistant VTI to a 1426 
Senior Clerk Typist, (b) one 1372 Special Assistant XTTI to a 0922 Manager V, (c) one 1373 Special 
Assistant XTV to a 0923 Manager VI, and (d) one 1377 Special Assistant XVLTI to a 0941 Manager X. 
In addition, Mr. Bill Lee, the City Administrator, has submitted to the Department of Human Resources 
a list of a seven 1370 Special Assistant XI positions and one 1369 Special Assistant X position in the 
Solid Waste Management Program as additional candidates for conversion to civil service classifications 
during FY 2001-02. If these eight special assistant positions are converted to civil service 
classifications, then a total of 12 special assistant positions in the Solid Waste Management Program 
would be converted in FY 2001-02. Mr. Ara Minasian of ADM states that the Department of 
Administrative Services is working actively with the Department of Human Resources to determine if 
there are appropriate existing civil service classifications for these staff, or if new classifications need to 
be created. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM ADMINISTRATIVE SERVICES (continued) 



Remaining Special Assistant Positions 



Exempt/ 








Provisional 


Count Class Title 


Salary 


Filled/Vacant 


Exempt 


4.00 1365 Special Assistant VI 


5194,916 


Filled 


Exempt 


1.00 1365 Special Assistant VI 


48,729 


Vacant 


Exempt 


3.00 1367 Special Assistant Vm 


169,206 


Filled 


Exempt 


12.75 1370 Special Assistant XI 


900,488 


Filled 


Exempt 


1.50 1371 Special Assistant XII 


113,927 


Filled 


Totals 


22.25 


$1,427,266 





DEPARTMENT REVENUES 

Department revenues have increased by $44,582,085 or 459.14 percent and General Fund 
support has decreased by $923,442 or 18.80 percent. 



DESCRIPTION 

In FY 2001-02, the Department's proposed budget increase is $48,375,749. 
comprised primarily of the following changes: 



This increase is 



1. $531,515 for permanent salary costs related to new positions, upward substitutions, and 
annualization of new positions approved for partial year funding in FY 2000-01, plus $185,025 
more for mandatory fringe benefits costs. Key personnel changes include: 

(a) The proposed addition of 1.50 FTE new 1220 Clerks in Reproduction Services, to reduce 
Reproduction Services' current overexpenditure on temporary salaries and overtime. 

(b) The proposed addition of the following new Risk Management Program positions: a 0.75 
FTE 1370 Special Assistant XI, 1.50 FTE 1371 Special Assistant XTIs, and a 0.75 FTE 
1446 Secretary II. These positions would increase oversight of the City's Loss 
Prevention Program and Claims Program. All these new positions would be funded by 
work order recoveries from the departments which purchase insurance. 

(c) The reclassification of 21.00 FTE special assistant positions to other classifications. 

2. $18,238 for travel, training, and membership fees. 

3. $862,321 for building and equipment maintenance services as required by tenant City 
departments. 

4. $21,644 for buildings leased by the Department. 

5. $3,172,094 for other current expenses. 

6! $1,163,450 for grant programs administered by the Solid Waste Management Program. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM ADMINISTRATIVE SERVICES (continued) 

7. 5934,298 for materials and supplies. 

8. $932,018 for other fixed charges. 

9. $36,685,000 in Certification of Participation proceeds for the purchase of the 30 Van Ness 
Avenue building, plus 54,095,000 for related debt service payments. 



Comment 

The.Mayor's budget provides an increase of 548,375,749. Our recommended reductions, which 
total 5312,967, would still allow an increase of 548,062,782 or 103.2% in the Department's budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM - Administrative Services 



Page 
No. Object 

BAT Solid Waste Management 

2818 001 Permanent Salaries - Misc. 



Position/ 
Equipment 
Number From 



Number 
la 



Amount 
From Iq Saving s 



$407,492 $355,196 * 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



2850 001 Special Assistant X 
2850 001 Special Assistant VI 



1369 S 1.00 


0.00 


65,615 





1365 S 0.00 


1.00 





48,729 



Although DHR has approved this substitution, disapprove due to 
inadequate justification. 



2850 001 Special Assistant X 
2850 001 Special Assistant IX 



1369 S 1.00 0.00 
1368 S 0.00 1.00 



Although DHR has approved this substitution, disapprove due to 
inadequate justification. 



2850 001 Special Assistant X 
2850 001 Special Assistant Vin 



1369 S 1.00 0.75 
1367 S 1.00 0.75 



65,615 




65,615 
56,402 




60,709 



49,211 
42,302 



Reduce to reflect the projected hire dates of October 1, 2001. 



2818 013 Mandatory Fringe Benefits 

Corresponds to reductions in Permanent Salaries. 



107,774 



97,061 



2820 030 Rents and Leases 

Adjust to reflect actual rental expenditure. 



388,260 235,824 152,41 



Board of Supervisors - Budget Analyst 



6 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: APM - Administrative Services 



Position/ 
Equipment 


Number 


Amount 




Number 


From la 


From Tj2 


Savings 






$194,560 $128,472 


$66,088 



Page 

No. Object 
2820 040 Materials and Supplies 

Our recommended amount would still permit the Department to 
maintain its existing materials and supplies expenditure, adjusted 
for cost of living. 

FCB Reproduction Services 

2833 001 Permanent Salaries - Misc. 1,092,094 1,083,640 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 

2857 001 Attrition Savings - Misc. 9993M (1.14) (1.34) (49,190) (57,644) 8,454 

Attrition Savings - Misc. has been increased by 58,454 to offset the 
effect of the Department's upward substitution of a 1760 Offset 
Machine Operator position to a 1408 Principal Clerk, which would 
result in increased salary and fringe benefits costs during the past 
year without the approval of the Board of Supervisors. This 
recommendation will enable the Department to continue to maintain 
the existing filled positions, at the higher salary and fringe benefits 
costs, but will not result in additional budgeted expenditures for the 
Department because an offsetting amount will be eliminated from 
the budget by this increase in attrition savings. 

2833 013 Mandatory Fringe Benefits 318,567 316,154 2,412 

Corresponds to reductions in Permanent Salaries. 






; 



Board of S u pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM - Administrative Services 



Page 
No. Object 

FCT Risk Management/General 

2835 001 Permanent Salaries - Misc. 



Number 



Position/ 
Equipment 
Number From To 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



2858 001 Attrition Savings - Misc. 



0.00 (0.17) 



Increase attrition savings by $ 12,770 to offset the effect of the 
Department's upward substitution of a 1.00 FTE 1376 Special 
Assistant XVII position to a 1.00 FTE 0941 Manager X position, 
which has resulted in increased salary and fringe benefit costs during 
the past year, without budgetary approval by the Board of 
Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled position, at the higher salary 
and fringe benefit cost, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will 
be eliminated from the budget by this increase in attrition savings. 



2835 013 Mandatory Fringe Benefits 

Corresponds to the increase in Attrition Savings. 

FDA Central Shops 

2838 060 Equipment Purchase 

* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



2869 060 Portable Lifts 
2869 060 Hydraulic Press 

Reduce to actual cost 



Amount 
From To 



Savings 



$451,750 $438,980 * 



(12,770) $12,77( 



H 



104,382 



101,492 



2,89( 



207,500 



42,000 
15,000 



204,269 



40,508 
13,261 



1,4 
1,7 



Board of Supervisors - Budget Analyst 



8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADM - Administrative Services 



Page 
No. Object 

FT)N Real Estate Work Orders 

2842 001 Permanent Salaries - Misc. 



Position/ 

Equipment 

Number 



Number 


Amount 


■Jim Iq 


From Iq 




$1,814,812 $1,813,454 



Saving s 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the foucwmg- specific, recommendations regarding individual 
classifications. 



2862 001 Attrition Savings - Misc. 



9993M (0.26) (0.28) (18,000) (19,358) $1,358 



Increase attrition savings by $1,358 to offset the effect of the 
Department's upward substitution of a 1.00 FTE 4140 Real Property 
Officer position to a 1.00 FTE 1823 Senior Administrative Analyst 
position, which has resulted in increased salary and fringe benefit 
costs during the past year, without budgetary approval by the Board 
of Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled position, at the higher salary 
and fringe benefit cost, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will 
be ehminated from the budget by this increase in attrition savings. 



2842 013 Mandatory Fringe B enefits 

Corresponds to reductions in Permanent Salaries. 

Total Recommended Reductions 



426,436 426,118 



318 



5312,967 



Board of Supervisors - Budg et Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ASR ASSESSOR / RECORDER 



FINANCIAL DATA: 

The Assessor/Recorder proposed $11,605,469 budget for FY 2001-02 is $269,732 or 2.27 
percent less than the original FY 2000-01 budget of $11,875,201. The net decrease from the revised FY 
2000-01 budget is $741,325 or 6 percent. 



Summary of Program Expenditures: 





Fiscal Year 


2000-2001 


Mayor's Budget 
Fiscal Year 

2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 


Program Expenditures 


Original 


Revised 


Original Budget 


PERSONAL PROPERTY 

REAL PROPERTY 

RECORDER 

TAX ASSESSMENT 

TECHNICAL SERVICES 


$ 2,217,145 
3,073,189 
2,009,051 
3,191,846 
1,383,970 


S 2,142,827 
2,978,137 
2,009,051 
3,990,896 
1,225,883 


$ 


2,179,033 
3,020,587 
2,008,099 
3,095,369 
1,302,381 


$ (38,112) 

(52,602) 

(952) 

(96,477) 

(81,589) 


Total Expenditures 


S 11,875,201 


$ 12,346,794 


$ 


11,605,469 


$ (269,732) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 138.9 FTEs, which is 
6.41 FTEs more than the 132.49 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ASR ASSESSOR / RECORDER (continued) 



Fiscal Year 2000-2001 



Full Time Equivalents 


Original 


Revised 


2001-2002 


PERSONAL PROPERTY 


27.90 


27.90 


28.11 


REAL PROPERTY 


40.53 


40.53 


40.53 


RECORDER 


24.08 


24.08 


27.08 


TAX ASSESSMENT 


21.84 


21.84 


21.85 


TECHNICAL SERVICES 


18.14 


19.73 


21.33 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

Original Budget 



0.21 

3.00 
0.01 
3.19 



Totals 



132.49 



134.08 



138.90 



6.41 



Department Revenues 

Department revenues have decreased by $42,646 or 1.28 percent and General Fund support has 
increased by $227,086 or 2.7 percent. 



Description 

The decrease in the Assessor/Recorder's budget from FY 2000-2001 original budget is $269,732. 
Major expenditure changes in the proposed budget are summarized below: 

• An increase of $150,000 in Temporary Salaries - Misc.; 

• An increase of $317,940 in Permanent Salaries - Misc. of which $163,285 is funded with on-going 
State Authorized Special Revenue Funds; 

• A net decrease of $126,739 in Professional & Specialized Services from: (a) decrease of $170,612 
for the Recorder's Page Modernization Project; (b) an increase of $6,505 for the Recorder's 
Indexing Project; and, (c) an increase of $37,368 for the Tax Assessment's Property Tax System 
Project; 

• A decrease of $400,000 for the Tax Assessment's Efficient Assessment Project resulting from the 
termination of the Assessor/Recorder's contract with KPMG for the Efficient Assessment Project; 

' • A decrease of $ 1 00,000 due to the Viacom Litigation settlement; and, 



Board of Supervisors - Budget Analyst 



1 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ASR ASSESSOR / RECORDER f continued) 

• A net decrease of $ 1 26,260 for Services of Other Departments. 

Personnel: The number of full-time equivalent positions budgeted for FY 2001-02 is 138.9 FTEs, which 
is 6.41 FTEs more than the 132.49 FTEs in the original FY 2000-01 budget. The increase of 6.41 FTE 
positions are due to: (a) an increase of 3.19 FTEs Temporary Employees for Technical Services, which 
were approved in a supplemental appropriation ordinance for the remainder of FY 2000-01 at 1.59 
FTEs; (b) an increase of 3.0 FTEs 8108 Senior Legal Process Clerks, which are State-funded, for the 
Recorder's Page Recorder Modernization project; and, (c) a decrease of 0.22 FTEs in Attrition Savings. 
The substitution of the 1372 Special Assistant XTJI for a 0922 Manager "V is part of the MEA 
Management Classification/Compensation Plan as shown in the table below. 

Special Assistant Positions Recommended for Reclassification 



Exempt/ 
Provisional 


Count 


Old 
Class Title Salary 


New 
Class Title 


Salary 


Exempt 


1 


1372 Special Assistant XIII $ 83,781 


0922 Manager V 


$ 83,781 



Totals 1 $ 83,781 $ 83,781 



Board of Supervisors - Budget Analyst 



12 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ASR - Assessor/Recorder 



Position/ Number Amount 

Page Equipment 

Njk Object Number From Jji Emm Io_ Saving s 

Assessor/Recorder - Recorder (FCG) 

2876 027 Professional & $ 106,505 $ 98,031 $ 8,474 

Specialized Services 

The Department has not adequately justified the increase in 
Professional & Specialized Services. The recommended 
reduction of $8,474 is based on projected expenditures for 
FY 2000-01 of $94,261 plus a 4 percent cost of living 
adjustment. 

Assessor/Recorder - Real Property fFDJ) 

2880 001 Permanent Salaries - Misc- 2,356,175 2,238,882 * 

* The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific reductions 
regarding individual classifications. 

2888 Real Property Appraiser 4261 14.00 12.00 821,054 703,761 117,293 

2.0 FTE 4261 Real Property Appraisers have been vacant since July 20, 1998, or 
approximately 2 years and 1 1 months and February 8, 1999, or approximately 2 years and 
4 months. The Department indicates that they need the 2.0 FTE Real Property Appraisers 
because they (a) have 10,000 permits outstanding for real property appraisals of new 
construction; and (b) anticipate a rise in assessment appeals due to a slowdown in the 
economy. Additionally, the Department states that when 4261 Real Property Appraiser 
positions became vacant after the subject 2.0 FTE positions became vacant, the most 
recent vacancies were filled instead of the subject two vacancies, therefore, on the whole, 
the Department has really only had a vacancy of 2.0 FTE 4261 Real Property Appraiser 
positions for approximately 10 months. The Budget Analyst notes that (a) the Department 
used the funds from the 2 vacant positions for other uses, including hiring Temporary 
Assessment Clerks to help eliminate the change in ownership backlog; (b) the Department 
used existing Real Property Appraisers to help eliminate the change in ownership backlog; 
and (c) the reduction of 2.0 FTEs would still leave the Department with 12.0 FTE "A" 
existing 4261 Real Property Appraisers as well as 5.0 FTE "L" Limited Life 4261 Real 
Property Appraisers, for a total of 17.0 FTE 4261 Real Property Appraisers to process the 
10,000 outstanding real property new construction permits and handle real property 
assessment appeals. Therefore, the Budget Analyst still recommends the reduction of 2.0 
FTE 4261 Real Property Appraisers. 



Board of S upervisors - Budget Analyst 



13 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ASR - Assessor/Recorder 



Position/ Number Amount 

Page Equipment 

N_fu Object Nnmber From Xq_ From To Saving s 

2880 013 Mandatory Fringe Benefits 598,512 569,463 29,049 

Corresponds to the reduction in salaries. 

Total Recommended Reductions $ 154,816 



1 4 

Board of Supervisors - Budget Analyst x ^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



BOS BOARD OF SUPERVISORS 



Financial Data: 

The Board of Supervisors proposed $8,566,789 budget for FY 2001-02 is 5238,005 or 2.7 
percent less than the original FY 2000-01 budget of S8, 804,794. The net decrease from the revised FY 
2000-01 budget is $992,255 or 10.38 percent. 

Summary of Program Expenditures : 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 


Original 




Revised 




2001-2002 




Original Budget 


BOARD OF SUPERVISORS 
CHILDREN'S BASELINE 
LOCAL AGENCY FORMATION 
SUNSHINE ORDINANCE TASK FORCE 


$ 8,421,826 
225,841 

157,127 


$ 


8,434,117 
225,841 
754,250 
144,836 


S 


8,159,090 
228,102 

179,597 


$ 


(262,736) 
2,261 

22,470 


Total Expenditures 

Less: Work Order Recoveries 


$ 8,804,794 
(53,136) 


S 


9,559,044 
(53,136) 


$ 


8,566,789 


$ 


(238,005) 
53,136 


Net Expenditures 


$ 8,751,658 


S 


9,505,908 


S 


8,566,789 


S 


(184,869) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 66.18 FTEs, which is 
10.40 FTEs less than the 76.58 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



15 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS BOARD OF SUPERVISORS (continued) 



Full Time Equivalents 

BOARD OF SUPERVISORS 
CHILDREN'S BASELINE 
LOCAL AGENCY FORMATION 
SUNSHINE ORDINANCE TASK FORCE 



Totals 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



71.69 
3.47 

1.42 



76.58 



71.69 
3.47 
1.48 
1.42 



78.06 



61.04 
3.47 

1.67 



66.18 



(10.65) 



0.25 



(10.40) 



Special assistant Positions: 

Remaining Special Assistant Positions * 













Filled/ 


Proqram 


Count 


Class 


Title 


Total Salary 


Vacant 


Board of 












Supervisors 


1 


1363 


Special Assistant IV 


$42,334 


Filled 




2 


1367 


Special Assistant VIII 


112,804 


Filled 




1 


1371 


Special Assistant XII 


75,951 


Filled 




1 


1372 


Special Assistant XIII 


80,571 


Filled 




1 


1374 


Special Assistant XV 


93,281 


Filled 




1 


1376 


Special Assistant XVII 


107.976 


Filled 


Sunshine Task 












Force 


1 


1370 


Special Assistant XI 


70.627 


Filled 


Children's 












Baseline 


2 


1362 


Special Assistant III 


78,822 


Filled 



Totals 



10 



$662,366 



* All Board of Supervisors Special Assistant positions are exempt. 

Note: There are also 22 Legislative Assistant 1835 positions, which are exempt positions, budgeted at 
$1,322,383 



ire 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS BOARD OF SUPERVISORS (continued) 



DEPARTMENT REVENUES 

Department revenues have decreased by S70,000 or 46.67 percent and General Fund support has 
decreased by $1 14,869 or 1.3 percent. The reduction in Department revenues is primarily a result of an 
anticipated decline in the filing and hearing fees for the Assessment Appeals Board. 

Description 

The reduction in the Board of Supervisors FY 2001-02 budget primarily results from staffing 
changes, including the (1) deletion of 11.0 FTE 1363 Special Assistant V positions, which were the third 
Aides for each member of the Board, (2) deletion of one 0.50 1363 Special Assistant TV position, 
because of the reduction in the appeals workload for the Assessment Appeals Board, (3) addition of one 
1022 Administrator II position from a temporary grant funded position and (4) annualization of one 
1372 Special Assistant XTJI position and one 1376 Special Assistant XVTI position, which were added as 
new positions at 0.75 FTE each in FY 2000-01. As noted above, there are ten Special Assistant positions 
that would continue in the Board of Supervisors budget in FY 2001-02, and all such positions are 
exempt. 

The proposed budget also increases the Legislative Expense funds available for each member of 
the Board of Supervisor from $5,000 to 57,500, resulting in an overall increase of $27,500 from $55,000 
to $82,500. The Budget Analyst considers approval of this funding increase to be a policy matter for the 
Board of Supervisors. In addition, the proposed budget provides new maintenance for the Board of 
Supervisors Chamber seats and benches ($22,000), upgrades to allow copier scanning features ($5,000) 
and an additional $155,440 for increased official advertising expenses. In accordance with Section 4 of 
the Budget Analyst Joint Venture Agreement with the Board of Supervisors, the Controller will adjust 
the Professional & Specialized Services account to reflect a 5.2 percent increase or $97,568 for FY 
2001-02 for the Joint Venture's contractually determined cost of living adjustment. 

The Children's Baseline expenditures reflect the costs incurred for the City's Youth 
Commission, which is included in the Board of Supervisors budget. 

The Local Agency Formation Committee (LAFCo) revised budget of $754,250 was funded as a 
project in FY 2000-01. Approximately $5,000 of these LAFCo funds have been expended in FY 2000- 
01. Although the proposed FY 2001-02 budget does not include additional LAFCo funding, the 
Controller's Office advises that the LAFCo balance of $749,250 ($754,250 less $5,000 expended in FY 
2000-01) will be carried forward for use in FY 2001-02. 

The proposed FY 2001-02 budget includes an additional $375,000 Unappropriated Revenue 
Board District Services Reserve, which is not reflected in the proposed Board of Supervisors total 
budget of $8,566,789. These funds are being separately set aside for the Board of Supervisors to develop 



Board of Supervisors - Budget Analyst 1 7 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS BOARD OF SUPERVISORS (continued) 

and staff a new Office of District Community Services during FY 2001-02. The Budget Analyst 
considers approval of such funds to be a policy matter for the Board of Supervisors. 

File 01-1130 

The Clerk of the Board of Supervisors has requested a release of $239,108 of reserved funds 
from permanent salaries to pay for additional official advertising costs through June 30, 2001. The 
Department's FY 2000-01 budget includes $445,000 for official advertising. An analysis of the total 
projected advertising expenses for FY 2000-01 indicates that the Department will actually incur total 
advertising costs of approximately $870,000, which is $425,000 or 95.5 percent more than budgeted. 
The Department advises that the additional costs result from (1) increased number of advertisements due 
to an increase in the number of hearings and meetings, (2) elimination of abbreviations, causing longer 
and more expensive advertisements, and (3) approximately $61,000 of job announcement 
advertisements over the past year. 

In April of 2001, the Department received a surplus transfer of $185,000 ($150,000 from surplus 
salaries and $35,000 from surplus fringe benefits) to their advertising budget, for a total $630,000 
advertising budget, in order to pay their additional advertising expenses. However, the Department is 
now requesting an additional $239,108 be released from reserve in order to pay the balance of costs, as 
summarized below: 



Original Budget $445,000 

Transferred Funds 185.000 

Subtotal Available Funds $630,000 

Actual Projected Expenditures $870,000 

Subtotal Available Funds 630.000 

Additional Funds Needed $240,000 

Requested Release of Reserves 23 9, 1 08 

Therefore, the Budget Analyst recommends approval of release of the requested $239,108 of reserved 
funds to cover their additional advertising expenses. 



Board of Supervisors - Budget Analyst 1 8 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



tepartment: BOS -Board of Supervisors 

Page 

JSsl Ob jec t 

FAE Board of Supervisors 

2896 001 Permanent Salaries - Misc. 



Position/ Number 

Equipment 
Number From To 



* The recommended reduction in Permanent Salaries - 
Misc is the total of the following specific 
recommendations regarding individual classifications. 



Amount 
From io_ 

$3,499,297 $3,313,247 



Savings 



Board/Commission Member, 
Group 0115 



195,200 



156,000 $39,200 



This recommendation corrects for a calculation error in the 
proposed budget for the Assessment Appeals Board. 



Board of Supervisors - Budget Analyst 



19 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS - Board of Supervisors 



Page 
No. Object 

2901 



Position/ Number 

Equipment 
Number From To 



Administrator II 



1022C 



1.00 1.00 



Amount 
F rom la 

59,221 



Savin; 

59,22] 



Approval of this temporary, two-year, grant-funded position to a 
permanent, General Fund position after one year is a policy matter for the 
Board of Supervisors. The requested position is currently funded with grant 
funds provided by the Assessor's Office to the Assessment Appeals Board. 
This position was initially hired in FY 2000-01 as a two-year, grant-funded 
temporary position. The proposed FY 2001-02 budget includes this 
position as a continuing, General Fund position. This position provides 
computer maintenance and upgrades for the various Board of Supervisors 
offices. 

A Management Audit of the Board of Supervisors conducted in 2000 by 
an outside consulting firm recommended the creation of additional support 
positions for the Clerk of the Board. In response to the Audit's 
recommendations, in FY 2000-01, the Board of Supervisors created two 
new positions, one 1372 Special Assistant XHI, and one 1376 Special 
Assistant XVII and created the subject temporary position with grant funds. 
The Clerk of the Board advises that the 1372 Special Assistant XIII 
position is responsible for developing policies and procedures for the 
Department's records and information, including records retention and 
destruction schedules. 

In addition to the requested 1 022 Administrator II position, the proposed 
FY 2001-02 budget includes another existing 1022 Administrator II 
position and one existing 1023 Administrator EH position. It should be 
noted that based on a review of other City departments of comparable and 
even larger si2e (i.e., Assessor's Office, Administrative Services, 
Retirement, Tax Collector and Health Service System) such departments 
have fewer 1022 Administrator II and 1023 Administrator IK computer 
maintenance and support positions. In fact, a comparison of every other 
department in the City revealed that the only other City department, besides 
the Board of Supervisors, with a higher percentage of 1022 Administrator II 
and 1023 Administrator IK positions, relative to the total number of 
positions in the Department is the Department of Telecommunications and 
Information Services (DTIS) . 



Board of Supervisors - Budget Analyst 



20 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



BOS - Board of Supervisors 



Position/ Number Amount 

•age Equipment 

[Vo, Object Num b er F r o m la From To Savings 

»02 Attrition Savings - Misc. 9993M (163,367) (250,996) 87,629 

Increase Attrition Savings to reflect current projected FY 2000- 
01 expenditure rates. However, to be conservative, we have 
provided 50 percent more funds than we estimate will be needed. 
FY 2000-01 projected surplus salaries are 5414,364. Reducing 
the projected surplus salaries by 5239,107 for the six-month cost 
for the 1 1 1364 Special Assistant V (third Aide) positions, which 
have been deleted from the budget, the projected salary surplus 
would be 5175,257 for FY 2000-01. However, our 
recommendation is to delete only 50 percent of this surplus, or 
587,629. FY 1999-00 actual surplus salaries were 5387,239 and 
it is projected that there will be 5414,364 in surplus salaries as of 
June 30, 2001 (FY 2000-01). 



1896 013 Mandatory Fringe Benefits 862,075 825,846 36,229 

Corresponds to the increase in Attrition Savings - Misc. 



Professional and Specialized 
027 Services 2,315,902 2,311,227 4,675 

Reduce to reflect the actual cost for the new maintenance of 
Board of Supervisors benches and chairs for extensive 
restoration every six months and touch-up every 90 days, 
instead of the proposed extensive restoration every three months 
and touch-up every 30 days. 



Board of Supervisors - Budget Analyst 



21 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: BOS - Board of Supervisors 



Page 
No t Object 

2896 035 Other Current Expenses 



Position/ Number 

Equipment 
Number From To 



The Budget Analyst considers approval of an additional 
$27,500 ($2,500 for each Supervisor) for Legislative Expenses, 
resulting in total Legislative Expense of $82,500 for the Board 
of Supervisors, to be a policy matter for the Board. These 
funds are used to pay for miscellaneous expenses incurred by 
each Supervisor. The budget for FY 2000-01 allocates $5,000 
per Supervisor, for a total of $55,000 ($5,000 x 11). The 
proposed increase would raise each Supervisor's expense fund 
by $2,500 to $7,500, for a total of $82,500 ($7,500 x 1 1). 
Current year expenditures are projected to total $42,000, or 
$13,000 less than the $55,000 ($5,000 per Supervisor) currently 
budgeted. The prior four years' actual expenditures for all 1 1 
Supervisors are as follows: 
FY 1996-97 $29,991 
FY 1997-98 $32,277 
FY 1998-99 $37,920 
FY 1999-00 $34,509 



Amount 
From To Savin 

$763,900 $763,900 



Unappropriated Revenue - Designated Reserves 

Board District Services Reserve 



$375,000 $375,000 



The Budget Analyst considers approval of the proposed 
$375,000 Unappropriated Revenue - Board District Services 
Reserve to be a policy matter for the Board of Supervisors. 
These funds are being set aside in the proposed FY 2001-02 
budget under the General City Responsibilities from Reserve 
Funds. Such funds would be available for developing and 
staffing a new Office of District Community Services within the 
Board of Supervisors budget. Actual expenditure of these funds 
would require separate approval of a supplemental 
appropriation in FY 2001-02 by the Board of Supervisors. 



Board of Supervisors - Budget Analyst 



22 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



apartment: BOS - Board of Supervisors 



•age 

Ki O bject 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



Sunshine Ordinance Task Force 



005 Temporary Salaries 



Reduce to reflect the actual expenditure rate for FY 2000-01, 
adjusted to allow for 100% increased staffing. The proposed 
reduction provides for 58,100 of additional Temporary Salary 
funds than are projected to be expended in FY 2000-01. 



531,242 



516,200 515,042 



035 Other Current Expenses 



9,000 



1,000 8,000 



Reduce to reflect that the FY 2000-01 budget of $9,000 was 
for start-up costs for the Sunshine Ordinance Task Force, 
which will be in its second year for FY 2001-02. For FY 2000- 
01, no expenses have been made in this Other Current 
Expenses account. 



049 Other Materials & Supplies 

Reduce to reflect that the FY 2000-01 budget was for start-up 
costs for the Sunshine Ordinance Task Force, including office 
furniture and equipment The Sunshine Ordinance Task Force 
is staffed with one permanent and one part-time temporary 
employee. In FY 2000-01, projected expenditures will total 
approximately $40,000, primarily for one-time start-up costs, 
including furniture, computer, printer, fax and other 
equipment. The requested funds for additional computers, 
printer, two televisions, a video cassette recorder, tape 
recorder and other furnishings, and 528,000 for paper and 
general office supplies for one permanent and one part-time 
temporary employee appear to be overbudgeted. The 
recommended $10,000 should provide more than sufficient 
funds for all cablecasting of Sunshine Ordinance Task Force 
Meetings, necessary office supplies, and miscellaneous 
additional equipment. 



42,000 



10,000 32,000 



Board of Supervisors - Budget Analyst 



23 





RECOMMENDATIONS OF THE BUDGET ANALYST FOR 








AMENDMENT OF BUDGET ITEMS 










2001-02 








Department: BOS - Board of Supervisors 


Amount 




- 




Position/ Number 


Page 


Equipment 








No. 


Object Number From To 
Youth Commission 


From 


Xa 


Savings 


FAL 




2899 


005 Temporary Salaries - Misc. 

Reduce to reflect that actual projected expenditures for FY 2000-01 are 
approximately $1,000. The recommended amount of $10,000 will 
provide ten times the actual expenditures incurred during the current 
year for Temporary Salaries. 


$21,970 


$10,000 


$11,970 


2899 


027 Professional and Specialized Services 

Reduce to reflect that projected expenditures for FY 2000-01 are 
$1,200. Our proposed reduction of $2,600 will still provide for $2,400 
for Professional and Specialized Services, which is $1,200, or 100 
percent, more than has been spent in the current fiscal year. 


5,000 


2,400 


2,600 




Total Recommended Reductions 






$296,56 




Board of Supervisors - Budget Analvst 






24 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CAT CITY ATTORNEY 



Financial Data: 

The City Attorney's proposed $43,021,335 budget for FY 2001-02 is $3,095,662 or 7.75 percent 
more than the original FY 2000-01 budget of $39,925,673. The net increase from the revised FY 2000- 
01 budget is $2,427,662 or 5.98 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

CITY ATTORNEY LEGAL INITIATIVES 

CLAIMS 

LEGAL SERVICE 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Revised 2001-2002 Original Budget 

- $ - S • 950,000 S 950,000 

4,063,853 4,063,853 4,198,875 135,022 

35,861,820 36,381,820 37,872,460 2,010,640 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



39,925,673 $ 40,445,673 S 43,021,335 $ 
$ 148,000 S - $ 



S 7,019,332 S 7,019,332 $ 7,870,972 S 



3,095,662 



39,925,673 S 40,593,673 S 43,021,335 S 3,095,662 
(32,906,341) (33,574,341) (35,150,363) (2,244,022) 



851,640 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 330.42 FTEs, which is 
3.57 FTEs less than the 333.99 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



25 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT CITY ATTORNEY (continued) 



Fiscal Year 2000-2001 
Full Time Equivalents Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



CLAIMS 
LEGAL SERVICE 



48.09 
285.90 



48.09 
285.90 



48.60 
281.82 



0.51 
(4.08) 



Totals 



333.99 



333.99 



330.42 



(3.57) 



Special Assistant Positions Recommended for Reclassification 



Exempt / New 

Provisional Count Old Class Title Salary Class 



Title 



Salary 



Exempt 
Exempt 



1 1366S.A.VH $52,435 

2 1366S.A.VII 52,435 



1241 Personnel $59,143 

Analyst 
1842 Management 59,260 

Assistant 



Totals 



$157,305 



$177,663 



Remaining Special Assistant Positions 



Exempt/ Count Class Title Salary Filled/Vacant 
Provisional 

Exempt 2 1366 S.A. VII $52,435 Filled 



Totals 



$104,870 



For FY 2001-02 the City Attorney is proposing reclassifying 3.0 1366 Special Assistant VII 
positions to become one 1241 Personnel Analyst and two 1842 Management Assistants at an increased 
cost of $23,416 for salaries and benefits. The City Attorney currently has no plans to transition the 
remaining 2.0 1366 Special Assistant VII positions to civil service classifications. 



Board of Supervisors - Budget Analyst 



26 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT CITY ATTORNEY (continued) 



DEPARTMENT REVENUES 



Department revenues are budgeted to be $950,000 for FY 2001-02, an increase from the $0 
budgeted for FY 2000-01. General Fund support has increased by $851,640 or 12.10 percent. 
Interdepartmental recoveries will increase by approximately $6 million for FY 2001-02. 



Description 

Major changes in the FY 2001-02 proposed budget include: (1) an increase of $946,853 in 
salaries and benefits which is mainly due to step increases, various upward substitutions, and MOU- 
related increases; (2) an increase of $933,617 for rent; and (3) an increase of $950,000 for legal 
initiatives. Legal initiatives are funded for only six months, from July 1, 2001 to December 31, 2001, 
pending election of a new City Attorney in November 200 1 . The proposed budget also includes a net 
increase of $600,000 for continuation of the Business Tax Litigation. 



Comment 

The Mayor's budget provides an increase of $3,095,662. Our recommended reductions, which total 
$952,280, would still allow an increase of $2,143,382 or 5.37 percent in the Department's budget. 



Board of Supervisors - Budget Analyst 



27 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT - City Attorney 



Page 
No. Object 



Position/ Numher 
Equipment 

JNumber From To 



Amount 
From To 



Savings 



FA2 

2909 



001 Permanent Salaries - Misc. 



53,393,836 $3,357,661 



* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2914 



Claims Investigator 8151 0.50 0.00 



36,175 



36,175 



FC2 

2910 



Disapprove a new 0.50 8151 Claims 
Investigator. The Department currently has 
a total of 29.60 FTE 8151 Claims 
Investigators including 4.39 FTE positions 
vacant and has not adequately justified the 
need for the proposed 0.50 new FTE. The 
Department should fill its 4.39 vacant FTEs 
prior to requesting new positions. 

001 Permanent Salaries - Misc- 

* The recommended 
reduction in Permanent 
Salaries - Misc. is the total of 
the following specific 
recommendations reeardinE 



2915 



24,164,430 24,010,531 



Engineer-Principal 



1044S 



1.00 0.00 



94,639 



94,639 



Disapprove 1.0 FTE 1044 Engineer Principal. This 
new Engineer-Principal position's responsibilities 
would include assisting in the management of the 
Department's Information Systems. The 
Department presently has seven positions assigned 
to Information Systems. 



Board of Supervisors - Budget Analyst 



28 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



►epartment: CAT - City Attorney 



Page 

No. O bjec t 

2916 Management 

Assistant 



Position/ Number 
Equipment 

JVumber From To 



1842S 



Amount 
From TJq Savings 



2.00 1.00 $118,520 $59,260 $59,260 



Disapprove 1.0 FTE 1842 
Management Assistant. The 
Department is requesting two new 
1842 Management Assistant positions 
to perform office management duties. 
The Department has not adequately 
justified the need for 2 Management 
Assistants. The Budget Analyst is, 
however, recommending approval of 
one of the requested new 
Management Assistants. 



910 013 Mandatory Fringe B enefits 



5,484,737 5,450,189 34,548 



Corresponds to the reduction in 
Permanent Salaries - Misc. 



310 030 Rents & Leases-Bldgs & Structures 



1,966,736 1,911,235 55,501 



Reduce Rents & Leases to 
$1,911,235 to reflect 
actual cost of lease for the 
Department's Fox Plaza 
offices. 



Board of Supervisors - Budget Analyst 



29 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT - City Attorney 



Position/ vr„ m K r A™,v„„f 

Number Amount 

Page Equipment 

No. Object Number From la From lo_ Savings 

2911 035 Other Current Expenses $600,000 $544,800 $55,200 

Reduce 555,200 of the 5162,000 the City Attorney has proposed 
for the use of Outside Counsel for Business Tax Litigation for FY 
2001-02. Our recommendation would replace the requested 
amount of 5 1 62,000 for 648 hours at an average hourly rate of 
5250 for Outside Counsel with 600 hours of in-house staff hours, at 
an hourly rate of 5158 for a total of 594,800 and 48 hours of 
Outside Counsel, at an hourly rate of 5250, for a total of 512,000. 
The 648 hours would therefore have a total cost of 5106,800, 
compared to the budgeted amount of 5162,000, for a total savings 
of $55,200. The City Attorney should be able to perform much of 
the work of the Business Tax Litigation on an in-house basis. 



Board of Supervisors - Budget Analyst o A 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: CAT - City Attorney 



Page 
No. Object 

1910 053 



Judgements & 
Claims 



Position/ Number 
Equipment 

Number From Xfi 



Amount 
From Xq Saving s 

$2,626,207 52,626,207* $0 



*The Budget Analyst considers any potential additional reductions for 
Outside Counsel costs included in the City Attorney's FY 2001-02 
budget to be a policy matter for the Board of Supervisors. From July 1, 
2000 to March 31, 2001 the City Attorney has expended a total of 
$2,137,395 for Outside Counsel. At an estimated average hourly rate 
of S250 per hour, this amount would cover approximately 8,550 hours 
of Outside Counsel. The City Attorney's expenditures for Outside 
Counsel for the first three quarters of FY 2000-01 include $92,760 for 
approximately 371 hours for General Fund services not billed to 
specific departments and $2,044,635 for approximately 8,179 hours 
for services billed to other City departments. 

The City Attorney's Office has an estimated average cost of $62 per 
hour for attorney salaries and benefits. However, for services billed to 
other department budgets, the average hourly charge for attorneys in 
the City Attorney's Office is approximately $158 because it includes 
attorney salaries and benefits and indirect costs such as services and 
supplies and support staff. If in-house staff were used instead of 
Outside Counsel for the 8,179 hours billed to other departments, costs 
could be lowered from $2,044,635 charged at an average hourly rate of 
$250 to $1,292,282 for the same hours of service at the City Attorney's 
average billing rate of $158, resulting in savings of $752,353. If in- 
house staff were used instead of outside counsel for the 371 hours of 
General Fund services not billed to specific departments, costs could be 
further reduced by an estimated $69,748 based on the difference 
between the $92,750 cost for Outside Counsel at an average hourly rate 
of $250 compared to $23,002 for the same number of hours at $62 per 
hour. 

The Budget Analyst notes that the use of Outside Counsel is necessary 
in some cases for specialized expertise in certain areas of law and to 
meet legal requirements for activities such as Bond Issuances. 



Board of Supervisors - Budget AnaWst 



31 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CAT - City Attorney 



Page 
No. Object 



2910 



053 



Judgements & 
Claims 



Position/ 
Equipment 
Number From 



Number Amount 

In From Xq. Savings 

$2,626,207 52,009,250 $616,957 



The $616,957 amount recommended for 
reduction was budgeted in Judgements & Claims 
in FY 2000-01 for Business Tax Litigation. Costs 
for Business Tax Litigation have been moved this 
year to a separate budget program but Judgements 
& Claims has not been correspondingly reduced 
and the Department has not presented a specific 
plan indicating how this money remaining in 
Judgements & Claims would be spent in FY 2001- 
02. 



Total Recommended Reductions 



$952,280 



Board of Supervisors - Budget Analyst 



3, 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CON - CONTROLLER 



Financial Data: 

The Controller's proposed $22,527,516 budget for FY 2001-02 is $49,556 or .22 percent less 
than the original FY 2000-01 budget of $22,577,072. The net decrease from the revised FY 2000-01 
budget is $49,556 or .22 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Proeram Expenditures 

ACCOUNTING OPERATIONS AND SYSTEMS 

AUDITS 

MANAGEMENT, BUDGET AND ANALYSIS 

PAYROLL AND PERSONNEL SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 




2001-2002 


Orig 


inal Budget 


$ 10,102,206 
2,365,549 
4,184,564 
5,924,753 


$ 10,102,206 
2,365,549 
4,184,564 
5,924,753 


S 


10,110,152 
2,376,226 
4,348,757 
5,692,381 


S 


7,946 

10,677 

164,193 

(232,372) 


$ 22,577,072 
(1,967,520) 


$ 22,577,072 
(1,967,520) 


$ 


22,527,516 
(2,017,061) 


s 


(49,556) 
(49,541) 



S 20,609,552 S 20,609,552 S 20,510,455 $ 



(99,097) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 156.88 FTEs, which is 
8.02 FTEs less than the 164.9 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Board of Supervisors - Budget Analyst 



33 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CON - CONTROLLER (continued) 



Full Time Equivalents 

ACCOUNTING OPERATIONS AND SYSTEMS 

AUDITS 

MANAGEMENT, BUDGET AND ANALYSIS 

PAYROLL AND PERSONNEL SERVICES 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


54.38 


53.37 


51.49 


(2.89) 


26.35 


25.73 


25.78 


(0.57) 


36.07 


35.41 


37.12 


1.05 


48.10 


44.90 


42.49 


(5.61) 



Totals 



164.90 



159.41 



156.88 



(8.02) 



Special Assistant Positions Recommended for Reclassification 

The following Special Assistant positions are recommended as reclassifications in the 
Controller's FY 2001-02 budget. 



Exempt / 
Provisional 



Old 
Count Class 



Title 



New- 
Salary Class 



Title 



Salarj 



Provisional 
Exempt 
Exempt 
Exempt 

Exempt 



1 1368 Special Asst IX $ 60,709 AC34 Project Analyst 



1369 
1369 
1372 

1374 



Special Asst X 
Special Asst X 
Special Asst 

XIII 
Special Asst 

XV 



131,231 AC34 Project Analyst 

65,615 0922 Manager V 

241,712 0922 Manager V 

186,562 0931 Manager VII 



$ 68,2:3 

136,4) 

83,7.1 

251,3] 

193,9 ? 



Totals 



$ 685,829 



$733,8) 



DEPARTMENT REVENUES 

Department revenues have decreased by $55,000 or 13.29 percent and General Fund support has 
decreased by 544,097 or .20 percent. 



Board of Supervisors - budget Analyst 



34 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CON - CONTROLLER ("continued) 

Description 

1. Major changes in the Controller's proposed budget for FY 2001-02 include the following 

• S341 ,604 in increased Permanent Salaries and Mandatory Fringe Benefits; 

• 595,000 for increased training expenditures; and, 

• $479,660 in net reduced expenditures for Professional and Specialized services. 

2. With the approval of the Special Assistant reclassifications shown in the table on the previous 
page, the Controller's budget has no remaining Special Assistant positions. 



Board of Supervisors - Budget Analyst 3 5 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: CON - Controller 



Page 

No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From Jq 



Savi 



2926 



FEB Management, Budget and Analysis Program 

001 Permanent Salaries - Miscellaneous 



$2,198,616 $2,111,507 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



2932 STEP M Step Adjustments, Miscellaneous 



Reduce salaries to reflect positions 
filled at less than the top step. 



(52,249) 



(59,358) 71 



2933 9993 M Attrition Savings 

Increase attrition savings based on 
current spending levels and schedule 
for filling vacant positions. 

2926 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent 
Salaries - Miscellaneous 



(142,619) (223,119) 8O0( 



505,771 



486,612 19 



Total Recommended Reductions 



$ 106.6) 



Board of Supervisors - Budget Analyst 



36 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CPC CITY PLANNING 



Financial Data: 

The City Planning Department's proposed $14,468,265 budget for FY 2001-02 is $648,485 or 
4.69 percent more than the original FY 2000-01 budget of $13,819,780. The net increase from the 
revised FY 2000-01 budget is $748,907 or 5.46 percent. 

Summary of Program Expenditures: 



Program Expenditures 



ADMINISTRATION/PLANNING 
CURRENT PLANNING 
LONG RANGE PLANNING 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 

Fiscal Year From 2000-2001 
2001-2002 Orig ina l Budget 



2,208,618 $ 2,203,513 $ 2,810,702 $ 602,084 

6,626,189 6,631,294 7,662,129 1,035,940 

3,942,806 3,842,384 3,995,434 52,628 



Total Operating Expenditures $ 12,777,613 $ 12,677,191 $ 14,468,265 $ 1,690,652 

Capital Improvements & Fac. Maint. $ 1.042.167 $ 1.042.167 $_ z_ § (1.042.167 ) 

Total Expenditures $ 13,819,780 $ 13,719,358 $ 14,468,265 $ 648,485 

Less: Work Order Recoveries (764.374) (764374) (784.194) (\ 9.8201 

Net Expenditures $ 13,055,406 $ 12,954,984 $ 13,684,071 $ 628,665 



Board of Supervisors - Budget Analyst 



37 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC CITY PLANNING (continued) 

Major expenditure changes from the original FY 2000-01 budget to the proposed FY 2001-02 
budget are as follows: 



Expenditure 

Permanent Salaries 
Temporary Salaries 
Mandatory Fringe Benefits 
Professional & Specialized Services 
Rents and Leases — Buildings 
Other Current Expenses 
Equipment Purchase 
Buildings, Structures & Improvements 
Services of Other Departments 
Miscellaneous Other Changes 

Total 



FY 2000-01 


FY 2001-02 


Increase 


Bud?et 


Budget 


(Decrease) 


$7,938,890 


$8,865,148 


$926,258 


70,000 


41,088 


(28,912) 


1,931,257 


2,150,852 


219,595 


1,210,300 


1,251,300 


41,000 


134,358 


167,700 


33,342 


501,748 


553,214 


51,466 


90,000 


530,000 


440,000 


1,042,167 





(1,042,167) 


524,645 


539,356 


14,711 


(387.959) 


(414587) 


(26.628) 


$13,055,406 


$13,684,071 


$628,665 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 136.23 FTEs, which is 
7.77 FTEs more than the 128.46 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



Full Time Equi va lents 



Fiscal Year 2000-2001 
Original Revised 



ADMrNISTRATION/PLANNTNG 
CURRENT PLANNING 
LONG RANGE PLANNING 



15.56 
84.24 
28.66 



15.56 
84.24 
28.66 



21.07 
89.76 
25.40 



5.51 

5.52 

(3.26) 



Totals 



128.46 



128.46 



136.23 



7.77 



The Planning Department's budget contains nine new permanent positions (7.75 FTE) for FY 
2001-02. The Board of Supervisors already approved three (3.0 FTE) of the nine requested positions as 
exceptions to the FY 2001-02 Interim Annual Appropriation Ordinance. Of the remaining six positions, 



Board of Supervisors - Budget Analyst 



38 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC CITY PLANNING (continued) 

the Budget Analyst is recommending approval of five new positions (3.75 FTE) and disapproval of one 
requested position (1.0 FTE). The Planning Department has one 1375 Special Assistant XVI, which is 
being reclassified to a Manager Vm, as follows. 



Exempt / Old New 
Provisional Count Class Title Salary Class Title Salary 



Exempt 1.0 1375 Special Assistant XVI $100,328 0932 Manager Vm $104.326 



Department Revenue 

The Planning Department's revenues have increased by $2,262,755, or 25.5 percent, from 
$8,878,592 in FY 2000-01 to $11,141,347 in FY 2001-02. General Fund support has decreased by 
$1,634,090, or 39.1 percent, from $4,176,814 in FY 2000-01 to $2,542,724 in FY 2001-02. The 
increased Department revenue results primarily from Planning Commission Fees, including the 
Downtown Control Exception Fee, the Environmental Review Fee and the Annual Limit Competition 
Fee. 

DESCRIPTION 

1. The Planning Department's budget includes four (3.0 FTE) new permanent 5291 Planner EI 
positions to serve as a new Planning Code enforcement team. Mr. Costolino Hogan of the Pla nnin g 
Department advises that the Department currently records any complaints about possible Planning Code 
violations it receives, but that the Department did not investigate such complaints due to insufficient 
staffing levels until April of 2001, when existing positions were temporarily assigned to addressing 
complaints. According to Mr. Hogan, the Planning Department received 331 complaints during FY 
2000-01 and has a total registry of 486 complaints since 1999. The four requested new positions would 
form a new team dedicated to responding to such complaints and enforcing Planning Code violations. 
The existing positions temporarily assigned to enforcement would return to their original Planning 
Team, where they are currently needed, according to Mr. Hogan. Enforcement of Planning Code 
violations could provide additional revenue from fines charged for violating sign regulations and from 
court actions resulting in civil penalties of up to $500 per day for Planning Code violations and potential 
fines under the California Business and Professions Code, plus reimbursement for City Attorney fees, 
according to Ms. Judy Boyajian of the City Attorney's Office. The Budget Analyst is recommending 
approval of these four (3.0 FTE) requested new permanent 5291 Planner III positions. 

2. The Planning Department's budget includes an increase of $440,000, or 489 percent, in 
Equipment Purchases, from $90,000 to $530,000. A total of $500,000 in new equipment purchases 
would support the Department's computer replacement program to retire and replace approximately 25 
percent of the Department's existing personal computer stock by the end of FY 2001-02, as well as 
update four outdated network servers, ten printers, 12 Geographic Information System (GIS) 
workstations and related software. According to the Department, the computers and supporting 
equipment to be replaced are out-of-date and insufficient for their needs. In FY 2000-01 the Department 



Board of Supervisors - Budget Analyst 3 g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC CITY PLANNING (continued) 

received $70,000 to replace one-sixth of the Department's computer stock, and in prior years, the 
Department has requested supplemental appropriations to replace old computers. The Budget Analyst 
recommends approval of such equipment. The remaining $30,000 of the $530,000 budgeted for 
Equipment Purchases is to purchase a new automobile to support the new planning code enforcement 
team discussed in Comment No. 1 above. The Budget Analyst recommends reducing the amount 
budgeted for the new automobile by $4,000, from $30,000 to $26,000, to conform with guidelines 
developed by the Purchasing Department. 

3. The Planning Department's budget continues to fund the Better Neighborhoods 2002 Project, 
which was initiated in 1999 and was estimated to cost $1.3 million per year for four years. The Board of 
Supervisors provided $1,260,317 to fund the program in FY 1999-00 and $1,191,390 in FY 2000-01. 
The budget for FY 2001-02 includes an additional $1,168,587 for the program, including $700,000 in 
Professional and Specialized Services. Therefore, if the Board of Supervisors approves the proposed 
request of $1,168,587 for FY 2001-02, the Better Neighborhoods 2002 Project will have received a total 
of $3,620,294 since FY 1999-00. The goal of the Better Neighborhoods 2002 is to provide 
neighborhood-wide profiles and planning, which incorporate analyses of land use, existing 
transportation nodes, urban design and the real estate market. The Planning Department is currently 
completing such profiles and plans for three City neighborhoods: Upper Market/Octavia, the Central 
Waterfront and the Balboa Park Area. According to Mr. Hogan, the Planning Department is currently 
working to select one of the following five areas to undergo the planning process next: the Geary 
Corridor, the Castro, the South of Market area (SOMA), Visitation Valley or the Outer Mission. The 
Budget Analyst recommends that the $700,000 budgeted for outside consulting contracts for the Better 
Neighborhoods 2002 Project be placed on reserve pending selection of contractors and submission to the 
Finance Committee of budget details, including hourly rates and the number of hours. 

4. The Planning Department's budget includes funding to replace existing interim zoning controls 
with permanent zoning controls in the South of Market area, Mission District, Showplace Square area 
and the area near Pacific Bell Park. Mr. Hogan advises that the interim zoning controls were first 
implemented in August of 1999 and are set to expire in August of 2001. Developing permanent controls 
involves large-scale public outreach, environmental review, and economic and urban design studies. In 
May of 2001, the Board of Supervisors approved a $1.9 million supplemental appropriation to fund 
outside consulting contracts to complete such planning studies. In addition, the Planning Department 
would support the implementation of permanent industrial zoning controls with the three new positions 
that were previously approved by the Board of Supervisors as a budget exception in the to the FY 2001- 
02 Interim Annual Appropriation Ordinance. Mr. Hogan advises that the Planning Department must still 
undergo public outreach and reach consensus with different community groups, and thus the Planning 
Department is unable to provide an estimated completion date for the proposed permanent industrial 
zoning controls. Any proposed permanent industrial zoning controls will require approval by the 
Planning Commission and the Board of Supervisors. 

5. The Mayor's Office increased the Planning Department's budget for the Transbay Terminal 
Project by $311,000, or 165 percent, from $189,000 to $500,000, to complete urban planning studies for 



Board of Supervisors - Budget Analyst 

40 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC CITY PLANNING (continued) 

developing the Transbay Terminal area. Of the $500,000 for such Professional and Specialized Services, 
the Redevelopment Agency would reimburse the Planning Department for $200,000. The remaining 
$300,000 would be funded in the Planning Department's budget with General Fund monies, according 
to Mr. Hogan. Mr. Hogan advises that the Planning Department needs to first develop a schedule for the 
Transbay Terminal Project and does not yet know when the Planning Department will select through a 
Request for Proposals (RFP) outside consultants to perform the Transbay Terminal planning studies. 
The Budget Analyst recommends placing the subject $500,000 on reserve pending selection of 
contractors and submission to the Finance Committee of budget details, including hourly rates and the 
number of hours. 

COMMENT 

The Mayor's budget provides an increase of $648,485 or 4.69 percent. Our recommended 
reductions, which total $188,975 would still allow an increase of $459,510 or 3.33 percent in the 
Department's budget. 



Board of Supervisors - Budget Analyst 

4 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC - City Planning 



Page 
No. Object 

Ton ? Range Planning 



Position/ Number 

Equipment 
Number From la 



2492 027 Professional and Specialized Services 
* Reserve S500.000 for outside consulting 
contracts to perform urban planning studies of the 
Transbay Terminal area, pending selection of 
contractors and submission to the Finance 
Committee of budget details, including hourly 
rates and the number of hours. 



Amount 
Fro m Ii Savings 

$500,000 $500,000* 



Better Neighborhoods 2002 Project 

2942 027 Professional and Specialized Services 
•The Budget Analyst considers the requested 
5700,000 for outside consulting contracts for the 
Better Neighborhoods 2002 Project to be a policy 
matter for the Board of Supervisors. If the funds 
are approved, the $700,000 should be placed on 
reserve pending selection of contractors and 
submission to the Finance Committee of budget 
details, including hourly rates and the number of 
hours. 

Current Planning fFDP^ 

2947 001 Permanent Salaries 

•The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific 
recommendations regarding individual classifications. 



700,000 700,000* 



5,458,437 5,399,764 * 



2956 001 Attrition Savings - Misc. 



9993M 



1.87 2.78 



Increase in Attrition Savings to offset the effect of the Department's 
upward substitution of four positions, which would result in increased 
salary and fringe benefit costs made during previous years, without 
budgetary approval by the Board of Supervisors. This recommendation 
will allow the Department to continue to maintain the existing filled 
positions, at the higher salary and fringe benefit cost, but will not result in 
additional expenditures for the Department because an offsetting amount 
will be eliminated from the budget by an increase in Attrition Savings. 



(120,095) (178,768) 



58,61 



Board of Supervisors - Budget Analyst 



42 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: CPC - City Planning 



Page 
No. 
2947 



Object 

013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



Position/ 


Number 


Amount 




Equipment 








Number 


Eroni Xq. 


From To 


Savings 






$1,323,200 51,309,186 


14,014 



2947 060 Equipment Purchase 

* The recommended reduction is the 
total of the following specific 
recommendations. 



530,000 526,000 * 



2960 060 Automotive & Other Vehicles VSML-N 

Reduce to conform with guidelines 
developed by the Purchasing 
Department. 



30,000 26,000 4,000 



riministration/PIanning (FEF) 



!948 001 Permanent Salaries 

*The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



1,458,798 1,367,683 * 



958 001 Senior Administrative Analyst 



1823 



1.00 



0.00 



I 



69,583 



Disapprove the one (1.0 FTE) requested new permanent position, not sufficiently justified. The Planning 
Department requested the 1 823 Senior Administrative Analyst to serve as a liaison to the Board of 
Supervisors, a representative for the Planning Director and the Zoning Administrator at Board of 
Supervisors' meetings, and a Department representative to community meetings. The Department states 
that this position would represent the Director of Planning at Board of Supervisors meetings. However, 
the Department has numerous qualified employees already representing the Department before the 
Board of Supervisors. In addition, there would be many times that the Director of Planning would need 
to attend Board of Supervisors meetings, even if the proposed 1823 Senior Administrative Analyst 
position were approved. 

The Budget Analyst, however, is recommending approval of eight (6.75 FTE) of the nine (7 75 FTE) 
new requested positions, including four (3.0 FTE) new Planner III positions to serve as a new Planning 
Code Enforcement Team, one new Clerk (0.75 FTE), and the previously recommended approval of three 
(3.0 FTE) new positions in the FY 2001-02 Interim Annual Appropriation Ordinance to implement 
permanent industrial zoning controls. 



Board of Supervisors - Budget Analyst 



69,583 



43 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CPC - City Planning 



Position/ 
Page Equipment 

No. Object Number 

2959 001 Attrition Savings - Misc. 9999M 

Increase in Attrition Savings to offset the effect of the 
Department's upward substitution of two positions, 
which would result in increased salary and fringe benefit 
costs made during previous years, without budgetary 
approval by the Board of Supervisors. This 
recommendation will allow the Department to continue 
to maintain the existing filled positions, at the higher 
salary and fringe benefit cost, but will not result in 
additional expenditures for the Department because an 
offsetting amount will be eliminated from the budget by 
an increase in Attrition Savings. 



Number Ahuulo! 

From In From Xq_ Saying s 

0.43 0.74 ($29,917) ($51,449) 21,5 



2948 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



Total Recommended Reductions 
Total Recommended Reserves 



328,376. 307,203 21,1 



$188,55 
$1,200,(0 



Board of Supervisors - Budget Analyst 



44 



.r v 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CSC CIVIL SERVICE COMMISSION 



Financial Data: 

The Civil Service Commission proposed $744,872 budget for FY 2001-02 is $18,081 or 2.37 
percent less than the original FY 2000-01 budget of $762,953. The net decrease from the revised FY 
2000-01 budget is $18,081 or 2.37 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Program Expenditures 


Original 


Revised 




2001-2002 


Original Budget 


CrVIL SERVICE COMMISSION 


S 762,953 


$ 762,953 


$ 


744,872 


$ 


(18,081) 


Total Expenditures 

Less: Work Order Recoveries 


S 762,953 
(110,718) 


$ 762,953 
(110,718) 


$ 


744,872 
(90,530) 


S 


(18,081) 
20,188 


Net Expenditure 


$ 652,235 


$ 652,235 


$ 


654,342 


S 


2,107 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 6.84 FTEs, which is 
0.20 FTE less than the 7.04 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Board of Supervisors - budget Analyst 



45 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CSC CIVIL SERVICE COMMISSION (continued) 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents Original Revised 2001-2002 Original Budget 

CIVIL SERVICE COMMISSION 7.04 7.04 6.84 (0.20) 



Totals 7.04 7.04 6.84 (0.20) 



DEPARTMENT REVENUES 

General Fund support has increased by $2,107 or 0.30 percent. 

DESCRIPTION 

The increase in the Civil Service Commission net expenditures from FY 2000-01 original budget 
is $2,107. The net expenditure increase in the proposed budget is primarily related to: 

• A $5,586 increase in Professional & Specialized Services due to increased funding for 
Administrative Law Judges/Hearing Officers (totaling $4,500) and Photocopy Machine and 
Delivery Service expenses (totaling $1,086); 

• A $754 increase in Services of Other Departments for increases in services provided; 

• A $1,853 increase in Salaries and Mandatory Fringe Benefits; 

• A $500 decrease in Training expenses to reflect actual usage of Training; and, 

• A $5,586 decrease in Other Materials and Supplies due to the completion of computer upgrades 
which no longer requires the purchase of data processing supplies. 

Personnel: The number of full-time equivalent positions budgeted for FY 2001-02 is 6.84 FTEs, which 
is 0.20 FTE less than the 7.04 FTEs in the original FY 2000-01 budget. The decrease of 0.20 FTEs is 
due to the reclassification of a 1374 Special Assistant XV at 1.00 FTE to a 1272 Senior Departmental 
Personnel Officer at 0.80 FTE, which is a work order position funded by the Airport. The proposed 
budget also includes a position substitution of a 1372 Special Assistant XTTT at 1.00 FTE for a 0951 
Deputy Director I at 1.00 FTE as shown in the table below. The substitution of the 1372 Special 
Assistant XTfl for a 0951 Deputy Director I is part of the MEA Management 
Classification/Compensation Plan. 

Board of Supervisors - Budget Analyst 4 6 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CSC CIVIL SERVICE COMMISSION fcontinuecn 
Special Assistant Positions Recommended for Reclassification 



Exempt / 




Old 




New 






Provisional 


Count 


Class Title 


Salary 


Class 


Title 


Salary 


Exempt 


1 


1372 Special Assistant XIII 


$ 83,781 


0951 


Deputy Director I 

Senior 
Departmental 


$ 83,781 


Exempt 


1 


1374 Special Assistant XV 


93,281 


1272 


Personnel Officer 


75,105 


Totals 


2 




$177,062 






$158,886 



Board of Supervisors - Budget Analyst 47 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CSC - Civil Service Commission 



Page 
No. Object 



Position/ Nmn be Amount 

Equipment 
Number From To From 



Tjl 



Savings 



2961 027 



Professional & 
Specialized Services 



$34,586 $ 29,000 $5,586 



Reduce Professional & Specialized Services by $5,586. The 
Department's FY 2001-02 budget for Professional & Specialized 
Services of $34,586 includes $21,500 for Administrative Law 
Judges/Hearing Officers to hear civil services appeals that cannot be 
resolved by the Department's staff or the Civil Service Commission. To 
date, in FY 2000-01, no cases were referred to an outside Judge or 
Hearing Officer and one case was referred in FY 1999-00. The 
Department has indicated that because of potential appeals from the 
pending MEA Management Classification/ Compensation Plan, they are 
likely to need such outside services. However, the Department is 
uncertain how many cases would be referred to an outside Judge or 
Hearing Officer. The hourly rate for such outside services is 
approximately $150 per hour. Such appeals also require a court reporter 
at $250 for the first four hours of a hearing and $75 per hour for each 
hour in excess of four hours. Given that no cases were referred to an 
outside Judge or Hearing Officer in the last fiscal year, but 
acknowledging that it is possible appeals from the MEA Management 
Classification/Compensation Plan, along with other appeals heard by 
the Civil Service Commission, might require such outside services, the 
Budget Analyst recommends that (a) $29,000 be provided for 
Professional & Specialized Services, or $5,586 less that the requested 
amount of $34,586; and, (b) $17,000 out of the recommended amount 
of $29,000 be provided for outside hearing services, or $4,500 less than 
the requested amount of $21,500 for such outside hearing services. 



Total Recommended Reductions 



$5,586 



Board of Supervisors - Budg et Analyst 



48 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ETH ETHICS COMMISSION 



Financial Data: 

The Ethics Commission's proposed $742,164 budget for FY 2001-02 is $160,625 or 17.79 
percent less than the original FY 2000-01 budget of $902,789. The net increase from the revised FY 
2000-01 budget is $14,377 or 1.98 percent. 



SUMMARY OF PROGRAM EXPENDITURES : 



Program Expenditures 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Revised 2001-2002 Original Budget 



ETHICS COMMISSION $ 902,789 $ 727,787 S 



742,164 $ 



(160,625) 



Total Expenditures 



$ 902,789 S 727,787 $ 



742,164 S 



(160,625) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 7.52 FTEs, which is 
3.31 FTEs less than the 10.83 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Revised 2001-2002 Original Budget 



ETHICS COMMISSION 



10.83 



7.10 



7.52 



(3.31) 



Totals 



10.83 



7.10 



7.52 



(3.31) 



Board of Supervisors - Budget Analyst 



49 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ETH ETHICS COMMISSION (continued) 



SPECIAL ASSISTANT POSITIONS: 



Special Assistant Positions Recommended for Reclassification 



Exempt / 






New 




Provisional 


Count Old Class Title 


Salary 


Class Title 


Salary 


Exempt 


1 1367 Special Asst. VIII 


$56,402 


1823 Sr. Admin 
Analyst 


$69,583 


Exempt 


1 1370 Special Asst. XI 


70,627 


1824 Principal Admin 
Analyst 


81,354 



Totals 2 $127,029 $150,937 

There are no remaining Special Assistant positions in the Ethics Commission. 

DEPARTMENT REVENUES 

Department revenues have increased by $1,815 or 2.55 percent and General Fund support has 
decreased by $162,440 or 19.50 percent. 

Description 

The reduction in the Ethics Commission's FY 2001-02 original budget as compared to the 
proposed FY 2001-02 budget primarily results from a clerical error which incorrectly included $185,000 
of Temporary Salaries-Misc funds, instead of the correct amount of $10,000 in the original FY 2000-01 
budget. In fact, correcting this error, the budget for FY 2001-02 is $14,375, or 1.98 percent more than 
the original FY 2000-01 budget. In addition, there was (1) a $59,030 decrease in Other Current 
Expenses, due to a reduction of rent costs at 30 Van Ness Avenue, since the City is purchasing the 
building, and (2) a reduction of $21,697 of Materials and Supplies, due to one-time furniture and moving 
expenses incurred in FY 2000-01 from the move to the 30 Van Ness facility, which will not recur in FY 
2001-02. 

These reductions are partially offset by the following five upward substitutions, which are 
included in the proposed FY 2001-02 budget: 



Board of Supervisors - Budget Analyst 



50 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ETH ETHICS COMMISSION (continued) 



Current Class, Title and Annual Salary Proposed Class. Title and Annual Salary 



AA81, Executive Director $89,073 

1367, Special Assistant VIII 56,402 

1842, Management Assistant 59,260 

1370, Special Assistant XI 70,627 

1426, Senior Clerk Typist 45,43 1 
Total 



0961, Department Head I 597,249 

1823, Sr. Admin. Analyst 69,583 

1823, Sr. Admin Analyst 69,583 

1824, Prin. Admin. Analyst 81,354 
1408, Principal Clerk 54,533 



Annual Salary 
Difference 

$8,176 
13,181 
10,323 
10,727 
9.102 
$51,509 



In November of 2000, the voters of San Francisco approved Proposition O, which requires the 
Ethics Commission to implement a public matching funds program for candidates for the Board of 
Supervisors. The proposed budget includes $30,000 of Temporary Salary funds for the Ethics 
Commission to begin to implement the proposed program. There are various Charter Amendments 
currently pending before the Board of Supervisors, which could significantly change the operations and 
costs for the Ethics Commission. 



Board of Supervisors - budget Analyst 



51 





RECOMMENDATIONS OF THE BUDGET ANALYST FOR 








AMENDMENT OF BUDGET ITEMS 








2001-02 






Department: 


ETH - Ethics Commission 








Position/ Number Amount 




Page 


Equipment 






No. Object 


Number From To From 


To 


Savin< 


2967 001 


Permanent Salaries - Misc- 442,355 

* The recommended reduction in Permanent Salaries - Misc is 
the total of the following specific recommendations regarding 
individual classifications. 


438,388 


* 


2968 


Senior Administrative Analyst 1823 2.00 1.00 139,166 


69,583 


69,5! 




Senior Management Assistant 1844 0.00 1.00 


$65,616 


(65,61( 




The 1823 Senior Administrative Analyst should be changed to an 1844 








Senior Management Assistant, in accordance with DHR's 








recommendation. 






2967 013 


Mandatory Fringe Benefits 112,180 
Corresponds to the reduction in Permanent Salaries - Misc. 


111,584 


596 




Total Recommended Reductions 




$4,5' 




Board of Supervisors - Budget Analvst 




52 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



HRD HUMAN RESOURCES 



FINANCIAL Data: 

The Human Resource Department proposed $67,140,087 budget for FY 2001-02 is $241,811 or 
.36 percent more than the original FY 2000-01 budget of $66,898,276. The net decrease from the 
revised FY 2000-01 budget is $791,907 or 1.17 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Proposed 



Program Expenditures 

ADMINISTRATION 

EMPLOYEE RELATIONS 

EQUAL EMPLOYMENT OPPORTUNITY 

HEALTH SERVICE SYSTEM 

MANAGEMENT INFORMATION SYSTEM 

MERIT SERVICE SYSTEM 

TRAINING & ORGANIZATION DEVELOPMENT 

WORKERS COMPENSATION 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 







Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


S 3,479,748 


S 3,479,748 


S 4,147,926 


$ 668,178 


3,037,826 


3,434,106 


2,110,481 


(927,345) 


683,820 


685,320 


678,425 


(5,395) 


6,422,324 


6,558,262 


6,551,534 


129,210 


4,626,556 


5,126,556 


4,151,787 


(474,769) 


3,236,707 


3,236,707 


3,356,410 


119,703 


531,662 


531,662 


384,446 


(147,216) 


44,879,633 


44,879,633 


45,759,078 


879,445 


$ 66,898,276 


S 67,931,994 


S 67,140,087 


$ 241,811 


(47,150,575) 


(47,652,075) 


(48,327,527) 


(1,176,952) 



S 19,747,701 $ 20,279,919 S 18,812,560 S 



(935,141) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 214.43 FTEs, which is 
3.09 FTEs more than the 211.34 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



53 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD HUMAN RESOURCES (continued) 



Full Time Equivalents 

ADMINISTRATION 

EMPLOYEE RELATIONS 

EQUAL EMPLOYMENT OPPORTUNITY 

HEALTH SERVICE SYSTEM 

MANAGEMENT INFORMATION SYSTEM 

MERIT SERVICE SYSTEM 

TRAINING & ORGANIZATION DEVELOPMENT 

WORKERS COMPENSATION 



Totals 



Fiscal Year 2000-2001 


Mayor's Budget 
Fiscal Year 


Proposed 

Increase (Decrease) 

From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


29.16 


29.16 




30.98 


1.82 


15.78 


15.78 




15.87 


0.09 


8.98 
58.28 


8.98 
58.28 




8.96 
59.20 


(0.02) 
0.92 


16.05 
34.62 


16.05 
34.62 




15.43 
36.06 


(0.62) 

1.44 


5.48 


5.48 




4.48 


(1.00) 


42.99 


42.99 




43.45 


0.46 



211.34 



211.34 



214.43 



3.09 



SPECIAL ASSISTANT POSITIONS RECOMMENDED FOR RECLASSOTCATION 



Exempt / 


Count 


Old Class 


Title 


Salary 


New 


Title 


Salary 


Provisional 










Class 






Exempt 


2 


1373 


Special Assistant XTV 


$259,956 


923 


Manager VI 


$173,304 


Provisional 


1 


1373 


Special Assistant XTV 




923 


Manager VI 


86,652 


Exempt 


2 


1374 


Special Assistant XTV 


185,563 


0931 


Manager VII 


185,563 


Provisional 


1 


1375 


Special Assistant XVI 


100,328 


1278 


Deputy Director 


113,848 


Provisional 


1 


1375 


Special Assistant XVI 


100,328 


1248 


Assistant Division 
Manager 


93,882 



Total 7 $646,175 

REMAINING SPECIAL ASSISTANT POSITIONS 



$653,249 



Exempt / 
Provisional 


Count 


Class 


Title 


Salary 


Filled / Vacant 


Temporary 

Exempt 

Temporary 


1 
2 

1 


1365 
1372 
1376 


Special Assistant VI 
Special Assistant XII 
Special Assistant XVTI 


$48,729 
161,141 
107,976 


Filled 
Filled 
Filled 



Total 



$317,846 



BOARD OF SUPERVISORS - BUDGET ANALYST 



54 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD HUMAN RESOURCES (continued) 
DEPARTMENT REVENUES 

General Fund support has decreased by 5935,141 or 4.70 percent. 



Description 

The net increase in the Human Resources Department's expenditures from the FY 2000-2001 
original budget of $66,898,276 is $241,81 1. Total increased expenditures for salaries and fringe benefit 
costs, rental costs, Workers Compensation Insurance, and reimbursements to other City Departments are 
$3,459,482. These increased expenditures of $3,459,482 are offset by $3,217,671 in decreased 
expenditures for travel and training, professional and specialized services, other current expenses, and 
materials and supplies, for a net increase of $241,811 ($3,459,482 less $3,217,671). 

Increased expenditures of $3,459,482 include: 

• $645,157 in increased salaries and fringe benefits costs, due to step increases, various upward 
substitutions, 2.5 proposed new positions, and MOU-related increases; 

• $432,044 in increased rental costs; 

• $2,289,303 in Workers Compensation Insurance costs for City General Fund Departments; and 

• $92,979 in increased reimbursements to other City Departments, including increased costs for Light, 
Heat, and Power. 

The increased expenditures of $3,459,482 in the proposed FY 2001-2002 budget have been offset by 
decreased expenditures of $3,217,671, for a net increase of $241,81 1. 

Interdepartmental recoveries and expenditure recoveries increased by $1,176,952, for a total net decrease 
in the FY 2001-2002 DHR budget of $935, 141 ($1,176,952 less $241,811). 

The FY 2001-2002 DHR includes $100,000 in new funding plus $300,000 in funding appropriated for a 
Citywide classification study and carried forward from prior years' budgets, for total funding of 
5400,000 for implementation of the Management Classification/ Compensation Plan (MCCP). DHR 
proposes to use the $400,000 to create five new temporary positions in FY 2001-2002 for MCCP 
implementation. These five new positions are in addition to the net increase of 3.09 FTEs noted in the 
table above. 

In addition to the five new temporary positions for MCCP implementation, the proposed DHR budget 
includes 2.0 new FTEs, representing 2.5 new positions, plus other adjustments, resulting in a net 
increase of 3.09 FTEs. The Budget Analyst recommends approval of 1.5 FTEs, representing 2 new 
positions, including 0.75 FTE Senior Clerk Typist and 0.75 FTE Senior Personnel Analyst. 



Board of Supervisors - Budget Analyst 



55 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD - Human Resources 



Page 

No. Object 
Training and Organization Development 



Position/ Number 

Equipment 
Number From To 



2976 001 Permanent Salaries -Misc- 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 

2994 001 Attrition Savings - Misc. 



Amount 
From To 

$269,430 $262,507 



9993M 



(1,276) (8,199) $6,9: 



Increase attrition savings to reflect actual 
FY 2000-2001 expenditure levels. 



2976 013 Mandatory Fringe Benefits 

Corresponds to increase in attrition 
savings. 



Merit Service System 

2981 001 Permanent Salaries - Misc « 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 

2998 001 Personnel Technician 1203N 

Disapprove 0.5 new FTE which would 
duplicate an existing 0.5 FTE 1203. We 
are however recommending approval of 
1.5 new FTEs, including 0.75 FTE 
Senior Clerk Typist and 0.75 FTE 
Senior Personnel Analyst. 



67,279 



65,619 



1,768,421 1,729,424 



0.5 0.0 



24,182 



Board of Supervisors - Budget Analyst 



56 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



apartment: HRD - Human Resources 



ect 

001 Management Assistant 

Reduce by 0.25 FTE to reflect an actual 
hire date of October 1, 2001. 




Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To 


Savings 


1842S 


1.0 0.75 


559,260 544,445 


514,815 



;99 001 Senior Personnel Analyst 1244S 1.0 0.75 83,729 62,797 20,932 



Reduce by 0.25 FTE to reflect an actual 
hire date of October 1, 2001. 

51 013 Mandatory Fringe Benefits 445,045 430,328 14,717 

Corresponds to reduction in salaries. 



/ [ministration 

287 027 Professional & Specialized 100,000 100,000 * 

Services 

DHRhas included 5100,000 in new funding in the FY 2001-2002 
budget for implementation of the Management Classification/ 
Compensation Plan. The total budget for MCCP implementation 
is $400,000, which includes 5100,000 in new funding and 
5300,000 in funding carried forward from the FY 2000-2001 
budget. DHR proposes to create five temporary positions, 
including one Principal Personnel Analyst, two Senior Personnel 
Analysts, one Training Officer, and one Personnel Technician, in 
FY 2001-2002 for MCCP implementation. The total salary and 
fringe benefit costs for these five temporary positions is 5398,498. 
The Budget Analyst recommends reserving 5 1 00,000 and 
instructing the Controller to reserve the 5300,000 in carry-forward 
funds, pending submission by DHR of a detailed MCCP 
implementation plan, which includes details of the five proposed 
new positions and timelines for submitting proposed 
reclassifications of existing management positions into the new 
Manager classes to the Board of Supervisors. 



57 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD - Human Resources 



Page 

No. Object 
Workers Compensation 

2989 001 Permanent Salaries - Misc. 



The recommended reduction in Permanent Salaries • 
Misc. is the total of the following specific 
recommendations regarding individual 
classifications. 

001 Assistant Division Manager 
Assistant Division Manager 

Reduce by 0.25 FTE to reflect the actual hire date 
of October 1, 2001, and designate the Assistant 
Division Manager position as "L" for limited tenure 
for a two-year period. The Workers Compensation 
Division is in the process of developing a new Risk 
Management Information System and other 
organizational changes. The entire staffing 
organization should be analyzed before 
permanently creating this new position with an 
annual salary of $93,882. 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 

$2,248,059 52,224,589 



Saving 



3003 



1248S 


1.0 


0.0 


93,882 





93, 


1248L 


0.0 


0.75 





70,412 


(70, 



2989 



013 Mandatory Fringe B enefits 

Corresponds to reduction in salaries. 



592,241 587,287 



4. 



Health Service System 

2992 001 Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 



2,972,877 2,949,407 



Board of Supervisors - Budget Analyst 



58 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: HRD - Human Resources 



Page 

No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



007 001 Assistant Division Manager 1248S 

Assistant Division Manager 1248L 

Reduce by 0.25 FTE to reflect an actual hire date 
of October 1, 2001 and designate the Assistant 
Division Manager position as "L" for limited- 
tenure for a two year period. The Health Service 
System is in the process of developing a new 
claims management system, which will result in 
organizational changes, and possibly reduce the 
ongoing need for some staff positions. The entire 
staffing organization should be analyzed before 
permanently creating this new position with an 
annual salary of $93,882. 



1.0 
0.0 



0.0 
0.75 



$93,882 




$0 
70,412 



$93,882 
(70,412 



:)07 001 Senior Clerk Typist 
Senior Clerk Typist 

Designate one new Senior Clerk Typist position as 
"L" for limited-tenure for a two year period. The 
Health Service System is in the process of 
developing a new claims management system, 
which will result in organizational changes, and 
possibly reduce the ongoing need for some staff 
positions, which should be analyzed before creating 
a permanent new position. 



1426N 


0.75 


0.0 


34,073 





34,073 


1426L 


0.0 


0.75 





34,073 


(34,072 



013 Mandatory Fringe B enefits 

Corresponds to reduction in salaries. 



795,755 



790,801 



4,95^ 



Board of Supervisors - Budget Analyst 



59 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRD - Human Resources 



Page 
Ho. 



Object 



Position/ 

Equipment 

Number 



Number 



From To 



Amount 



From 



lo 



2992 



030 



Rents & Leases 

Structures 



Buildings & 



$707,343 5653,039 



$54,: 



Reduce the amount budgeted for rent for the 
property at 1145 Market Street by 554,304. The 
Real Estate Division is currently negotiating with 
the property owner regarding the new rental rate 
for the subject property, to be effective January 
1, 2002. The proposed budget includes rent for 
1 145 Market Street of $359,764 for the period 
from January 1, 2002, through June 30, 2002 
(13,576 square feet at $53 per square foot per 
year, or approximately $4.42 per square foot per 
month, for one-half year). Based on discussions 
with the Real Estate Division, our recommended 
reduction of $54,304 would provide rent of 
5305,460 for the period from January 1, 2002 
through June 30, 2002 (13,576 square feet at 
545 per square foot per year, or $3.75 per square 
foot per month, for one-half year). 



Total Recommended Reductions 
Total Recommended Reserves 



Board of Supervisors - Budget Analyst 



60 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



MYR MAYOR 



FINANCIAL DATA: 

The Mayor's proposed $76,494,651 budget for FY 2001-02 is $22,578,149 or 41.88 percent more 
than the original FY 2000-01 budget of $53,916,502. The net increase from the revised FY 2000-01 
budget is $18,458,479 or 31.81 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

AFFORDABLE HOUSING 

ASSISTANCE & NEIGHBORHOOD OUTREACH 

CITY ADMINISTRATION 

COMMUNITY DEVELOPMENT 

CRIMINAL JUSTICE 

FINANCE & LEGISLATIVE AFFAIRS 

GRANTS FOR THE ARTS 

MOSCONE EXPANSION PROJECT 

NEIGHBORHOOD BEAUTIFICATION 

OFFICE OF EMERGENCY SERVICE 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 20,000,000 


$ 20,006,165 S 


40,000,000 


S 


20,000,000 


1,575,028 


1,575,028 


1,347,507 




(227,521) 


5,559,726 


5,559,726 


4,841,408 




(718,318) 


290,000 


4,173,902 


400,000 




110,000 


4,012,930 


4,033,783 


3,821,362 




(191,568) 


832,823 


832,823 


811,162 




(21,661) 


15,113,809 


14,853,809 


17,275,703 




2,161,894 


727,852 


1,196,602 


736,195 




8,343 


657,822 


657,822 


1,293,917 




636,095 



$ 48,769,990 $ 52,889,660 S 70,527,254 S 21,757,264 

S 5,146,512 S 5,146,512 S 5,967.397 $ 820,885 

$ 53,916,502 S 58,036,172 S 76,494,651 S 22,578,149 

(1.343,049) (1.343.049) _ (1,115.049) 228.000 



S 52,573,453 S 56,693,123 S 75,379,602 S 



22,806,149 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 75.96 FTEs, which is 
.82 FTEs less than the 76.78 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



^1 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR MAYOR (continued) 



Full Time Equivalents 

AFFORDABLE HOUSING 

ASSISTANCE & NEIGHBORHOOD OUTREACH 

CITY ADMINISTRATION 

COMMUNITY DEVELOPMENT 

CRIMINAL JUSTICE 

FINANCE & LEGISLATIVE 

GRANTS FOR THE ARTS 

NEIGHBORHOOD BEAUTIFICATION 

OFFICE OF EMERGENCY SERVICE 



Totals 



SPECIAL ASSISTANT POSITIONS: 



Special Assistant Positions Recommended for Substitution* 











Proposed 








Mayor's 


Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


16.48 


16.48 




16.69 




0.21 


31.75 


31.75 




30.49 




(1.26) 


7.38 


7.38 




7.39 




0.01 


8.42 


8.42 




8.39 




(0.03) 


4.75 


4.75 




5.00 




0.25 


2.00 


2.00 




2.00 




. 


6.00 


6.00 




6.00 




- 



76.78 



76.78 



75.96 



(0.82) 



Exem pt / 


Old 




Total 


New 




Total 


Provisional Count Class 


Title 


Salarv 


Class 


Title 


Salarv 




1369 


Special Asst X 


$65,615 


1371 


Special Asst XII 


$75,951 




1366 


Special Asst VII 


52.435 


1368 


Special Asst IX 


60,709 




1370 


Special Asst XI 


70,627 


1373 


Special Asst XIV 


86,652 




1374 


Special Asst XV 


93,281 


1377 


Special Asst XVIII 


116.119 




1363 


Special Asst IV 


42,334 


1366 


Special Asst VII 


52,435 




! 1363 


Special Asst IV 


84,668 


1365 


Special Asst VI 


97,458 




1368 


Special Asst IX 


60,709 


1372 


Special Asst XIII 


80,571 




1369 


Special Asst X 


65,615 


1372 


Special Asst XIII 


80,571 




1368 


Special Asst IX 


60,709 


1369 


Special Asst X 


65,615 




1371 


Special Asst XII 


75.951 


1373 


Special Asst XIV 


86.652 



Totals 



11 



$671,944 



$802,733" 



* All Special Assistant Positions in the Mayor's Office are exempt. 
** Total salary increase is $130,789. 



BOARD OF SUPERVISORS - BUDGET ANALYST 



152 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR MAYOR CcontinuerD 
Remaining Special Asssistant Positions* 



Proaram 


Count 


Class 


Title 


Total Salary 


Filled /Vacant 


Emerg. Serv 




1363 


Special Asst IV 


$42,334 


Filled 






1367 


Special Asst VIII 


56,402 


Filled 






1369 


Special Asst X 


65,116 


Filled 






1371 


Special Asst XII 


75,951 


Filled 






1376 


Special Asst XVII 


107.976 


' Filled 


Crim. Justice 




1365 


Special Asst VI 


48,729 


Filled 






1365 


Special Asst VI 


48,729 


Vacant 






1370 


Special Asst XI 


70,627 


Filled 






1373 


Special Asst XIV 


86,652 


Filled 






1374 


Special Asst XV 


93,281 


Filled 






1377 


Special Asst XVIII 


116.119 


Vacant 


Asst & Neigh 




1363 


Special Asst IV 


42,334 


Filled 






1364 


Special Asst V 


45,577 


Filled 






1365 


Special Asst VI 


146,186 


Filled 




5 


1366 


Special Asst VII 


262,175 


Filled 






1368 


Special Asst IX 


60,709 


Filled 






1369 


Special Asst X 


65,615 


Filled 




2 


1371 


Special Asst XII 


151,902 


Filled 


Work Order 




1369 


Special Asst X 


65.615 


Filled 


City Admin 




1364 


Special Asst V 


45,518 


Vacant 




2 


1364 


Special Asst V 


91,037 


Filled 




3 


1366 


Special Asst VII 


157,305 


Filled 




2 


1367 


Special Asst VIII 


112,804 


Filled 




2 


1369 


Special AsstX 


131,231 


Filled 




2 


1370 


Special Asst XI 


141,253 


Filled 




1 


1371 


Special Asst XII 


75,951 


Filled 




1 


1372 


Special Asst XIII 


80,571 


Filled 




3 


1375 


Special Asst XVI 


300,985 


Filled 




2 


1377 


Special Asst XVIII 


232,238 


Filled 


City Admin 


1 


1366 


Special Asst VII 


$52,436 


Filled 


Work Order 


1 


1372 


Special Asst XIII 


80,571 


Vacant 




2 


1372 


Special Asst XIII 


161,142 


Filled 




1 


1377 


Special Asst XVIII 


116.119 


Filled 


Grants Arts 


2 


1367 


Special Asst VIII 


112,804 


Filled 




1 


1375 


Special Asst XVI 


100.328 


Filled 


Neigh. Beaut. 


1 


1367 


Special Asst VIII 


56,402 


Filled 




1 


1376 


Special Asst XVII 


107.976 


Filled 


Finance/Leg 


1 


1369 


Special Asst X 


65,615 


Filled 




1 


1372 


Special Asst XIII 


80,571 


Vacant 




5 


1372 


Special Asst XIII 


402,853 


Filled 




1 


1374 


Special Asst XV 


93,281 


Filled 




1 


1377 


Special Asst XVIII 


116,119 


Filled 



Tota 



64 



$4,567,138 



Board of Supervisors - Budget Analyst 



^3 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR MAYOR (continued) 



Grant-Funded Special Assistant Positions* 








Program 


Count 


Class 


Title 


Total Salary 


Filled /Vacant 


Criminal Just. 


1 


1372 


XIII 


$80,571 


Filled 


Grants 


1 


1373 


XIV 


84,199 


Filled 




1.4 


1373 


XIV 


121,313 


Filled 




1 


1373 


XIV 


86.652 


Filled 



Totals 



4.4 



$372,735 



*A11 Special Assistant Positions in the Mayor's Office are exempt. 

DEPARTMENT REVENUES 

Department revenues have increased by $22,830,331 or 51.06 percent and General Fund support 
has decreased by $ 24,182 or .30 percent. Department revenues have increased primarily due to (1) an 
increase of $20 million, or 100 percent increase from $20 million in FY 2000-01 to $40 million in FY 
2001-02, from the proceeds from the original $100 million General Obligation Affordable Housing 
Bonds (Proposition A) approved by the San Francisco voters in 1996, (2) an increase of $2,161,894 from 
additional Hotel Taxes allocated by formula to the Grants for the Arts and (3) an increase of $820,885 
from additional Hotel Taxes allocated by formula for low-income housing. 

Description 

The proposed FY 2001-02 budget for the Mayor is increasing primarily due to an additional $20 
million, for a total of $40 million of Affordable Housing Bond proceeds appropriated for FY 2001-02. 
Since this program began, $60 million of Affordable Housing Bonds have been appropriated. In May of 
2001, the Board of Supervisors authorized the sale of the remaining $40 million (of the original $100 
million) of Affordable Housing Bonds, which are anticipated to be fully' committed, and substantially 
expended, on individual housing projects by the end of FY 2001-02. Under the program, 85 percent of 
the bond proceeds is dedicated to developing rental housing and 1 5 percent is dedicated to assistance 
with downpayments for first-time homebuyers. 

A total of $17,275,703 of revenue is budgeted for the Grants for the Arts Division for FY 2001- 
02, due to an additional $2,161,894 of Hotel Tax revenues allocated for such individual grants as 
compared with the $15,113,809 available for the Grants for the Arts Division in FY 2000-01. Other 
increases include the Office of Emergency Service, whose budget is increasing by $636,095, primarily 
due to the inclusion of a $30,076 Department of Telecommunication and Information Services (DTIS) 
wireless infrastructure charge for the 800 MHz radio system and $511,625 of DTIS charges for the 
Mayor's Emergency Telephone System (METS), which would be used in the event of an emergency. 
These costs are being consolidated in FY 2001-02 in the Mayor's Office of Emergency Services, 
whereas they used to be allocated among various Mayor's division budgets. The proposed budget also 



Board of Supervisors - Budget Analyst 



751 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR MAYOR (continued! 

includes an offset of approximately $175,000 of grant funds from the State and Federal governments for 
the Office of Emergency Services. 

It should be noted that although the positions and funds supporting the Community Development 
Block Grant were included in the Mayor's budget in prior years, the 72 FTE positions and total of 
$38,663,000 of grant funds, that were recently approved by the Board of Supervisors (File 00-0621) 
have been transferred off-budget and are not included in the proposed FY 2001-02 budget. These 72 
FTE positions are still identified in the FY 2001-02 Annual Salary Ordinance for Community 
Development. 

The Mayor's proposed budget deletes one 1366 Special Assistant VTI from Admim'stration, 
annualizes one new position for an increase of 0.25 FTE (from .75 FTE to 1.0 FTE) in the Grants for the 
Arts, and makes minor other changes to position counts, resulting in an overall net reduction of 0.82 
FTEs. However, the proposed budget also includes the upward substitutions of 1 1 Special Assistants, 
resulting in individual annual salary increases of $4,906 to $22,838, for a total annual increased cost of 
$130,789, as shown in the table above. There are no downward substitutions proposed in the Mayor's 
budget. The Mayor's Office advises that all of the proposed upward substitutions are due to an increase 
in responsibilities for each of these Special Assistants. 

The Mayor's proposed budget also includes $300,000 for completion of the Gay and Lesbian 
Center, which is scheduled to open in the Fall of 2001. To date, the City has appropriated $5.7 million 
for the Center. 

In response to Supervisor Gonzalez's request for a $2 million reduction in the Mayor's FY 2001- 
02 budget, Mr. Steve Kawa of the Mayor's Office advises that all of the Mayor's budgeted positions are 
fully justified and the Department's reliance on the City's General Fund is decreasing by $24,182, or .30 
percent from FY 2000-01 to FY 2001-02. 

COMMENTS 

The Mayor's budget provides an increase of $22,578,149. Our recommended reductions, which 
total $47,511, would still allow an increase of $22,530,638, or 41.79 percent in the Department's budget. 



65 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR - MAYOR 



Position/ Number Amount 

Page Equipment 

Njl. O bject Number From Xo. From T_o_ Saving s 



CGD Criminal Justice 



3030 001 Permanent Salaries - Misc. $511,446 $501,008 * 

* The recommended reduction in Permanent 
Salaries - Misc is the total of the following 
specific recommendations regarding individual 
classifications. 

3054 Attrition Savings - Misc (41,969) (52,407) 10,438 

Increase Attrition Savings - Misc to offset the effect of 
the Department's upward substitution of one 1370 
Special Assistant XI to one 1373 Special Assistant 
XTV in October of 2000, which resulted in increased 
salary and fringe benefit costs during the current year, 
without budgetary approval of the Board of 
Supervisors. This recommendation will enable the 
Department to maintain the existing filled 1373 
Special Assistant XTV position at the higher salary and 
fringe benefit cost, but will offset the additional 
expenditures for the Department for the approximately 
eight month period (November of 2000 through June 
of 2001) because of this increase in Attrition Savings. 



3030 013 Mandatory Fringe Benefits 121,343 118,908 2,435 

Corresponds to the reduction in 
Attrition Savings - Misc. 



66 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: MYR- MAYOR 



Position/ Number Amount 

Equipment 
Number From Io_ From Xo_ Sa vi n gs, 



Assistance & Neighborhood 

001 Permanent Salaries - Misc $811,557 $788,719 

* The recommended reduction in Permanent 
Salaries - Misc is the total of the following 
specific recommendations regarding 
individual classifications. 



Attrition Savings - 

Misc 9993M (36,283) (59,121) 22,838 

Increase Attrition Savings - Misc to offset the 
effect of the Department's upward substitution 
of one 1374 Special Assistant XV to one 1377 
Special Assistant XVm in July of 2000, which 
resulted in increased salary and fringe benefit 
costs throughout the current year, without 
budgetary approval of the Board of 
Supervisors. This recommendation will enable 
the Department to maintain the existing filled 
1377 Special Assistant XVJII position at the 
higher salary and fringe benefit cost, but will 
offset the additional expenditures for the 
Department because of this increase in 
Attrition Savings. 



3' 10 013 Mandatory Fringe Benefits 208,474 202,670 5,804 



Corresponds to the reduction in Attrition 
Savings - Misc. 



67 

Board of S u pervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: MYR- MAYOR 



Page 

^sl Ob ject 
FEQ 



Number 



Position/ 
Equipment 
Number From To 



Amount 



From 



Ifl 



Savi ngs 



Grants for the Arts 



3045 001 Permanent Salaries - Misc-. 

* The recommended reduction in 
Permanent Salaries - Misc is the total of 
the following specific recommendations 
regarding individual classifications. 



$330,847 $325,941 



3064 



Attrition Savings 
Misc 



9993M 



(4,906) 4,906 



Increase Attrition Savings - Misc to offset the 
effect of the Department's upward substitution 
of one 1368 Special Assistant DC to one 1369 
Special Assistant X in July of 2000, which 
resulted in increased salary and fringe benefit 
costs throughout the current year, without 
budgetary approval of the Board of Supervisors. 
This recommendation will enable the 
Department to maintain the existing filled 1369 
Special Assistant X position at the higher salary 
and fringe benefit cost, but will offset the 
additional expenditures for the Department 
because of this increase in Attrition Savings. 



3045 013 Mandatory Fringe Benefits 



79,958 78,868 1,090 



Corresponds to the reduction in Attrition 
Savings - Misc. 



Total Recommended Reductions 



$47,511 



Board of Supervisors - Budget Analyst 



68 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



OCA ADMINISTRATIVE SERVICES - OFFICE OF CONTRACT ADMINISTRATION 



Financial Data: 

The Department of Administrative Services - Office of Contract Administration proposed 
$5,071,959 budget for FY 2001-02 is $1,806,587 or 55.33 percent more than the original FY 2000-01 
budget of $3,265,372. The net increase from the revised FY 2000-01 budget is $1,326,920 or 35.43 
percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Program Expenditures 


Original 


Revised 




2001-2002 




Origina 


[Budget 


CONTRACT ADMINISTRATION 
PROCUREMENT SERVICES 


$ 

3,265,372 


$ 129,667 
3,615,372 


S 


1,440,097 
3,631,862 


S 




1,440,097 
366,490 


Total Expenditures 

Less: Work Order Recoveries 


$ 3,265,372 
(944,517) 


$ 3,745,039 
(1,294,517) 


$ 


5,071,959 
(1,872,838) 


S 




1,806,587 
(928,321) 


Net Expenditures 


$ 2,320,855 


$ 2,450,522 


s 


3,199,121 


S 




878,266 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 51 FTEs, which is 
11.29 FTEs more than the 39.71 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



^^ 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Original 


Revised 


2001-2002 


Original Budget 


39.71 


1.12 
39.71 


11.50 
39.50 


11.50 
(0.21) 


39.71 


40.83 


51.00 


11.29 



Department: OCA ADMINISTRATIVE SERVICES - OFFICE OF CONTRACT ADMINISTRATION ('continued') 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 ' 

Full Time Equivalents 

CONTRACT ADMINISTRATION 
PROCUREMENT SERVICES 



Totals 



There are no Special Assistant positions. 

Department Revenues 

General Fund support has increased by $878,266 or 41.40 percent. 

DESCRIPTION 

The Department's FY 2001-02 budget proposes 7 new positions, equal to 5.25 FTEs adjusted for 
timing, and annualizes seven positions previously approved by the Board of Supervisors in May of 2001. 
The seven new positions being requested in the FY 2001-02 budget include: 

(a) One new 1952 Purchaser position, equal to 0.75 FTE, to work in the City's Computer Store, at a 
maximum salary cost of $41,499, plus mandatory fringe benefits. 

(b) Two new 2978 Contract Compliance Offers II , equal to 1.50 FTEs, and four new 2992 Contract 
Compliance Officers I, equal to 3.00 FTEs, to monitor compliance with the Prevailing Wage 
Ordinance, at an increased salary cost of $344,149, plus mandatory fringe benefits. 

These seven proposed new positions would have a total annual salary cost of $385,648, plus 
mandatory fringe benefits. 



Board of Supervisors - Budget Analyst _ 

7' 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: OCA ADMINISTRATIVE SERVICES - OFFICE OF CONTRACT ADMINISTRATION (continued^ 

The seven positions previously approved in May of 2001 have a total FY 2001-02 salary cost of 
$540,397, plus mandatory fringe benefits. These positions comprise: 

(a) One 2978 Contract Compliance Officer II position and three 2992 Contract Compliance Officer I 
positions to monitor compliance with the provisions of the Minimum Compensation and Health 
Accessibility Ordinances. 

(b) One 0932 Manager VUI position and one 2978 Contract Compliance Officer II position for the 
Prevailing Wage compliance monitoring function. 

(c) One 1426 Senior Clerk Typist position to support the above monitoring functions. 

In addition, the Department has increased (a) its 027 Professional and Specialized Services 
budget by $150,000 for a computer consultant to assess its data processing needs, and (b) its 040 
Materials and Supplies budget by $229,886 to provide office support services for its proposed new staff. 



COMMENT 

The Mayor's budget provides an increase of $1,806,587. Our recommended reductions, which 
total $351,900, would still allow an increase of $1,454,687 or 44.5% in the Department's budget. 



J Ht 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: OCA - Office of Contract Administration 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To Savings 



FFB Contract Administration 



3024 001 Permanent Salaries - Misc. 



5839,318 S648,676 * 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



3076 001 Contract Compliance 

Officer H 
3076 001 Contract Compliance 

Officer I 



2978 N 1.50 


0.00 


139,473 


$139,472 


2992 N 3.00 


2.25 


204,676 


153,507 51,169 



In May of 2001, the Board of Supervisors approved a new 0932 
Manager VTH and a new 2978 Contract Compliance Officer II to 
perform prevailing wage compliance monitoring. The Department is 
now requesting two additional 2978 Contract Compliance Officer II 
positions (1 .50 FTEs in FY 2001-02) and four additional 2992 
Contract Compliance Officer I positions (3.00 FTEs in FY 2001-02) 
for monitoring prevailing wage compliance. Therefore, the 
Department is requesting a total of six new positions (4.50 FTEs in FY 
2001-02) for monitoring prevailing wage compliance. Pending 
determination of the actual number of construction projects and 
contractors to be monitored, and whether or not parking garage 
attendants and janitors are covered by the Department's monitoring 
program, the Budget Analyst recommends approval of 3 Contract 
Compliance Officers I (or 2.25 FTEs in FY 2001-02) of the requested 
6 new positions (or 4.50 FTEs in FY 2001-02). The Budget Analyst is 
also recommending approval of one new 1952 Purchaser position, for 
a total recommended approval of 4 of the 7 requested new positions. 



3074 013 Mandatory Fringe Benefits 

Corresponds to reductions in Permanent Salaries. 



199,430 157,935 41,495 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



OCA - Office of Contract Administration 



Position/ Number Amount 
Page Equipment 

No. Object Number From Xo_ From To Saving s 

?074 027 Professional and Specialized Services $150,000 $150,000 * 

* The Budget Analyst recommends that 5150,000 be placed on reserve, 
pending selection of an outside contractor and submission of budget 
details, including hourly rates and the estimated hours, to develop a 
computer contract compliance monitoring system. 

040 Material & Supplies 251,349 203,189 48,160 

Reduce Materials and Supplies by 548,160. The Budget Analyst has 
recommended approval of 4 of the 7 proposed new positions, and 
therefore, recommends corresponding reductions in Materials and 
Supplies, as follows: 

(a) $25,500 for office reconfiguration costs. 

(b) 510,000 for computers. 

(c) 57,360 for telephones. 

(d) 51,700 for cabling. 

(e) 51,800 for phone services. 

(f) 51,800 for computer support. 

The recommended reduction of 548,160 would still result in an 
increase of $181,189 over the revised FY 2000-01 budget of 522,000. 
The revised budget amount of 5203,189 also allows for computer, 
telephone, cabling, phone service, and computer support services for 
the seven new positions approved in May of 2001. 



Total Recommended Reductions $280,297 

Total Recommended Reserves $150,000 



Board of Supervisors - Budget Analyst 



73 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



REG ELECTIONS 



Financial Data: 

The Department of Elections proposed $8,47 1,292 budget for FY 200 1-02 is $1,947,313 or 18.69 
percent less than the original FY 2000-01 budget of $10,418,605. The net decrease from the revised FY 
2000-01 budget is $4,359,200 or 33.98 percent. 



Summary of Program Expenditures: 



Program Expenditures 

ELECTIONS 

Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



$ 10,418,605 $ 13,371,048 $ 8,471,292 S 



(1,947,313) 



S 10,418,605 $ 13,371,048 $ 8,471,292 $ (1,947,313) 

$ - $ (540,556) S - S 

$ 10,418,605 S 12,830,492 $ 8,471,292 $ (1,947,313) 

(91,665) (91,665) (91,665) -__ 

$ 10,326,940 S 12,738,827 S 8,379,627 £ (1,947,313) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 44.29 FTEs, which is 
3.94 FTEs more than the 40.35 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



BOARD OF SUPERVISORS - BUDGET ANALYST 



74 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REG ELECTIONS (continued') 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents 



ELECTIONS 



Original 


Revised 


2001-2002 


Original Budget 


40.35 


50.96 


44.29 


3.94 



Totals 



40.35 



50.96 



44.29 



3.94 



Special Assistant Positions Recommended for Reclassification 



Exempt/ 




Old 






New 




Total 


Provisional 


Count 


Class 


Title 


Total Salary 


Class 


Title 


Salary 


Exempt 


2 


1367 


Special Assistant VIII 


$112,804 


1410 


Chief Clerk 


$113,388 


Exempt 


3 


1367 


Special Assistant VIII 


169,206 


1842 


Management 
Assistant 


177,780 


Exempt 


1 


1367 


Special Assistant VIII 


56,402 


1844 


Senior 

Management 

Assistant 


61,610 


Exempt 


1 


1365 


Special Assistant VI 


48,729 


1408 


Principal Clerk 


49,455 



Totals 



Department Revenues 



$387,141 



$402,233 



Department revenues are projected to increase by $62,087 or 8.79 percent and General Fund 
support is projected to decrease by $2,009,400 or 20.90 percent. The projected increase in revenues 
would primarily result from (1) the elimination of discounted fees for early submission of ballot 
arguments, and (2) a ten percent increase in ballot argument fees beginning with the March of 2002 
elections' Voter Information Pamphlet. The Budget Analyst notes that the proposed ten percent increase 
in fees would be subject to separate legislative approval (File 01-1066) by the Board of Supervisors 
approval. Such legislation is currently pending before the Rules Committee. 



Board of Supervisors - budget analyst 



75 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REG ELECTIONS (continued) 



Description 



Although the proposed FY 2001-02 Department of Elections budget is $1,947,313 less than the 
original FY 2000-01 budget, the FY 2000-01 original budget included $3,241,940 for one-time 
equipment expenses to purchase the new Elections Systems and Software, Inc. (ES&S) optical scan 
voter technology system. If such one-time equipment expenses are deducted, the proposed FY 2001-02 
operating budget is not $1,947,313 less, but actually approximately $1.3 million more, than the original 
FY 2000-01 operating budget. Approximately $551,000 of the $1.3 million increase results from 
additional personnel costs, including the addition of 9.0 FTE new permanent positions and ten upward 
substitutions. The remaining approximately $750,000 increase results primarily from increased costs for 
printing of the larger ballots and the Voter Information Pamphlet. 

The Department of Elections received a supplemental appropriation of $2,411,887 in April of 
2001, primarily to cover significant cost overruns of Temporary Salary, Overtime, Other Current 
Expenses and for additional Services of Other City Departments for the November and December of 
2000 election. As previously reported, a new voting system coupled, high staff turnover and an overall 
lack of management and supervision resulted in the need for the supplemental appropriation of funds. 
The Department has proposed a new reorganization plan, which would create new permanent positions 
under three new divisions, to address many of the problems that occurred last year. However, currently 
the Department (1) lacks a Director and any permanent upper-level management staff, (2) has a 50% 
vacancy rate in the overall staffing, and (3) needs to prepare for an upcoming November of 2001 
election. The Budget Analyst's Office is not confident that the Department of Elections will be able to 
effectively implement the proposed reorganization plan, and has therefore recommended that ten months 
of all the proposed FY 2001-02 salary related funds be placed on reserve, thus requiring the Department 
to report back to the Finance Committee on the progress of the Department in approximately two 
months. 

The proposed FY 2001-02 budget includes an additional $1,000,000 Unappropriated Revenue 
Elections Reserve, which is not reflected in the proposed Department of Elections total budget of 
$8,471,292. This $1,000,000 Reserve was initially established to substantially pay for ten months of a 
new lease and the related moving, furniture and equipment, at a total estimated cost of $1,062,920. 
These costs had been originally anticipated to occur in FY 2001-02 for the Department of Elections. 
However, since a new lease was disapproved by the Finance Committee, these funds are now being 
requested to be set aside for the Department of Elections in the event of a runoff election, the need to 
lease additional space or for possible Temporary Salary and Overtime cost overruns. The Budget 
Analyst recommends that this $1,000,000 Reserve be eliminated and that the Department of Elections 
separately justify their need for such additional funds in the form of a supplemental appropriation 
request to the Board of Supervisors, if necessary, just like any other department which may require 
additional costs beyond what the Mayor has recommended in their FY 2001-02 budget, if such costs are 
not known and/or have not been explained and justified in detail at this time. 



Board of Supervisors - Budget Analyst 



76 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



REG - Elections 



Position/ Number Amount 

Equipment 
Number From Xo_ From Io_ Saving s 



001 Permanent Salaries - Misc. $1,395,181 SI, 395,181* $0 

* Reserve $1,162,651 (ten months of funding) for Permanent Salaries - 
Misc to allow for the total reorganization of the Department, including 12 
substitutions and the hiring of 9.0 new FTE positions (S.25 FTEs 
requested in the Interim Budget plus .75 FTE 1052 Business Analyst), as 
is proposed in the FY 2001-02 budget. Given (1) the lack of a Director and 
any permanent upper-level management staff for the Department of 
Elections, (2) a current 50% vacancy rate in the overall staffing of the 
Department, (3) an upcoming November of 2001 election, and (4) the 
uncertainty of the Department's ability to implement its proposed 
reorganization plan, the Budget Analyst cannot recommend specific 
reductions at this time. Therefore, the Budget Analyst is recommending 
approval of all of the 9.0 new FTEs, with a 10 month reserve on such 
Permanent Salary funds. In two months, the Department should be in a 
position to request the release of some or all of the recommended reserved 
funds from the Finance Committee, based on a review of the Department's 
progress in filling the current vacant and proposed new positions with 
qualified staffpersons and effectively managing the Department. 



Management Assistant 1842S 3.0 0.0 177,780 177,780 

Management Assistant 1842L 0.0 3.0 177,780 (177,780) 

Change the three substituted 1842S Management Assistant permanent 
positions to limited tenure 1842L Management Assistant positions. The 
three 1842S Management Assistants are being proposed as substitutions 
for three existing 1367 Special Assistant VIII positions, which, 
according to DHR, are designated as temporary exempt positions. 
Furthermore, given the uncertainty surrounding the proposed 
reorganization of the Department, the Budget Analyst is hesitant to 
recommend the creation of these three new permanent positions at this 
time. 



Board of Supervisors - Budget Analyst >J >J 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REG - Elections 



Page 
No. 

3082 



O bject 



Senior Management Asst. 
Senior Management Asst. 



Position/ Number 
Equipment 

Number From To 

1844S 2.0 1.0 

1844L 0.0 1.0 



Amount 



From 

123,220 




61,610 
61,610 



Savings 
61,610 

(61,610) 



Change one of the two substituted 1844S Senior Management Assistant permanent positions 
to a limited tenure 1844L Senior Management Assistant position. One of these 1844S 
Senior Management Assistants is being proposed as a substitution for a 1367 Special 
Assistant VIII position, which, according to DHR, is currently designated as a temporary 
exempt position. That temporary position should not be given permanent status, as is 
proposed in the FY 2001-02 budget, and we therefore recommend that position be 
designated as limited tenure. Furthermore, given the uncertainty surrounding the proposed 
reorganization of the Department, the Budget Analyst does not recommend the creation of 
such a new permanent position at this time and instead recommends a limited tenure 
position. The other 1844S Senior Management Assistant position is also being proposed as a 
substitution for a 1367 Special Assistant VTII position, however that position is currently 
designated permanent exempt by DHR, such that we recommend that this position continue 
as a permanent position. Implementation of this recommendation would result in one Senior 
Management Assistant position being permanent and one Senior Management Assistant 
position being limited tenure. 



3079 005 Temporary Salaries - Misc 



900,000 900,000* 



* Reserve $750,000 (ten months of funding) for Temporary Salaries - Misc to allow for total 
reorganization of the Department, as discussed above under Permanent Salaries - Misc. 



! ■ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Apartment: REG - Elections 



age 

Jfl. Object 

• 79 009 Premium Pay 



Position/ Number 
Equipment 
Number From To 


Amount 
From 


Ifi 




10,000 


10,000* 



Saving s 



* Reserve 58,333 (ten months of funding) for Premium Pay to allow for total 
reorganization of the Department, as discussed above under Permanent Salaries - Misc. 



011 Overtime 



200,000 200,000* 



* Reserve S 166,667 (ten months of funding) for Overtime to allow for total 
reorganisation of the Department, as discussed above under Permanent Salaries - Misc. 



013 Mandatory Fringe Benefits 



436,250 436,250* 



* Reserve $363,542 (ten months of funding) for Mandatory Fringe Benefits to allow 
for total reorganization of the Department, as discussed above under Permanent 
Salaries - Misc. 



027 Professional and Specialized Services 



381,408 



377,408 



4,000 



Reduce the requested Elections Systems and Software, Inc. (ES&S) ancillary services 
contract from 5150,000 to 5146,000, in accordance with the ES&S actual contract 
payment schedule. 



Board of Supervisors - Budget Analvst 



79 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REG - Elections 



Position/ Number Amount 

Page Equipment 

No. Object Number From Ifi From Xo Savings 

3079 030 Rents & Leases - Buildings & Structures 107,000 50,000 57,000 

Reduce to reflect actual rent costs for a storage warehouse on Pier 27. 



Subtotal - Recommended Reductions 
Subtotal - Recommended Reserves 



$61,000 



$2,451,193 



Reapportionment 

3080 PRG038 Reapportionment Project 



$253,237 $253,237* 



$0 



* These funds would pay for the staff, operating expenses and outside consultants to 
reapportion the 1 1 Board of Supervisors Districts, based on the 2000 US Census data. 
Reserve all of the $253,237 of budgeted funds for this Reapportionment Project, until 
the Director of the Department of Elections is hired, the Election Task Force has been 
formed and the consultant(s) have been identified, such that specific budget details, 
including hourly rates and estimated hours are available. 



Subtotal Reapportionment Project - Recommended Reserves 



$253,237 



Board of Supervisors - Budget Analyst 



80 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: REG - Elections 



'age 

y& O bject 



Position/ Number 
Equipment 
Number From To 



Amount 
From To 



Savings 



Unappropriated Revenue - Designated Reserves 

Elections Reserve 



1,000,000 



0.00 1,000,000 



Eliminate the proposed 51,000,000 Unappropriated Election Reserve set aside for the Department of 
Elections. This reserve was originally established to pay approximately S 1,062,920 ($572,920 for ten months 
of rent on a new lease and approximately $490,000 of additional moving, furniture and related equipment 
costs) for expenses anticipated to occur in FY 2001-02 for the Department of Elections. However, this lease 
was disapproved by the Finance Committee. 

Subsequent to this lease being disapproved by the Finance Committee, the Mayor's Office now states that the 
Unappropriated Election Reserve funds would be needed in the event of a runoff election, for possible renting 
of additional space for the Department, or for unforeseen Temporary Salary and Overtime cost overruns. It 
should be noted that the proposed FY 2001-02 budget for the Department of Elections includes anticipated 
expenses for the November of 2001 and the March of 2002 elections, but does not include funds for potential 
runoff elections in either December of 200 1 or March of 2002. 

The Budget Analyst believes that funds for potential expenditures, such as a new lease and possible 
Temporary Salary and Overtime deficiencies should not be approved in the FY 2001-02 budget. The Budget 
Analyst recommends that if a runoff election is needed or other possible unforeseen expenses are required, the 
Department of Elections should separately justify their need for such additional funds in the form of a 
supplemental appropriation request to the Board of Supervisors, if necessary, in the same manner as any other 
department which may require additional costs beyond what the Mayor has recommended in their FY 2001- 
02 budgets, if such costs are not known and/or have not been explained and justified in detail at this time. 

Furthermore, the Budget Analyst notes that, according to representatives from the Department, the cost of a 
runoff election is approximately $1.5 million to $2.0 million. In fact, the runoff election in December of 2000 
cost approximately $1.9 million. Therefore, the requested reserve of $1.0 million would not be sufficient to 
cover the costs of a runoff election, and the Department would still need additional funds, and thus require a 
separate supplemental appropriation to be approved by the Board of Supervisors, if a runoff election is 
necessary. 



Total Recommended Reductions 
Total Recommended Reserves 



51,061,000 



$2,704,430 



Board of S upervisors - Bud get Analyst 



81 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



RET RETIREMENT SYSTEM 



Financial Data: 

The Retirement System's proposed 514,310,292 budget for FY 2001-02 is $688,942 or 5.06 
percent more than the original FY 2000-01 budget of 513,621,350. The net increase from the revised 
FY 2000-01 budget is 5688,942 or 5.06 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 





Fiscal Year 2000-2001 


Mayor's Budget 
Fiscal Year 
2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 


Program Expenditures 


Original 


Revised 


Original Budget 


ADMINISTRATION 

EMPLOYEE DEFERRED COMPENSATION PLAN 

INVESTMENT 

RETIREMENT SERVICES 


S 901,876 

405,120 

1,361,307 

10,953,047 


S 901,876 

405,120 

1,361,307 

10,953,047 


S 917,099 

421,897 

1,589,737 

11,381,559 


S 15,223 

16,777 

228,430 

428,512 


Total Expenditures 


S 13,621,350 


S 13,621,350 


S 14,310,292 


$ 688,942 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 77.36 FTEs, which is 
6.41 FTEs more than the 70.95 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 



Fiscal Year 2000-2001 
Original Revised 



Mayor's Budget 
Fiscal Year 
2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



ADMINISTRATION 6.00 6.00 

EMPLOYEE DEFERRED COMPENSATION PLAN 1 .00 1 .00 

INVESTMENT 13.59 13.59 

RETIREMENT SERVICES 50.36 50.36 



6.00 

1.75 

14.32 

55.29 



0.75 
0.73 
4.93 



Totals 



70.95 



70.95 



77.36 



6.41 



BOARD OF SUPERVISORS - BUDGET ANALYST 



82 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RET RETIREMENT SYSTEM (continued) 

The Department has requested the following new Special Assistant positions: 



Exempt / Provisional Count Class Title Salary Filled / Vacant 

Provisional 0.75 1370 Special Assistant XI $52,970 Vacant 

Provisional 0.75 1371 Special Assistant XII 56,963 Vacant 



Totals L50 5109,933 



DEPARTMENT REVENUES 

Department revenues have increased by $678,465 or 5.08 percent and General Fund support has 
increased by $10,477 or 4.10 percent. 



Description 

In FY 2001-02, the Department's proposed budget increase is $688,942. This budget increase 
includes $463,601 more for permanent salary costs related to new 'positions, upward substitutions, and 
annualization of new positions approved for partial year funding in FY 2000-01, plus $130,658 more for 
mandatory fringe benefits costs. The Department also proposes to spend $97,233 more on equipment in 
FY 2000-01, primarily related to computer equipment purchases, all workplace modifications to meet 
the requirements of the Americans with Disabilities Act, and ergonomic equipment. 

Key personnel changes comprise: 

1. The proposed addition of a new 0.75 FTE 1371 Special Assistant XII as the Deferred 
Compensation Program Manager, with support from a new 0.5 FTE 1426 Senior Clerk Typist 
and a new 0.5 FTE 1650 Senior Accountant. These staff will be responsible for administering 
the Deferred Compensation Plan, a voluntary program added to the Retirement System in FY 
1997-98. The Department currently provides clerical support services to the Deferred 
Compensation Program on a reimbursement basis. 

2. The proposed addition of a new 0.75 FTE 1370 Special Assistant XI as the Pension 
Administration Project Specialist - Administration and Quality Assurance, to implement the new 
Pension Administration Systems Project. 

3. The proposed addition of three new 0.75 FTE 1750 Microphoto/Imaging Technicians to replace 
current temporary staff who are responsible for converting incoming documents into an 
electronic format. 

4. The proposed substitution of the current 1115 Chief Investment Officer position, which has a 
maximum salary of $127,760, with a AC31 Deputy Director of Investment position, which has a 
maximum salary of $228,790, an increase of $101,030 or 79.1 percent. If approved, this would 
be the highest paid position in the City. According to Ms. Clare Murphy, Executive Director of 



Board of Supervisors - Budget Analyst 



83 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RET RETIREMENT SYSTEM (continued) 

the Retirement System, such a high salary scale is required to attract and retain the caliber of 
applicant that the Retirement Board is seeking, particularly given the highly competitive private 
financial sector in the Bay Area. The Budget Analyst considers the proposed salary range for the 
new AC31 Deputy Director of Investment position to be a policy matter for the Board of 
Supervisors. 



COMMENT 

The Mayor's budget provides an increase of $688,942. Our recommended reductions, which total 
$182,434, would still allow an increase of $506,508 or 3.72% in the Department's budget. 



Board of Supervisors - Budget Analyst 



84 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: RET - Retirement System 

Position/ Number Amount 

age Equipment 

i_£L Object Number From Jja From To Saving s 

)C Employee Deferred Compensation Plan 

i)l 001 Permanent Salaries - Misc. 5105,866 5100,187 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding 
individual classifications. 

(>5 001 Senior Clerk Typist 1426 N 0.50 0.375 22,715 17,036 55,679 

Reduce to reflect estimated start date of October 1, 2001. 

(1 013 Mandatory Fringe Benefits 26,354 24,787 1,567 

Corresponds to reduction in Permanent Salaries. 

I D Retirement Services 

32 001 Permanent Salaries - Misc. 2,854,237 2,807,164 * 

* Tne recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding 
individual classifications. 

)5 001 Microphoto/Imaging 1750 N 2.25 1.50 81,375 54,249 27,126 

Technician 

The Department currently employs one permanent 1.00 FTE 1750 
Microphoto/Imaging Technician. The Department proposes adding 
another three 1750 positions (2.25 FTE in FY 2001-02) to process the 
projected 300,000 pages of new documents to be imaged annually. 
However, the projected workload volume only justifies an additional 
2.00 FTE 1750 Microphoto/Imaging Technician positions. Due to an 
anticipated hire date of October 1, 2001, these 2.00 FTE 
recommended positions should be reduced to 1 .50 FTEs in FY 2001- 
02. 



Board of S upervisor s - Budget Analyst 



85 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RET - Retirement System 

Page 
No. Object 

3096 001 Senior Accountant 



Position/ Number 

Equipment 
Number From In 

1652 A 2.00 1.625 



Amount 
From To. 

$106,384 $86,437 



$19,11 



The Department has requested a new 0.5 FTE 1652 Senior 
Accountant for the Employee Deferred Compensation Plan. There 
should therefore be a commensurate reduction in the 1652 Senior 
Accountant FTE count in the Retirement Services budget, as the 
staffing for that work has been transferred to the Employee Deferred 
Compensation Program budget 



3092 005 Temp Salaries - Misc. 



275,800 235,949 39,E 






Reduce to reflect actual projected expenditures. The recommended 
reduction of $39,851 would still result in an increase of $16,059 
over the original FY 2000-0 1 budget. • 






3091 013 Mandatory Fringe Benefits 



Corresponds to the reduction in Permanent Salaries and Temporary 
Salaries, and the increase in Attrition Savings. 



3092 



022 Training 



26,354 9,798 



33,055 23,624 



16,! 



9,< 



Reduce to reflect actual FY 2000-01 expenditure, adjusted for cost 
of living. 



Board of Supervisors - Budget Analyst 



86 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



RET - Retirement System 



Object 

060 Equipment Purchase 



* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



Position/ Number 


Amount 


Equipment 




Number From Io_ 


From Tn 




$216,900 $199,455 



Saving s 



060 H-P Optical Jukebox 

060 Compaq Proliant ML530 

060 Miscellaneous hardware 

060 Nortell Networks Passport 

060 Novell ZENworks 3 

060 Windows Office 2000 

060 Ciscowork 2000 LAN 

060 HP Suresore & Julebox 

060 Miscellaneous software 

060 ADA workarea modification 

060 Ergonomic equipment 



RS014N 1 


1 16,117 


16,081 


RS016R 1 


1 19,099 


19,013 


RS017N 1 


1 14,996 


13,581 


RS018N 1 


1 54,096 


53,723 


RS019N 1 


1 6,513 


5,701 


RS020N 1 


1 31,602 


31,530 


RS021N 1 


1 12,050 


12,023 


RS022N 1 


1 6,072 


6,058 


RS023N 1 


1 9,179 


9,006 


RS024N 1 


1 25,000 


16,005 


RS025N 1 


1 15,000 


9,558 



Reduce 060 Equipment Purchase budget by SI 7,445 due to the 
following reductions: 

(a) $8,450 due to reduction to actual quoted prices, and due to 
miscalculation of sales tax at 8.5 percent, rather than the current 8.25 
percent. 

(b) $8,995 for ADA workarea modifications to reflect actual FY 2000- 
01 expenditure, adjusted for cost of living. 

The recommended reduction of $17,445 would still result in an 
increase of $79,988 over the original FY 2000-01 budget 



Board of Supervisors - Budpet Analvst 



87 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RET - Retirement System 



Page 

Njl Object 
FT)F Investment 



Position/ Number 

Equipment 
Number From To 



3093 



3098 



001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding 
individual classifications. 



001 Deputy Director for 
Investment 



AC31 S 1.00 0.83 



The Budget Analyst considers the proposed Deputy Director for 
Investment position, at a maximum annual salary of $228,790, to be a 
policy matter for the Board of Supervisors. 

If the Board of Supervisors approves the proposed salary range, the 
anticipated hire date for the new Deputy Director for Investment 
position, at that salary range, is September 1, 2001. Therefore, this 
new position should be budgeted for 10 months in FY 2001-02 (0.83 
FTE), permitting a reduction of $38,894. 



3093 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent Salaries. 

Total Recommended Reductions 



Amount 
From Tji 

$1,261,328 $1,223,196 



Savin; 



228,790 



190,658 $38, 



266,409 259,710 6,t 



$182/ 



Board of Supervisors - Budget Analyst 



88 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
( AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ttx treasurer/tax collector 

Financial Data: 

The Treasurer/Tax Collector's proposed $18,217,051 budget for FY 2001-02 is $2,592,494 or 
12.46 percent less than the original FY 2000-01 budget of $20,809,545. The net decrease from the 
revised FY 2000-01 budget is $2,592,494 or 12.46 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 

Proposed 











Mayor's Budget 


Increase (Decrease) 




Fiscal Year 


2000-2001 


Fiscal Year 
2001-2002 




From 
Origi 


2000-2001 


Program Expenditures 


Original 




Revised 


la! Budget 


DEPARTMENTAL MANAGEMENT 


S 3,815,557 


$ 


3,815,557 


$ 1,761,332 


S 




(2,054,225) 


LEGAL SERVICE 


538,410 




538,410 


553,320 






14,910 


TAX ASSESSMENT 


470,493 




470,493 


484,063 






13,570 


TTX TAXPAYER ASSISTANCE 


873,534 




873,534 


944,378 






70,844 


TTX-BUSINESS TAX 


7,057,598 




7,056,598 


5,356,819 






(1,700,779) 


TTX-DELINQUENT REVENUE 


3,349,185 




3,349,185 


3,527,893 






178,708 


TTX-INVESTMENT 


759,156 




759,156 


758,912 






(244) 


TTX-PROPERTY TAX/LICENSING 


1,776,179 




1,791,179 


2,483,792 






707,613 


TTX-TREASURY 


2,169,433 




2,155,433 


2,346,542 






177,109 


Total Expenditures 


$ 20,809,545 


s 


20,809,545 


S 18,217,051 


S 




(2,592,494) 


Less: Work Order Recoveries 


(1,260,741) 




(1,260,741) 


(1,347,161) 






(86,420) 


Net Expenditures 


S 19,548,804 


s 


19,548,804 


$ 16,869,890 


$ 




(2,678,914) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 184.59 FTEs, which is 
2.16 FTEs more than the 182.43 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - budget Analyst 

go 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TTX TREASURERS AX COLLECTOR (continued) 



Full Time Equivalents 

DEPARTMENTAL MANAGEMENT 

LEGAL SERVICE 

TAX ASSESSMENT 

TTX TAXPAYER ASSISTANCE 

TTX-BUSrNESS TAX 

TTX-DELrNQUENT REVENUE 

TTX-INVESTMENT 

TTX-PROPERTY TAX/LICENSING 

TTX-TREASURY 



Mayor's Budget 
Fiscal Year 2000-2001 Fiscal Year 
Original Revised 2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



16.78 


16.78 


17.14 


0.36 


5.76 


5.76 


5.76 


- 


7.13 


7.13 


7.13 


- 


11.52 


11.52 


11.93 


0.41 


45.47 


45.47 


45.59 


0.12 


44.62 


44.62 


44.72 


0.10 


5.45 


5.45 


5.45 


- 


13.03 


13.03 


13.27 


0.24 


32.67 


32.67 


33.60 


0.93 



Totals 



182.43 



182.43 



184.59 



2.16 



The following positions have been reclassified under the Managerial Executive Association 
(MEA) Management Classification and Compensation Plan. 

Special Assistant Positions Recommended for Reclassification 



Exempt / 


Count 


Old Title 


Salary 


New Title 


Salary 


Provisional 




Class 




Class 




Exempt 


1.00 


1372 Special Assistant XIII 


580,571 


0922 Manager V 


583,781 


Exempt 


1.00 


1372 Special Assistant XHI 


80,571 


0922 Manager V 


83,781 


Exempt 


1.00 


1372 Special Assistant XIH 


80,571 


0922 Manager V 


83,781 


Exempt 


1.00 


1372 Special Assistant Xm 


80,571 


0922 Manager V 


83,781 


Exempt 


1.00 


1374 Special Assistant XV 


93,281 


0931 Manager VII 


96,998 


Exempt 


1.00 


1374 Special Assistant XV 


93,281 


093 1 Manager VII 


96,998 


Exempt 


1.00 


1376 Special Assistant XVTI 


107,976 


0933 Manager IX 


112,278 


Totals 


7.00 




$616,822 




$641,398 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TTX TREASURER/TAX COLLECTOR (continued) 



Remaining Special Assistant Positions 



Exempt / 
Provisional Count Class Title 


Salary 


Filled / Vacant 


Provisional 5.00 1367 Special Assistant Vm 


$280,083 


Filled 


Totals 5.00 


5280,083 (556,017 each) 





Department Revenues 

Department revenues have increased by $488,148 or 14.03 percent and General Fund support has 
decreased by 53,167,062 or 19.70 percent. 



DESCRIPTION 

The Department's proposed FY 2001-02 budget is $2,592,494 less than the original FY 2000-01 
budget primarily due to $2,162,050 having been appropriated in FY 2001-02 (of which $1,162,050 is 
still on reserve) for a new Business Tax System. This project was delayed due to a decision not to 
continue with the original vendor selected by the Department. The project will now begin in FY 2001- 
02 subsequent to the award of contract through a Request for Proposals process. No additional funding 
has been budgeted for this project in FY 2001-02. However, the Treasurer/Tax Collector will be 
required to obtain release of the $1,162,050 in reserved funds prior to completing the project. 

The balance of the FY 2001-02 budget decrease is attributable to a $1,193,676 reduction in the 
use of services of other departments, offset against increased personnel costs resulting from the 
annualization of new positions approved for partial year funding in FY 2000-01 and cost of living 
adjustments for temporary salaries. 



Board of Supervisors - Budget Analyst 



91 







RECOMMENDATIONS OF THE BUDGET ANALYST FOR 










AMENDMENT OF BUDGET ITEMS 










2001-02 






Department: 


TTX - Treasurer/Tax Collector 






Page 




Position/ Number Amount 
Equipment 




N<L 


Object 


Number From To From 


Ifl 


Savinj 


FCN Property Tax/T.icensing 






3112 


001 


Permanent Salaries - Misc. $481,849 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 


$464,453 


* 


3126 


001 


Senior Administrative Analyst 1823 S 1.00 0.75 69,583 

Reduce the vacant 1.00 FTE 1823 Senior Administrative Analyst position 
to a 0.75 FTE position, due to the projected hire date of October 1, 2001. 


52,187 


$17,35 


3112 


013 


Mandatory Fringe Benefits 9993M 134,830 
Corresponds to reductions in Permanent Salaries. 


130,788 


4,04 


FCO Business 


Tax 






3114 


001 


Permanent Salaries - Misc. 2,536,364 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 

Board of Supervisors - Budget Analvst 


2,508,711 


* 

92 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



apartment: TTX - Treasurer/Tax Collector 



age 

I128 
128 



Object 

001 Principal Accountant 
001 Senior Accountant 



Position/ Number 


Amount 




Equipment 






Number From To 


From lo. 


Savings 


1654 S 2.00 0.75 


$129,352 $48,507 


$80,845 



1652 S 0.00 1.00 



53,192 (53,192) 



The Department proposes to replace 2.00 FTE 1652 Senior Accountants 
with 2.00 FTE Principal Accountants to attract more highly skilled and 
experienced accountants in order to (a) recruit staff who are better 
equipped to handle the high volume of documentation required of these 
positions, and (b) provide greater management oversight. In order to 
evaluate the benefits of substituting the higher classification, the Budget 
Analyst recommends that only one of the 1652 Senior Accountant 
positions be reclassified in FY 2001-02. Since it will not be possible to 
fill the reclassified position immediately, it should be funded as a 0.75 
FTE. 



14 013 Mandatory Fringe Benefits 9993M 

Corresponds to reductions in Permanent Salaries. 



647,834 642,252 5,582 



T G Departmental Management 

>].0 027 Professional & Specialized 
Services 



15,000 4,300 10,700 



Reduce to actual FY 2000-01 expenditure level, adjusted for cost of 
living. 



320 029 Maintenance Services - Equipment 
Reduce to reflect actual Departmental need. 

Total Recommended Reductions 



6,600 6,200 400 



$65,773 



Board of Supervisors - Budget Analyst 



93 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: GEN 



GENERAL CITY RESPONSIBILITY 



Financial Data: 

The General City Responsibility proposed $435,817,269 budget for FY 2001-02 is $148,169,699 
or 51.51 percent more than the original FY 2000-01 budget of $287,647,570. The net increase from the 
revised FY 2000-01 budget is $151,706,886 or 53.4 percent. 

Summary of Program Expenditures: 



Program Expenditures 

DEPARTMENTAL TRANSFER ADJUSTMENT 
GENERAL CITY RESPONSIBILITIES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditure 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original Revised 


2001-2002 


Original Budget 


$ (240,770,123) $ (240,770,123) S 
528,417,693 524,880,506 


(271,612,214) S 
707,429,483 


(30,842,091) 
179,011,790 


$ 287,647,570 S 284,110,383 S 
(2,611,795) (2,384,508) 


435,817,269 $ 
(1,220,457) 


148,169,699 
1,391,338 



$ 285,035,775 $ 281,725,875 S 434,596,812 S 



149,561,037 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 2.75 FTEs, which is 
.75 FTE more than the 2 FTEs in the original FY 2000-01 budget. The FTE allocations by program are 
as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Revised 2001-2002 



Full Time Equivalents 



Original 



Original Budget 



GENERAL CITY RESPONSIBILITIES 



2.00 



2.00 



2.75 



0.75 



Totals 



2.00 2.00 



2.75 



0.75 



board of Supervisors - Budget Analyst 



94 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: GEN GENERAL CITY RESPONSIBILITY ("continued) 



DEPARTMENT REVENUES 

Department revenues have increased by $73,076,615 or 72.19 percent and General Fund support 
has increased by $76,484,422 or 41.60 percent. 



DESCRIPTION 

1. The General City Responsibility budget is comprised of general responsibilities not 
covered by other City departments, including General Fund supported debt service. 

2. The primary changes in General City Responsibility expenditures, which have 
increased by $148,169,699 from the Original Fiscal Year 2000-01 budget, are as follows: 

$5,300,000 Increase in Retiree Health Subsidy due to the November of 2000 Charter 
Amendment increasing benefits for retired City employees. 

$9,200,000 Implementation costs associated with the Minimum Compensation 
and Healthcare Accessibility ordinances to be paid to non-profit 
service providers who experience verifiable cost increases due to 
such ordinances. 

$2,750,000 Increase in San Francisco's partner obligation to the Peninsula Corridor Joint 
Powers Board 

$62,800,000 Proceeds from the anticipated sale of Business Tax Settlement Bonds. 

$16,000,000 Increased debt service for General Obligation Bonds (approximately 
$9,000,000) and debt service for Business Tax Settlement Bonds 
(approximately $7,000,000) 

$30,800,000 Increased General Fund contribution to General Fund Subsidized departments 
(primarily San Francisco General Hospital, Laguna Honda Hospital and the 
Municipal Railway) 

$1 1,700,000 General Fund transfer to the Moscone Expansion Project 

$10,800,000 Increase in General Fund Reserves 



Board of Supervisors - Budget Analyst 



95 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: GEN GENERAL CITY RESPONSIBILITY (continued) 

3. General Fund Reserves for FY 2001-2002 are shown in the table below. 

General Fund - General Reserve $30,000,000 

Audit/Year-End Closing Adjustments 4,500,000 

Board District Services Reserve 375,000 

Elections Reserve 1,000,000 

Litigation Reserve 7,975,707 

Technical Adjustment Reserve 1,000,000 

Salary and Benefits 46.880.219 

Total Designated Reserves $91,730,926 

4. The General City Responsibility Budget also funds staff costs for Committee on Information 
Technology (COIT) administrative support positions. The proposed FY 2001-02 budget includes a 0.75 
new 1842 Management Assistant position to assist COIT in its expanded responsibility to monitor and 
review all new City-wide information technology contracts for consistency, completeness and 
performance. 



Board of Supervisors - Budget Analyst 



96 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: GEN 



General City Responsibility 



•age 

{, Ob jec t 



Position/ Number 

Equipment 
Number From Xfi 



Amount 
From To 



Savings, 



44 097 Unappropriated Revenue Reserved 



$91,730,926 590,730,926 51,000,000 



Reduce Reserves by $1,000,000 to 
implement recommendations concerning 
the funds reserved for the Department of 
Elections as explained in our separate 
report on the Department of Elections. 



Total Recommended Reductions 



51^000,000 



Board of Supervisors - Budget Analvst 



97 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ADP ADULT PROBATION 



FIsIANCjRLDATA 



The Adult Probation Department's proposed $9,012,553 budget for FY 2001-02 is $805,659 or 
8.21 percent less than the original FY 2000-01 budget of $9,818,212. The net decrease from the revised 
FY 2000-01 budget is $986,384 or 9.86 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ADMINISTRATION - ADULT PROBATION 
COMMUNITY SERVICES 
PRE-SENTENCING INVESTIGATION 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


$ 2,864,194 
4,799,350 
2,154,668 


S 3,000,180 $ 
4,844,089 
2,154,668 


2,009,476 $ 

4,864,574 

2,138,503 


(854,718) 
65,224 
(16,165) 


$ 9,818,212 
(94,000) 


$ 9,998,937 $ 
(140,000) 


9,012,553 $ 
(294,100) 


(805,659) 
(200,100) 


$ 9,724,212 


$ 9,858,937 S 


8,718,453 $ 


(1,005,759) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 124.99 FTEs, which is 
3.78 FTEs less than the 128.77 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



98 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADP ADULT PROBATI ONCcorti nued) 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-200 1 Fiscal Year From 2000-2001 
Full Time Equivalent s Original Revised 2001-2002 Original Budget 

ADMINISTRATION -ADULT PROBATION 35.17 35.17 27.74 (7.43) 

COMMUNITY SERVICES 64.84 64.84 67.00 2.16 

PRE-SENTENCING INVESTIGATION 28.76 28.76 30.25 1.49 



Totals 128.77 128.77 124.99 (3.78) 

The Department has no Special Assistants. 

Department Revenues 

Department revenues have decreased by 5707,083 or 47.59 percent and General Fund support 
has decreased by $298,676 or 3.60 percent. 

Description 

The $805,659 decrease in proposed expenditures compared to the Department's original FY 2000-01 
budget is comprised of several components. This decrease is mainly due to the expiration of the 
$688,191 Criminal Justice Treatment Network for Women Federal Grant on September 30, 2001. This 
decrease in the Department's proposed budget is primarily attributed to the following: 

a $81,814 reduction in Permanent Salaries - Misc 

Q $21 1,233 reduction in Mandatory Fringe Benefits 

a $99,771 reduction in Professional and Specialized Services 

a $9,165 reduction in Other Current Expenses 

a $35,137 reduction in Materials and Supplies 

D $66,000 reduction in Equipment Lease/Purchase Option 

Q $345,301 reduction in Services to Other Departments 

New positions are proposed in FY 2001-02: The Department is proposing three new 8444 Deputy 
Probation Officer positions in FY 2001-02. These positions are requested to reduce caseload per Deputy 
Probation Officer in the Department. The full year salary and benefits costs for these new positions will 
be approximately $210,330. For FY 2001-02, these three new positions are funded for 50 percent of the 
year and the additional costs will be $105,165. 



Board of Supervisors - Budget Analyst 99 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ADP ADULT PROBATION (continued) 

RECOMMENDATIONS 

None. 



Board of Supervisors - Budget Analyst 100 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



AGW ADMINISTRATIVE SERVICES - CONSUMER ASSURANCE 



Financial Data: 

The Department of Administrative Services - Consumer Assurance proposed $1,856,238 budget 
for FY 2001-02 is $274,072 or 17.32 percent more than the original FY 2000-01 budget of $1,582,166. 
The net increase from the revised FY 2000-01 budget is $210,572 or 12.80 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

AG WTS & MEASURES INSPECTION 

Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



$ 1,582,166 S 1,645,666 $ 



1,741,238 S 



$ 1,493,366 S 1,556,866 S 1,756,895 S 



159,072 



$ 1,582,166 $ 1,645,666 $ 1,741,238 $ 159,072 

$ -__ $ -__ $ 115,000 S 115,000 

S 1,582,166 $ 1,645,666 $ 1,856,238 $ 274,072 

(88.800) (88,800) (99,343) (10,543) 



263,529 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 23.45 FTEs, which is 
.55 FTE more than the 22.9 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



ttl 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGW ADMINISTRATIVE SERVICES - CONSUMER ASSURANCE (continued') 



Full Time Equivalents 



Fiscal Year 2000-2001 
Original Revised 



Mayor's Budget 
Fiscal Year 
2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



AG WTS & MEASURES INSPECTION 



22.90 



23.57 



23.45 



0.55 



Totals 



22.90 



23.57 



23.45 



0.55 



Special Assistant Positions Recommended for Reclassification 



Exempt / Old 
Provisional Count Class Title 


Salary 


New 

Class Title 


Salary 


Provisional 1.00 1367 Special Assistant 

vm 


$56,402 


1314 Public Relations Officer, 
High Risk Pest 
Exclusion Program 


$57,018 


Totals 1.00 


$56,402 




$57,018 



The Department's sole Special Assistant position is being substituted, with the approval of the 
Department of Human Resources, to a 1314 Public Relations Officer to more accurately reflect the 
actual position responsibilities. 



Department Revenues 

Department revenues have decreased by $7,514 or .64 percent and General Fund support has 
increased by $271,043 or 83.60 percent. This decline in non-General Fund Department revenues is 
attributable to a $52,829 reduction in Federal subventions and a $28,685 reduction in State grants and 
subventions, offset by increases in Farmer's Market fees and public safety charges. 



Description 

Due to the loss of Federal and State revenues, the Department's budget has eliminated two grant- 
funded positions. However, the Department's proposed FY 2001-02 budget requests three new 
permanent positions at a total FY 2001-02 cost of $101,409, including (a) one new 0.75 FTE 6218 
Weights and Measures/Agriculture Inspector, to be funded through the California Department of Food 



TXT2 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGW ADMINISTRATIVE SERVICES - CONSUMER ASSURANCE (continued) 

and Agriculture Glassy Wing Sharpshooter Program, and (b) two new 0.75 FTE 6220 Inspectors of 
Weights and Measures, to implement the new Parking Lot Revenue Control Program, to be funded from 
program fees and the General Fund. The General Fund is estimated to pay approximately 81.0 percent 
of the total salary and fringe benefit costs for these two new positions in FY 2001-02. 

A new facilities maintenance project for the proposed renovation of the Farmer's Market 
restroom is budgeted at $1 15,000. 



Comment 

The Mayor's budget provides an increase of $274,072. Our recommended reductions, which total 
$55,210, would still allow an increase of $218,862 or 13.8% in the Department's budget. 



1^3 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGW - Consumer Assurance 

Position/ Number Amount 

Page Equipment 

Njl, Object Number from Iq From lo_ Savin 

AOB Agriculture/Weights and Measures Inspection 

30 001 Permanent Salaries - Misc. $1,040,271 5996,758 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 

34 001 ' Inspector of Weights and 6220 N 1.50 0.75 74,345 37,173 $37j 

Measures 

The Department has not provided adequate workload justification for the 
addition of two new 6220 Inspector of Weights and Measures positions 
to implement the new Parking Lot Revenue Control Program. The 
annual salary and fringe benefit cost of each of these two positions is 
$48,472, for a total cost of 596,944. The General Fund will fund 
$78,544, or 81.0 percent of that cost. However, in order to implement 
the Parking Revenue Control Program previously approved by the Board 
of Supervisors, which will become effective on July 9, 2001, the Budget 
Analyst does recommend approval of one of the two new 0.75 FTE 
Inspector of Weights and Measures positions. 

34 001 Account Clerk 1630 S 0.50 0.417 17,651 14,709 2,3 

Reduce the vacant 0.50 FTE1630 Account Clerk position to a 0.417 FTE 
position (half time for ten months), due to the projected hire date of 
September 1,2001. 



104 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



AGW - Consumer Assurance 



Object 

001 Attrition Savings 
Miscellaneous 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To. 


Savings 


9993M 


(1.16) (1.23) 


($57,078) ($60,477) 


$3,399 



Attrition Savings - Misc. has been increased by S3, 399 to offset the 
effect of the Department's upward substitution of (1) a 1367 Special 
Assistant VHI position to a 1314 Public Relations Officer, and (2) a 6218 
Weights and Measures/Agriculture Trainee position to a 6220 Inspector 
of Weights and Measures, which would result in increased salary and 
fringe benefits costs during the past year without the approval of the 
Board of Supervisors. This recommendation will enable the Department 
to continue to maintain the existing filled positions, at the higher salary 
and fringe benefit costs, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 



013 Mandatory Fringe B enefits 

Corresponds to reductions in Permanent Salaries. 



287,877 276,180 11,697 



Total Recommended Reductions 



$55,210 



Board of Supervisors - Budget Analyst 



105 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: ANC ADMINISTRATIVE SERVICES-ANIMAL CARE & CONTROL 

Financial Data: 

The Department of Administrative Services - Animal Care & Control proposed $3,053,984 
budget for FY 2001-02 is $198,437 or 6.95 percent more than the original FY 2000-01 budget of 
$2,855,547. The net increase from the revised FY 2000-01 budget is $198,437 or 6.95 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

ANIMAL WELFARE 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



S 2,845,547 $ 2,845,547 S 



3,043,984 S 



Total Operating Expenditures S 2,845,547 $ 2,845,547 $ 3,043,984 $ 

Capital Improvements & Fac. Maint. $ 10,000 $ 10,000 $ 10,000 $_ 

Total Expenditures $ 2,855,547 $ 2,855,547 $ 3,053,984 S 



198,437 



198,437 



198,437 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 41.9 FTEs, which is 
.02 FTE more than the 41.88 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



TOB 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ANC ADMINISTRATIVE SERVICES - ANIMAL CARE & CONTROL (continued^ 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents Original Revised 2001-2002 Original Budget 

ANIMAL WELFARE 41.88 41.88 41.90 0.02 

Totals 41.88 41.88 41.90 0.02 

DEPARTMENT REVENUES 

General Fund Support has increased by $198,437 or 7.40 percent. 

Description 

The net increase in the Animal Care and Control Division expenditures from the FY 2000-2001 
original budget of $2,855,547 is $198,437. These increased expenditures of $198,437 include: 

• $78,720 for salaries and fringe benefits, including the upward substitution of three positions to create 
Assistant Supervisor positions, and MOU-mandated increases; 

• $15,000 for service contracts to provide emergency medical services for sick and injured animals; 

• $61,000 for one replacement low-emission sedan and one replacement Animal Control van; 

• $9,070 for two replacement, industrial quality dishwashers; and 

• $34,647 for increases in (a) services provided by other City Departments, including computer, 
heating and lighting, (b) travel expenses, and (c) equipment lease finance payments. 

The Animal Care and Control Division has no Special Assistant Positions. 

Comment 

The Mayor's budget provides an increase of $198,437. Our recommended reductions, which total 
$2,400, would still allow an increase of $196,037 or 6.87% in the Department's budget. 



Board of Supervisors - Budget Analyst 107 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: Animal Care and Control 



Page 
No. 



40 



Object 



009 Premium Pay 



Position/ Number 

Equipment 
Number From Xq 



Amount 
From To 



Savi 



$31,656 $29,256 $2,4( 



Reduce by $2,400 to reflect actual 
current year expenditures and the 
reduced amount needed for Lead 
Worker Pay in FY 2001-2002 due to 
upward substitutions , creating 3 
Assistant Supervisor positions. 



Total Recommended Reductions 



$^ 



Board of Su pervisors - Budget Analyst 



108 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: CME ADMINISTRATIVE SERVICES - MEDICAL EXAMINER 

Financial Data: 

The Department of Administrative Services - Medical Examiner proposed $4,31 1,304 budget for 
FY 2001-02 is $113,019 or 2.69 percent more than the original FY 2000-01 budget of $4,198,285. The 
net increase from the revised FY 2000-01 budget is $1 13,019 or 2.69 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

MEDICAL EXAMINER - ADMINISTRATION 
MEDICAL EXAMINER - INVESTIGATIVE SERVICE 
MEDICAL EXAMINER - MEDICAL SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 
Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



740,443 $ 740,443 $ 
1,261,600 1,261,600 
2,196,242 2,196,242 



967,744 


S 


227,301 


1,320,978 




59,378 


2,022,582 




(173,660) 



4,198,285 $ 4,198,285 S 4,311,304 $ 113,019 
(15,734) (15,734) (17,650) (1,916) 



$ 4,182,551 $ 4,182,551 S 4,293,654 $ 



111,103 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 35.49 FTEs, which is 
0.24 FTE less than the 35.73 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Board of Supervisors - Budget Analyst 



109 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CME ADMINISTRATIVE SERVICES - MEDICAL EXAMINER (continued 1 ) 



Full Time Equivalents 

MEDICAL EXAMINER - ADMINISTRATION 
MEDICAL EXAMINER - INVESTIGATIVE SERVICE 
MEDICAL EXAMINER - MEDICAL SERVICES 



Totals 



Fiscal Year 2000-2001 
Original Revised 


Mayor's Budget 
Fiscal Year 
2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 


7.13 
13.91 
14.69 


7.13 
13.91 
14.69 


7.12 
14.00 
14.37 


(0.01) 
0.09 
(0.32) 



35.73 



35.73 



35.49 



(0.24) 



DEPARTMENT REVENUES 

General Fund support has increased by $1 1 1,103 or 2.80 percent. 

DESCRIPTION 

The increase in the Medical Examiner net expenditures from FY 2000-01 original budget is 
$1 1 1,103. The net expenditure increase in the proposed budget is primarily related to: 

• A net increase of $44,213 in the Materials and Supplies Budget due to the one-time purchase of six 
medical cots ($9,180), five 800 MHz radios ($6,000), one digital transcription service equipment 
($15,000); hardware and software computer upgrades ($16,300); and, a decrease in supplies needed 
for work order drug tests for new recruits (-$2,267); 

• An increase of $47,841 in Permanent Salaries - Misc; and, 

• A $7,575 increase in Other Current Expenses to cover the increased costs of the service maintenance 
contracts for the lab and autopsy equipment. 

The Department is also requesting $150,700 to purchase: (a) new equipment which processes human 
tissue for microscopic slide preparation to replace old equipment ($47,100); (b) new autopsy room 
cabinets to replace original cabinets which are broken and rusted ($38,750); (c) new rear security doors 
to replace old security doors which have increasingly failed to lock ($35,900); (d) a separate server and 
network for the Toxicology Lab ($21,000); and, (e) autopsy lift and storage equipment which will 
improve storage and prevent potential lifting injuries ($7,950). The equipment request for FY 2001- 
2002 is $29,300 less than the equipment request for FY 2000-01. 



«rfr 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CME ADMINISTRATIVE SERVICES - MEDICAL EXAMINER (continued^ 



Personnel: The number of full-time equivalent positions budgeted for FY 2001-02 is 35.49 FTEs, which 
is 0.24 FTE less than the 35.73 FTEs in the original FY 2000-01 budget. The decrease of 0.24 FTEs is 
due to an increase of 0.24 FTEs in Attrition Savings. The proposed budget includes two 
reclassifications: (1) 1.0 FTE 1440 Medical Transcriber to 1.0 FTE 1840 Junior Administrative 
Assistant, which was approved by the Department of Human Resources and would increase permanent 
salaries by $3,916 for FY 2001-2002; and, (2) 5.0 FTEs AC28 Chief Forensic Pathologist to 5.0 FTEs 
2598 Assistant Medical Examiner, which is approximately cost neutral. The Department does not 
currently have any Special Assistant positions. 



Comment 

The Mayor's budget provides an increase of $1 13,019. Our recommended reductions, which total 
$24,131, would still allow an increase of $88,888 or 2.12% in the Department's budget. 



irirl 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: CME - Medical Examiner 



Position/ 

Page Equipment 

Kil Ob j get N umber F r o m In 

Medical Examiner- Administration (ASG) 



Number Amount 



From Xg 



Savings 



48 005 Temporary Salaries - 

Misc 

The Department's total projected expenditures for 
Temporary Salaries - Misc for FY 2000-01 are 
580,912, or $20,574 less than the budgeted 
$ 1 1 ,486. The Budget Analyst recommends a total 
reduction in Temporary Salaries - Misc. of $22,412. 
The recommended total reduction for the 
Department's Temporary Salaries - Misc. of $22,412 
is based on actual expenditures in FY 2000-01 plus a 
cost of living adjustment. The recommended 
reduction of $1,404 for the Department's 
Administration Division is based on its percentage of 
the Department's total budget for Temporary Salaries 
- Misc. 



$ 6,677 $ 5,273 $ 1,404 



48 013 Mandatory Fringe 

Benefits 

Corresponds to the reduction in Temporary 
Salaries - Misc. 



112,156 112,048 



108 



Medical Examiner - Medical Services (ASM) 



49 005 Temporary Salaries - 

Misc 

The Department's projected total expenditures for 
Temporary Salaries - Misc for FY 2000-01 are $80,912, 
or $20,574 less than the budgeted $101,486. The 
recommended total reduction for the Department's 
Temporary Salaries - Misc. of $22,412 is based on 
actual expenditures in FY 2000-01 plus a cost of living 
adjustment. The recommended reduction of $4,768 for 
the Department's Medical Services Division is based on 
its percentage of the Department's total budget for 
Temporary Salaries - Misc. 



22,670 17,902 



4,768 



Board of Supervisors - Budget Analyst 



112 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: CME - Medical Examiner 



Position/ Number Amount 
Page Equipment 

No. Object Number From Xfl From Xo. Savings 

49 013 Mandatory Fringe 266,525 266,159 366 

Benefits 

Corresponds to the reduction in Temporary 
Salaries - Misc. 

Medical Examiner - Investigative Services (ASN^ 

50 005 Temporary Salaries - 77,214 60,974 16,240 

Misc. 

The Department's projected total expenditures for 
Temporary Salaries - Misc for FY 2000-01 total 
$80,912, or $20,574 less than the budgeted 
$101,486. The recommended total reduction for 
the Department's Temporary Salaries - Misc. of 
$22,412 is based on actual expenditures in FY 2000 
01 plus a cost of living adjustment The 
recommended reduction of $16,240 for the 
Department's Investigative Services Division is 
based on its percentage of the Department's total 
budeet for TemDorarv Salaries - Misc. 

50 013 Mandatory Fringe 219,456 218,211 1,245 

Benefits 

Corresponds to the reduction in Temporary 
Salaries - Misc. 



Total Recommended Reductions $ 24,131 



113 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



CRT TRIAL COURTS 



Financial Data: 

The Trial Courts' proposed $38,571,028 budget for FY 2001-02 is $13,425 or .03 percent less 
than the original FY 2000-01 budget of $38,584,453. The net decrease from the revised FY 2000-01 
budget is $126,245 or .33 percent. The $38,571,028 includes $23,391,990 of City funds mandated to be 
added to the State Trial Court Agency Fund used to fund the Trial Courts. Otherwise, the $38,571,028 
budget amount excludes Trial Court expenditures that will be funded by the State Trial Court Agency 
Fund in FY 2001-02. When the $38,571,028 is combined with State Trial Court Agency Fund funding, 
which is estimated to be $37,768,639 in FY 2001-02, the Trial Court's total budget will be $76,339,667. 



Summary of Program Expenditures: 



Proposed 



Program Expenditures 

COURT HOUSE DEBT SERVICE 

DISPUTE RESOLUTION PROGRAM 

DISTRICT ATTORNEY CHILD SUPPORT SERVICES 

INDIGENT DEFENSE/GRAND JURY 

TRIAL COURT SERVICES 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 







Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


$ 4,477,223 


$ 4,477,223 


S 4,492,114 


$ 14,891 


422,573 


462,253 


401,500 


(21,073) 


1,225,791 


1,225,791 


1,471,606 


245,815 


6,569,430 


6,569,430 


7,010,430 


441,000 


25,138,436 


25,211,576 


25,139,378 


942 



$ 37,833,453 S 37,946,273 S 38,515,028 S 681,575 

S 751.000 $ 751,000 $ 56,000 $ (695,000) 



S 38,584,453 $ 38,697,273 S 38,571,028 S 



(13,425) 



TT^ 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT TRIAL COURTS (continued) 

Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 18.5 FTEs, which is 
the same as the 18.5 FTEs in the original FY 2000-01 budget. The 18.5 FTE total excludes FTEs funded 
by the State Trial Court Agency Fund in FY 2001-02. When combined with the total number of FTEs 
funded by the State Trial Court Agency Fund, which is 498.37 FTEs, the Trial Court's total FTEs will 
be 516.87. The FTE allocations by program are as follows: 



Full Time Equivalents 

DISTRICT ATTORNEY CHILD SUPPORT SERVICES 
TRIAL COURT SERVICES 



Fiscal Year 2000-2001 
Original Revised 


Mayor's Budget 
Fiscal Year 
2001-2002 


Increase (Decrease) 
From 2000-2001 
Original Budget 


16.75 16.75 
1.75 1.75 


17.50 
1.00 


0.75 
(0.75) 



Totals 18.50 18.50 18.50 



Department Revenues 

Department revenues have decreased by $721,182 or 10.45 percent and General Fund support 
has increased by $707,757 or 2.20 percent. 



Description 

Under State law, the Board of Supervisors has authority over only a portion of the total Trial Court 
budget. For FY 2001-02, the amount subject to Board review and approval is $15,179,038. That is the 
amount remaining from the total Trial Courts proposed budget of $76,339,667 after deducting State 
Trial Court Agency Fund funding of $37,768,639 and the mandated local contribution of $23,391,990. 
The table on the following page shows the funding sources of the Trial Court's budget. 



«r5 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT TRIAL COURTS (•continued) 

A breakdown of funding sources and proposed expenditures for FY 2001-02 is as follows: 



Source 


Funds Provided by 


Proposed 

Expenditure 

Amount 


State Trial Court Agency Fund 

State Mandated Local 
Contribution to State Trial Court 
Agency Fund 


State Funds 

City & County General Fund, as 
mandated by the State to obtain State 
Trial Court Agency funding 


537,768,639 
23,391,990 


TOTAL STATE FUNDING 




561,160,629 


City & County 


1 . City and County GF supported, at 
discretion of City & County 

2. Courthouse Construction Fund 

3. Filing Fees & Other Funds 


9,007,236 

4,492,114 
1,679,688 


TOTAL CITY & COUNTY 
FUNDING 




15,179,038 


TOTAL OPERATING 
BUDGET 




$76,339,667 





Board of Supervisors - Budget Analyst 



TT6 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT TRIAL COURTS (continued) 

The approximately $15,179,038 in proposed FY 2001-02 Trial Courts costs subject to Board of 
Supervisors approval is comprised of the following: 





Original 


Proposed 


$ Change 


% Change 




2000-01 


2001-02 






General Fund Supported: 


$136,591 


$93,822 


-$42,769 


-31.3% 


Juvenile Dependency Mediation 


Fringe benefits for Municipal Court Judges 


110,000 


145,000 


35,000 


31.8% 


Rent for storage of court files 


3,500 


3,500 





0.0% 


Services of other departments 


1,416,435 


1,323,866 


-92,569 


-6.5% 


Utilities 


4,500 


21,200 


16,700 


371.1% 


Maintenance - Civic Center Court House 





10,000 


10,000 


. 


Maintenance - Hall of Justice 


36,000 


56,000 


20,000 


55.6% 


Indigent Defense 


6,546,000 


6,967,000 


421,000 


6.4% 


Office of Family Law Facilitator (GF portion) 


97,603 


343,418 


245,815 


251.9% 


Grand Jury expenses 


23,430 


43,430 


20,000 


85.4% 


Subtotal General Fund 


$8,374,059 


$9,007,236 


$633,177 


7.6% 


Filing fees, grants, and other funds: 


422,573 


401,500 


-21,073 


-5.0% 


Alternative Dispute Resolution 


Children's waiting rooms 


126,000 


150,000 


24,000 


19.0% 


Office of Family Law Facilitator (non-GF portion) 


1,128,188 


1,128,188 





0.0% 


Courthouse construction debt service 


5,192,223 


4,492,114 


-700,109 


-13.5% 


Subtotal fees/other 


$6,868,984 


$6,171,802 


-$697,182 


-10.1% 


GRAND TOTAL 


$15,243,043 


$15,179,038 


-$64,005 


-0.4% 



As shown, the proposed General Fund contribution to the Trial Courts is proposed to increase by 
$633,177 or 7.6 percent over the original Fiscal Year 2000-01 budget. 

Costs for programs and services funded by filing fees, grants, and other sources (but not eligible for 
State Trial Court Agency funding) are proposed to decrease by $697,182 or 10.1 percent. 

The net effect of all proposed increases and decreases in all areas not eligible for State Trial Court 
Agency funding is a decrease of $64,005 or 0.4 percent, in proposed locally approved funding. 



Board of Supervisors - Budget Analyst 



TT7 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT Trial Courts 



Position/ Number Amount 

Page Equipment 

No. Object Number From Xfi From To Saving s 

Trial Courts Services - General Fund Non Project 

Indi gent Defense - General Fund Non Project 

70 026 Court Fees and Other 6,967,000 6,767,000 $200,000 

Compensation 

Reduce Court Fees and Other Compensation by $200,000. The Court is proposing an increase 
of $421,000 over last year's original budget, or 6.4 percent, for private court appointed 
indigent defense counsel. The Court's requested amount of $6,967,000 does not include the 
costs incurred over the last two fiscal years for the services of private court appointed counsel 
in Department 11, where the Public Defender's Office ceased providing representation during 
part of FY 1997-98, all of FY 1998-99 and part of FY 1999-00 due to a staff shortage. The 
Public Defender was subsequently authorized additional positions in FY 1999-00 and has since 
been providing representation in Department 11, with a corresponding reduction now 
occurring in the Trial Court's budget for private court appointed indigent defense counsel. 

The Court's requested $421,000 increase is to cover a 3.5 percent increase in the hourly rates 
paid to private attorneys and investigators, and increased costs for expert witnesses and 
psychiatric evaluations retained by the private attorneys. The proposed 3.5 percent rate 
increase would add an estimated $168,333 to provide attorney costs in FY 2001-02. The other 
proposed cost increases for expert witnesses and psychiatric evaluations would add 
approximately $450,943 in new costs in FY 2001-02. Together, these two cost increases 
amount to $619, 276 but part of this increase would be offset by other cost reductions 
amounting to $198,276, thereby resulting in the Court's requested net increase of $421,000. 

Our recommended reduction of $200,000 is based on a reduction of $168,333 to deny the 
requested 3.5 percent rate increase for private attorneys for FY 2001-02. The private attorneys 
received rate increases in their hourly rates of approximately 15 percent in FY 2000-01. The 
increase in private attorney hourly rates awarded in FY 2000-01 did not include an automatic 
provision for annual increases. Our recommended reduction of $200,000 is also based on a 
recommended reduction of $31,667 to partially reduce the private attorneys' costs to retain 
expert witnesses, which are projected to increase by 12.8 percent over last year's originally 
budgeted amount, and to partially reduce the costs for psychiatric evaluations, which are 
projected to increase by 52 percent over last year's original budget. 



Board of Supervisors - Budget Analyst 



11 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: CRT Trial Courts 



age 



Object 



Position/ 

Equipment 

Number 



Number 



From To 



Amount 
From To 



Savings 



032 Utilities 



$21,200 



$8,340 



$12,860 



This reduction reflects a more current 
projection of the department's Utilities 
expenses based on actual expenditures 
during the second half of the current 
fiscal year. The resulting $8,340 
Utilities budget would still be $3,840 
more than the budgeted amount for the 
current fiscal year. 



r ial Courts Services - General Fund Annual Project 



06F Facilities Maintenance 
Projects 

This amount represents the annual facilities 
maintenance allocation from the Capital 
Improvements Advisory Committee. The 
requested increase is for the estimated cost of 
asbestos remediation for Courtroom A at the 
Hall of Justice. The Court has provided an 
estimate to the Budget Analyst for this project 
and has indicated that $13,000 less than the 
originally requested amount for asbestos 
remediation will be needed. 



56,000 



43,000 



$13,000 



Board of Supervisors - Budget Analyst 



119 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CRT Trial Courts 



Position/ Number Amount 

Page Equipment 

No. Object Number From Tq Emm Xo. Saving 

Children's Waiting Room - General Fund Continuing Project 

75 027 Professional & Specialized 150,000 150,000* 

Services 

* Reserve a total of $24,000 for the 
Children's Waiting room project at the 
courthouse. The Court maintains a contract 
with the Northern California Service League 
to operate waiting rooms. The $24,000 
represents a 19.1 percent increase to the 
existing $126,000 contract which is 
increasing to $150,000. The contract increase 
is to implement the provisions of the City's 
Minimum Compensation Ordinance. The 
Court has not yet provided the contract cost 
details to implement this Ordinance for FY 
2001-02. When the Court does provide the 
contract cost details pertaining to the 
Minimum Compensation Ordinance, the 
Court should then request the Finance 
Committee to release the amount needed 
from the $24,000 recommended reserve. 



Total Recommended Reductions 
Total Recommended Reserves 



120 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



DAT DISTRICT ATTORNEY 



Financial Data: 

The District Attorney's proposed $28,174,873 budget for FY 2001-02 is $98,569 or .35 percent 
more than the original FY 2000-01 budget of $28,076,304. The net decrease from the revised FY 2000- 
01 budget is $64,012 or .23 percent. 

Summary of Program Expenditures: 



Proposed 



Program Expenditures 

ADMINISTRATION - CRIMINAL & CIVIL 
CAREER CRIMINAL PROSECUTION 
CHILD ABDUCTION 
FAMILY VIOLENCE PROGRAM 
FELONY PROSECUTION 
IPP/SUBPOENA PROGRAM 
MISDEMEANOR PROSECUTION 
SUPPORT SERVICES 
WORK ORDERS & GRANTS 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 









M 


lyor's Budget 


Increase (Decrease) 


Fiscal Year 


2000-2001 




Fiscal Year 
2001-2002 


From 
Origi 


2000-2001 


Original 




Revised 


aal Budget 


S 635,195 


$ 


635,195 


$ 


639,156 


$ 


3,961 


683,518 




683,518 




689,932 




. 6,414 


550,303 




550,303 




645,983 




95,680 


442,182 




482,182 




447,609 




5,427 


14,234,915 




14,234,915 




13,837,192 




(397,723) 


317,016 




317,016 




326,549 




9,533 


1,952,317 




1,952,317 




1,723,776 




(228,541) 


2,566,511 




2,566,511 




2,689,622 




123,111 


6,694,347 




6,816,928 




7,175,054 




480,707 


$ 28,076,304 


s 


28,238,885 


S 


28,174,873 


$ 


98,569 


(2,742,842) 




(2,742,842) 




(3,104,404) 




(361,562) 



$ 25,333,462 $ 25,496,043 $ 25,070,469 $ 



(262,993) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 270.76 FTEs, which is 
1.61 FTE less than the 272.37 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



121 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DAT DISTRICT ATTORNEY 



(continued) 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000 -2001 Fiscal Year From 2000-2001 



Full Time Equivalents 

ADMINISTRATION - CRIMINAL & CIV 
CAREER CRIMINAL PROSECUTION 
CHILD ABDUCTION 
FAMILY VIOLENCE PROGRAM 
FELONY PROSECUTION 
IPP/SUBPOENA PROGRAM 
MISDEMEANOR PROSECUTION 
SUPPORT SERVICES 
WORK ORDERS & GRANTS 



Totals 



Original 


Revised 


2001-2002 


Original Budget 


3.56 


3.56 


3.56 




5.78 


5.78 


5.78 


. 


5.66 


5.66 


6.65 


0.99 


4.56 


4.56 


4.36 


(0.20) 


114.97 


114.97 


112.97 


(2.00) 


4.90 


4.90 


4.90 


- 


20.56 


20.56 


18.89 


(1.67) 


40.10 


40.10 


40.36 


0.26 


72.28 


72.28 


73.29 


1.01 



272.37 272.37 



270.76 



(1.61) 



Special Assistant Positions Recommended for 
Reclassification 



Exempt/ Count Old Title 
Provisional Class 


Salary 


New 
Class 


Title 


Salary 


Exempt 1 1373 Special Assistant XIV 


$86,652 


923 


Manager VI 


$90,105 



Totals 



$86,652 



$90,105 



Department Revenues 

Department revenues have increased by $503,818 or 9.03 percent and General Fund support has 
decreased by $766,811 or 3.90 percent. 



Description 

The District Attorney's budget for FY 2001 -02 is proposed to increase by $98,569 over the 
Department's original FY 2000-01 budget. This proposed increase is mainly attributed to an increase in 
Permanent Salaries due to the proposed addition of one new position, various substitutions, and cost-of- 
living adjustments and step increases. 



Board of Supervisors - Budget Analyst 



122 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DAT DISTRICT ATTORNEY (continued) 

One new position will be added in FY 2001-02: The Department is proposing one new 8146 District 
Attorney Investigator position in FY 2001-02. This investigator will be responsible for functions relating 
to the Witness Protection and Relocation Program. These functions include facilitating the protection of 
witnesses in criminal proceedings and evaluating all victim/witness applications for compliance with 
program criteria and witness eligibility. The full year salary and benefits costs for this new position will 
be approximately $81,760. For FY 2001-02, the position is funded for 75 percent of the year (.75 FTE) 
resulting in additional salary and benefits costs of $62,746. The Department has already filled this 
position and expects temporary funding from the Mayor's Criminal Justice Council to cover the costs of 
this position during the FY 2001-02 interim budget period. 

RECOMMENDATIONS 

None. 



Board of Supervisors - Budget Analyst VZ'S 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DAT - District Attorney 



Position/ 
Page Equipment 

No- Object Number From 

TVTisriemeanor Prosecution General Fund Non-Project 



Number Amount 

Ifi From Xa 



Savings 



131 001 Permanent Salaries - Misc. 

* The recommended change in 
Permanent Salaries - Misc is the 
total of the following specific 
modification. 



$1,351,532 $1,351,532 



155 



District Attorney's 


8146N 


0.75 0.00 


49,583 





$49,583 


Investigator 












District Attorney's 


8146L 


0.00 0.75 





49,583 


($49,583 


Investigator 













The Department is requesting one new 8146 District 
Attorney Investigator position to staff their new Witness 
Protection and Relocation Program. This program is 
designed to protect witnesses and their families, friends, 
and associates who are endangered due to ongoing or 
anticipated testimony. This new Investigator position's 
responsibilities include evaluating applications of the 
witnesses and victims and coordinating and sharing 
information with supporting agencies. The Budget 
Analyst is recommending the change of this position's 
status from a new position to a limited tenure position 
due to uncertainties in the ongoing workload demands of 
this position. This limited tenure status is recommended 
until the Department is able to justify that this program 
requires a full-time Investigator position dedicated to this 
program. 



Total Recommended Reductions 



S( 



Board of Supervisors - Budget Analyst 



124 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



FIR FIRE DEPARTMENT 



Financial Data: 

The Fire Department's proposed $211,903,537 budget for FY 2001-02 is $9,374,512 or 4.63 
percent more than the original FY 2000-01 budget of $202,529,025. The net increase from the revised 
FY 2000-01 budget is $9,138,525 or 4.51 percent. 

Summary of Program Expenditures: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 


Original 


Revised 


2001-2002 


Original Budget 


ADMINISTRATION-FIRE DEPARTMENT 


S 13,029,336 


5 13,029,337 


S 10,235,414 


S (2,793,922) 


FERE AIRPORT 


8,755,874 


8,903,720 


9,233,848 


477,974 


FIRE BUREAU OF TRAINING 


12,545,943 


12,545,943 


12,837,359 


291,416 


FIRE INVESTIGATION 


1,297,545 


1,297,545 


1,710,765 


413,220 


FIRE PORT FIREBOAT 


1,552,588 


1,663,289 


1,506,600 


(45,988) 


FIRE PREVENTION 


4,814,737 


4,814,737 


4,930,818 


116,081 


FIRE SUPPORT SERVICES 


12,115,511 


12,115,511 


12,011,083 


(104,428) 


FIRE SUPPRESSION 


138,811,938 


138,811,938 


151,993,075 


13,181,137 


WORK ORDER SERVICES 


4,447,817 


4,679,256 


5,259,759 


811,942 



Total Operating Expenditures 
Capital Improvements & Fac. Maint 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



$ 197,371,289 S 197,861,276 S 209,718,721 S 12,347,432 

S 5,157,736 S 4,903,736 S 2,184,816 $ (2,972,920) 

S 202,529,025 S 202,765,012 S 211,903,537 S 9,374,512 

(3,776,161) (4,007,600) (4,315,448) (539,287) 



S 198,752,864 S 198,757,412 S 207,588,089 S 



8,835,225 



125 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FIR FIRE DEPARTMENT (continued) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1,908.69 FTEs, which 
is 45.12 FTEs more than the 1,863.57 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 











Proposed 








Mayor's Budget 


Increase (Decrease) 




Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Full Time Equivalents 


Original 


Revised 


2001-2002 


Original Budget 


ADMINISTRATION-FIRE DEPARTMENT 


35.37 


35.37 


33.66 


(1.71) 


FIRE AIRPORT 


92.20 


92.20 


94.45 


2.25 


FIRE BUREAU OF TRAINING 


107.00 


107.00 


107.00 


- 


FIRE INVESTIGATION 


13.33 


13.33 


.13.33 


- 


FIRE PORT FIREBOAT 


11.52 


11.52 


11.52 


- 


FERE PREVENTION 


51.12 


51.12 


51.13 


0.01 


FIRE SUPPORT SERVICES 


57.02 


57.02 


47.01 


(10.01) 


FIRE SUPPRESSION 


1,452.01 


1,452.01 


1,506.59 


54.58 


WORK ORDER SERVICES 


44.00 


44.00 


44.00 


- 



Totals 



1,863.57 1,863.57 



1,908.69 



45.12 



Special Assistant Positions Recommended for Reclassification 



Exempt/ Old 
Provisional Count Class Title 


Salary 


New 
Class Title 


Salary 


Exempt 1 1374 Special Asst. XV 
Exempt 1 1374 Special Asst. XV 
Exempt 1 1372 Special Asst. XIII 


$93,281 
$93,281 
$80,262 


0952 Deputy Director II 
0931 Manager VII 
0922 Manager V 


$96,998 
$96,998 
$80,262 



Totals 



$266,824 



$274,258 



126 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FIR FIRE DEPARTMENT (continued) 



DEPARTMENT REVENUES 



Department revenues have increased by 5683,780 or 1.26 percent and General Fund support has 
increased by $7,719,459 or 5.80 percent. 



DESCRIPTION 

The proposed total Fire Department budget for FY 2001-02 has increased by $9,374,512. Major 
changes include: 

1. The budget for Salaries and Benefits has increased $11,448,393 or 6.84 percent from $167,478,223 
in FY 2000-01 to $178,926,616 in FY 2001-02. Major changes include: 

• Premium pay has increased by $3,198,995 or 28.1 percent from $11,374,616 to $14,573,611. 

• Overtime has increased by $3,385,000 or 38.2 percent from $8,869,828 to $12,254,828. 

• Permanent Salaries, Miscellaneous and Uniform, increased $3,737,175 or 3 percent from 
$122,754,788 to $126,491,963. 

• Mandatory Fringe Benefits increased 51,120,964 or 5.2 percent from $21,753,400 to 
$22,874,364. (The increase in Salaries and Benefits includes $2,275,038 in salary and benefit 
increases that were approved in Memoranda of Understandings before the Mayor transmitted his 
recommended budget.) 

• The Department's net attrition savings have decreased, resulting in an increase in total salaries, 
by $2,570,064 or 62.2 percent from $4,133,224 to $1,563,160. In Fire Suppression alone, the 
decrease in attrition savings, resulting in more salaries for the Department, was $2,588,990 or 
80.7 percent from $3,208,260 to $619,270. The resulting increased salaries enable the 
Department to hire 41.58 additional FTE firefighters and meet the minimum daily staffing 
requirement of 352 firefighters as specified in the Department's Memorandum of Understanding 
with Local 798. 

• Positions are budgeted at the top salary step and new hires usually begin at the first step. Step M 
is a downward adjustment of budgeted salaries to take the effect of new hires at lower salaries 
into account. The Department's Step M net adjustment has resulted in a decrease of total salaries 
by $2,569,956 or 44.9 percent from $5,727,862 to $3,157,906 due to the projected hiring of 144 
firefighters at the first salary step. 

127 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



SFFD HIRING SCHEDULE FOR 2001-02 








Number 
In Class 


Planned Start 


First Class 


36 


July 2001 


Second Class 


36 


November 2001 


Third Class 


48 


January 2002 


Fourth Class 


24 


March 2002 


Total 


144 





COMMENTS 



1. The Budget Analyst is currently in the process of completing a performance audit of the Fire 
Department, and has conducted a Zero Base Budget review at the direction of the Board' of Supervisors. 
The recommendations that are included in this report were largely formulated during the Zero Base 
Budget review. The Zero Base Budget review has also identified several management, organizational 



Department: FIR FIRE DEPARTMENT (continued) 



The Department is increasing Other Current Expenses $385,061 or 53.4 percent from $720,855 to j 
$1,105,916. This will enable the Department to provide for examinations in all classes above H2 | 
Firefighter, allowing for internal promotions and reducing the need for "Like Work, Like Pay" 
payments in overtime spending. 

The Department's cost for Hospital, Clinics and Laboratory work has increased by $340,000 or 33.3 
percent from $1,021,400 to $1,361,500. 

Capital Improvements & Facilities Maintenance Project costs have decreased by $2,972,920 or 57.6 
percent from $5,157,736 to $2,184,816. 

The' Department's hiring plan for 144 new firefighters for FY 2001-02, based on the number of 
recruits in each sixteen-week training class, is shown in the table below. The "Planned Start" date 
represents the date recruits begin active service in the Department following completion of their 
tr ainin g. Separations from the Department over the past eight years have averaged 59 per year. 
However, there has been an average of 70 separations annually during the past five years. 
Approximately 95 percent of these separations are from the uniformed ranks or about 66 each year 
over the past five years. The hiring schedule shows that one-half or 72 of the total new hires will be 
hired in the first six months of the fiscal year and the remaining 72 in the second half. Thus by using 
the five-year average for separations against the planned 144 new hires on the schedule below yields 
a net increase for the year of 78 additional firefighters by the end of FY 2001-02 (144 less 66). 



128 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FIR FERE DEPARTMENT (continued) 

and policy recommendations that require , additional review and discussion with Fire Department 
management prior to completion. The Budget Analyst intends to complete work on these matters in 
conjunction with the anticipated completion of the Fire Department performance audit in the Fall of 
2001. 

2. The Department currently has three exempt Special Assistant positions, all of which are filled. 
There are two 1374 Special Assistant XVs and one 1372 Special Assistant Xm. The latter and one of 
the two 1374s were temporary exempt under Charter Section 10.104.18 (not to exceed three years), 
while the other 1374 was exempt under Charter Section 10.104.6 (non-uniformed deputy heads of 
departments). The two 1374s are reflected in the FY 2001-02 budget as an 0931 Manager VII, the 
Department's Human Resources Director, and an 0952 Deputy Director II, the Department's Chief 
Financial Officer. Both are at the salary of $96,998, which is the 1374 top salary in accordance with the 
MOU adjustments. 

3. The Fire Department has calculated that the Airport may not have fully reimbursed the 
General Fund for Fire Suppression services provided to the Airport. The Fire Department has calculated 
such under-reimbursement at approximately $2,000,000 for FY 1999-2000. The Airport previously 
agreed to reimburse the General Fund for $795,476 of the $2,000,000 in order to partially fund a recent 
supplemental appropriation for the Fire Department. As of the writing of this report, the Airport and the 
Fire Department have not yet resolved the issue of additional reimbursements which could total 
$1,204,524 in new General Fund revenue. Additionally, at the direction of the Finance Committee, the 
Controller is now working with the Airport and the Fire Department to resolve this issue and to examine 
the adequacy of Airport reimbursement for prior years. 

4. The Mayor's budget provides a total increase of $9,374,512. Our recommended reductions, 
which total $1,518,077, would still allow an increase of $7,856,435 or 3.88% in the Department's 
budget. 



129 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: FIR Fire Department 



Page 
No. Object 



Number 



Position/ 
Equipment 
Nnmber From Xo_ 



Amount 
Emm Ifl SaJI 



Fire Suppression f AEC) 

173 009 Premium Pay 



Reduce to actual 2000-01 expenditure level 
adjusted for changes in personnel eligible for 
premium pay in 2001-02. The Department plans 
on 144 new hires throughout the year and these 
personnel will not be eligible for all of the 
premiums paid to the existing suppression staff. 
Thus premium pay should be reduced. Our 
recommendation provides the necessary funds to 
comply with the Department's hiring plan. 



512,641,804 $12,611,804 $3i« 



173 



011 Overtime 



8,259,772 7,659,772 



600C 



Reduce Overtime by $600,000. With additional funding in the 
budget to provide the minimum daily staffing requirement of 
352 firefighters for suppression and medical services, the 
Department will be able to substantially reduce its reliance on 
Overtime. Therefore, the Budget Analyst recommends a 
reduction of 5600,000 in Overtime based on an analysis of 
attrition and me Departments uniform staff hiring plan. The 
Department's Overtime budget for all Divisions for FY 2001- 
02 has increased by $3,385,000 or 38.2 percent from 
$8,869,828 to $12,254,828. In Suppression alone, the 
increase in Overtime is $2,600,000 or 45.9 percent from 
$5,659,772 to $8,259,772. Our recommended amount of 
$7,659,772 would still provide the Department with a 
$2,000,000 increase in Suppression Overtime and an 
additional increase of $785,000 in Overtime for other Fire 
Department activities, thereby providing a total increase in 
Overtime of $2,785,000. 

* The Budget Analyst ralso recommends that 80 percent of 
the Overtime budget increase of $2,000,000 for Suppression 
or $1,600,000 be reserved pending a report to the Board of 
Supervisors of steps taken by the Department to maintain the 
fully funded minimum daily staffing requirement of 352 
firefighters for suppression and medical services. 



Board of Su pervisors - Budget Anal vst 



130 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



FIR Fire Department 



Object 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From 



la 



Savings 



173 013 Mandatory Fringe Benefits 

Corresponds to reduction in overtime & 
premium pay. 

Vork Order Services ( AErD 



$17,527,561 517,518,300 $9,26 



06F Facilities Maintenance 
Projects - Budget 

• The Department has provided summaries for 
$105,000 of costs, projections for two major 
projects totalling $866,000 and estimates for 
another $260,000 of emergency repairs for a total 
requirement of $ 1 ,23 1 ,000. Furthermore, 
our recommended amount of $1,231,000 is 
consistent with actual projected spending for the 
current fiscal year. 



1,784,816 1,231,000 553,81< 



173 060 Equipment Purchase 

'.04 060 Triple Combo Pumper FC061R 

Delete one of the four requested Triple 
Combo Pumper based on the 
Department's justification. 



4 3 1,300,000 975,000 325,00 



Total Recommended Reductions 
Total Recommended Reserves 



$ 1,518,07 
$ 1,600,00 



Board of Supervisors - Budget Analvst 



131 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 
2001-02 



Department: 



JUV JUVENILE PROBATION 



Financial Data: 

The Juvenile Probation Department's proposed 537,574,267 budget for FY 2001-02 is 
$2,333,774 or 6.62 percent more than the original FY 2000-01 budget of $35,240,493. The net increase 
from the revised FY 2000-01 budget is $2,557,524 or 7.30 percent. 



Summary of Program Expenditures: 



Program Expenditures 

ADMINISTRATION 
CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
GRANT SERVICES 
JUVENILE HALL 
LOG CABIN RANCH 
NON-CHILDREN'S FUND PROGRAMS 
PROBATION SERVICES 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 5,370,423 


$ 5,370,423 ! 


i 5,857,047 


S 486,624 


1,827,925 


1,859,845 


1,709,411 


(118,514) 


37,000 


37,000 


- 


(37,000) 


8,795,909 


9,265,709 


8,979,106 


183,197 


2,394,990 


2,394,990 


2,549,833 


154,843 


194,000 


194,000 


194,000 


- 


10,970,152 


10,855,402 


10,954,870 


(15,282) 



S 29,590,399 S 29,977,369 S 30,244,267 S 653,868 

S 5,650,094 S 5,039,374 S 7,330,000 S 1,679,906 

$ 35,240,493 S 35,016,743 S 37,574,267 S 2,333,774 

(557,270) (587,270) (587,270) (30,000) 



$ 34,683,223 5 34,429,473 S 36,986,997 $ 



2,303,774 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 31 1.53 FTEs, which is 
1 .41 FTE less than the 312.94 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



132 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: JUV JUVENILE PROBATION (continued) 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents 


Original 


Revised 


2001-2002 


Original Budget 


ADMINISTRATION 


44.76 


44.76 


46.40 


1.64 


CHILDREN'S BASELINE 


8.63 


8.63 


6.61 


(2.02) 


JUVENILE HALL 


126.82 


126.82 


127.30 


0.48 


LOG CABIN RANCH 


29.22 


29.22 


29.22 


- 


PROBATION SERVICES 


103.51 


103.51 


102.00 


(1.51) 



Totals 312.94 312.94 311.53 (1.41) 



Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 


1 


1372 


Special Assistant 

xm 


$80,571 


922 


Manager V 


$83,781 



Totals 1 $80,571 $83,781 



Department Revenues 

Department revenues have increased by $516,930 or 7.38 percent and General Fund support has 
increased by $1,786,844 or 6.50 percent. 



Description 

The $2,333,774 increase in proposed expenditures compared to the Department's original FY 2000-01 
budget is comprised of several components. Major increases include: 

a Permanent Salaries - Miscellaneous, which is proposed to increase by $404,108 due primarily to the 
addition of one new position, reclassifications, cost-of-living adjustments, and step increases 



Board of Supervisors - Budget Analyst 



±Sfr 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: JUV JUVENILE PROBATION (continued) 

a Buildings, Structures & Improvements, which is proposed to increase by $1,659,906 for the 

construction of the new Juvenile Hall 
a Services of Other Departments, which is proposed to increase by $262,732 due primarily to energy 

cost increases from the Bureau of Light Heat and Power and a work order for the City Attorney. 

These major increases would be offset primarily by: 

a A $216,844 reduction in Mandatory Fringe Benefits 

a A $120,500 reduction in Training 

a A $96,050 reduction in Other Current Expenses 

The Department is proposing one new 8320 Juvenile Hall Counselor to accommodate the increasing 
number of juveniles requiring transportation services for medical emergencies and appointments. The 
full year salary and benefits costs for this new position is $63,718. For FY 2001-02, this one new 
position is funded for 75 percent of the year and additional costs will be $49,217. 

The Department's budget includes the substitution of one 1549 Commission Secretary to one 1369 
Special Assistant as recommended by the Department of Human Resources, at an increased annual cost 
of $12,127 in salary and benefits. The Department reports that it will be requesting a further 
reclassification of the position to a 1544 Commission Secretary position, instead of the 1369 Special 
Assistant. Based on a review of other Commission Secretary positions, the Budget Analyst recommends 
this reclassification of the Department's 1549 Secretary position to a 1544 Secretary position. 

Comment 

The Mayor's budget provides an increase of $2,333,774. Our recommended reductions, which 
total $44,928, would still allow an increase of $2,288,846 or 6.5% in the Department's budget. 



134 - 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: JUV- Juvenile Probation 



pagp 

No. Object 
Juvenile Ha ll - Gener al Fund Non-project 



Position/ Number 

Equipment 
Number From To 



Amount 
From To Saving s 



Oil Overtime 



$169,000 $124,072 $44,928 



This reduction in the Department's 
proposed Overtime budget is 
recommended because the Department is 
proposing the addition of one new 
Counselor position in FY 2001-02, which 
the Budget Analyst is recommending. The 
proposed new position will provide 
transportation services which the 
Department has been providing through 
the use of overtime. 



Total Recommended Reductions 



$44,92 



Board of Supervisors - Budget Analyst 



135 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



PDR PUBLIC DEFENDER 



Financial Data: 

The Public Defender's proposed $12,714,432 budget for FY 2001-02 is $154,670 or 1.20 percent 
less than the original FY 2000-01 budget of $12,869,102. The net decrease from the revised FY 2000- 
01 budget is $330,277 or 2.53 percent. 



Summary of Program Expenditures: 



Program Expenditures 

CRIMINAL AND SPECIAL DEFENSE 
GRANT SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



12,814,079 S 12,836,545 $ 12,656,658 
55,023 208,164 57,774 



$ 12,869,102 $ 13,044,709 $ 12,614,432 $ 



(157,421) 
2,751 



12,869,102 $ 13,044,709 $ 12,714,432 $ (154,670) 
• - (100,000) (100,000) 



(254,670) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1 14.90 FTEs, which is 
.91 FTE less than the 1 15.81 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



T3T 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PDR PUBLIC DEFENDER (continued) 



Full Time Equivalent s 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Revised 2001-2002 Original Budget 



CRIMINAL AND SPECIAL DEFENSE 
GRANT SERVICES 



114.81 
1.00 



114.81 
1.00 



113.90 
1.00 



(0.91) 



Totals 



115.81 



115.81 



114.90 



(0.91) 



Remaining Special Assistant Positions 



Exempt/ 
Provisional 


Count 


Class 


Title 


Salary 


Filled/ Vacant 


Exempt 


1 


1364 


Special Assistant V 


$37,584 


Filled 



Totals 



$37,584 



Department Revenues 

Department revenues have increased by $ 2,751 or 5 percent and General Fund support has 
decreased by $257,421 or 2 percent. 



Description 



The $154,670 decrease in proposed expenditures compared to the Department's original FY 2000-01 
budget is comprised of several components: 



Increases in the following: 

p Permanent Salaries - Miscellaneous 

a Mandatory Fringe Benefits 

a Other Current Expenses 

a Equipment Lease/Purchase - City agency 



$71,573 

42,960 

83,717 

2.622 

$200,872 



Board of Supervisors - Budget Analyst 



T5T 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PDR PUBLIC DEFENDER (continued) 

These increases are offset by decreases in the following: 

a Equipment Purchase (64,500) 

a Equipment Lease Purchase - Option (31,000) 

a Services of Other Departments (260,042) 

($355,542) 

Explanations for the cost increases are as follows. 

Personnel Costs 

New positions are proposed in FY 2001-02: The Department is proposing two new positions in FY 
2001-02 to handle an expected increase in drug cases due to voter-approved State Proposition 36, passed 
in November 2000. These positions are one 8142 Investigator and one 8446 Court Alternative Specialist. 
The additional full year salary and benefits costs for these new positions will be approximately 
$151,120. For FY 2001-02, the positions are funded for 75 percent of the year and the additional costs 
will be $113,340. 

Position substitution: The Department is proposing to delete one 1430 Transcriber Typist position and 
replacing it with one 8171 Law Office Manager. The annual salary and benefits for the Law Office 
Manager will be $98,178. The annual salary and benefits for the Transcriber Typist will be $57,970, 
resulting in a net increase in costs of $40,208. This substitution, which the Budget Analyst recommends, 
would manage the finances and administration for the Office of approximately 115 positions, including 
80 attorneys. Currently, there is no office manager for the department to establish and oversee 
administrative and fiscal processes and policies. Similar Law Office Manager positions are included in 
the District Attorney's and City Attorney's budgets. 

Non-personnel costs 

The increase in non-personnel costs is mainly due to a rent increase amounting to $74,808. 

Proposition 36 

California voters passed the Substance Abuse and Crime Prevention Act (SACPA) of 2000, or 
Proposition 36, on November 7, 2000. It requires probation and drug treatment in lieu of incarceration 
for conviction of possession, use, transportation for personal use, or being under the influence of a 
controlled substance, and related parole violations. State law requires that San Francisco begin providing 
such treatment services on July 1, 2001. To handle the estimated 1,200 non- violent drug offenders 
eligible for drug treatment under the SACPA during the first year of the program, the Public Defender's 
Office has requested two new positions to be funded with State revenue passed through the Department 
of Public Health. The Budget Analyst is recommending approval of these two new positions. 



Board of Supervisors - Budget Analyst 138 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: PDR Public Defender 



Position/ Number Amount 

age Equipment 

Vo. Object Number From To. From 

riminal and Special Defense - General Fund Non-Project 



lo 



Saving s 



001 Permanent Salaries - Miso 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific reductions 
regarding individual classifications. 



5,931,240 $8,880,190 



Court Alternative Specialist 



8446 



1.00 0.00 



51,050 



$51,050 



The Budget Analyst recommends 
deleting 1.0 FTE 8446 Court 
Alternative Specialist position. It has 
been vacant since August 1998, or 
approximately 2 years and 10 months. 
The Department currently has two 
Court Alternative Specialist positions. 
This recommended reduction will 
offset the increased costs of the 
requested new Law Office Manager 
position which we are recommending 
be approved. 



013 Mandatory Fringe Benefits 

Corresponds to the reduction in 
Permanent Salaries. 



2,013,906 2,000,522 13,384 



Total Recommended Reductions 



$64,434 



Board of Supervisors - Budget Analyst 



139 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



POL - POLICE DEPARTMENT 



Financial Data: 

The Police Department's proposed $277,041,281 budget for FY 2001-02 is $1,045,411 or .38 
percent more than the original FY 2000-01 budget of $275,995,870.. The net increase from the revised 
FY 2000-01 budget is $444,784 or .16 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Proposed 









Mayor's Budget 


Increase (Decrease) 




Fiscal Year 2000-: ■ 


Fiscal Year 
2001-2002 


From 2000-2001 


Program Expenditures 


Original 


Revised 


Original Budget 


AIRPORT POLICE 


$ 26,969,747 $ 


26,969,747 


S 27,868,606 


$ 898,859 


FINGERPRINT 


2,691,500 


2,691,500 


2,000,000 


(691,500) 


NARCOTICS FORFEITURE 


1,290,004 


1,290,004 


466,363 


(823,641) 


OFFICE OF CITIZEN COMPLAINTS 


2,568,941 


2,568,941 


2,636,362 


67,421 


OPERATIONS AND ADMINISTRATION 


44,189,739 


44,429,963 


39,919,465 


(4,270,274) 


PATROL 


133,310,365 


133,804,138 


137389,704 


4,079,339 


POLICE OPERATIONS 


- 


- 


100,000 


100,000 


POLICE SERVICES 


- 


- 


110,000 


110,000 


SAFE CONTRACT 


592,314 


592,314 


615,567 


23,253 


SENIOR ESCORT SERVICE 


1,436,958 


1,436,958 


1,495,220 


58,262 


SFPD-INVESTIGATIONS 


26,750,642 


26,951,714 


27,596,936 


846,294 


SFPD-RECRUrrMENT AND EXAMINATION PROGRAM 


2,004,771 


1,792,771 


2,024,739 


19,968 


SPECIAL DMVESTIGATIONS 


9,222,753 


9,222,753 


9,271,800 


49,047 


SPECIAL OPERATIONS 


21,585,829 


21,585,829 


21,823,876 


238,047 


TAXI ENFORCEMENT 


1,107,000 


1,107,000 


1,125,000 


18,000 


VEHICLE THEFT ABATEMENT 


150,000 


521,331 


151,459 


1,459 


WORK ORDER SERVICES 


2,015,307 


2,015,307 


2,336,184 


320,877 



Total Operating Expenditures 
Capital Improvements & Fac. MainL 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



S 275,885,870 $ 276,980,270 $ 276,931,281 $ 1,045,411 

S 110,000 S (383,773) S 110,000 $ -__ 

$ 275,995,870 S 276,596,497 $ 277,041,281 $ 1,045,411 

(2,126,407) (2,126,407) (2,447,284) (320,877) 



S 273,869,463 $ 274,470,090 $ 274,593,997 S 



724,534 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: POL - POLICE DEPARTMENT 



(continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 2,787.16 FTEs, which 
is 1.95 FTE more than the 2,785.21 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Proposed 



Full Time Equivalents 

PATROL 

AIRPORT POLICE 

FINGERPRINT 

OFFICE OF CITIZEN COMPLAINTS 

OPERATIONS AND ADMINISTRATION 

POLICE OPERATIONS 

POLICE SERVICES 

SENIOR ESCORT SERVICE 

SFPD-INVESTIGATIONS 

SFPD-RECRUITMENT AND EXAMINATION PROGRAM 

SPECIAL INVESTIGATIONS 

SPECIAL OPERATIONS 

TAXI ENFORCEMENT 

WORK ORDER SERVICES 



Totals 







Mayor's Budget 


Increase 


(Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Origin 


al Budget 


1,410.39 


1,410.39 


1,414.67 




4.28 


348.75 


348.75 


349.00 




0.25 


29.46 


29.46 


29.46 




. 


253.54 


253.54 


248.97 




(4.57) 


- 


- 


0.50 




0.50 


- 


- 


1.00 




1.00 


21.89 


21.89 


21.89 




- 


299.50 


299.50 


298.53 




(0.97) 


17.00 


17.00 


17.00 




- 


104.00 


104.00 


104.00 




. 


272.18 


272.18 


272.18 




. 


8.50 


8.50 


9.71 




1.21 


20.00 


20.00 


20.25 




0.25 



2,785.21 2,785.21 



2,787.16 



1.95 



DEPARTMENT REVENUES 

Department revenues have increased by $2,160,461 or 4.83 percent and General Fund support 
has increased by $2,334,786 or 1.20 percent. 



T¥T 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: POL - POLICE DEPARTMENT (continued) 

Special Assistant Positions Recommended for Reclassification 

The Police Department Budget includes the following proposed classifications of 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Provisional 

Provisional 

Provisional 

Totals 


1 

1 

1 
3 


1374 

1372 
1364 


Special Asst XV 

Special Asst Xffl 
Special Asst V 


$ 93,281 

80,571 

47.105 

$ 220,957 


1054 

0922 
5322 


Prin Business 

Analyst 
Manager V 
Graphic Artist 


S 70 : 287 

83,781 
47.105 


$201,173 



Remaining Special Assistant Positions 

The following Special Assistant positions remain in the Police Department Budget. 



Exempt / Provisional 


Count 


Class 


Title 


Salary 


Filled/ 
Vacant 


Provisional 


2 


1371 


Special Asst XII 


$ 150,860 


Filled 



Description 

1 . The following major changes in Police Department budget items account for the increase of in 

the Police Department's FY 2001-2002 budget: 

Object 

Miscellaneous Salaries 
Uniform Salaries 
Overtime 
Fringe Benefits 
Materials and Supplies 
Equipment Purchase 
Equipment - Lease Payments 
Net changes in other Accounts 



2000-01 Orie 


2001-2002 


Increase/Decrease 


$ 19,033,127 


$ 19,758,926 


$ 725,799 


157,137,084 


156,540,219 


(596,865) 


14,503,501 


16,887,575 


2,384,074 


31,608,091 


32,215,419 


607,328 


4,141,383 


4,489,343 


347,960 


6,627,500 


4,911,181 


(1,716,319) 


2,785,030 


2,235,876 


(549,154) 
(157.412) 
$ 1,045,411 



Board of Supervisors - Budget Analyst 



T^2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: POL - POLICE DEPARTMENT (continued) 

2. The Police Department's proposed hiring plan for FY 2001-02 would result in the hiring of 170 
new Police Officers according to the following schedule: 

Date No of Police Officers Hired 

August 6, 2001 42 

October 1,2001 43 

January 7, 2002 42 

April 15, 2002 43 

Total 170 

Currently, the Police Department's sworn strength is 2,144 Uniformed Police Officers, not including the 
177 Police Officers assigned to the Airport. The Department estimates that attrition in FY 2001-02 will 
result in the separation of 120 Police Officers. Hence, the Department estimates that, together with the 
hiring of 170 new Police Officers, their sworn strength at the end of the Fiscal Year will total 2,194 
Uniformed Police Officers. 

Charter Section 4.127, as amended by Proposition D in 1994, states that the Police Department's sworn 
staffing should be 1,971 full duty Police Officers. The Police Department estimates that, on average, 197 
Police Officers are on modified duty (including an average of 57 on temporary disability) such that they 
are not "full duty Police Officers". The Police Department's estimated sworn strength of 2,194 
Uniformed Police Officers at the completion of FY 2001-02, less the average of 197 Police Officers on 
modified duty, would result in 1,997 full duty Police Officers. 

Police Officer salaries in the Mayor's recommended budget are budgeted at FY 2000-01 levels since the 
MOU for Police Officers has not yet been approved by the Board of Supervisors. Therefore, the 
Department's FY 2001-02 budget is significantly understated, as it does not reflect salary and fringe 
benefit increases. On approval of the Police Officers MOU by the Board of Supervisors, funds for salary 
increases and related benefits will be transferred from the City's Salary and Benefits reserve to the Police 
Department's budget. 

3. The proposed FY 2001-02 Overtime budget for the entire Police Department is 516,887,575, an 
increase of $2,384,074 or 16.4 percent over the FY 2000-01 Overtime budget of $14,503,501. The 
Police Department's proposed General Fund FY 2001-02 Overtime budget of $14,802,705 is $1,950,000 
or 15.2 percent more than the FY 2000-01 Overtime budget of $12,852,705. However, the Budget 
Analyst notes that, as of the pay period ending May 11, 2001, the Police Department's total General 
Fund overtime spending for FY 2000-01 is projected to be approximately $3,600,000 more than it 
General Fund overtime appropriation. Therefore, based on current spending, the Police Department's FY 
2001-02 General Fund Overtime budget appears to be underfunded by approximately $1,650,000 (the 
current deficit of $3,600,000 less the increased overtime appropriation of $1,950,000). 



board of Supervisors - budget Analyst 143 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: POL - Police Department 



Page 

No. 



Object 
AC5 Airport Police Program 



Position/ 
Equipment Number 
Number From To 



Amount 
From Ifi 



Savinp 



286 001 Miscellaneous Salaries 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



$6,542,873 $6,322,873 



323 999 1M Salary Savings- Misc. 



To adjust Miscellaneous Salary Savings to 
current year actual expenditure levels plus 
increases for cost of living and new hires. 



(25,162) (245,162) 



220,( 



286 002 Uniform Salaries 

* The recommended reduction in 
Permanent Salaries - Uniform is the total 
of the following specific recommendations 
regarding individual classifications. 



14,697,690 13,752,690 



324 9993U Attrition Savings 

Airport Uniform Salaries have been consistently 
overbudgeted since the Airport Police was merged with 
the SFPD. This reduction reflects current year spending 
plus an allowance for new Police Officers even though 
the Police Hiring Plan does not include new uniform 
personnel for transfer to the Airport. 

286 009 Premium Pay 

Reduce Premium Pay for Airport Police which has 
been consistently overbudgeted in prior years to 
current levels plus an allowance for increased 
premium earnings by Airport Police Officers. 



(945,000) 



945,(( 



1,067,765 948,765 



119,(( 



Board of Supervisors - Budget Analyst 



144 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: POL - Police Department 






Position/ 



Page 


Equipment Number 


Amount 




Nfi, 


Object Number From To 


From Jfl 


Savings 


86 


013 Mandatory Fringe B enefits 

Corresponds to reduction in salaries, overtime 
& premium pay 

ACM Operations and Support Program 


4,474,784 4,215,491 


259,293 



)1 040 Materials and Supplies 

Department-wide, the proposed General Fund expenditures for 
' Materials and Supplies of 54,080,722 is $511,365 or 14.3 percent 
more than the FY 2000-01 budget amount of $3,569,357. The 
proposed reduction of $332,897 would still provide $3,747,825 
department- wide expenditures which is $178,468 or 5.0 percent 
more for Materials and Supplies than the total amount of 
$3,569,357 budgeted for Materials and Supplies in FY 2000-01. 
The balance of funds budgeted for Materials and Supplies is in 
other programs of the Police Department' s budget. 



8 081 Services of Other Departments 



3,358,373 3,025,476 332,897 



12,184,818 12,184,818 * 



Reserve $1,200,000 budgeted for Police 
Academy rent payment to Treasure Island 
pending Board of Supervisors Approval of 
sublease agreement. 

ACU Recruitment and Examination Program 



39 035 Other Current Expenses 

$212,000 from this account, for conducting background 
investigations of new police officer candidates was placed on 
reserve in FY 2000-2001 and the Police Department did not 
request release of the reserved funds for this purpose. Reduce to 
current year budget plus an allowance for cost of living. The 
reduction of $204,601 would still provide $12,400 more for this 
account than the budgeted amount for the current fiscal year. 



476,250 271,649 204,601 



Board of Supervisors - Budget Analyst 



145 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: POL - Police Department 



Position/ 

Page Equipment Number Amount 

No. Object Number From Ifi From To Saving 

ACX Police Patrol Program 

314 002 Uniform Salaries 81,719,567 80,943,167 * 

* The recommended reduction in 
Permanent Salaries - Uniform is the 
total of the following specific 
recommendations regarding individual 
classifications. 

343 9993U Attrition Savings - Uniform (3,792,293) (4,568,693) 776,| 

Increase Attrition Savings to adjust Uniform Salaries for 
the amount needed to fund existing uniform staffing less 
an allowance for attrition plus new hires planned during 
FY 2001-2002 and to reflect the transfer of 
approximately $250,000 in sworn salaries from the 
General Fund to the Taxi Enforcement Fund. 

314 013 Mandatory Fringe Benefits 14,205,491 14,062,705 142; I, 

Corresponds to reduction in salaries, 

318 Traffic Offender Fund PPC033 

099 Unappropriated Revenue - Unreserved 546,915 546,915* 

Special fund vehicle impoundment fee revenue has been 
budgeted in this account for future expenditures that 
have not been explained by the Police Department. 
Reserve $546,915 pending submission of budget details 
to the Board of Supervisors. 



i 



Total Recommended Reductions $2,999, 

Total Recommended Reserves $1,746,! 



Board of Supervisors - Budget Analyst 



146 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



SHF SHERIFF 



Financial Data: 

The Sheriffs proposed $96,226,379 budget for FY 2001-02 is $267,078 or 0.28 percent less than 
the original FY 2000-01 budget of $96,493,457. The net decrease from the revised FY 2000-01 budget 
is $1,102,278 or 1.13 percent. 

Summary of program Expenditures: 

















Proposed 










Mayor's Budget 


Increase (Decrease) 




Fiscal Year 2000-2001 




Fiscal Year 
2001-2002 




From 2000-2001 


Program Expenditures 


Original 




Revised 


Original Budget 


ALTERNATIVE PROGRAMS 


$ 6,787,505 


$ 


6,787,505 


$ 


6,807,854 


$ 


20,349 


BESKCASE 


2,522,824 




2,522,824 




2,497,423 




(25,401) 


CIVTL ENFORCEMENT 


1,999,692 




1,999,692 




2,028,062 




28,370 


COUNTYJAIL8&9 


20,693,583 




20,633,583 




16,342,023 




(4,351,560) 


COURT SECURITY AND PROCESS 


. 6,981,000 




6,981,000 




7,066,336 




85,336 


DEPARTMENTAL SERVICES 


8,518,801 




8,518,801 




7,419,597 




(1,099,204) 


GRANT SERVICES 


2,338,064 




3,122,672 




2,534,573 




196,509 


HALL OF JUSTICE JAILS 


15,662,426 




15,662,426 




14,644,673 




(1,017,753) 


JAIL PROGRAMS 


1,919,627 




1,919,627 




1,922,575 




2,948 


JAIL SERVICES 


5,847,755 




6,033,255 




8,290,123 




2,442,368 


SAN BRUNO JAILS 


16,114,514 




16,114,514 




18,179,605 




2,065,091 


SHERIFF ADMINISTRATION 


1,593,897 




1,593,897 




1,300,043 




(293,854) 


SHF-RECRUITMENT & TRAINING 


453,001 




453,001 




4,977,688 




4,524,687 


WORK ORDER SERVICES 


1,433,769 




1,484,361 




1,665,804 




232,035 


Total Operating Expenditures 


S 92,866,458 


$ 


93,827,158 


$ 


95,676,379 


$ 


2,809,921 


Capital Improvements & Fac. Maint. 


$ 3,626,999 
$ 96,493,457 


S 
$ 


3,501,499 
97,328,657 


S 
$ 


550,000 
96,226,379 


S 


(3,076,999) 


Total Expenditures 


$ 


(267,078) 


Less: Work Order Recoveries 


(8,414,769) 




(8,465,361) 




(8,732,140) 




(317,371) 


Net Expenditures 


S 88,078,688 


$ 


88,863,296 


$ 


87,494,239 


$ 


(584,449) 



BOARD OF SUPERVISORS - BUDGET ANALYST 



147 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

Major new expenditure changes from the original FY 2000-01 budget to the proposed FY 2001-02 
budget are as follows: 

FY 2000-01 FY 2001-02 Increase 

Expenditure Budget Budget (Decrease') 

Permanent Salaries $47,027,631 $49,221,286 $2,193,655 

Overtime 3,837,152 2,075,151 (1,762,001) 

Mandatory Fringe Benefits 15,370,393 14,273,775 (1,096,618) 

Professional & Specialized Services 6,221,718 6,943,093 721,375 

Rents and Leases -- Buildings 52,272 454,029 401,757 

Materials & Supplies 7,337,659 7,451,848 114,189 

Equipment Purchase 100,814 268,845 168,031 

Buildings, Structures & Improvements 3,276,999 200,000 (3,076,999) 

Debt Service - San Bruno Jail 2,467,892 2,467,892 

Miscellaneous Other Changes 4.854.050 4.138.320 (715.7301 

Total: $88,078,688 $87,494,239 ($584,449) 

DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 934.35 FTEs, which is 
42.36 FTEs more than the 891.99 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Eauivalents 


Original 


Revised 


2001-2002 


Original Budget 


ALTERNATIVE PROGRAMS 


24.00 


24.00 


24.00 




BESKCASE 


33.00 


33.00 


33.00 


- 


CIVIL ENFORCEMENT 


24.06 


24.06 


24.06 


- 


COUNTY JAIL 8 & 9 


188.68 


188.68 


188.44 


(0.24) 


COURT SECURITY AND PROCESS 


87.25 


87.25 


88.00 


0.75 


DEPARTMENTAL SERVICES 


71.39 


71.39 


65.35 


(6.04) 


GRANT SERVICES 


4.76 


4.76 


7.77 


3.01 


HALL OF JUSTICE JAILS 


162.77 


162.77 


163.76 


0.99 


JAIL PROGRAMS 


9.56 


9.56 


10.56 


1. 00 


JAIL SERVICES 


101.00 


101.00 


95.00 


(6.00) 


SAN BRUNO JAILS 


159.52 


159.52 


159.41 


(0.11) 


SHERIFF ADMINISTRATION 


12.00 


12.00 


12.00 


- 


SHF-RECRUITMENT & TRAINING 


- 


- 


47.00 


47.00 


WORK ORDER SERVICES 


14.00 


14.00 


16.00 


2.00 



Totals 



891.99 



891.99 



934.35 



42.36 



Board of Supervisors - Budget Analyst 



148 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

The Sheriffs Department has one 1375 Special Assistant XVI, which the Department is 
proposing to reclassify to a Manager VHI, resulting in a salary increase of $3,998 at top step, from 
$100,328 to $104,326. 

A summary of the Sheriffs Department's budgeted Salaries and Overtime, as well as 
supplemental appropriations for Overtime, since FY 1999-00 is as follows: 





FY 1999-00 


FY 2000-01 


FY 2001-02 


Salaries 
Overtime 

Budgeted Overtime 
Supplemental Appropriations 

Subtotal Overtime 


$45,872,661 

1,470,614 
3.304.981 


$47,207,631 

3,837,152 
1.487.463 


$49,221,286 

2,075,151 
**3.419.982 


$4,775,595 


$5,324,615 


$5,495,133 


Total 


$50,648,256 


$52,532,246 


$54,716,419 



** Projected 

Description 

1. Personnel Cost Changes 

New Positions: The budget includes a request for 37.5 new FTEs for FY 2001-02, which would 
become 38.0 FTEs on a full-year annual basis. The requested new 37.5 FTEs include: 

• 35.0 limited-tenure FTE 8302 Deputy Sheriff I positions (70 trainees for six months each) to 
provide dedicated positions for newly hired Deputies to cover the time they are in their six- 
month training and are not available for duty, as discussed below. 

• One new 8304 Deputy Sheriff (0.75 FTE) to serve as a Courtroom Bailiff at the Hall of Justice. 
This position will be fully funded by the Trial Courts. 

• One new 1426 Senior Clerk Typist for the Civil Investigations unit, which currently employs 
seven investigators, but has no administrative support. 

• One new 1 844 Senior Management Assistant in Jail Programs, which oversees all of the Sheriffs 
Department's Professional Services contracts for Jail Services. The requested new position 
would replace an existing contract for the services to be provided by the requested new position. 



Board of Supervisors - Budget Analyst 



149 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

A summary of the salary costs associated with the proposed new positions is as follows. 



Classification 


#FTE 
2001-02 


Salary 
2001-02 


FTE 

Annualized 


Salary 
Annualized 


8302 Deputy Sheriff I (Trainees) 

8304 Deputy Sheriff 

1426 Senior Clerk Typist 

1 844 Senior Management Assistant 


35.0 
0.75 
0.75 
1.0 


$1,351,980 
41,988 
34,073 
67,903 


35.0 
1.0 
1.0 
1.0 


$1,351,980 
55,984 
45,431 
67,903 


Total: 


37.5 


$1,495,944 


38.0 


$1,521,298 



The Budget Analyst is recommending approval of the three (2.75 FTE) requested new permanent 
positions and 25 FTE of the requested 35 FTE limited-tenure positions for newly hired Deptuy 
Sheriffs for six months of training each. The Budget Analyst is recommending disapproval of the 
remaining 10 FTE limited-tenure positions. 

Mandatory Fringe Benefits: Total mandatory fringe benefit costs are budgeted to decrease by 
$1,096,618, from $15,370,393 to $14,273,775. This decrease is due mainly to a reduction in the 
required employer contribution to the State Public Employees Retirement System (PERS) for FY 
2001-2002. 

Full-year funding for new positions added in FY 2000-01: $107,609 in additional costs will be 
incurred in FY 2001-02 for the first full year of salary and benefits for six new positions added in FY 
2000-01. 

Overtime: The Department is proposing to decrease its Overtime budget by $1,762,001, or 45.9 
percent, from the original budget amount of $3,837,152 in FY 2000-01 to $2,075,151 for FY 2001- 
02. The Sheriffs Department is proposing this $1,762,001 decrease in Overtime: (a) to transfer 
$162,001 to Holiday Pay to correct underfunding in that account, and (b) to transfer $1,600,000 to 
Permanent Salaries and Mandatory Fringe Benefits to create 35.0 FTE new limited-tenure Deputy 
Sheriff I positions (to cover 70 trainee positions for six months each), which would be filled by new 
recruits during their six months of training at the Sheriffs Academy before they are assigned to 
permanent positions. 

Since the Budget Analyst's report was issued for the Finance Committee's June 19, 2001 Finance 
Committee Budget Hearing, we have reviewed our assumptions and adjusted our Overtime 
projections for the Sheriffs Department. However, our conclusions and recommendations have not 
changed. In the professional judgement of the Budget Analyst, the Sheriffs Department's request of 
$2,075,151 in its Overtime budget is totally unrealistic. The Budget Analyst now estimates that total 
Overtime costs in FY 2001-02 will be $5.5 million, or approximately $3.4 million more than the 
$2,075,151 amount requested by the Sheriffs Department. Previously, we had projected an 
underfunded amount of $4 million. Our analysis of Overtime needs for the Sheriffs Department is 
based on the following facts: 



Board of Supervisors - Budget Analyst ^ _,~ 

loll 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 



(a) In May of 2001, the Sheriffs Department received a supplemental appropriation of 
$1,487,463, above the Department's original $3,837,152 FY 2000-01 budget for Overtime, 
to meet the Department's expected Overtime expenditures of approximately $5,324,615 for 
FY 2000-01. The conditions that contributed to high Overtime expenditures during FY 
2000-01 will continue to contribute to overtime costs during FY 2001-02. The Department 
maintains its policy of filling all of its staffing minimums established by the Department, 
while attrition rates for uniform staff remain at approximately 10 percent per year, according 
to Ms. Jean Mariani of the Sheriffs Department. In addition, the Sheriffs Department has 
had difficulty recruiting to fill vacant Deputy Sheriff positions. The new Deputy Sheriffs 
that are hired to fill vacant positions first attend six months of training, which requires the 
Sheriffs Department to backfill vacant positions with Overtime. 

(b) The Sheriffs Department's request for 35.0 FTE (70 trainees for six months each) limited- 
tenure positions for training new Deputy Sheriffs is an effort to reduce Overtime 
expenditures. In an ideal situation, approximately 70 new Deputy Sheriffs would be 
recruited annually, enter into one of the requested limited-tenure positions for their six 
months of training, and then be placed permanently into a recently vacated permanent 
position. Recruitment would coincide with attrition patterns so that permanent positions 
would not have to be backfilled with Overtime during the six-month period new recruits are 
in training. The requested new 35 FTE positions would result in a net cost increase in 
Salaries, Mandatory Fringe Benefits and training materials. 

The Budget Analyst agrees with the creation of new limited-tenure training positions to 
distinguish clearly between training positions and permanent positions needed to meet the 
Sheriffs Department's permanent staffing needs. Also, if the Department can reduce 
attrition and increase recruitment, the new limited-tenure training positions will reduce the 
Department's need to backfill vacant positions with Overtime, and over the long term (two 
to three years), result in lower costs. However, significant improvements are highly unlikely 
during FY 2001-02. The Department will continue to backfill existing vacant positions 
while new recruits are in training, given the Sheriffs Department's existing 28 vacancies for 
uniform staff and the annual uniform staff attrition rate of approximately 10 percent. 
Furthermore, based on recruitment information provided by the Sheriffs Department, the 
Sheriffs Department will not be able to recruit and train the full 70 new Deputy Sheriffs (35 
FTE for six months of training each) during FY 2001-02. Therefore, the Budget Analyst 
recommends reducing the number of requested limited-tenure Deputy Sheriff training 
positions by 10 FTE, from 35 FTE (70 recruits) to 25 FTE (55 new Deputy Sheriff recruits, 
since during FY 2001-02 approximately 40 recruits would be in training from mid-February 
through June, and then continue training into the next fiscal year). The corresponding 
$259,024 reduction in Salaries ($185,503) and Benefits ($73,521) would still provide 
funding to backfill with Overtime the vacant permanent positions that the Sheriffs 
Department's had hoped to fill with new hires. 



board of Supervisors - Budget Analyst 151 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 



(c) Based on the recent increase in funding for Budget Analyst Services, the Budget Analyst's 
Office completed an analysis of staffing patterns at the Sheriffs Department, which found 
that the Sheriffs Department would need an estimated additional 86.5 FTE permanent 
positions to be able to meet the minimum staffing levels established by the Department, 
including 81.59 Deputy Sheriffs and 4.91 FTE Sheriffs Cadets. The 81.59 FTE Deputy 
Sheriff positions would include both filling current vacancies and hiring new Deputy Sheriff 
positions in addition to the Sheriffs Department's current uniform staff of 811 FTE. 
Alternatively, this figure of 86.5 FTE can be interpreted as the number of Deputy Sheriffs 
and Sheriffs Cadets that must work overtime, at the rate of one and one half times the 
hourly wage, to meet minimum staffing levels, accounting for breaks, lunch, and various 
types of leave, such as vacation and compensatory time off. Therefore, the on-going 
deficiency of 86.5 FTE positions would continue to result in Department Overtime costs, 
even if the Sheriffs Department were able to fill all of its current vacancies and reduce 
attrition for its currently authorized staffing level. It should be noted that this staffing 
analysis used the Department's minimum staffing requirements and did not evaluate 
whether such staffing ininimums are actually appropriate for the Department. In addition, 
the Budget Analyst notes that the Sheriffs Department chooses to operate without filling all 
of the positions it currently has in its jails. A comparison between budgeted positions and 
actual staffing showed that the Sheriffs Department has shifted positions away from the 
jails and into other functions including City Hall security and administrative areas, such as 
training, recruiting and completing background checks on applicants. Moving positions out 
of the jails and into administration contributes to the shortfall in jail staff and resulting 
Overtime costs. 

Based on the reasons presented above and an analysis of Overtime expenditures, the Budget Analyst 
estimates total Overtime expenditures at the Sheriffs Department for FY 2001-02 will be 
$5,495,133, including $3,450,995 in General Fund supported Overtime costs. Given the requested 
budget amount of $2,075,151, the Sheriffs Department can be expected to return to the Board of 
Supervisors for a supplemental appropriation to fund their projected annual deficit of $3,419,982 in 
Overtime costs. 

In the professional judgment of the Budget Analyst, the Sheriffs Department should not have 
requested such an unrealistic Overtime budget. The Sheriffs Department has indicated that the 
Budget Analyst is cutting Salaries and Mandatory Fringe Benefits, even though the Budget Analyst 
has concluded that the Sheriffs Department's Overtime budget is underfunded. It is the 
responsibility of the Budget Analyst to review the Sheriffs Department's budget as it was submitted 
by the Mayor and, at the same time, make a full disclosure of the facts. The Sheriffs Department 
should separately justify its need, if and when it occurs, for additional Overtime funds in the form of 
a supplemental appropriation request to the Board of Supervisors, in the same manner as any other 
department that may require additional funds beyond what the Mayor has recommended in their FY 
2001-02 budgets. 



Board of Supervisors - Budget Analyst 



152 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

As stated previously, our office has completed an analysis that projects an Overtime deficit- for the 
Sheriff of 53,419,982, based upon the Department's stated niinimum staffing needs and Overtime 
spending in past years. The Sheriffs Department has projected an Overtime deficit of $687,377 during 
FY 2001-02, for which the Sheriffs Department has stated it will likely return to the Board of 
Supervisors to request a supplemental appropriation. The Department further argues that the Budget 
Analyst's recommended reductions of 5259,024 in Salaries and Mandatory Fringe Benefits would 
increase the Departments projected Overtime deficit to $946,401 (S687,377 plus $259,024). However, 
the Sheriffs Department has refused to provide in writing a representation that the Department will not 
return to the Board of Supervisors for a supplemental appropriation request above $946,401, stating that 
it is difficult to project the Department's Overtime at this time. Furthermore, despite the Finance 
Committee's request, the Sheriff has declined, as of the writing of this report, to revise his projected 
Overtime deficit of $687,377. 

2. Non-Personnel Cost Changes 

Non-personnel cost increases include: (a) Equipment Purchases, which are increasing by 5168,031, or 
167 percent, from 5100,814 to 5268,845. The Sheriffs Department plans to replace six vans, three of 
which are 15-year old vans, three sedans and one wheelchair-accessible van; (b) Professional and 
Specialized Services are increasing by $721,375, of which $170,000 is for expanded recruitment, hiring 
and related background checks, $280,000 is for testing of applicants for the Sheriffs Academy and 
promotive ranks, previously funded with grant funds in FY 1999-00 and FY 2000-01, with the 
remaining 5271,375 of the increase for grant-funded programs; and, (c) Rents and Leases have increased 
by 5401,757 to fund increased rent paid to the Division of Real Estate for space at 555 7 th Street. The 
Sheriffs Department's budget also includes a decrease of $3,076,999 for a one time allocation in FY 
2000-01 to build an exercise facility for inmates at the Sheriffs facility at 425 Seventh Street. Ms. 
Mariani advises that construction on the new exercise facility is expected to begin in late Summer of 
2001 and be completed approximately in February of 2003. 

3. San Bruno Jail Replacement Project 

The Sheriffs Department's budget includes $2,467,892 to fund the first year of debt service for the San 
Bruno Jail No. 3 replacement project, financed with Certificates of Participation. Ms. Mariani advises 
that construction for the replacement project will begin in August of 2001 and continue for 
approximately 42 months, or until January of 2005. The total cost of the replacement project, including 
design and construction, is expected to be $132,200,582. In FY 2002-03, debt service payments will 
increase by $2,429,122 to $4,897,014. 



Board of Supervisors - Budget Analyst 



153 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF SHERIFF (continued) 

DEPARTMENT REVENUES 

Department revenues have decreased by $1,698,397 or 25.35 percent and General Fund support : r 
has increased by $913,948 or 1.10 percent. However, excluding a decrease of $1,901,405 in transfers 
from special revenue fund balances, fee-generated revenues have increased by $203,008, or 4.2 percent, 
from $4,797,065 to $5,000,073. 

COMMENTS 

1. During the June 19, 2001 Finance Committee Budget Hearing, the Sheriff stated that he 
wanted to see the Budget Analyst's report on staffing and Overtime in the Sheriffs Department. This 
report to the Finance Committee is our report on staffing and Overtime in the Sheriffs Department. 
Additionally, we have provided the Sheriffs Department with copies of all of our working papers and 
analysis supporting the conclusions in this report to the Finance Committee. 

2. Although the Department's budget has decreased overall primarily due to a reduction of 
$3,076,999 in Capital and Facilities Maintenance, the Mayor's operating budget provides an increase of 
$2,809,921. Our recommended reductions, which total $323,826, would still allow an increase of 
$2,486,095 or 2.7 percent in the Department's operating budget. 



Board of Supervisors - Budget Analyst 



154 



V.-V-- 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



apartment: SHF - Sheriff 



'age 

Fo. Object 



Position/ 

Equipment 

Number 



Number 



From la 



Amount 
From To 



S avi ngs 



rpnt Services 



580 



00 1 Permanent Salaries - Misc. 

*The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific 
recommendations regarding individual 
classifications. 



$65,870 



$64,190 



rll 001 Admin. Services Manager 
Senior Management Asst. 



1827G 


1.00 


0.00 


69,583 





69,583 


1844G 


0.00 


1.00 





67,903 


-67,903 



Reclassify requested grant-funded position based on 
recommendation by the Department of Human 
Resources. 



013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



47,806 



47,554 



252 



E cr uitment & T raining 



96 002 Permanent Salaries-Uniform 

"The recommended reduction in Permanent Salaries 
- Misc. is the total of the following specific 
recommendations regarding individual 
classifications. 



2,089,253 1,903,750 



)' 



Board of S u pervisor s - Budget Analvst 



155 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SHF - Sheriff 



Page 



Object 



420 002 Deputy Sheriff I 



Position/ 
Equipment 

Number 

8302L 



Number 



Exam Xfl 



Amount 



From 



la 



Savin* 



35.00 25.00 $1,351,980 $1,166,477 $185 



Reduce requested new 35 FTE limited-tenure Deputy Sheriff I positions by 10 FTE. The 
Sheriffs Department requested the 35 FTE (70 trainees for six months each) to create dedicated 
positions for newly hired Deputies while they are assigned to six months of training at the 
Sheriffs Academy. However, based on recruitment information provided by the Sheriffs 
Department, the Sheriffs Department will not be able to recruit and train the full 70 new Deputy 
Sheriffs (35 FTE for six months of training each) during FY 2001-02. The proposed reduction in 
Salaries ( 5185,503) and, as shown below, the corresponding reductions in Mandatory Fringe 
Benefits (S73,521) and Materials and Supplies (SI 6,870) represent the incremental cost of 
training a new Deputy Sheriff I for a vacant positions versus backfilling the vacant position with 
Overtime. Therefore, the proposed reductions would still provide funding to the Sheriffs 
Department to backfill with Overtime the vacant 10 FTE positions that would have otherwise 
been filled with new hires if the Sheriffs Department were able to recruit them. 



396 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



651,147 577,626 73,: 1 



396 027 Professional & Specialized Services 

To reduce request to actual amount needed by 
the Sheriffs Department. 

396 040 Materials and Supplies 

Reduce equipment and training supplies for 
each of the requested limited tenure 10 FTE 
Deputy Sheriff I positions that the Budget 
Analyst recommends disapproving, as shown 
above. 



S heriff State Special Revenue Fund 

400 035 Other Current Expenses 

To reduce request to actual amount needed by 
the Sheriffs Department. 



450,000 442,000 8,(0 



300,000 283,130 16, 



5,000 50,000 38,(1 



Total Recommended Reductions 
Total Recommended Reserves 



$323,56 



Board of Supervisors - Budget Analyst 



156 



City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Clerk: Gail Johnson 



Wednesday, June 27, 2001 



11:00 AM City Hall, Legislative Chamber, Second Floor 
Budget Review Hearings 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 



The meeting convened at 11:11 a.m. 



City and County of San Francisco 



Printed at 2:44 I'M on >' .? 1)4 



Finance Committee Meeting Minutes June 27, 2001 



011044 [Budget Hearing and Review, FY 2001-2002] 

Hearing to consider the Annual Budget for Human Welfare and Neighborhood Development; Community 
Health. 

Municipal Transportation Agency 

(Human Welfare and Neighborhood Development: Commission Adult and Aging; Child Support Services 
Department; Children and Families Commission; Children, Youth & Their Families; Human Services; 
Environment; Human Rights Commission; Rent Arbitration Board; Department on the Status of Women.) 

(Community Health - Department of Public Health: Public Health-Community Health Network; Public Health- 
Public Health.) 

(Board of Appeals) 

(Companion to File 01 1040.) 

6/1/01, RECEIVED AND ASSIGNED to Finance Committee. Scheduled for consideration on June 20, 2001, at 1 :00 p.m. 

6/20/01, CONTINUED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Sandra Nathan, Executive Director, Department 

of Aging and Adult Services; Deborah Alvarez, Director, Department of Children, Youth and Their Families; Julie Brenman, Director of 

Planning and Budget, Department of Human Services; Steve Kawa, Mayor's Office; Supervisor McGoldrick; Daniel Kim, 

Budget/Legislative Affairs Manager, Department of Human Services; Edward Harrington, Controller; David Assamann, Deputy Director, 

Department of the Environment; Virginia Harmon, Interim Director, Human Rights Commission; Joseph Grubb, Executive Director, 

Rent Stabilization and Arbitration Board; Rosario Navarette, Interim Executive Director, Department on the Status of Women; Robert 

Feldman, Executive Secretary, Board of Appeals; Dr. Mitchell Katz, Director, Department of Public Health; Ken Bruce, Budget Analyst's 

Office. 

Continued to June 27, 2001. 

Heard in Committee. Speakers: Michael Burns, Director, Municipal Transportation Agency; Director, Child 
Support Serices Department; Rick Spear, Executive Director, Children and Families Commissionl; Harvey 
Rose, Budget Analyst; John Clark, Deputy Director, Aging and Adult Services; Deborah Alvarez, Director, 
Department of Children, Youth and Their Families; Edward Harrington, Controller; Trent Rhorer, Executive 
Director, Department of Human Services; Representative, Budget Analyst's Office; David Assaman, Deputy 
Director, Department of the Environment; Virginia Harmon, Executive Director, Human Rights Commission; 
Joseph Grubb, Executive Director, Rent Stabilization and Arbitration Board; Rosario Navarette, Interim 
Executive Director, Department on the Status of Women; Dr. Mitchell Katz, Director, Department of Public 
Health; Ken Bruce, Budget Analyst's Office; Monique Zmuda, Chief Financial Officer, Department of Public 
Health. 

Meeting recessed to June 28, 2001, at 11:00 a.m. 
MEETING RECESSED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 



The meeting recessed at 1:30 p.m. to reconvene on June 28, 2001 , at J 1 .00 a.m. 



City and County of San Francisco 2 Printed at 2:44 PM on 3/3/04 




[Budget Analyst Report] 

Susan Horn 

Main Library-Govt. Doc. Section 



CITY AND COUNTY [I ^^O l) OF SAN FRANCIS&PCUMENTS DEPT. 

JUN 2 8 2CCI 
/BOARD OF SUPERVISORS 

SAN FRANCISCO 
BUDGET ANALYST PUBLIC LIBRARY 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 

June 25, 2001 

TO: ^ Finance Committee 

FROM: budget Analyst 

SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2001-2002 Budget. 



The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance Committee budget 
review. 

Finance Committee Budget Review - June 27, 2001, 11:00 a.m. 

Page 
Human Welfare and Neighborhood Development 

AGE Adult and Aging Services 1 

CHF Children, Youth & Families 12 

DSS Human Services 18 

ENV Environment 33 

HRC Human Rights Commission 38 

RNT Rent Arbitration Board 40 

WOM Department on the Status of Women 43 



Memo to Finance Committee 
June 25, 2001 
Page 2 

Community Health - Department of Public Health 

HCN Community Health Network 45 

HPH Public Health „ 58 



Harvey M. Rose 

Supervisor Leno Supervisor McGoldrick 

Supervisor Peskin Supervisor Newsom 

Supervisor Gonzalez Supervisor Sandoval 

President Ammiano Supervisor Yee 

Supervisor Daly Clerk of the Board 

Supervisor Hall Controller 

Supervisor Maxwell Steve Kawa 




BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



AGE ADULT AND AGING SERVICES 



Financial Data: 

The Department of Adult and Aging Services proposed 527,960,720 budget for FY 2001-02 is 
$4,361,224 or 18.48 percent more than the original FY 2000-01 budget of $23,599,496. The net 
increase from the revised FY 2000-01 budget is $2,090,758 or 8.08 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ACCESS TO SERVICES 

ADMINISTRATION 

ADULT SERVICES 

COMMISSION ON THE AGING 

COUNTY VETERANS SERVICES 

MENTAL HEALTH CONSERVATOR SERVICES 

PUBLIC ADMINISTRATOR/GUARDIAN 

SENIOR CENTRAL DEVELOPMENT 

SENIORS INDEPENDENT 

SERVICES TO FRAIL ELDERS 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 













Proposed 








Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 




Fiscal Year 
2001-2002 


From 2000-2001 


Original 




Revised 


Original Budget 


S 1,671,891 


S 


1,671,891 


S 


2,405,130 


S 733,239 


109,226 




109,226 




1,787,740 


1,678,514 


- 




- 




3,403,262 


3,403,262 


1,941,306 




1,941,306 




1,338,413 


(602,893) 


256,068 




256,068 




287,410 


31,342 


1,536,922 




1,536,922 




1,669,611 


132,689 


4,157,978 




4,157,978 




3,777,709 


(380,269) 


1,500,372 




3,500,372 




1,484,314 


(16,058) 


7,473,258 




7,743,724 




6,800,980 


(672,278) 


4,952,475 




4,952,475 




5,006,151 


53,676 


S 23,599,496 


s 


25,869,962 


s 


27,960,720 


S 4,361,224 


(171,627) 




(171,627) 




(3,501,889) 


(3,330,262) 



S 23,427,869 S 25,698,335 $ 24,458,831 S 



1,030,962 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1 15 FTEs, which is 
25.95 FTEs more than the 89.05 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE ADULT AND AGING SERVICES (continued) 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Full Time Equivalents 

ACCESS TO SERVICES 

ADMINISTRATION 

ADULT SERVICES 

COMMISSION ON THE AGING 

COUNTY VETERANS SERVICES 

MENTAL HEALTH CONSERVATOR SERVICES 

PUBLIC ADMINISTRATOR/GUARDIAN 



Totals 



Original 


Revised 


2001-2002 


O 


-igi 


nal 


Budget 


2.80 


2.80 


2.80 










0.80 


0.80 


11.24 








10.44 


- 


- 


21.60 








21.60 


17.12 


17.12 


10.98 








(6.14) 


3.00 


3.00 


3.11 








0.11 


18.50 


18.50 


19.77 








1.27 


46.83 


46.83 


45.50 








(1.33) 



89.05 



89.05 



115.00 



25.95 



SPECIAL ASSISTANT POSITIONS: 

Special Assistant Positions Recommended for Reclassification 



Exempt/ 
Provisional 


Count 


Old 
Class Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 


1 


1 377 Special Assistant XVI 1 1 


$116,119 


962 


Department 
Head II 


$128,996 



Totals 



$116,119 



$128,996 



Remaining Special Asssistant Positions 



Exempt / 
Provisional 


Count 


Class 


Title 


Salary 


Filled/ 
Vacant 


Exempt 


1 


1368 


Special Assistant IX 


$60,709 


Filled 



Totals 



$ 60,709 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 






Department: AGE ADULT AND AGING SERVICES ("continued) 
DEPARTMENT REVENUES 

Department revenues have increased by $1,936,227 or 10.72 percent and General Fund support 
has decreased by 5905,265 or 16.90 percent. The Department's main sources of revenue include State 
and Federal grants. Public Administrator fees, and Parking Tax revenues, which is estimated to provide 
the Department with $11,674,000 for FY 2001-02. Actual revenues are projected to increase in FY 
2001-02, though at a slower rate, than is projected for FY 2000-01. This is due to a weaker economy 
and a possible withdrawal of $8,000,000 from the Public Administrator-Guardian program's trust fund, 
from which the Department earns interest. 

DESCRIPTION 

In FY 2000-01, a new Department of Aging and Adult Services was created by combining the 
Public Administrator Public Guardian (formerly part of Administrative Services), the Mental Health 
Conservator (formerly part of the Department of Public Health) and the Commission on Aging. 

The $4,361,224 increase in the Department of Aging and Adult Services' FY 2001-02 budget is 
primarily due to the Department now transferring the Adult (Protective) Services program from the 
Department of Human Services (DHS). The FY 2001-02 budget for Adult Services reflects an additional 
$3,403,262 for this transferred program. Adult Services has 21.60 FTE positions, at a salary cost of 
$1,452,026, including 18.1 FTE positions, which have been transferred from DHS, and 3.5 new FTE 
positions that are being requested for that program. Since the Department will not officially take over 
Adult Services until January 2002, each position has been budgeted at 0.50 FTE. 

Another significant change in the budget is for Rents and Leases of Buildings and Structures, 
which increased by $267,793 from the FY 2000-01 original budget. This increase is the result of the 
relocation of the Public Administrator-Guardian (formerly at 875 Stevenson St.) and the Mental Health 
Conservator (formerly at 1380 Howard St.) to office space at 1650 Mission St., where Adult Services is 
already located. The Department plans to relocate County Veterans Services (now at 875 Stevenson St.) 
and the other remaining divisions (now at 25 Van Ness Ave.) to the Mission St. location in FY 2002-03. 

The balance of the cost increase is due to salaries and related fringe benefit increases, resulting 
from five upward substitutions and one new position for the Administration Division. The Department 
is also proposing structural changes that would transfer various functions and positions from separate 
program budgets to the Administration Division's budget and a corresponding decrease in the other 
program budgets. The result is an increase in the Administration Division's budget of $1,678,514 from 
the original $109,226. 9.25 FTE positions have been reassigned to this program, mainly from the 
Commission on Aging and Public Administrator-Guardian programs. To offset this increase, the 
Commission on Aging budget has decreased by $602,893 and the Public Administrator-Guardian 
decreased by $380,269. 

Finally, the Access to Services program is increasing, while the Seniors Independent program is 
decreasing because MUNI paratransit costs of $666,931 were transferred between programs. The other 
cost differences in these two programs reflect changes in grant allocations. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: AGE ADULT AND AGING SERVICES (continued) 

COMMENT 

The Mayor's budget provides an increase of 24,361,224. Our recommended reductions, which 
total $330,687, would still allow an increase of $4,030,537 or 17.08% in the Department's budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: AGE - Adult and Aging Services 



'age 

No. Object 

ID Access to Services 



Position/ Number 
Equipment 
Number From To 



Amount 
From To Savings 



1891 001 



Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



$134,771 $134,771 



904 



Health Worker IE 


2587A 


3.00 


0.00 


148,366 





148,366 


Health Worker ID. 


2587G 


0.00 


3.00 





148,366 


(148,366) 



Change the 2587A classification to a 2587G to indicate that the three 
Health Worker III positions in the budget are ongoing grant- funded 
positions. These three positions are supported by Federal 
government grant funds from Title III of the Older Americans Act 
allocated through the State Department of Aging. 



IA 



Administration 



U4 



001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



$714,653 $705,497 



i3 9993M Attrition Savings - Misc 



(0.47) 



(30,000) (39,156) 



9,156 



Increase Attrition Savings - Misc to offset the effect of the Department's 
upward substitution of one 1823 Senior Administrative Analyst to one 1373 
Special Assistant XTV in December of 2000, which resulted in increased 
salary and fringe benefit costs during the current year, without budgetary 
approval of the Board of Supervisors. This recommendation will enable the 
Department to maintain the existing filled 1373 Special Assistant XTV 
position at the higher salary and fringe benefit cost, but will offset the 
additional expenditures for the Department for the seven month period 
(December of 2000 through June of 2001) because of this increase in 
Attrition Savings. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGE - Adult and Aging Services 



Page 
No. Object 



Position/ Number 

Equipment 
Number From To 



1884 013 Mandatory Fringe Benefits 

Corresponds to the reduction in Permanent Salaries - Misc. 



Amount 
From To Saving 

178,130 175,935 2,1! [ 



1884 060 Equipment Purchase 

* The recommended reduction in equipment purchase is the total of 
the following specific recommendations. 



1912 AG002 Cars - Replacement 



Reduce the requested nine replacement vehicles by three vehicles to 
six vehicles. Fund the recommended six replacement vehicles based 
on the actual estimates provided by the Purchaser's Office for one 
pickup truck and five compact sedans. The Department currently has 
a total of 15 vehicles. 



189,000 140,000 



9.00 6.00 189,000 140,000 



49,0( 



CIF Commission on the Ag in g 

1895 001 Permanent Salaries-Misc 



694,575 679,185 



* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



Board of Supervisors - Budget Analyst 



6 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: AGE - Adult and Aging Services 



Page 
No. Object 



Position/ Number 
Equipment 
Number From To 



Amount 
From To Saving s 



905 9993M Attrition Savings - Misc 



Increase Attrition Savings - Misc to offset the effect of the Department's 
upward substitution of one 2985 Deputy Director, Commission on the 
Aging to one 1375 Special Assistant XVI in September of 2000, which 
resulted in increased salary and fringe benefit costs during the current 
year, without budgetary approval of the Board of Supervisors. This 
recommendation will enable the Department to maintain the existing 
filled 1375 Special Assistant XVI position at the higher salary and fringe 
benefit cost, but will offset the additional expenditures for the 
Department for the nine month period (September of 2000 through June 
of 2001) because of this increase in Attrition Savings. 



(72,451) (87,841) 15,390 



>95 013 Mandatory Fringe Benefits 



169,571 165,887 



3,684 



Corresponds to the reduction in Permanent Salaries - Misc. 



195 035 Other Current Expenses 



23,968 



13,968 



10,000 



Reduce to reflect that the actual expense associated with belonging to 
the Bay Area Emergeny Perparedness Coalition is $5,000. The 
proposed budget includes SI 5,000 for this purpose, which can 
therefore be reduced by SI 0,000, without any change in service levels 
requested. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGE - Adult and Aging Services 



Page 
No. Object 



Position/ Number 
Equipment 
Number From To 



Amount 
From To 



Saving; 



CIJ 



County Veterans Services 



1900 005 Temporary Salaries - Misc 

Eliminate Temporary Salaries because three existing Division 
personnel can provide related support services. In FY 2000-01, no 
funds were budgeted for Temporary Salaries, such that this would be 
a new expense for the Division. 



5,000 



5,0C 



1900 013 Mandatory Fringe Benefits 



43,753 



43,370 



38 



Corresponds to the reduction in Temporary Salaries - Misc. 



CIK Mental Health Conservator Services 

1901 001 Permanent Salaries - Misc 



1,240,750 1,234,407 



* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



8 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGE - Adult and Aging Services 







Position/ Number 


Amount 


Page 




Equipment 




No. 


Object 


Number From To 


From 


I910 


9993M Attrition Savings - Misc 




(20,514) 



Increase Attrition Savings - Misc to offset the effect of the 
Department's upward substitution of one 2588 Health Worker IV to 
one 2930 Mental Health Clinician in January of 2001, which resulted 
in increased salary and fringe benefit costs during the current year, 
without budgetary approval of the Board of Supervisors. This 
recommendation will enable the Department to maintain the existing 
filled 2930 Mental Health Clinician position at the higher salary and 
fringe benefit cost, but will offset the additional expenditures for the 
Department for the five month period (February of 2001 through June 
of 2001) because of this increase in Attrition Savings. 



To Saving s 

(24,504) 3,990 



)10 



101 



Human Services Program 








Manager 


2969 


1.00 


0.00 


Human Services Section 








Manager 


2948 


0.00 


1.00 



The requested 2969 Human Services Program Manager should be 
changed to a 2948 Human Services Section Manager, in accordance 
with DHR's recommendation. 



013 Mandatory Fringe Benefits 



89,001 89,001 

86,648 (86,648) 



305,559 304,240 1,319 



Corresponds to the reduction in Permanent Salaries - Misc. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AGE - Adult and Aging Services 







Position/ Number 


Amount 


Page 




Equipment 




No. 


Object 


Number From To 


From To 


1901 


040 Materials & Supplies Budget 




70,629 53,899 



Saving s 

16,73i 



Reduce to reflect a deletion in funds requested for the purchase of 16 
new computers and three new printers. The recommended amount will 
allow for the purchase of 10 new computers, instead of 16 computers 
(52,015 each) and one new printer, instead of three printers ($2,320). 
Computers can be shared by employees, who spend much of their time 
in the field. 



CIL Adult Services 



1902 001 Permanent Salaries - Misc 



1,452,026 1,280,580 



1911 



* The recommended reduction in Permanent Salaries - Misc is the 
total of the following specific recommendations regarding individual 
classifications. 



Protective Services Worker 



2940N 



2.50 0.00 



171,446 



171,446 



Disapprove 2.5 FTEs, which represent five requested new 2940 Protective 
Services Worker postions on an annualized basis. These positions are included in 
the Adult and Aging Services budget from January 1, 2002 through June 30, 
2002. These positions are proposed to be transferred from the Department of 
Human Services (DHS) on January 1, 2002. The DHS budget includes 1.25 
FTEs, which represent these same five new 2940 Protective Services Worker 
positions for the period from October 1, 2001 through December 31, 2001. The 
total number of FTEs, including DHS and the Department of Adult and Aging 
Services are 3.75 FTEs, representing five new positions. Currently, DHS has six 
vacant 2940 Protective Service Worker positions in Adult Protective positions in 
Adult Protective Services out of 30 budgeted 2904 positions, resulting in a 
vacancy rate of 20%. These vacancies should be filled before these requested 
new positions are added. However, the Budget Analyst is recommending 
approval of one new 2904 Human Services Technician position and one new 
2912 Senior Social Worker position for Adult Protective Services. In total, the 
Budget Analyst is recommending 1.75 FTE of the 4.25 FTE requested new 
positions. 



10 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: AGE - Adult and Aging Services 



Page 

No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 



From 



To Saving s 



)02 013 Mandatory Fringe Benefits 



350,108 310,067 40,041 



Corresponds to the reduction in Permanent Salaries - Misc. 



Total Recommended Reductions 



S330,687 



Board of Supervisors - Budget Analyst 



1 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CHF CHILDREN, YOUTH AND THEIR FAMILIES 



Financial Data: 

The Department of Children, Youth and Their Families proposed 535,322,588 budget for FY 
2001-02 is $5,249,269 or 17.45 percent more than the original FY 2000-01 budget of 530,073,319. The 
net increase from the revised FY 2000-01 budget is 55,439,002 or 18.2 percent. 

Summary of Program Expenditures: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 




Original 




Revised 




2001-2002 




Original Budget 


CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
NON-CHILDREN'S FUND PROGRAMS 


S 


6,781,089 

20,285,895 

3,006,335 


S 


6,876,861 

20,285,895 

2,720,830 


S 


7,642,592 

23,883,497 

3,796,499 


S 


861,503 
3,597,602 

790,164 


Total Expenditures 

Less: Work Order Recoveries 


S 


30,073,319 
(2,409,010) 


$ 


29,883,586 
(2,319,277) 


s 


35322,588 
(2,710,382) 


S 


5,249,269 
(301,372) 


Net Expenditures 


s 


27,664,309 


$ 


27,564,309 


s 


32,612,206 


S 


4,947,897 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 33.2 FTEs, which is 
5.52 FTEs more than the 27.68 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



CHILDREN'S BASELINE 7.00 7.00 

CHILDREN'S FUND PROGRAMS 17.68 17.68 

NON-CHILDREN'S FUND PROGRAMS 3.00 3.00 



7.00 

21.20 

5.00 



3.52 
2.00 



Totals 



27.68 



27.68 



33.20 



5.52. 



12 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF CHIDREN. YOUTH AND THEIR FAMILIES (continued) 






Special assistant Positions 



Special Assistant Positions Recommended for Reclassification 



Exempt/ 














Provisional Count 


Old Class 


Title 


Salarv 


New Class 


Title 


Salarv 


Exempt 


1363 


S.A. IV 


S42,334 


1365 


S.A. VI 


S48,729 


Exempt 


1364 


S.A. V 


45,518 


1365 


S.A. VI 


48,729 


Exempt 


1366 


S.A. VII 


52,435 


1369 


S.A. X 


65,615 


Exempt 


1367 


S.A. VIII 


56,402 


1368 


S.A. IX 


60,709 


Exempt 


1367 


S.A. VIII 


56,402 


1369 


S.A. X 


65,615 


Exempt '. 


1373 


S.A. XIV 


90,105 


0923 


Manager VI 


90,105 


Exempt 


1380 


S.A. XXI 


146,475 


0962 


Dept. Head II 


146,475 



Totals 



S669.881 



S706.187 



Remaining Special Asssistant Positions 

CAQ - Non-Children's Fund Programs 



Exempt/ 










Provisional 


Count 


Class 


Title 


Salary Filled/ Vacant 


Exempt 


1 


1365 


S.A. V 


S48.729 New Grant-Funded 


Declared 










Permanent 


1 


1369 


S.A. X 


65,615 Filled 


Exempt 


1 


1371 


S.A. XII 


75,951 New Grant-Funded 



Totals 



S190,295 



CBI- Children 


's Fun 


d Programs 








Exempt/ 














Provisional 


Count 




Class 


Title 


Salarv 


FilledA'acant 


Exempt 




1 


1363 


S.A. IV 


S42,334 


Filled 


Exempt 




2 


1364 


S.A. V 


45,519 


New 


Exempt 




1 


1365 


S.A. V 


48,729 


Filled 


Declared 














Permanent 




I 


1366 


S.A. VII 


52,435 


New 


Exempt 




2 


1366 


S.A. VII 


52,435 


Filled 


Exempt 




3 


1367 


S.A. VIII 


56,402 


Filled 


Exempt 




1 


1368 


S.A. IX 


60,709 


New 


Exempt 




2 


1370 


S.A. XI 


70,627 


Filled 


Exempt 




2 


1371 


S.A. XII 


75,951 


Filled 


Exempt 




1 


1371 


S.A. XII 


75,951 


New 



Totals 



16 



S938.428 



13 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF CHIDREN. YOUTH AND THEIR FAMILIES (continued) 



FAL - Children's Baseline 



Exempt/ 












Provisional 


Count 


Class 


Title 


Salary 


Filled/Vacant 


Declared 












Permanent 


1 


1361 


S.A. II 


536,644 


Filled 


Exempt 


1 


1363 


S.A. IV 


42,334 


Filled 


Exempt 


2 


1366 


S.A. VII 


52,435 


Filled 


Exempt 


1 


1371 


S.A. XII 


75,951 


Filled 



Totals 



5259,799 



For FY 2001-02 the Department of Children, Youth and Their Families is proposing 
reclassifying 3.0 1373 Special Assistant VII positions to become 3.0 0923 Manager rVs and 1.0 1380 
Special Assistant XXI position to become 1.0 1241 Department Head II. These conversions are cost 
neutral. Children, Youth and Their Families is working with the Department of Human Resources 
(HRD) to conduct a classification study for all Special Assistant positions. The Department expects to 
receive recommendations on conversion into Civil Service positions from HRD in June 2001. 



DEPARTMENT REVENUES 

Department revenues have increased by $4,687,602, or 23.11 percent and General Fund support 
has increased by $260,295 or 3.50 percent compared to the FY 2000-01 budget. The majority of the 
increase in revenue is due to an increase of $3,597,602 from the Children's Fund, a Charter-mandated 
Properly Tax set aside (Unallocated General Property Taxes). The monies in the Children's Fund, 
which total $23,883,497, have been set aside for specific program purposes in accordance with the City 
Charter. Proposition D, which was approved on November 7, 2000, extended the current Children's 
Fund for an additional 15 years, beyond the current expiration date of June 30, 2001. 

In addition, Proposition D designated a new Baseline, the level for City-wide appropriation for 
children's services, which requires the City to annually appropriate General Fund revenues to children's 
services that are equal to the percentage amount of General Fund revenues appropriated in FY 2000-01. 
For FY 2001-02 the total required City-wide appropriation for the Children's Baseline is approximately 
$74,317,000. However, the Controller's Office reports that the actual amount included in the FY 2001- 
02 budget is $78,377,000, or $4,060,000 more of primarily General Fund revenues than required by the 
City's Charter. Therefore, reductions to Baseline expenditures included in the Children, Youth and Their 
Families' proposed budget can be counted as General Fund savings. 



14 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF CHIDREN. YOUTH AND THEIR FAMILIES (continued^ 

DESCRIPTION 

The significant changes in the proposed budget for Children, Youth and Their Families include: 
(1) a 54,261,472 increase for the City Grant Programs; and (2) a S521,677 increase for Services of Other 
Departments, which results primarily from increased costs for the Department of Telecommunications 
and Information Services, and MOU-related increases for staff in work order departments. 

Children, Youth and Their Families' proposed FY 2001-02 budget includes 5.75 Full-Time 
Equivalent (FTE) new positions, including the following: 

1.50 FTE - 1364 Special Assistant Vs; 

1.00 FTE - 1365 Special Assistant VI; 

0.75 FTE - 1366 Special Assistant VII; 

0.75 FTE - 1368 Special Assistant LX; 

1.75 FTE- 1371 Special Assistant XTIs. 

5.75 FTE -Total 

There is also an offsetting reduction of 0.23 FTEs, resulting in an overall net increase of 5.52 FTE 
positions for FY 2001-02. As a result of these new positions, various upward substitutions, step 
adjustments and MOU-related increases, the costs for Permanent Salaries - Misc, and Fringe Benefits 
are increasing overall by S478,197. 



COMMENT 

The Mayor's budget provides an increase of 55,249,269. Our recommended reductions, which total 
$13,755, would still allow an increase of 55,235,514 or 17.40 percent in the Department's budget. 



15 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CHF - Children, Youth and Their Families 

Position/ Number Amount 

Page Equipment 

No. Object Number From. Ill From To Savir " 

CBI - Children's Fund Programs 

1932 001 Permanent Salaries - Misc $1,295,804 $1,287,846 * 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 

1940 9993M Attrition Savings - Misc (0.55) (0.68) (33,686) (41,644) \ 

Increase Attrition Savings - Misc to reflect actual expenditure rate 
in Permanent Salaries - Misc. for the current year and to offset the 
effect of the Department's upward substitutions of two 1367 
Special Assistant VTHs to one 1368 Special Assistant DC and one 
1369 Special Assistant X. Since both of the substitutions already 
took place in FY 2000-01, without prior budgetary approval by the 
Board of Supervisors, the Department has demonstrated that these 
increased costs could be absorbed without an increase in its salary 
budget. This recommendation will enable the Department to 
maintain the existing filled positions at the higher salary and fringe 
benefit costs, but will not result in additional expenditures for the 
Department. 



1932 013 Mandatory Fringe Benefits 322,412 320,474 1, 

Corresponds to the reduction in Permanent 
Salaries - Misc. 



16 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: CHF - Children, Youth and Their Families 



Page 
Njl 

933 



O b j ect 

040 Materials & Supplies 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From To 


Savings 






578,383 577,313 


51,070 



Reduce to reflect actual costs of information technology and 
furniture needs of the Department. The resulting 575,713 
Materials & Supplies budget would still be 539,213 more 
than the amount budgeted in the current fiscal year. 



\L - Children's Baseline 



34 035 Other Current Expenses 



791,181 



788,392 



2,789 



Reduce Other Current Expenses by 52,789 because Department 
has not adequately justified the increase in costs. The resulting 
5788,392 Other Current Expenses budget would still be 
5695,772 more than the amount budgeted in the current fiscal 
year because costs for the Youthworks program in the amount of 
S695,772 have been moved to this line item. 



Total Recommended Reductions 



S13,755 



17 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



DSS HUMAN SERVICES 



Financial Data: 

The Department of Human Services proposed $436,444,993 budget for FY 2001-02 is 
$2,852,339 or .65 percent less than the original FY 2000-01 budget of $439,297,332. The net decrease 
from the revised FY 2000-01 budget is $6,676,887 or 1.51 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ADMINISTRATIVE SUPPORT 

ADULT SERVICES 

CAAP 

CALWORKS 

CHILDREN'S BASELINE 

EMPLOYMENT & TRAINING SERVICE 

FAMILY AND CHILDREN SERVICE 

FOOD STAMPS 

HOUSING & HOMELESS PROGRAMS 

MEDI-CAL 

PROGRAM SUPPORT 

REFUGEE RESETTLEMENT PROGRAM 

STATE SPECIAL PROJECTS 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Mayor's Budget 
Fiscal Year 

2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



45,541,426 
57,786,811 
44,129,547 
94,807,015 
12,341,492 
15,362,512 
97,783,005 
10,564,568 
22,136,257 
23,284,404 
6,889,212 

7,940,287 



45,541,426 

57,786,811 

43,516,336 

94,723,015 

12,341,492 

13,346,512 

97,783,005 

10,564,568 

26,574,016 

23,284,404 

6,889,212 

2,100,000 

7,940,287 



52,026,349 

62,210,093 

50,826,437 

93,365,387 

11,374,282 

6,783,857 

94,654,222 

10,392,101 

23,567,115 

19,271,355 

7,113,758 

1,279,626 

3,002,368 



6,484,923 
4,423,282 

6,696,890 
(1,441,628) 

(967,210) 

(8,578,655) 

(3,128,783) 

(172,467) 

1,430,858 

(4,013,049) 

224,546 

1,279,626 
(4,937,919) 



$ 438,566,536 S 442.391.0S4 S 435,866,950 S (2,699,586) 

S 730.796 S 730.796 S 578.043 S (152.753) 

S 439,297,332 S 443,121,880 S 436,444,993 S (2,852,339) 

(3.575,806) (3.575.806) (3,698.491) (122,685) 



S 435,721,526 S 439,546,074 S 432,746,502 $ 



(2,975,024) 



18 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DSS HUMAN SERVICES (continued) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 1,612.48 FTEs, which 
is 105.07 FTEs less than the 1,717.55 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents 

ADMINISTRATIVE SUPPORT 

ADULT SERVICES 

CAAP 

CALWORKS 

CHILDREN'S BASELINE 

EMPLOYMENT & TRAINING SERVICE 

FAMILY AND CHILDREN SERVICE 

FOOD STAMPS 

HOUSING & HOMELESS PROGRAMS 

MEDI-CAL 

PROGRAM SUPPORT 

STATE SPECIAL PROJECTS 



Original 


Revised 


2001-2002 


Original 


Budget 


221.96 


207.19 


218.00 




(3.96) 


147.44 


141.76 


128.47 




(18.97) 


190.75 


182.30 


176.13 




(14.62) 


242.20 


232.86 


224.34 




(17.86) 


19.03 


18.41 


18.07 




(0.96) 


58.73 


57.33 


63.94 




5.21 


371.43 


354.51 


351.85 




(19.58) 


153.56 


149.24 


142.84 




(10.72) 


18.35 


11.78 


12.13 




(6.22) 


192.88 


187.70 


184.06 




(8.82) 


94.51 


89.71 


88.18 




(6.33) 


6.71 


4.10 


4.47 




(2.24) 



Totals 



1,717.55 1,636.89 



1,612.48 



(105.07) 



19 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DSS HUMAN SERVICES (continued) 



Special Assistant Positions Recommended for 
Reclassification 



Exempt / 
Provisional 



Count Old Class Title 



Salary 



New 
Class 



Title 



Salary 



Provisional 
Provisional 
Provisional 



2 1372SAXIII $167,562 922 Manager VI $167,562 

7 1373SAXTV 630,734 923 Manager VI 630,734 

2 1375 SA XVI 208,652 932 Manager VII 208,652 



Totals 



11 



$1,006,948 



$1,006,948 



Remaining Special Assistant Positions 



Exempt / 
Provisional 



Count 



Class 



Title 



Salary 



Filled / Vacant 



Provisional 
Provisional 
Provisional 
Provisional 
Provisional 



1363 SAIV 

1368 SAK 

1369 SAX 

1370 SA XI 

1371 SAXII 



$42,073 
120,508 
65,160 
140,188 
148,849 



filled 
filled 
filled 
filled 
filled 



Totals 



$516,778 



DEPARTMENT REVENUES 

Department revenues have decreased by $4,954,304 or 1.57 percent and General Fund support 
has increased by $1,979,280 or 1.60 percent. 



Description 

The Department's proposed budget is decreasing by $2,852,339, which is 0.65 percent less than 
the original FY 2000-2001 budget of $439,721,526. The major changes in the Department's budget 
include: 

• An increase of $4,053,375 for salaries and fringe benefits. The increase of $4,053,375 includes 
MOU mandated increases in salaries and fringe benefits, plus 18 new positions, which are offset by 

20 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DSS HUMAN SERVICES (continued) 

increases in attrition savings, and other adjustments, resulting in a net decrease in FTEs of 105.07. 
The 1 8 new positions include 5 Business Analyst positions, 5 Protective Services Worker positions, 
5 Employment and Training Specialist positions, one Human Service Technician, one Senior Social 
Worker, and one Research Psychologist. The Research Psychologist position was formerly funded 
by the Department of Public Health. 

• An increase of $1,256,457 for current expenses, including increased rental costs. The amount of 
SI, 256, 456 includes $1,000,000 for a new lease for the proposed Family Assessment Center. 

• An increase of $6,525,801, which includes increased costs for Light, Heat, and Power, telephone and 
computer network services, City Attorney and District Attorney services, and childcare services. 

• An increase of $493,452 for materials and supplies. 

• An increase of $3 1 7,248 for travel and training expenses. 

• A decrease of $6,654,521 in professional services contracts. 

• A decrease of $8,040,456 in aid payments. 

• Other decreases, totaling $ 926,380, for facilities maintenance, equipment purchases, and other costs. 

In FY 2001-2002, the Adult Protective Services program will be transferred from the Department of 
Human Services to the Department of Adult and Aging Services, effective January 1, 2002. DHS will 
reimburse the Department of Adult and Aging Services for the costs of staff and allocable overhead for 
the period from January 1, 2002 through June 30, 2002, after the transfer of Adult Protective Services. 

Of the 18 new positions, we are recommending approval of 11 new positions, adjusted for timing, and 
recommending disapproval of 7 new positions. 

We are recommending disapproval of: 

• 5 new 2940 Protective Services Worker positions, and 

• 2 new 9704 Employment and Training Specialist positions. 

We are recommending approval of: 

• 3 new 9704 Employment and Training Specialist position; 

• One new 2904 Human Services Technician position; 

• One new 2912 Senior Social Worker position; 

• 4 new 1052 Business Analyst positions; 

• One new 1054 Senior Business Analyst position; and 

• One new 2575 Research Psychologist position. 



21 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DSS HUMAN SERVICES (continued) 

COMMENTS 

Connecting Point 

Connecting Point is the centralized intake program for all homeless or at-risk families who need to 
access family shelter or who need information and referral regarding eviction prevention, crisis 
intervention, and a variety of other support services. Connecting Point services include: (a) a crisis 
hotline, providing crisis intervention, intake and referral, and centralized access to family emergency 
shelter, available Monday through Friday, 9:00 a.m. to 5:00 p.m.; (b) emergency services, including 
food boxes, clothing, and transportation assistance; (c) emergency assistance, and intake and referral 
drop-in services Monday through Friday; (d) a housing, employment, and support services resource 
center; (e) coordination of centralized family intake, assessment, 30-day placement at Hamilton Family 
Emergency Center, and regular shelter placement; (f) assistance with client rental applications and 
providing information on eviction prevention services; and (g) centralized data collection on all families 
accessing services. 

According to DHS, Connecting Point modified its service model, effective April 15, 2001, as follows: 
Increasing the number of assessment appointments available each week by 13, from 33 to 46; 
Increasing the number of available drop-in sessions per week by 39, from 42 to 81; 
Increasing the number of available drop-in counselors from 1.5 to 2.5; and 
- Increasing the number of assessments and drop-in appointments each week by 52, from 75 to 
127. 

The Connecting Point program has 9 staff, of which 5 staff (3 Assessment Counselors and 2 Crisis/ 
Assessment Counselors) are 100 percent funded by the Federal Housing and Urban Development (HUD) 
Agency in FY 2001-2002. Four of the 9 staff (1 Program Director, 1 Assistant Program 
Director/Assessment Counselor, 1 Crisis/ Eviction Prevention Counselor, and 1 Administrative 
Assistant) are funded fully or partially by the General Fund in FY 2001-2002. Total Connecting Point 
salary and fringe benefit costs in FY 2001-2002 are $322,895, of which $196,293 or 60.8 percent are 
paid by HUD and $126,602 or 39.2 percent are paid by the General Fund. The City is required by 
Federal statute to match at least 20 percent of the funding provided by HUD. According to Ms. Julie 
Brenman of DHS, the City would be required to notify HUD of any reduction in the current amount of 
City matching funds for the Connecting Point program. Ms. Brenman states that if the City reduces the 
amount of its current match, HUD may decrease the amount of HUD funding proportionately. 



The Next Door Program 

In November of 2000, a committee established by the Local Homeless Coordinating Board 
recommended development of some case management focused shelters. Prior to this recommendation, 
Multi-Service Centers North and South both provided a combination of short term emergency shelter 
beds and longer term case management shelter beds. After the Local Homeless Coordinating Board 
committee recommended development of some case management focused shelters, the existing Multi- 
Service Center North program began to provide case management for longer term single adult shelter 



Board of Supervisors - Budget Analyst 



22 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DSS HUMAN SERVICES ("continued) 

beds and the existing Multi-Service Center South program began to provide short term, emergency 
shelter beds. The Multi-Service Center North program is now called the Next Door Program. According 
to DHS, 569 out of 1,334 shelter beds, or 42.6 percent, provide case management. The Next Door 
Program has shelter beds for 150 men and 100 women each night. According to DHS, if a Next Door 
Program client is not interested in the case management program, program staff will refer the client to 
another shelter. 

The FY 2001-2002 budget for the Next Door Program is $1,843,713, which is unchanged from the 
amount budgeted in FY 2000-2001. However, according to DHS, the amount for proposed salaries for 
the Next Door Program in FY 2001-2002 is $1,707,538, which is $91,246 or 5.6 percent more, than the 
amount of $1,616,292 budgeted for salaries in FY 2000-2001. The increase of $91,246 for salaries and 
fringe benefits includes 4 new positions (1 Housing Coordinator, 1 Employment Specialist, 1 Job 
Developer, and 1 Volunteer Training Coordinator) plus other adjustments. Total program funding of 
$1,843,713, including $1,707,538 for salaries and fringe benefits, are General Fund monies. 



23 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: Human Services 



Page 

No. Object 
CalWORKS 



1972 001 Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 

1996 001 Social Services Section 
Manager 

Reduce by 0.25 FTE to reflect an 
actual hire date of October 1, 2001. 



1996 001 Assistant Recreation 
Director 

Reduce by 0.25 FTE to reflect an 
actual hire date of October 1, 2001. 



Position/ 


Number 


Amount 


Number 


From To 


From 



Ifl 



$12,159,713 $12,127,430 



Savin; 



2948S 



1.0 0.75 



86,648 



64,986 $21,66 



3280S 



1.0 0.75 



42,486 



31,865 10,62 



1972 



Mandatory Fringe Benefits 



3,280,155 3,272,448 7,701 



Corresponds to reduction in 
salaries. 



24 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: Human Services 



Page 
No. Object 



Position/ 

Equipment 

Number 



Number 
From Tj> 



Amount 
From To 



Savings 



'ood Stamps 

974 001 Permanent Salaries - Misc. 



57,873,916 57,847,646 



398 



The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



001 Senior Personnel Analyst 
Personnel Analyst 



1244S 
1241S 



Disapprove 1.0 FTE Senior Personnel Analyst 
and approve 0.75 FTE Personnel Analyst, to 
reflect actual hire date of October 1, 2001. 
Currently, DHS has 8.0 FTE Senior Personnel 
Analysts and no Personnel Analysts. 
Comparable-size City Departments, such as the 
Department of Public Works and Department of 
Public Health, use both 1244 and the lower 
1241 classifications to perform personnel 
analyst functions, and approval of one 1241 
position would be consistent with staffing levels 
of these other City Departments. 



1.0 
0.0 



0.00 
0.75 



70,627 








44,357 



70,627 
(44,357) 



174 



013 Mandatory Fringe Benefits 



2,090,185 2,084,810 



5,375 



Corresponds to reduction in salaries 



25 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: Human Services 



Page 
Nj^ Object 

CAAP 

1975 001 Permanent Salaries - Misc 



The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2000 001 Eligibility Worker 
Supervisor 

Reduce by 0.25 FTE to reflect the 
actual hire date of October 1, 2001. 



2001 001 Registered Nurse 

Reduce by 0.25 FTE to reflect the 
actual hire date of October 1, 2001. 



1975 013 Mandatory Fringe Benefits 



Position/ Number 

Equipment 
Number From To From 



2907S 



2320S 



1.0 0.75 



1.0 0.75 



Amount 



lo 



$9,738,830 59,705,075 



62,826 



72,192 



47,119 



Savings 



54,144 18,048 



2,631,641 2,623,713 7,928 



Corresponds to reduction in 
salaries. 



Board of Supervisors - Budget Analyst 



26 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: Human Services 



Page 

No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



mployment and Training Service 

977 001 Permanent Salaries - Misc. 



S3,603,997 53,511,582 



The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding 
individual classifications. 

)03 001 Employment and Training 9704N 

Specialists 

Employment and Training 9704L 

Specialists 

DHS is requesting approval of 3.75 new FTESs, representing 5 
new positions. The Budget Analyst is recommending disapproval 
of 1.5 FTEs, representing 2 new positions in FY 2001-2002, and 
approval of 2.25 FTEs, representing 3 new positions in FY 2001- 
2002, as "L" or limited term positions for FY 2001-2002. These 
positions are fully funded by the State as part of the CalWORKS 
incentive program in FY 2001-2002 but State funding for these 
positions after FY 2001-2002 is not known. 



3.75 


0.00 


231,037 





231,037 


0.00 


2.25 





138,622 


(138,622) 



l! 7 7 013 Mandatory Fringe Benefits 



943,898 921,443 22,455 



Corresponds to reduction in 
salaries. 



27 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: Human Services 










Position/ 


Number 


Amount 


Page 


Equipment 






fin. Object 


Number 


From To 


From 


Familv and Children Service 









2005 



001 



Is 



$21,308,130 $21,308,130 



Saving 



The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Special Assistant X 


1369A 


1.0 


0.0 


65,165 





65,16 


Special Assistant X 


1369L 


0.0 


1.0 





65,165 


(65,16 



Designate L for limited tenure, to 
reflect that this position is 
coordinator of a 3-year 
demonstration project 



Adult Services 

1981 001 Permanent Salaries - Misc. 



7,084,177 6,982,046 



The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2008 001 Social Work Supervisor 



2914S 



1.0 0.75 



65,634 



49,226 16,408 



Reduce by 0.25 FTE to reflect 
actual hire date of October 1, 2001. 



28 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



>epartment: 


Human Services 
















Page 
No. 


Object 




Position/ 

Equipment 

Number 


Number 
From la 


Amount 
From 


lo 




Savings 


D08 


001 


Protective Services 
Worker 


2940N 


1.25 


0.0 


$85,723 




$0 


$85,723 



Disapprove 1.25 FTEs, which represent five requested new 
Protective Services Worker positions. These positions are 
included in the DHS budget for the period from October 1, 2001, 
through December 31, 2001. Adult Protective Services (APS) 
will be transferred to the Department of Adult and Aging 
Services on January 1, 2002., and 2.50 FTE 2940 Protective 
Services Workers are included in the Department of Adult and 
Aging Services budget for the period from January 1, 2002 
through June 30, 2002. The total number of FTEs, including 
DHS and the Department of Adult and Aging Services.are 3.75 
FTEs, representing five new positions. Currently, DHS has 6 
vacant 2940 Protective Service Worker positions in Adult 
Protective Services out of 30 budgeted 2904 positions, resulting 
in a vacancy rate of 20 percent. These vacancies should be filled 
before these requested new positions are added. However, the 
Budget Analyst is recommending approval of one new Human 
Services Technician position and one new Senior Social Worker 
position for Adult Protective Services, which would be 
transferred to the Department of Adult and Aging Services, 
effective January 1, 2001. 



181 013 Mandatory Fringe Benefits 



1,882,591 



1,858,677 23,914 



Corresponds with reduction in 
salaries. 



29 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: Human Services 



Page 
Njl Object 

Housing and Homeless Programs 

1982 001 Permanent Salaries - Misc 



Position/ Number 

Equipment 
Number From To 



Amount 
From Ifl 

$771,850 $765,183 



Savin g 



The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2010 001 Manager V 0922S 2.0 1.0 167,562 83,781 83,78 

Program Support Analyst 2917A 2.5 3.5 192,784 269,898 (77,11 



Reduce 0922 Manager V by 1.0 
FTE and increase 2917 Program 
Support Analyst by 1.0 FTE to 
reflect the actual classification of 
the incumbent in the position. 

1982 013 Mandatory Fringe Benefits 



229,597 



228,596 



1,00 



Corresponds with reduction in 
salaries. 



30 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: Human Services 



Position/ Number Amount 

Page Equipment 

Njl O b je ct Number From Ifi From To Savings 

administrative Support 

985 035 Other Current Expenses $12,551,960 512,551,960 * 

* Reserve 51,000,000 for rent for the Family Assessment Center. 
According to DHS, the Department is currently working with the 
Department of Real Estate to negotiate a lease for the proposed Family 
Assessment Center. Total expected rent for the Family Assessment Center 
in FY 2001-2002 is approximately $1,300,000, including $319,200 
reserved in the FY 2000-2001 budget. 

>85 040 Materials and Supplies 1,985,985 1,886,998 98,987 

Reduce by $98,987. The Budget Analyst recommends approval of 
$1,886,998, which is equal to the FY 2000-2001 040 Materials and 
Supplies budget, including a 3 percent cost of living adjustment, plus the 
FY 2000-2001 060 Equipment budget for personal computers, plus 
additional materials and supplies for 1 1 proposed new positions. 



31 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: Human Services 



Page 
Njl O b jec t 



Position/ 
Equipment 
Number From 



Number 



1986 



2023 



060 Equipment Purchase 



The recommended reduction in Equipment 
Purchase is the total of the following specific 
recommendations . 



1/4 Ton Electric Pick Up 



VPQW 



Disapprove one new pick up truck at a cost of 
$25,000. DHS has not shown sufficient 
justification for the requested new truck. 



Tji 



Amount 
From To Saving 



$346,394 5321,394 * 



1.0 0.0 



25,000 



25,00 



Total Recommended Reductions 
Total Recommended Reserves 



$485,8! 
$1,000,01 



32 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ENV ENVIRONMENT 



Financial Data: 

The Department of Environment's proposed $1,841,323 budget for FY 2001-02 is 5263,289 or 
16.68 percent more than the original FY 2000-01 budget of $1,578,034. The net increase from the 
revised FY 2000-01 budget is $208,289 or 12.75 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Fiscal Year 2000-2001 



Program Expenditures 

COMMUTE ASSISTANCE 
ENVIRONMENT 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



1,578,034 



55,000 
1,578,034 



1,841,323 



263,289 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures S 940,390 $ 995,390 S 



1,578,034 $ 1,633,034 $ 1,841,323 S 

(637,644) (637,644) (1,093,549) 



263,289 
(455,905) 



747,774 $ 



(192,616) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 15.49 FTEs, which is 
2.45 FTEs more than the 13.04 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



33 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ENV ENVIRONMENT (continued) 



Full Time Equivalent s 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



COMMUTE ASSISTANCE 
ENVIRONMENT 



13.04 



13.04 



15.49 



2.45 



Totals 



13.04 13.04 



15.49 



2.45 



Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old Title 
Class 


Salary 


New Title 
Class 


Salary 


Exempt 
Exempt 


1 
1 


1373 Special Assistant XTV 
1375 Special Assistant XVI 


$86,852 
104,326 


95 1 Deputy Director I 
961 Department Head I 


$83,781 
104,326 



Totals 



$191,178 



$188,107 



Remaining Special Assistant Positions 



Exempt / Count 
Provisional 


Class Title 


Salary 


Filled / Vacant 


Provisional 2.75 
Provisional 3 


1368 Special Assistant DC 
1370 Special Assistant XI 


$135,594 
211,881 


filled 
filled 



Totals 



5.75 



$347,475 



34 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ENV ENVIRONMENT (continued) 

DEPARTMENT REVENUES 

General Fund support has decreased by $ 192,616 or 20.50 percent. 

DESCRIPTION 

The Department of Environment's proposed $1,841,323 budget for FY 2001-02 is 
$263,289 or 16.68 percent more than the original FY 2000-01 budget of $1,578,034. These 
increased expenditures are offset by an increase of $455,905 in recoveries from both City Departments 
and non-City agencies. Changes in the Department of Environment FY 2001-2002 budget, totaling 
$263,289, include: 

• $257,289 in increased salaries and fringe" benefit costs, including MOU-mandated increases, one 
upward substitution, and 3 new requested positions. The 3 new requested positions include one 
Deputy Director position , and two new Energy Specialist positions. 

• $180,000 for administering the Commuter Check program, which provides a pretax deduction for 
City employees to pay public transportation commute costs. 

• $2,277 in increased rental costs. 

• $11,335 for services of other City Departments, including computer network and 
telephone services, and reproduction services. 

• A net decrease of $110,050 for materials and supplies, travel and training, and other 
current expenses. 

• A net decrease of $77,562 for professional services contracts. In FY 2001-2002, the 
Department of the Environment has budgeted $142,300 for professional service 
contracts, which includes $23,000 for an Integrated Pest Management Contract, and 
$119,300 for proposed contracts for energy conservation projects. 

Comment 

The Mayor's budget provides an increase of $263,289. Our recommended reductions, which total 
$36,871, would still allow an increase of $226,418 or 14.3% in the Department's budget. 



35 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: Environment 



Page 
No. 



2026 



Object 



Position/ Numher 

Equipment 
Number From To 



001 Permanent Salaries - Misc. 

The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations. 



2030 001 Senior Administrative Analyst 1823N 



Amount 
From Ifl 

$960,231 $932,114 



Saving 



Senior Energy Specialist 

Disapprove 1.5 FTE 1823 Senior 
Administrative Analyst and approve 
1.5 FTE 5608 Senior Energy 
Specialist to reflect actual 
classification requested by the 
Department. 



2030 001 Attrition Savings 



Increase by $31,698 to reflect the 
current number of vacant positions. 



2026 013 Mandatory Fringe Benefits 

Corresponds with reduction in 
salaries. 



5608N 



1.50 0.0 
0.0 1.50 



104,374 104,: 
102,338 (102,; 



(21,392) (47,473) 



26,( 



237,536 228,782 



36 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: Environment 



?age 

No. Object 



Position/ Number 

Equipment 
Number From To 



)26 



027 Professional and Specialized 
Services 

* Reserve $1 19,300 of the requested 
amount of $142,300 for new 
contracts for energy projects, pending 
award of the contracts and 
submission of budget details, 
including hourly rates and estimated 
hours. 



Amount 
From To 

$142,300 $142,300 * 



Savings 



Total Recommended Reductions 
Total Recommended Reserves 



$36,871 
$119,30( 






37 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



HRC HUMAN RIGHTS COMMISSION 



Financial Data: 

The Human Rights Commission's proposed $4,464,296 budget for FY 2001-02 is $144,904 or 
3.35 percent more than the original FY 2000-01 budget of $4,319,392. The net increase from the 
revised FY 2000-01 budget is $184,904 or 4.32 percent. 



Summary of Program Expenditures: 



Program Expenditures 

HUMAN RIGHTS COMMISSION 

Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



$ 4,319,392 $ 4,279,392 $ 



4,464,296 $ 



144,904 



$ 4,319,392 $ 4,279,392 $ 4,464,296 $ 144,904 

(2,456,715) (2,456,715) (2,604,397) (147,682) 



$ 1,862,677 $ 1,822,677 $ 1,859,899 S 



(2,778) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 43.24 FTEs, which is 
.94 FTE more than the 42.30 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 _ Fiscal Year From 2000-2001 

2001-2002 



Full Time Equivalents 



HUMAN RIGHTS COMMISSION 



Totals 



Original Revised 



Original Budget 



42.30 



42.30 



43.24 



0.94 



42.30 



42.30 



43.24 



0.94 



38 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HRC HUMAN RIGHTS COMMISSION (continued^ 

DEPARTMENT REVENUES 

General Fund support has increased by $2,778 or 0.1 percent. 

DESCRIPTION 

The Human Rights Commission's proposed $4,464,296 budget for FY 2001-02 is $144,904 or 
3.35 percent more than the original FY 2000-01 budget of $4,319,392. The major changes to the 
proposed Human Rights Commission budget include: 

• $163,181 in increased salaries and fringe benefits, resulting from MOU mandated increases, one 
upward substitution of an existing Executive Secretary I position to an Executive Secretary II 
position, and one new Clerk position. According to the Human Rights Commission, the upward 
substitution of the Executive Secretary II position and the new Clerk position were necessary to 
comply with the Sunshine Ordinance and to meet the increased request for public records. 

• $14,948 in increased costs for Professional and Specialized Services. The Human Rights 
Commission has increased funding for the Bonding and Financial Assistance Program, which 
provides bonding and financial assistance to qualified minority, women, and local business 
enterprises bidding for City construction projects, by $78,600, offset by other reductions in service 
contracts of $63,652. 

• $13,807 in increased costs for services to other City Departments, including Department of 
Telecommunications and Information Services maintenance and operation charges for the Citywide 
Diversity Tracking System. 

• $47,032 in decreased costs for materials and supplies and other current expenses. 

The Human Rights Commission has no Special Assistant positions. 



RECOMMENDATION 

None. 



39 



Board of Supervisors - Budget analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



RNT RENT ARBITRATION BOARD 



Financial Data: 

The Rent Arbitration Board's proposed $3,055,286 budget for FY 2001-02 is $228,386 or 6.96 
percent less than the original FY 2000-01 budget of $3,283,672. The net decrease from the revised FY 
2000-01 budget is $551,457 or 15.29 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditure s Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year , From 2000-2001 

2001-2002 



Original Budget 



RENT BOARD 



$ 3,283,672 $ 3,606,743 $ 3,055,286 $ 



(228,386) 



Total Expenditures 



$ 3,283,672 $ 3,606,743 $ 3,055,286 $ 



(228,386) 



Department Personnel Summary: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 27.06 FTEs, which is 
3.73 FTEs less than the 30.79 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Full Time Equivalents 



Original Revised 



Original Budget 



RENT BOARD 



30.79 



34.93 



27.06 



(3.73) 



Totals 



30.79 



34.93 



27.06 



(3.73) 

40 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RNT RENT ARBITRATION BOARD (continued) 

The Department does not have any existing or proposed Special Assistant classifications. 

DEPARTMENT REVENUE 

Department revenues when compared with the original FY 2000-01 budget would decrease by 
$228,386 or 6.96 percent, however, Department revenues will decrease by $551,457, or 15.29 percent, 
when compared with the revised FY 2000-01 budget. All rental units in the City, with specific 
exceptions, are subject to the provisions of the Rent Arbitration Board (Rent Board) Ordinance and the 
Rent Board's annual fees. The activities of the Rent Board are fully funded by these fees. 

In FY 2000-01, the Board of Supervisors approved a $3 increase in the annual Rent Board Fee, 
from $16 to $19 per rental unit, together with a supplemental appropriation of these additional fee 
revenues (Files 00-1264 and 00-1428). This fee increase was for a one-year period, to address the 
Department's growing backlog of petitions that had been filed by landlords and tenants. Because this 
backlog has now been reduced, for FY 2001-02, the annual Rent Board Fee will return to the previous 
$16 annual fee, resulting in the projected reduction in revenues. This reduction in Rent Board fees does 
not require Board of Supervisors separate approval. 

DESCRIPTION 

To adjust for the reduction in revenues, the Rent Board's net expenditures for FY 2001-02 will 
decrease by $551,457 from the revised FY 2000-01 budget, primarily due to (1) $207,579 through the 
elimination of the 3.0 FTE temporary Administrative Law Judge positions which were hired to reduce 
the backlog of petitions, (2) $146,012 from Permanent Salaries due to an increase in Attrition Savings 
and (3) $54,622 for the related fringe benefit costs. The other major reductions in the Rent Board's 
budget for FY 2001-02 include: $80,000 for Professional and Specialized Services and approximately 
$60,000 for Materials and Supplies. 

Proposition H, approved by the San Francisco voters in November of 2000, amended the City's 
rent control law to prohibit tenant rent increases based on costs for most capital improvements, 
retroactive to April 10, 2000, and limited rent increases due to additional operating and maintenance 
costs to a maximum of seven percent. A petition and complaint was subsequently filed by landlord 
organizations for a preliminary injunction to prevent Proposition H from taking effect. In addition, the 
Board of Supervisors approved an ordinance (File 01-0060) placing a temporary moratorium, effective 
April 1, 2001, to stop the Rent Board from processing landlord capital improvement petitions until this 
Court case is resolved. Although landlords continue to submit petitions to the Department, in ordei to 
preserve the landlord's rights to an increase if Proposition H is found to be unlawful, the Rent Board is 
not currently processing any of these landlord petitions for capital improvements, until a final decision is 
rendered. The Department has a current backlog of approximately 200 such petitions, should the Courts 
require the Department to process them. This backlog is expected to grow by an indeterminate amount 
until a decision is reached, which could be 12 to 24 months from now, if an appeal is filed. On June 13, 
2001, the Superior Court requested additional briefs and continued the hearing to July 18, 2001. 

41 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: RNT RENT ARBITRATION BOARD (continued) 

Based on a release of $175,000 of reserved funds in December of 2000 (File 00-2009), the Rent 
Board has hired a consultant to conduct a Socio-economic Housing Study, which is anticipated to be 
completed in January of 2002. 

RECOMMENDATIONS 

None. 



42 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



WOM DEPARTMENT ON THE STATUS OF WOMEN 



Financial Data: 

The Department on the Status of Women's proposed $2,648,546 budget for FY 2001-02 is 
$97,560 or 3.55 percent less than the original FY 2000-01 budget of $2,746,106. The net decrease from 
the revised FY 2000-01 budget is $21,357 or .80 percent. 

Summary of Program Expenditures: 



Program Expenditures 

CHILDREN'S BASELINE 
COMMISSION ON STATUS OF WOMEN 
DOMESTIC VIOLENCE PROGRAM 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


$ 165,997 

2,396,109 

184,000 


$ 273,031 S 
2,212,872 
184,000 


273,031 $ 
2,191,515 
184,000 


107,034 
(204,594) 


$ 2,746,106 
(54,600) 


$ 2,669,903 $ 
(54,600) 


2,648,546 $ 
(102,279) 


(97,560) 
(47,679) 



S 2,691,506 $ 2,615,303 $ 2,546,267 $ 



(145,239) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 7.84 FTEs, which is 
the same as the 7.84 FTEs in the original FY 2000-01 budget. The FTE allocations by program are as 
follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Time Equivalent s 



Original Revised 



2001-2002 



Original Budget 



COMMISSION ON STATUS OF WOMEN 



Totals 



7.84 



7.84 



7.84 



7.84 



7.84 



7.84 



43 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WOM DEPARTMENT OF THE STATUS OF WOMEN (continued) 

DEPARTMENT REVENUES 

General Fund support has decreased by $145,239 or 5.80 percent. 
DESCRIPTION 

The net decrease in Department on the Status of Women net expenditures from the FY 2000-01 
original budget is $145,239. The net expenditure decrease in the proposed budget is primarily related to: 

• $25,000 net decrease in City Grant Programs, which totals $1,853,173 in the Mayor's proposed 
budget and represents the associated costs of the City's funding of domestic violence shelters and 
victim services. The net decrease includes: 

• $107,034 increase in the Children's Baseline City Grant Program and 

• $132,034 decrease in the Commission on the Status of Women Grant Program; 

• $52,321 net decrease in Professional & Specialized Services. The net decrease includes: 

• $100,000 decrease due to the completion of the Public Awareness Campaign and 

• $47,679 increase in services related to domestic violence prevention services; 

• $ 2,028 decrease in Permanent Salaries - Misc.; 

• $20,793 decrease in Equipment Purchases; 

• $47,679 decrease in Interdepartmental Recovery for increased work order recoveries related to 
domestic violence prevention services for CalWORKS clients; 

• $ 1,913 increase in Mandatory Fringe Benefits; and, 

• $ 669 increase in Services of Other Departments. 

Personnel: The number of full-time equivalent positions budgeted for FY 2001-02 is 7.84 FTEs, which 
is the same as the 7.84 FTEs in the original FY 2000-01 budget. The proposed budget also includes a 
position substitution of 1.0 FTE 2998 Representative, Commission on the Status of Women for 1.0 FTE 
1823 Senior Administrative Analyst, which was approved by the Department of Human Resources and 
would increase permanent salaries by $1,491 for FY 2001-02. 

R em a in in g SpecialAssistant P o s itio n s 1 



Filled / 
E x em p t / P ro v is io n a I Count C lass Title S a la ry Vacant 



Exempt 1 1370 S p e cia I A ss is ta n t X l $ 70,627 Filled 



Totals 1 $ 70,627 

RECOMMENDATIONS 

None. 



44 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



HCN COMMUNITY HEALTH NETWORK 



Financial Data: 

The Community Health Network's proposed $599,211,862 budget for FY 2001-02 is 
$56,112,411 or 10.33 percent more than the original FY 2000-01 budget of $543,099,451. The net 
increase from the revised FY 2000-01 budget is $55,789,472 or 10.27 percent. 

Summary of Program Expenditures: 



Proposed 



Program Expenditures 

CHILDREN'S BASELINE 

FORENSICS - AMBULATORY CARE 

HEALTH AT HOME 

LAGUNA HONDA - LONG TERM CARE 

LAGUNA HONDA HOSP - ACUTE CARE 

LAGUNA HONDA HOSP - COMM SUPPORT CARE 

PRIMARY CARE - AMBU CARE - HEALTH CNTRS 

PRIMARY CARE - COMM SUPP - IHSS 

SFGH - ACUTE CARE - FORENSICS 

SFGH - ACUTE CARE - HOSPITAL 

SFGH - ACUTE CARE - PSYCHIATRY 

SFGH - AMBU CARE - ADULT MED HLTH CNTR 

SFGH - AMBU CARE - FAMILY HEALTH CENTER 

SFGH - AMBU CARE - METHADONE CLINIC 

SFGH - AMBU CARE - OCCUPATIONAL HEALTH 

SFGH - AMBU CARE - WOMEN'S HEALTH CENTER 

SFGH - EMERGENCY - EMERGENCY 

SFGH - EMERGENCY - PSYCHIATRIC SERVICES 

SFGH - LONG TERM CARE - RF PSYCHIATRY 



Total Operating Expenditures 
Capital Improvements & Fac. Maint 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 







Mayor's Budget 


Increas* 


(Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 
2001-2002 


From 
Origir 


2000-2001 


Original 


Revised 


al Budget 


$ 12,431,706 $ 


12,431,706 


$ 16,003,321 


S 


3,571,615 


22,084,599 


22,084,599 


23,683,646 




1,599,047 


4,661,271 


4,608,221 


5,016,930 




355,659 


124,598,827 


124,589,209 


135,050,978 




10,452,151 


1,677,671 


1,677,671 


1,754,115 




76,444 


1,032,137 


1,032,137 


1,085,569 




53,432 


36,081,764 


35,760,373 


36,616,731 




534,967 


747,698 


747,698 


785,083 




37385 


2,088,670 


2,088,670 


2,188,430 




99,760 


263,478,1 12 


262,757,154 


272,437,418 




8,959,306 


23,097,419 


24,297,419 


24,142,854 




1,045,435 


3,096,796 


3,096,796 


3,363,057 




266,261 


1,905,541 


1,905,541 


1,991,915 




86,374 


1,644,929 


1,644,929 


1,695,192 




50363 


1,651,380 


1,651,380 


1,717,739 




66359 


2,153,712 


2,303,712 


2,129.583 




(24,129) 


11,362,209 


11,362,209 


12,423,296 




1,061,087 


4,228,456 


4,228,456 


4,377,468 




149.012 


14,191,367 


14,191,367 


14,798,240 




606,873 



S 5323M364 $ 532,459347 $ 561361,565 $ 29,047301 
$ 10.885.187 $ 10.963.143 S 37.950.297 $ 27.065,110 



$ 543,099,451 $ 543,422390 $ 599,211,862 $ 56,112,411 
(18.775.526) (7.815322) (7,306.058) 1 1 ,469.468 



$ 524,323,925 $ 535,607,168 S 591,905,804 S 



67,581,879 



45 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 



Department personnel Summary: 

The number of mil-time equivalent positions budgeted for FY 2001-02 is 4,800.49 FTEs, which 
is 11.32 FTEs more than the 4,789.17 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Time Equivalent s 

CHF-PUBLIC HEALTH 

CHILDREN'S BASELINE 

FORENSICS - AMBULATORY CARE 

HEALTH AT HOME 

LAGUNA HONDA - LONG TERM CARE 

LAGUNA HONDA HOSP - ACUTE CARE 

LAGUNA HONDA HOSP - COMM SUPPORT CARE 

PRIMARY CARE - AMBU CARE - HEALTH CNTRS 

PRIMARY CARE - COMM SUPP - IHSS 

SFGH - ACUTE CARE - FORENSICS 

SFGH - ACUTE CARE - HOSPITAL 

SFGH - ACUTE CARE - PSYCHIATRY 

SFGH - AMBU CARE - ADULT MED HLTH CNTR 

SFGH - AMBU CARE - FAMILY HEALTH CENTER 

SFGH - AMBU CARE - METHADONE CLINIC 

SFGH - AMBU CARE - METHADONE GRANT 

SFGH - AMBU CARE - OCCUPATIONAL HEALTH 

SFGH - AMBU CARE - WOMEN'S HEALTH CENTER 

SFGH - EMERGENCY - EMERGENCY 

SFGH - EMERGENCY - PSYCHIATRIC SERVICES 

SFGH - LONG TERM CARE - RF PSYCHIATRY 



Totals 
DEPARTMENT REVENUES 



Original 


Revised 


2001-2002 


Original Budget 


147.27 


147.27 


147.23 


(0.04) 


202.98 


202.98 


206.73 


3.75 


57.72 


57.72 


59.67 


1.95 


1,494.54 


1,494.54 


1,482.74 


(11.80) 


18.25 


18.25 


18.25 


- 


15.09 


15.09 


15.10 


0.01 


386.47 


386.47 


395.20 


8.73 


8.25 


8.25 


8.25 


- 


24.73 


24.73 


24.73 


- 


1,782.42 


1,782.42 


1,798.56 


16.14 


182.54 


182.54 


182.54 


- 


41.49 


41.49 


41.62 


0.13 


22.45 


22.45 


22.45 


- 


13.91 


13.91 


13.91 


- 


14.11 


14.11 


14.21 


0.10 


I 24.53 


24.53 


24.53 


- 


99.69 


99.69 


103.41 


3.72 


40.85 


40.85 


40.85 


- 


211.88 


211.88 


200.51 


(11.37) 


4,789.17 


4,789.17 


4,800.49 


11.32 



Department revenues have increased by $63,480,260 or 1 1.09 percent and General Fund support 
has increased by $ 32,158,961 or 19.90 percent. 

Major revenue changes in the Community Health Network between FY 2000-01 and FY 2001-02 
include: (a) increases in MediCal at San Francisco General Hospital (SFGH) as follows: $2.7 million in 
SB 1255 funds, $500,000 in MAA/TCM revenue, $1.0 million for outpatient pharmacy billings, $1.0 

46 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued^) 

million increase in State Short Doyle MediCal $500,000 for Trauma expansion (b) a decrease of $2.7 
million in MediCal GME at SFGH (c) a $2.6 million increase in Medicare based on actual billings and 
receipts at SFGH (d) a reduction of $5.0 million for Laguna Honda Hospital (LHH) due to loss of one- 
time State funds (e) an increase of $754,000 in Primary Care and (f) an increase of $145,000 in 
California Children Services State funds for home care for children 



Special Assistants Recommended for Reclassification 



Exempt/ 
Provisional 


Count 


Old 
Class 


Title 




Salarv 


New 
Class 


Title 


Salary 


Exempt 

Exempt 

Exempt 

Provisional 

Exempt 

Totals 


4 
2 
1 
1 
I 

9 


1372 
1374 
1381 
1373 
1374 


saxiii 

SAXV 
SAXXII 

saxtv 

SAXV 


$ 
$ 


322,284 

186,563 

151,615 

86,652 

93.281 

840,395 


0922 
0931 
0943 
2142 
0931 


Mgr. V 
Mgr. Vn 
Mgr.XH 
Reimb. Mgr 
Mgr. Vn 


$ 322,284 

186,563 

151,615 

90,105 

93.281 


$ 843,848 



Remaining Special Assistant Positions 



Exempt / 
Provisional Count 




Class 


Title 


Salary 


Filled / Vacant 


Exempt 
Exempt 
Exempt 
Exempt 

Totals 


1 

1 
1 
1 

4 


1375 
1373 
1368 
1369 


SAXVI 

SAXTV 

SAIX 

SAX 


$ 
$ 


100,328 
86,652 
60,709 
65.615 

313,304 


Vacant 
Vacant 

Filled 
Filled 



The Department has 9 Special Assistant positions that will be reclassified into other job classifications in 
the FY 2001-02 budget. Four additional Special Assistant positions, two of which are vacant and two of 
which are filled, will remain Special Assistants in the FY 2001-02 budget. 



47 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 



DESCRIPTION 

The increase in Community Health Network (HCN) total expenditures from the FY 2000-01 
original budget is $56,1 12,41 1. Major expenditure changes in the proposed budget, as compared to the 
original FY 2000-01 budget, are summarized below: 

• $24.9 million for the LHH replacement project (funded by Tobacco settlement funds) 

• $1.1 million in State/Federal funds for costs associated with reinstatement of outpatient 
pharmacy at SFGH and $1.0 million in General Fund monies for related personnel costs 

• $3.0 million in General Fund monies for implementation of the Children's Insurance 
Initiative 

• $5.0 million for Capital improvements at community-based Primary Care climes 
(Funds are reserved by the Controller pending receipt of Federal Revenues.) 

• $747,000 in Federal Funds for traumatic brain injury program 

• $755,000 in Federal Funds for enhancements to clinical information systems 



The proposed budget includes a net increase of 1 1 .32 full-time equivalent (FTE) positions over 
the FY 2000-01 original budget. In the FY 2001-02 proposed budget, the Community Health Network 
has eliminated 23.21 FTE positions and added 34.53 FTE new positions. The 34.53 new positions are 
described below. 

• 25.91 new positions as follows: 

6.50 FTE new positions to implement the Children's Insurance Initiative 

3.38 FTE new positions for social work case management services in primary care to 
provide early intervention for high risk, high utilizer patients 

1.50 FTE new positions to expand home health services for children up to 21 years old 

0.60 FTE new positions to provide continuous service during regular staff time off for the 
Maxine Hall Health pilot program that integrates mental health with primary care services 



48 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 
0.75 FTE position for Facilities Maintenance 

0.75 FTE position in medical Forensic Services converted from a contract position and 

1.50 FTE positions in Forensic Recovery for expanded workorders 

0.89 FTE new position for SSI Eligibility 

0.80 FTE position reassigned from other division of Department (HPH) 

4.51 FTE new positions to provide enhancements to the SFGH Trauma Center and to 
bring the neuro-trama program into compliance with State and American College of 
Surgeons Level 1 Trauma Center requirements 

1.05 FTE new positions for SFGH Emergency Department Overnight Observation Unit 
to improve the utilization of all treatment areas by transferring to underutilized treatment 
rooms adult patients who are not in need of critical care but who require overnight 
observation 

1.80 FTE new positions to expand mammography services at SFGH 

0.75 FTE new position for an e-commerce pilot program 

1.13 FTE new positions for the Clinical Pharmacy Management program at SFGH to 
minimize inappropriate use of antibiotics and antimicrobials to decrease their cost and 
reduce hospital lengths of stay 

• 3.39 FTE for annualization of positions created in the FY 2000-01 budget 

• 5.21 FTE increase in Temporary Salaries-Nurses and Temporary Salaries-Misc. 

Comments 

1. As the Department has done numerous times in the past, the Department continues to request 

new positions, even though the Department has a number of vacancies among its existing positions in 
the same classifications which are being requested for new positions. The Budget Analyst's analysis 
focused on identifying new position requests in job classifications for which the Department has (1) 
existing long-term vacancies (defined as positions that have been vacant for one year or longer) or (2) 
vacancies in positions that were added as new positions in HCN's FY 2000-01 budget that have not yet 
been filled. The Budget Analyst identified 34.0 FTE positions that the Department created in the FY 
2000-01 budget process that have not yet been filled. Additionally, the Budget Analyst identified 99.0 



49 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued) 

FTE positions that have been vacant for at least one year. Overall, the Department has 493.1 FTE 
positions that are vacant. 

While the Department contends that holding certain positions vacant is necessary to meet its 
Attrition Savings and to provide sufficient management flexibility, the Budget Analyst questions the 
practice of requesting new positions at the same time the Department has long term vacancies in the 
identical classifications. The Budget Analyst believes this practice raises questions about the validity of 
the need for the additional positions which the Department requests each year, given that the Department 
did not fill 34.0 new FTE positions approved by the Board of Supervisors in FY 2000-01 despite the fact 
that the Department argued last year that such positions were needed and therefore had to be approved 
by the Board of Supervisors. 

Also, the Department states that vacant positions in one program should not be reassigned to 
meet staffing needs in other programs. However, the Budget Analyst notes that all City Departments 
have the authority to make such reassignments and that the HCN budget, as administered by the 
Department itself, includes such reassignments each year. Further, leaving the positions vacant in any 
program does not result in services being provided to the public. 

Additionally, the Department argues that some of the proposed new positions, which the Budget 
Analyst recommends eliminating, would generate other State and Federal revenues to help fund the 
position. The Budget Analyst notes that the transfer of a vacant position from another program would 
generate those same additional revenues. 

Out of a budget which contains 4,800.49 FTEs, the Budget Analyst has recommended that the 
Board of Supervisors disapprove the Department's request for 6.52 new FTE positions on the basis that 
the Department has existing long-term vacancies in these classes that should be filled without creating 
6.52 new FTE positions. Given the significant number of long-term vacancies (positions vacant for one 
year or longer), the Budget Analyst believes that his recommendations are justified. If the Board of 
Supervisors believes the Department needs additional funds to fulfill other priorities needed by the 
Department, we believe our recommended reductions should be accepted. Such savings could be 
reallocated back to the Department at the end of the budget process when meaningful reallocations could 
be made by the Board of Supervisors instead of permitting the Department to establish new positions 
where the Department has numerous vacant positions in the same classifications. 

2. In both the Community Health Network and Public Health, the Department has proposed various 

upward substitutions for FY 2001-02. In the case of the Community Health Network, 23 upward 
substitutions already occurred during FY 2000-01. When such substitutions are offset against the various 
downward substitutions that occurred, the net increased cost is $60,583. Because such substitutions have 
already occurred, without budgetary approval from the Board of Supervisors, Attrition Savings should 
be increased for this purpose based on a prior policy decision of the Board of Supervisors. Since such 
newly increased costs have occurred within Laguna Honda-Long-Term Care, the Budget Analyst has 
recommended an increase in Attrition Savings in that program accordingly. 

50 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN COMMUNITY HEALTH NETWORK (continued^ 



3. The Mayor's budget provides an increase of $56,112,411. Our recommended reductions, which 

total $160,152, would still allow an increase of $55,952,259 or 10.3% in the Department's budget. 



51 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HCN-Community Health Network 

Position/ Number Amount 

Page Equipment 

No. Object Number From Ifl From To Saving 

Ta guna Honda-Long-Term Care (DA5VLHH Operating Non-Project 

2099 001 Permanent Salaries-Misc. $63,488,677 $63,428,094 * 

* The recommended reduction in 
Permanent Salaries-Misc. is the total of 
the following specific recommendations 
regarding individual classifications. 



2149 001 Attrition Savings-Misc. 9993M (87.90) (89.00) (4,841,383) (4,901,966) 60,53 

Increase in Attrition Savings to offset the effect 
of the Department's upward substitutions of the 
following positions: (1) a 1042 Engineer- 
Journey for a 1 063 Programmer Analyst-Senior 
(2) an 1 824 Principal Administrative Analyst 
for a 1657 Senior Systems Accountant (3) a 
2622 Dietetic Technician for a 2606 Senior 
Food Service Worker (4) a 1408 Principal Clerk 
for a 1429 Nurses Staffing Assistant (5) a 2143 
Hospital Assistant Administrator for a Chief 
Medical Records Administrator (6) three 2554 
Therapy Aides for a 2587 Health Worker UJ, a 
2736 Porter, and a 2920 Medical Social Worker 
(7) a 2909 Hospital Eligibility Worker for a 
2913 Program Specialist which would result in 
increased salary and fringe benefit costs made 
during FY 2000-01 without budgetary approval 
by the Board of Supervisors. This 
recommendation will allow the Department to 
continue to maintain the existing filled 
positions, at the higher salary and fringe benefit 
cost, but will not result in additional 
expenditures for the Department because an 
offsetting amount will be eliminated from the 
budget by an increase in Attrition Savings. 



52 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



jpartment: HCN-Community Health Network 








Position/ 
age Equipment 
Jr^ Object Number 


Number 
From To 


Amount 
From To_ 


Savings 


)99 013 Mandatory Fringe Benefits 




$24,608,768 $24,593,380 


$15,388 


Corresponds to reduction in 
salaries. 









■alth At Home fDHTT> GF- Non-Project 

;05 001 Permanent Salaries-Misc. 1,482,539 1,478,342 

* The recommended reduction in 
Permanent Salaries-Misc. is the total 
of the following specific 
recommendations regarding 
individual classifications. 



;53 001 Health Care Billing Clerk 1636 N 0.75 0.00 35,674 35,674 

n 

Disapprove new position on basis 
that SFGH has had 1.0 FTE 
vacant in this class since 1999, 
or approximately two years, that 
should be reassigned from SFGH 
and filled to staff the function in 
this Program instead of creating 
a new position in the same 
classification. 



253 001 Attrition Savings-Misc. 9993M (0.92) 0.00 (31,477) (31,477) 

Reduce Attrition Savings to zero to 
allow the Department to fill the 
long-term vacant Health Care 
Billing Clerk II. 



53 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 




Department: HCN-Community Health Network 

Position/ Number Amount 
Page Equipment 
No, Object Number From To From To 


Saving 



Primary Care- Ambulatory Care-Health Centers (PHP) GF-Non-Project 

2107 001 Permanent Salaries-Misc. $13,117,204 $13,117,204 

* The recommended reduction in 
Permanent Salaries-Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2156 001 Health Care Worker m 2587 N 0.89 0.00 44,015 44,0 

Disapprove new 2587 position 
because DHP has had 1.0 FTE 
vacant in this class since September 
9,1999, or approximately one year 
and nine months, that should be 
filled to staff this function instead 
of creating a new position in the 
same classification. The reduction 
of 0.89 FTE 2587 Health Care 
Worker HI would still leave DHP 
with 26.01 FTE 2587 positions. 



2156 001 Physician Specialist 2230 N 0.50 0.00 54,340 54,3 

Disapprove new position on basis that 
SFGH has had a 0.50 FTE vacant in this 
class since April 12, 1999, or approximately 
two years and two months, that should be 
reassigned from SFGH and filled to staff 
the function in this Program instead of 
creating a new position in the same 
classification. 

54 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



HCN-Community Health Network 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



155 001 Medical Records 
Technician 



2112N 1.00 0.00 $52,698 



$0 



$52,698 



Disapprove new position on basis 
that SFGH has had a 1.0 FTE vacant 
position in this class since 1999. 
This vacancy should be reassigned 
from SFGH and filled to staff the 
function in this Program, instead of 
creating a new position in the same 
classification. 



57 001 Senior Stationary 
Engineer 



7355 N 0.75 



0.00 49,218 



49,218 



Disapprove new position on basis 
that LHH (Laguna Honda 
Hospital) has had a vacancy in 
this class since February 
19,1999, or approximately two 
years and four months, that 
should be reassigned from LHH 
and filled to staff the function in 
this Program instead of creating a 
new position in the same 
classification. 



001 Attrition Savings-Misc. 

Reduce Attrition Savings to allow 
the Department to fill the long- 
term vacancies listed above. 



(22.83) (19.59) (1,411,027) (1,210,756) 



(200,271) 



55 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 






Department: HCN-Community Health Network 

Position/ Number Ammini 
Page Equipment 
No. Object Number From To From 


Ifl 


Saving 







2107 004 Permanent Salaries-Nurses $7,519,048 $7,453,037 

* The recommended reduction in 
Permanent Salaries-Nurses is the 
total of the following specific 
recommendations regarding 
individual classifications. 



2157 004 Registered Nurse 2320 N 1.50 0.00 108,288 108,2? 

Disapprove 1 .50 FTE new 
positions on basis that SFGH has 
had multiple long-term vacancies 
in this class since 1999, or 
approximately two years, that 
should be reassigned from SFGH 
and filled to staff to staff the 
function in this Program instead 
of creating a new position in the 
same classification. 



2158 004 Public Health Nurse 2830 N 1.13 0.00 69,800 69,8 

Disapprove 1.13 FTE new 
positions on basis that DHP has 
had a 1.00 FTE vacancy in this 
class since July 1, 1999, or 
almost two years. This vacant 
position should be filled to staff 
this function without creating a 
new position in the same 
classification. 



56 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: HCN-Community Health Network 



age 

J&. Object 



Position/ Numher 

Equipment 
Number From To 



Amount 
From To 



58 001 Attrition Savings-Nurses 

Reduce Attrition Savings to allow 
the Department to fill the long- 
term vacancies. 



(10.11) (7.84) ($794,338) (S616,250) 



:58 004 Nurse Practitioner 2328 H 0.71 

Approval of the proposed 
conversion of a grant- funded 
position to a General Fund position 
is a policy matter for the Board of 
Supervisors. 



0.71 



66,011 



1)1 013 Mandatory Fringe B enefits 

Corresponds to reduction in 
Salaries. 



4,946,673 4,932,700 



Total Recommended Reductions 



57 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



HPH PUBLIC HEALTH 



Financial Data: 

The Department of Public Health's proposed $371,012,196 budget for FY 2001-02 is 
$31,047,310 or 9.13 percent more than the original FY 2000-01 budget of $339,964,886. The net 
increase from the revised FY 2000-01 budget is $21,594,657 or 6.18 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 

CENTRAL ADMINISTRATION 

CHILDREN'S BASELINE 

CHILDREN'S FUND PROGRAMS 

COMM HLTH -ADMINISTRATION 

COMM HLTH - COMM SUPPORT - HOUSING 

COMM HLTH - COMMUNITY SUPPORT - EAP 

COMM HLTH - PREVENTION - AIDS 

COMMUNITY HEALTH - EMSA 

COMMUNITY HEALTH -OSH 

COMMUNITY HEALTH - BEHM 

COMMUNITY HEALTH - DISEASE CONTROL/AIDS 

COMMUNITY HEALTH - HEALTH EDUCATION 

COMMUNITY HEALTH - MATERNAL & CHILD 

DEPARTMENTAL TRANSFER ADJUSTMENT 

MENTAL HEALTH - ACUTE CARE 

MENTAL HEALTH - CHILDREN'S PROGRAM 

MENTAL HEALTH - COMMUNITY CARE 

MENTAL HEALTH - COMMUNITY SUPPORT 

MENTAL HEALTH - EARLY INTERVENTION 

MENTAL HEALTH - EMERGENCY CARE 

MENTAL HEALTH - LONG TERM CARE 

NON-CHILDREN'S FUND PROGRAMS 

SUBSTANCE ABUSE 

SUBSTANCE ABUSE - ACUTE CARE 

SUBSTANCE ABUSE - COMMUNITY CARE 

SUBSTANCE ABUSE - COMMUNITY SUPPORT 

SUBSTANCE ABUSE - EARLY INTERVENTION 



Total Operating Expenditures 
Capital Improvements & Fac. MainL 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditure 



Original 


Revised 


2001-2002 Or 


ginal Budget 


S 116,109,584 


$ 116,182,496 $ 


117,151,618 $ 


1 ,042,034 


23,754,408 


24,496,568 


25,060,437 


1,306,029 


10,552,618 


10,741,534 


11,621,856 


1,069,238 


5,732,880 


6,211,135 


8,410,406 


2,677,526 


417,739 


188,588 


563,076 


145,337 


60,412,516 


64,037,697 


64,917,367 


4,504,851 


1,568,146 


1,633,886 


1,772,760 


204,614 


1,369,922 


1,369,922 


1,297,255 


(72,667) 


10,105,119 


10,120,875 


10,765,147 


660,028 


17,61839 


18,636,792 


18,535,172 


916,963 


4,321,973 


4,376,161 


4,276,883 


(45,090) 


11,606,726 


10,826,564 


11,795,126 


188.400 


(98,224,658) 


(98,224,658) 


(98,224,658) 


- 


5,689,412 


5,689,412 


5,228,159 


(461,253) 


10,431,634 


11,875,276 


10,731,855 


300,221 


89,965,323 


91,227,880 


97,251,825 


7,286,502 


2,667,410 


2,667,410 


2,755,044 


87,634 


155,833 


155,833 


162,988 


7,155 


1,100,824 


1,100,824 


1,137,403 


36,579 


13,325,662 


13,325,662 


13,469,741 


144,079 


335,581 


335,581 


351,972 


16,391 


1,232,561 


1,221,227 


1,232,561 


- 


2,623,090 


2,623,090 


2,623,090 


- 


43,658,474 


45,163,884 


54,671,213 


11,012,739 


1,380,282 


1,380,282 


1,380,282 


- 


1,953,618 


1,953,618 


1,953,618 


- 


$ 339,864,886 


$ 349,317,539 $ 


370,892.196 $ 


31,027,310 


S 100.000 


$ 100.000 $ 


120.000 S 


20.000 



$ 339,964,886 $ 349,417,539 $ 371,012,196 $ 31,047,310 

(12.561.795) (13.408.676) (12.939.715) f377.920) 

$ 327,403,091 $ 336,008,863 S 358,072,481 $ 30,669,390 CQ 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1,389.31 FTEs, which 
is 1 10.73 FTEs more than the 1,278.58 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

CENTRAL ADMINISTRATION 

CHILDREN'S BASELINE 

CHILDREN'S FUND PROGRAMS 

COMM HLTH - ADMINISTRATION 

COMM HLTH - COMM SUPPORT - HOUSING 

COMM HLTH - COMMUNITY SUPPORT - EAP 

COMM HLTH - PREVENTION - AIDS 

COMMUNITY HEALTH - EMSA 

COMMUNITY HEALTH -OSH 

COMMUNITY HEALTH - BEHM 

COMMUNITY HEALTH - DISEASE CONTROL/AIDS 

COMMUNITY HEALTH - HEALTH EDUCATION 

COMMUNITY HEALTH - MATERNAL & CHILD HLTH 

MENTAL HEALTH - CHILDREN'S PROGRAM 

MENTAL HEALTH - COMMUNITY CARE 

MENTAL HEALTH - EMERGENCY CARE 

MENTAL HEALTH - LONG TERM CARE 

NON-CHILDREN'S FUND PROGRAMS 

SUBSTANCE ABUSE - COMMUNITY CARE 



Totals 
DEPARTMENT REVENUES 

Department revenue for Public Health budgeted for FY 2001-02 is 5352,115,230, which is 
$24,244,238, or 7.43 percent, more than the department revenue of $327,372,640 in the FY 2000-01 
original budget. 

General Fund support for Public Health budgeted for FY 2001-02 is $104,181,909, which is 
$6,325,152, or 6.50 percent, more than the FY 2000-01 original budget. 

Major revenue changes in Public Health between FY 2000-01 and FY 2001-02 include: (a) 
increases in State Funds for Proposition 36, Community Mental Health Services, and Califorui^ 











Proposed 






Mayor's 


Budget 


Increase (Decrease) 


Fiscal Year: 


!000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001 


-2002 


Original Bi 


jdget 


85.07 


85.07 




86.41 




1.34 


118.63 


118.63 




125.50 




6.87 


78.04 


78.04 




77.31 




(0.73) 


2.97 


2.97 




10.05 




7.08 


5.01 


5.01 




5.76 




0.75 


115.59 


115.59 




175.07 




59.48 


11.12 


11.12 




11.36 




0.24 


13.34 


13.34 




12.03 




(1.31) 


96.37 


96.37 




99.02 




2.65 


172.46 


172.46 




181.32 




8.86 


28.97 


28.97 




31.45 




2.48 


138.06 


138.06 




126.80 




(11.26) 


8.00 


8.00 




10.50 




2.50 


337.50 


337.50 




352.85 




15.35 


13.55 


13.55 




13.55 




- 


17.33 


17.33 




17.33 




. 


4.50 


4.50 




3.88 




(0.62) 


32.07 


32.07 




49.12 




17.05 


1,278.58 


1,278.58 




1,389.31 




110.73 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 

Children's Services (CCS) Program and State realignment revenues (b) increased Medi-Cal for 
Community Mental Health Services and Substance Abuse (c) increased grant funds, particularly for 
Community Health-Prevention- ALDS. 

Special Assistants Recommended For Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 




Salary 


New 
Class 


Title 


Salary 


Exempt 
Exempt 
Exempt 
Exempt 
Exempt 

Totals 


1 
1 
2 
1 
2 

7 


1372 
1375 
1374 
1377 
1372 


S A XIII 
SAXVI 
SAXV 
SA XVIII 
SAXJJI 


s 
$ 


80,571 
100,328 
186,563 
121,435 
161.142 

650,039 


0922 
0932 
0931 
0941 
0922 


Mgr. V 
Mgr. Vin 
Mgr. VII 
Mgr. X 
Mgr. V 


$ 80,571 
100,328 
186,563 
121,435 
161.142 


$ 650,039 



Remaining Special Assistant Positions 



Exempt / 














Provisional Count 


Class 


Title 


Salary 




Filled / Vacant 


Exempt 


2 


1370 


SAXI 


$ 


141,254 


Filled 


Exempt 


1 


1368 


SAIX 




60,709 


Filled 


Exempt 


1 


1364 


SAV 




45,518 


Vacant 


Exempt 


1 


1372 


SAXIII 




80,571 


Filled 


Provisional 


1 


1367 


SAVin 




56,402 


Vacant 


Provisional 


1 


1370 


SAXI 




70,627 


Filled 


Provisional 


0.65 


1372 


SAxrri 




52,371 


Vacant 


Provisional 


0.1 


1372 


SAXin 




8,057 


Vacant 


Provisional 


0.1 


1373 


saxiv 




8,665 


Vacant 


Provisional 


0.15 


1370 


SAXI 




10,594 


Vacant 


Provisional 


0.18 


1370 


SAXI 




12,713 


Vacant 


Provisional 


05 


1373 


SAXIV 




43.326 


Filled 


Total 


8.68 






$ 


590,807 





The Department has 7 Special Assistant positions that will be reclassified into other job 
classifications in the FY 2001-02 budget. In addition, there are 8.68 FTE Special Assistant positions that 

60 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 

will remain Special Assistants in the FY 2001-02 budget, 5.5 of which are filled and 3.18 which will 
remain vacant. Most of these 8.68 remaining Special Assistant positions are grant funded. 



DESCRIPTION 

The increase in Public Health (HPH) total expenditures from the FY 2000-01 original budget is 
531,047,310. Significant expenditure changes in the proposed budget, as compared to the original FY 
2000-01 budget, are summarized below: 

• $6.7 million for implementation of the Proposition 36 Substance Abuse Crime and Prevention 
Act of 2000 

• $1.2 million for expanded integration of mental health and substance abuse treatment programs 

• $2.5 million for Mental Health Homeless Services. This program was previously funded 
through a grant which in FY 01-02 will be converted to an ongoing, State program. 

• $1.2 million for expansion of California Children's Services program 

• $1.1 million for emergency room physicians 

• $1.6 million for rent increases in leased facilities 

The proposed budget includes a net increase of 1 10.73 full-time equivalent (FTE) positions over 
the FY 2000-01 original budget. In the FY 2001-02 proposed budget, Public Health has eliminated 
13.92 FTE positions and added 124.65 FTE new positions. The Budget Analyst recommends 
disapproval of 3.55 of the proposed new FTE positions as well as eliminating 7.00 existing vacant 
positions. The 124.65 new FTE positions are accounted for below: 

• 29.50 FTE new position requests as follows: 

7.39 FTE positions that are currently contract positions that HPH is requesting become 
permanent positions, 2.25 FTE positions of which are in Supportive Housing and 4.50 
FTE positions of which are in Substance Abuse, 0.60 FTE position in Mental Health 
MIS, and .04 FTE position in Health Education Administration. 

8.50 FTE positions for the implementation and operation of Proposition 36, passed by 
California voters in November 2000 for Substance Abuse Treatment 

2.86 FTE positions for the expansion of the Adult Immunization Clinic 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 

0.75 FTE position for HTV Services 

0.75 FTE position to improve workflow in Records and Statistics 

2.35 FTE positions for expanded workorders in BEHM (0.50 FTE position), Employee 
Assistance Program (0.75 FTE position), Department of Children, Youth and Families 
Childcare (0.75 FTE position) and Substance Abuse (0.35 FTE position) 

5.10 FTE positions for expansion of California Children's Services 

1.80 FTE positions in Community Health- Ambulatory Care for increased services 

• 61.40 new FTE grant-funded positions, 59.48 of which are in Community Health-Prevention- 
AIDS 

• 22.50 new FTEs that are previous grant-funded positions that the Department is requesting 
become permanent positions as follows: 

16.50 FTE positions in the AB 2034 Mental Health Homeless Services. These positions 
had been funded by a State grant, which in FY 2001-02 the State is converting to an 
ongoing program and therefore, HPH has included these positions as permanent, State 
funded positions in its FY 2001-02 budget 

6.00 FTE positions for the Reggie Project, an HTV/ AIDS information reporting system, 
that will no longer be grant funded and will instead be General Fund positions 

• 1 1.25 of the increased FTE count is due to the annualization of new positions that were added 
to the HPH budget in FY 2000-01. 

COMMENTS 

1 . As the Department has done numerous times in the past, the Department continues to request 

new positions, even though the Department has a number of vacancies among its existing positions in 
the same classifications which are being requested for new positions. The Budget Analyst's analysis 
focused on identifying new position requests in job classifications for which the Department has (1) 
existing long-term vacancies (defined as positions that have been vacant for one year or longer) or (2) 
vacancies in positions that were added as new positions in HPH's FY 2000-01 budget that have not yet 
been filled. J he Budget Analyst identified 36.18 FTE positions that the Department created in the FY 
2000-01 budget process that have not yet been filled. Additionally, the Budget Analyst identified 22.50 



62 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued^ 

FTE positions that have been vacant for at least one year. Overall, the Department has 147.79 FTE 
positions that are vacant. 

While the Department contends that holding certain positions vacant is necessary to meet its 
Attrition Savings and to provide sufficient management flexibility, the Budget Analyst questions the 
practice of requesting new positions at the same time the Department has long term vacancies in the 
identical classifications. The Budget Analyst believes this practice raises questions about the validity of 
the need for the additional positions which the Department requests each year, given that the Department 
did not fill 36.18 new FTE positions approved by the Board of Supervisors in FY 2000-01 despite the 
fact that the Department argued last year that such positions were needed and therefore had to be 
approved by the Board of Supervisors. 

Also, the Department states that vacant positions in one program should not be reassigned to 
meet staffing needs in other programs. However, the Budget Analyst notes that all City Departments 
have the authority to make such reassignments and that the HPH budget, as administered by the 
Department itself, includes such reassignments each year. Further, leaving the positions vacant in any 
program does not result in services being provided to the public. 

Additionally, the Department argues that some of the proposed new positions, which the Budget 
Analyst recommends eliminating, would generate other State and Federal revenues to help fund the 
position. The Budget Analyst notes that the transfer of a vacant position from another program would 
generate those same additional revenues. 

Out of a budget which contains 1,389.3 1 FTEs, the Budget Analyst has recommended that the 
Board of Supervisors disapprove the Department's request for 2.25 new FTE positions on the basis that 
the Department has existing long-term vacancies in these classes that should be filled without creating 
2.25 new FTE positions. Additionally, the Budget Analyst has recommended the elimination of 6.00 
FTE positions, including 5.00 FTE positions that were created in FY 2000-01, and that have remained 
vacant for at least one year. Given the significant number of long-term vacancies (positions vacant for 
one year or longer), the Budget Analyst believes that his recommendations are justified. If the Board of 
Supervisors believes the Department needs additional funds to fulfill other priorities needed by the 
Department, we believe our recommended reductions should be accepted. Such savings could be 
reallocated back to the Department at the end of the budget process when meaningful reallocations could 
be made by the Board of Supervisors instead of permitting the Department to establish new positions 
where the Department has numerous vacant positions in the same classifications. 

2. In both the Community Health Network and Public Health, the Department has proposed various 
upward substitutions for FY 2001-02. In the case of Public Health, 55 upward substitutions are proposed 
for FY 2001-02, resulting in a total net increased cost of 5738,291. The Department has increased its 
proposed Attrition Savings accordingly. Most of these substitutions have not yet occurred and the 
Department has provided reasonable justification to the Budget Analyst for such proposed substitutions. 
For five positions for which the upward substitutions have already occurred, without budgetary approvaj 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HPH PUBLIC HEALTH (continued) 

from the Board of Supervisors, the Budget Analyst has recommended that Attrition Savings be increased 
by S46,836 for this purpose based on a prior policy decision by the Board of Supervisors. Additionally, 
the Budget Analyst recommends disapproving three upward substitutions for which the Department has 
not provided justification, which result in net increased costs of $10,718. 

3. The Mayor's budget provides an increase of S31, 047,310. Our recommended reductions, which 

total $635,813, would still allow an increase of $30,411,497 or 8.9% in the Department's budget. 



64 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Dartment: HPH- Public Health 



ge 

k Ohject 

ntral Administration (DHA)- GF-Non-Project 

I 001 Permanent Salaries-Misc. 

* The recommended decrease in 
Permanent Salaries-Misc. is the total of 
the following specific 
recommendations. 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From 



001 Attrition Savings-Misc. 



Increase Attrition Savings-Misc. by 
$52,187 for an 1823 Sr. Administrative 
Analyst position due to a long-term 
vacancy. Reallocate the funding to DPC 
(Community Health Prevention-ATDS) 
instead of allowing DPC to create a new 
position. 

Increase Attrition Savings-Misc. by $5,105 
to offset the net effect of the substitution 
of an 1 822 Administrative Assistant for an 
1842 Management Assistant. This 
substitution took place in FY 2000-01 
without budgetary approval by the Board 
of Supervisors. This recommendation will 
allow the Department to continue to 
maintain the existing filled position, at the 
higher salary and fringe benefit cost, but 
will not result in additional expenditures 
for the Department because an offsetting 
amount will be eliminated from the budget 
by an increase in Attrition Savings. 



Ifl 



$3,035,059 52,977,767 



Savings 



9993M (5.61) (6.46) (380,071) (437,363) 57,292 



65 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Position/ Numbe; Amount 

Page Equipment 

No. Object Number From Ifl From To. Saving; ' 

2245 013 Mandatory Fringe Benefits $729,326 $715,862 $13,4 ^ 

Corresponds to the increases in 
Attrition Savings. 



Community Health- Administration (DHC)- GF-Non-Project 



2251 


001 


Permanent Salaries 

* The recommended decrease in 
Permanent Salaries-Misc. is the 
total of the following specific 
recommendations. 








4,197,050 


4,197,050 




2390 
2391 


001 
001 


Senior Account Clerk 
Health Program 


1632 

2591 


1.00 
1.00 


0.00 
0.00 


49,455 
62,510 






49,4 
62,5 



Coordinator II 

Eliminate these two positions that were 
created in the FY 2000-01 budget and 
have not yet been filled. With this 
reduction, DHC will still have 5.25 
FTE 1652 Senior Accountants and 3.65 
FTE 1632 Senior Account Clerks. 



2392 001 Attrition Savings-Misc. 9993M (6.27) (4.46) (387,048) (275,083) (111,90 

Reduce Attrition Savings by $1 1 1,965 to 
allow the Department to fill other vacant 
positions. This recommendation offsets 
the above recommendation and results in 
no net savings. 



66 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



HPH- Public Health 



& Obj ect 



Position/ Number 

Equipment 
Number From la 



Amount 
From To 



Savings 



ntal Health-Community Care rDMTVD-GF Non-Project 



001 Permanent Salaries-Misc 

* The recommended reduction in 
Permanent Salaries- Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 

001 Attrition Savings-Misc. 9993M 

Increase Attritition Savings-Misc. by $10,718 
to disappove proposed substitutions of a 1446 
Secretary II for a 1404 Clerk and a 2591 
Health Program Coordinator for a 2930 Mental 
Health Clinician which total $10,236, and to 
disapprove the proposed substitution of a 1002 
Operator- Journey for a 1424 Clerk Typist 
which would cost $482. The Department has 
not provided justifcation for these upward 
substitutions. 



$21,197,672 $21,166,719 



(38.35) (38.79) (2,681,214) (2,712,167) 



30,953 



Increase Attrition Savings to offset the $20,235 
net increase due to the upward substitution of a 
0941 Manager X for 2248 Assistant Director of 
Clinical Services that occurred during the year, 
without prior Board of Supervisor approval. 
This recommendation will allow the Department 
to continue to maintain the existing filled 
positions, at the higher salary and fringe benefit 
cost, but will not result in additional 
expenditures for the Department because an 
offsetting amount will be eliminated from the 
budget by an increase in Attrition Savings. 



-2( 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



5,268,991 5,261,827 



7,164 



67 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 






AMENDMENT OF BUDGET ITEMS 






2000-01 






Department: HPH- Public Health 






Position/ Number Amnnnt 






Page Equipment 




I 


No. Object Number From To From 


To. 


Saving; 



Substance Abuse-Community Care (DMS) GF-Non-Project 

2269 001 Permanent Salaries-Misc. 

* The recommended reduction in 
Permanent Salaries- Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



$2,093,633 $2,062,315 



2405 001 Health Program 2591 

Coordinator II 
2405 001 Sr. Administrative Analyst 1823 

Analyst 

Eliminate 2.00 FTE 2591 Health 
Program Coordinator II positions and 1.0 
1 823 Sr. Administrative Analyst position 
created in FY 2000-01 that were never 
filled. After the proposed reduction, 
DMS would still have 4.0 FTE 1823 Sr. 
Administrative Analyst positions and 4.0 
FTE Health Program Coordinator II 
positions. 



2.00 0.00 
1.00 0.00 



$125,019 
69,583 



$0 




$125,019 
69,583 



2406 001 Attrition Savings-Misc. 

Reduce Attrition Savings by $163,284 to 
zero, to allow the Department to fill other 
vacant positions. 



(2.57) 0.00 (163,284) 



(163,28 



2269 013 Mandatory Fringe 

Corresponds to reduction in salaries. 



506,405 498,900 



7,505 

68 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



HPH- Public Health 



age 

>Jo. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



(immunity Health- BEHM (T>PBV GF-Non-Project 



001 Permanent Salaries-Misc. 

* The recommended reduction in 
Permanent Salaries- Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



$5,811,737 $5,790,241 



001 Attrition Savings-Misc. 9993M 

Increase Attrition Savings by $21,496 to offset 
the net effect of the following upward 
substitutions that took place in FY 2000-01, 
without prior Board of Supervisors approval: 
$9,187 for the substitution of a 2233 
Supervising Physician Specialist for a 2232 
Senior Physician Specialist; $1 1,771 for the 
substitution of an 1 824 Principal Administrative 
Analyst for an 1823 Senior Administrative 
Analyst; $538 for the substitution of a 1051 IS 
Business Analyst-Assistant for a 1408 Principal 
Clerk. This recommendation will allow the 
Department to continue to maintain the existing 
filled positions, at the higher salary and fringe 
benefit cost, but will not result in additional 
expenditures for the Department because an 
offsetting amount will be eliminated from the 
budget by an increase in Attrition Savings. 



(4.64) (4.96) (311,956) (333,452) 



21,496 



013 Mandatory Fringe Benefits 

Corresponds to the increase in Attrition 
Savings. 



1,293,128 1,288,070 



5,058 



69 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 
No. Object 



Position/ 

Equipment 

Number 



Number 



From T_q 



Amount 



From 



Ifl 



Saving 



Community Health Prevention-AJDS fPPO GF-Non-Project 

2284 001 Permanent Salaries-Misc 

* The recommended reduction in 
Permanent Salaries- Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



$1,548,636 $1,177,164 



2416 001 Sr. Administrative 
Analyst 

Disapprove new 1 823 position 
on basis that DHA (Central 
Administration) has an 1823 
position that has been vacant 
since July 1, 2000. This vacant 
position should be filled instead 
of allowing DPC to create a 
new position. 



1823 N 



0.75 



0.00 



52,187 



52,17 



2385 001 Attrition Savings-Misc. 

Reduce Attrition Savings-Misc. 
to permit staffing of one 1823 
Sr. Administrative Analyst 
postion, which would be 
reallocated to DPC. This 
recommendation offsets the 
above recommendation and 
results in no savings. 



(5.61) (4.84) (380,071) (327,884) (52,U) 



70 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: HPH- Public Health 



& Object 



16 001 Business Analyst- 

16 001 Business Analyst-Senior 

17 001 Health Worker m ' 
17 001 Health Program 

Coordinator EH 



Approval of the 6.0 FTE previously 
grant-funded positions proposed as 
permanent General Fund positions for 
the REGGIE Project (AIDS/HIV 
Reporting System) is a policy matter for 
the Board of Supervisors. 



Position/ 


Numb 


er 


Amount 








Number 


From 


T_Q 


From 


Xfi 




Savings 


1051 H 


1.0 


1.0 


$55,071 




SO 


555,071 


1053 H 


2.0 


2.0 


147,569 







147,569 


2587 H 


2.0 


2.0 


98,910 







98,910 


2593 H 


1.0 


1.0 


69,922 







69,922 



-4 013 Mandatory Fringe 

Benefits 

Corresponds to the reduction in 
salaries. 

J nmunitv Health-Disease Control/ATDS-rDPm GF-Non-Project 



388,271 



298,180 90,091 



37 001 Permanent Salaries-Misc 

* The recommended reduction in 
Permanent Salaries- Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



4,749,400 4,749,400 



001 Health Educator 



2822 



1.00 0.00 



64,676 



64,676 



Eliminate this position because it 
has been vacant since November 
10, 1999, or approximately one 
year and seven months. 



71 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: HPH- Public Health 



Page 
No. Object 



2439 001 Attrition Savings-Misc. 



Position/ Number 

Equipment 
Number From Iq 



Amount 
From 



la 



9993M (10.71) (9.49) ($567,973) ($503,297) 



Saving 

(S64,6'r 



Reduce Attrition Savings by 564,676 
to allow the Department to fill other 
vacant positions. This 
recommendation offsets the above 
recommendation and results in no net 
savings. 



2307 027 



Professional and 
Specialized Services 

♦Reserve $100,000 of 
proposed sole source contract 
with Shanti Lifelines for 
Breast Cancer Case 
Management and Support 
Services pending submission 
of specific contract details 
including services to be 
provided, hourly rates and 
estimated hours to the Board 
of Supervisors. 



354,898 



354,898 :| 



Community Health-Maternal & Child Health (DPIVn-GF-Non-Project 

2346 004 Permanent Salaries- 
Nurses 

* The recommended reduction in 
Permanent Salaries- Nurses is 
the total of the following specific 
recommendations regarding 
individual classifications. 



1,152,869 1,152,869 



72 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



oartment: HPH- Public Health 



Position/ 
Equipment 
Number From 



Number 
In 



Amount 
From To 



Savin g s , 



004 Public Health Nurse 



2830 N 



1.50 0.00 



5115,535 



$0 $115,535 



Disapprove 1.50 FTE new 2830 
positions on the basis that DPM 
has two vacant 2830 positions, 
one created in the FY 2000-01 
budget that has not yet been 
filled and one that has been 
vacant since December 1999, or 
approximately one year and six 
months. 



001 Attrition Savings-Misc. 

Reduce Attrition Savings by 
$1 15,535 to allow the Department to 
fill the long-term vacancies. This 
recommendation offsets the above 
recommendation and results in no 
net savings. 

Total Recommended 
Reductions 



(3.11) (1.33) (202,240) 



(86,705) (115,535) 



5635,813 



Total Recommended 
Reserves 



5100,000 



73 



Board of S u pervisors - Budget Analyst 



C5ffq2 



City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: Gail Johnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Thursday, June 28, 2001 



11:00 AM City Hall, Legislative Chamber, Second Floor 
Budget Review Hearings 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 



The meeting convened at 11:36 a.m. 



City and County of San Francisco 



Printed at J.-OS PM on 3/5/04 



Finance Committee Meeting Minutes June 28, 2001 



011045 [Budget Hearing and Review, FY 2001-2002] 

Hearing to consider the Annual Budget for Culture and Recreation; Public Works, Transportation and 
Commerce. 

(Culture and Recreation: Asian Art Museum; Art Commission; Administrative Services-Convention Facilities; 
Fine Arts Museum; Public Library; Law Library; Recreation and Park; Academy of Sciences; County 
Education Office; War Memorial.) 

(Public Works, Transportation and Commerce: Airport; Clean Water; Building Inspection; Emergency 
Communications Department; Business & Economic Development; Hetch Hetchy Project; Light, Heat and 
Power; Port; Parking and Traffic; Public Utilities Commission; Telecommunications & Information Services; 
Water Department; Public Works; Capital Projects.) 

(Companion to File 01 1040.) 

6/4/01, RECEIVED AND ASSIGNED to Finance Committee. Scheduled for consideration on June 21, at 1:00 p.m. 
6/21/01, MEETING RECESSED. Heard in Committtee. Speakers: Harvey Rose, Budget Analyst; Emily Sano, Director, Asian Art 
Museum; Steve Kawa, Mayor's Office; Rich Newirth, Director, Art Commission; Mr. Osman, Administrative Services, Building 
Operations; Edward Harrington, Controller; Harry Parker; Director of Museums, Fine Arts Museums; Susan Hildreth, City Librarian; 
Marcia Bell, Law Librarian; Elizabeth Goldstein, General Manager, General Manager, Recreation and Park Department; Michael Elzey, 
Chief Executive Officer, Concourse Authority; Supervisor McGoldrick; Ken Bruce, Budget Analyst's Office; Stan Jones, Budget 
Analyst's Office; Elizabeth Murray, Managing Director, War Memorial Performing Arts Center; Karen Clopton, Chief of Operations, 
Port; Ben Cutley, Director of Finance, Port; John Martin, Director of Airports; Lawrence Klein, Assistant General Manager, Operations, 
Public Utilities Commission; Edward Smeloff, Assistant General Manager, Power Policy, Public Utilities Commission; Laurie Park, 
Acting General Manager, Hetch Hetchy Water and Power; Emilie Neumann, Budget Analyst's Office; Frank Chiu, Director, Department 
of Building Inspection; Thera Bradshaw, Executive Director, Emergency Communications Department; Richard Hillis, Business and 
Economic Development Department; Daniel Wang, Director, Small Business Office; Debra Newman, Budget Analyst's Office; 
Annemarie Conroy, Executive Drector, Treasure Island Development Authority; Fred Hamdun, Executive Director, Department of 
Parking and Traffic; Liza Lowery, Executive Director, Department of Telecommunications and Information Services; Edwin Lee, 
Director, Department of Public Works. 
Meeting recessed to June 22, 2001 , at 2:00 p.m. 

6/22/01, CONTINUED. Heard in Committee. Speakers: Ken Bruce, Budget Analyst's office; Edward Harrington, Controller. 
Continued to 6/28/01. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Emily Sano, Director, Asian Art Museum; 
Ryan Brooks, Director, Department of Administrative Services; Harry Parker, Director, Fine Arts Museums; 
Sitsan Hildreth, City Librarian; Debra Newman, Budget Analyst's Office; George Engleman, Public Library; 
Marcia Bell, Librarian, Law Library; Theodore Lakey, Deputy City Attorney; Elizabeth Goldstein, General 
Manager, Recreation and Park Department; Robert Jenkins, Director, Steinhart Aquarium, Academy of 
Sciences; Edward Harrington, Controller; Elizabeth Murray, Director, War Memorial; John Martin, Director 
of Airports; Bill Berry, Assistant General Manager, Finance and Administration, Public Utilities Commission; 
Supervisor Daly; Frank Chiu, Director, Department of Building Inspection; Ken Bruce, Budget Analyst's 
Office; Thera Bradshaw, Executive Director, Emergency Communications Department; Richard Hillis, 
Business and Economic Development Department; Stephen Proud, Director of Development, Treasure Island 
Development Authority; Lawrence Klein, Assistant General Manager, Operations, Public Utilities 
Commission; Stan Jones, Budget Analyst's Office; Laurie Park, Acting General Manager, Hetch Hetchy Water 
and Power; Edward Smeloff , Assistant General Manager, Power Policy, Public Utilities Commission; 
Douglas Wong, Executive Director, Port; Ben Kutnick, Finance Director, Port; Fred Hamdun, Executive 
Director, Department of Parking and Traffic; Liza Lowery, Director, Department of Telecommunications and 
Information Services; Edwin Lee, Director, Department of Public Works; Tina Olsen, Department of Public 
Works; Supervisor Ammiano; Steve Kawa, Mayor's Office. 
Combined with File 011040. 
COMBINED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 2 Printed at 4:08 PM on 3/5/04 



Finance Committee Meeting Minutes June 28, 2001 



011040 [Annual Budget, FY 2001-2002] 
Mayor 

Hearing to consider the Annual Budget for Fiscal Year 2001-2002. (Mayor) 

(Companion Files 01 1041, 01 1042, 01 1043, 01 1044, 01 1045.) 

6/4/01, RECEIVED AND ASSIGNED to Finance Committee. Scheduled for public testimony on Saturday, June 16, 2001, at 9:00 a.m. 

(See Files 01 1043, 01 1044, and 01 1045 for departmental hearings and review.) 



City and County of San Francisco 3 Printed at J:0S PM on 3/5/04 



Finance Committee Meeting Minutes June 28, 2001 

6/16/01, CONTINUED TO CALL OF THE CHAIR. Heard in Committee. Speakers: Supervisor Dally; John Crowley (Office of Labor 
Standards Enforcement); Stan Warren (Office of Labor Standards Enforcement); Stan Smith (Office of Labor Standards Enforcement); 
Gary Bieringer, Huckleberry Youth Program; Linda Asato, Executive Director, Wu Yee Children's Services (child care); Maria Garcia, 
SOMA Child Care (child care); Judith Baker, South of Market Child Care (child care); Susan Jeong, Coordinator, San Francisco Child 
Care Association (child care); Marie Jobling, Director, Planning for Elders in the Central City (seniors and disabled); Joe Lacey, 
Advisory Committee to the Commission on Aging (money for seniors and disabled); Kate Godsey, Clinical Director, Jail Psychiatric 
Services (jail health services budget item); Yu Ling Ma (child care); Dr. Carlina Hansen, Women's Community Clinic (add-back funds 
for clinic); Female Speaker (Recreation and Park Department); Female Speaker (recreation program); Marc McClure, Consumers in 
Action for Personal Assistance (In Home Supportive Services); Debra Howell, lead researcher, In Home Supportive Services Soc. Pilot 
Project; Douglas Dietrich, Planning for Elders in the Central City (In Home Supportive Services Soc. Pilot Project); Ryan Byars, 
Children's Council of San Francisco (child care Bridge subsidy); Glynn Washington, Human Services Network (cost of living adjustment 
measure for non-profits); Christina Wong, Policy Analyst, Chinese for Affirmative Action (funding for Equal Access to Services 
ordinance); Kara Dukakis, Director, Children's Council of San Francisco (child care Bridge subsidies); Mary Harris, Parent Advocates for 
Youth (youth budget issues); Sam Hughes, M.D., San Francisco General Hospital, Department of Anesthesia (increased funding for 
contract between City and University of California, San Francisco); Susan Jacobson, Executive Director, San Francisco General Hospital 
Foundation (increased funding for contract between City and University of California, San Francisco); Talmadge King, M.D., Chief of 
Medical Services, San Francisco General Hospital (increased funding for contract between City and University of California, San 
Francisco); Jennifer Friedenbach, Coalition on Homelessness (People's Budget); Caroline Vance, San Francisco Child Care Providers 
Association (wants $1 .5 million for San Francisco Cares); Belinda Lyons, Program Director, Mental Health Association of San Francisco 
(funding for mental health services); Maya Norberg, Coalition on Homelessness (People's Budget); Anamaria Loya, Executive Director, 
La Raza Centra] Legal (People's Budget); Female Speaker; Martin Rodriguez (Day Laborer Program); Renee Saucedo; Mark Parker (Day 
Laborer Program); Jose Echeverria, San Francisco Day Laborers Program (funding for day laborers' progTam); Mai-Mai Ho, Executive 
Director, Asian Perinatal Advocates (funding for Asian Perinatal Advocates in-home support services program); Isabel Wade (trees and 
parks); Brad Herbert, President, Health Initiatives for Youth (Office of Adolescent Health); Female Speaker, represents Robert Brackens 
(Bayview Hunters Point Community Beacon Center); Michael McKechnie, Executive Director, Strybing Arboretum Society (parks); Ed 
Decker, New Conservatory Theatre Center (youth arts funding); Nora Roman, Coalition to Save Public Health (Health Department 
budget cuts); Rajeev Venkayya, M.D., Co-Director, Intensive Care and Asthma Center, San Francisco General Hospital (General Hospital 
funding); Alan Martinez, Vice President, Friends of 1800 Market (City Planning budget); Diane Eames, Friends of the Urban Forest 
(financing of street trees); Teresa Palmer (physician at Laguna Honda Hospital), Emer. Coalition to Save Public Health (Health 
Department budget cuts); Margaret Wheeler, San Francisco General Hospital (wants support for General Hospital); Natalie Brutto, Vice 
President, Family Child Care Association (child care subsidies); Sonia Ng, AOH (affordable housing); Tsui Yip, AOH (low-income 
housing); Amy Powell, Board Member, Friends of the Urban Forest (funding for Friends of the Urban Forest); Lisa Grey Garcia (People's 
Budget); Mike Sullivan, Volunteer, Friends of the Urban Forest (restore funding for Friends of Urban Forest and Tree Corporation 
Program); Alexis Harte, Friends of the Urban Forest (trees); Stuart Kaufman, Friends of the Urban Forest (trees); Brenda Airman, Friends 
of the Urban Forest (trees); John Bardis (budget process); Chris Buck, Education Coordinator, Friends of the Urban Forest (funding for 
street tree programs); Janet Goy, Executive Director, CATS (cost of living adjustments for non-profit agencies); Roger Gordon, Executive 
Director, South of Market Foundation (Redevelopment budget); Barbara Bell, Hearing Society (funds for the disabled); Ruth F. Miller, 
Health Care Action Team (In-Home Supportive Services Soc); Maurice James (youth issues); Robert Hector (youth issues); Guadalupe 
Portillo (home care providers); Cary Yurk, General Manager, CRDC Maintrain (Maintenance Training Corporation), (funding for 
sidewalk and steam cleaning services in Chinatown); Richard Price, M.D., Chief of Neurology Services, San Francisco General Hospital 
(General Hospital/Department of Public Health budget); Sofia Velacruz (home care workers); Bill Shechter, M.D., Chief of Surgery, San 
Francisco General Hospital (General Hospital/Department of Public Health budget); Female Speaker (read Jonathan Frank's testimony), ( 
paramedics); Erica Choy (Family link for Mental Health); Yvonne Cudney, staff attorney, Eviction Defense Collaborative (RADCO); 
Kevin Smith (RADCO); Liz Thornton, Rental Assistance Disbursement (RADCO and People's Budget); Starr Davies (funds for 
RADCO); Bill Taeusch, M.D., Chair of Pediatrics, San Francisco General Hospital (General Hospital/Department of Public Health 
budget); Susan Stryker, Gay, Lesbian, Bisexual, Transgender Historical Society (Museum Feasibility Study); Jacqueline Tulsky, M.D., 
San Francisco General Hospital, AIDS Division (health care funding); Kent Woo (standing in for Caroline Vance), (child care); Jennifer 
Wong, Chinatown Community Development Center - Adopt an Alley Way Youth Project (budget add-back); Jane Kim, Chinatown 
Community Development Center - Adopt an Alley Way Youth Project (budget add-back); Leroy Moore, Disability Advocate of 
Minorities Organization (jobs); Nancy Lim Yee, Association for Chinese Families of the Disabled (funding for programs for children and 
families); Michael Kwok, Planning for Elders (Department of Human Services - Home Care); Leah Goodwin, San Francisco Beacon 
Initiative - Community Network for Youth Development (DCYF funds); Stephanie Crispie, Sunset Neighborhood Beacon Center 
(Beacon Center funding); Rosie Kennedy, President, San Francisco Family Day Care Association (family child care); Hollice Holman, In 
Home Supportive Serivces Consortium (benefits for home care workers); Mable Seto; Steve Allen, In Home Supportive Services Home 
Care worker (home care); Juno Duenas (Family Links to Mental Health Services); Susan Larara, Parents Voices (child care for homeless 
families); Cynthia Christcole, Parents Voices (children's issues); Richard Heasley, Mental Health Contractors (cost of living adjustments 
for mental health workers); Rosy Han (Asian Perinatal Advocates In-Home Program); Alicia Duke (home care); Rusry Brown (home 
care); Luis Calderon, San Francisco In-Home Supportive Services Public Authonty (funding for home care); Hang Fa Fan, Asian 
Perinatal Advocates (funding for Asian Perinatal Advocates); Feng Ying Chen (wants support for Asian Perinatal Advocates); Howard 
Grayson, Local 250 - In-Home Supportive Services Public Authority (benefits for in-home health care workers); Barbara Coleman (in- 
home workers), Denise D'Anne (conserving trees); Female Speaker (funding for Asian Perinatal Advocates); Female Speaker, works for 
Asian Perinatal Advocates (Asian Perinatal Advocates in- home support servivces); Female Speaker (funding for Asian Pennatal 
Advocates in-home support services); Female Speaker (Asian Perinatal Advocates); Evelyn, works at Asian Perinatal Advocates (funding 
for Asian Perinatal Advocates), Lily Zhou (supports Asian Perinatal Advocates in home program); Diosa Mitra, Asian Pennatal 
Advocates (supports Asian Perinatal Advocates in home program); Angela Siharath, Family Child Care Association (Provider Support 
Center - funding); Male Speaker (supports People's Budget); Christine Taylor (transgender peer counseling); Mary Thomas (support for 
families with special needs); Marc Salomon; E. Castillo (funding for Tuberculosis control); John Avalos, Coleman Advocates for 
Children and Youth; Maria, Youth Commissioner (Juvenile Probation bufdget), Michelle, Treasurer, Family Care Association (funding 
for families); John Ricker, Executive Director, Peaceful Streets (gun violence education); Linda Zaretsky, Bayview Hunters Point 

Fnnnrlatinn- Norma Paris Tavlnr Sictah Sisrah Prnoram fnreventmn ciTviri»c Frp/Wirlr Wnhcnn San Franricrn Health Anthnrirv rVciree 

City and County of San Francisco 4 Printed at 4:08 PM on 3/5/04 



Finance Committee Meeting Minutes June 28, 2001 

(supports Asian Perinatal Advocates); Dr. Culver (Tuberculosis control); Ms. Trang; Mr. Young (Tuberculosis control); Mr. Lee (funding 
for Tuberculosis control); Gloria Tan, Executive Director, Gun Moon Women's Residence; Damon Hill, President, Juvenile Probation 
Commission (Uuvenile Probation budget); Sondra Felix (funding for child care); Cynthia Joe (Planning Department budget); Supervisor 
Maxwell. 

Heard in Committee. Speakers: Supervisor Ammiano; Steve Kawa, Mayor's Office; Harvey Rose, Budget 

Analyst. 

Recommendations of the Finance Committee concerning Files 011043, 011044, 011045 combined herein; see 

original files for details of recommendations for each day. The final Budget Analyst Report showing 

recommendations of thee Finance Committee are in this file; also see Committee's Budget Modifications 

(addbacks and reserves); to Board July 16, 2001. 

PREPARED IN COMMITTEE AS A MOTION. 

Motion approving Annual Budget for City and County of San Francisco for Fiscal Year 2001-2002. (Mayor) 

(Companion Files 01 1041, 01 1042, 01 1043, 01 1044, 01 1045.) 
RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



011041 [Government Funding for Fiscal Year 2001-2002] 
Mayor 

Annual Appropriation Ordinance appropriating all estimated receipts and all estimated expenditures for the 
City and County of San Francisco for fiscal year ending June 30, 2002. (Mayor) 

(Fiscal impact; Companion Files Companion to Files 01 1040, 01 1042.) 

6/4/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. 

Amended to reflect the Finance Committee's recommendations. (See file for details.) To Board meeting of 

July 16, 2001. 

AMENDED. 

RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



01 1042 [Public Employment for Fiscal Year 2001-2002] 

Annual Salary Ordinance enumerating positions in the Annual Budget and Appropriation Ordinance for the 
Fiscal Year ending June 30, 2002, continuing, creating or establishing these positions; enumerating and 
including therein all positions created by Charter or State law for which compensations are paid from City and 
County funds and appropriated in the Annual Appropriation Ordinance; authorizing appointments or 
continuation of appointments thereto; specifying and fixing the compensations and work schedules thereof; and 
authorizing appointments to temporary positions and fixing compensations therefor. (Human Resources 
Department) 

(Fiscal impact; Companion Files Companion to Files 01 1040, 01 1041.) 

6/1/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. 

Amended to reflect the Finance Committee's recommendations. (See file for details.) To Board meeting of 

July 16, 2001. 

AMENDED. 

RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 5 Printed at 4:08 PM on 3/5/04 



Finance Committee Meeting Minutes June 28, 2001 



011060 [Redevelopment Agency Budget and Bonds, Fiscal Year 2001-2002] 

Resolution approving the budget of the Redevelopment Agency of the City and County of San Francisco for 
fiscal year 2001-2002; and approving the issuance by the Agency of Bonds in an aggregate principal amount 
not to exceed $60,000,000 for the purpose of financing Redevelopment activities in fiscal year 2001-2002. 
(Redevelopment Agency) 

(Fiscal impact.) 

5/31/01, RECEIVED AND ASSIGNED to Finance Committee. June 4, 2001 : Redevelopment Agency submitted a replacement 

resolution to correct format errors. 

6/21/01, MEETING RECESSED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; James Morales, Executive Director, 

Redevelopment Agency. 

Meeting recessed to June 22, 2001, at 2:00 p.m. 

6/22/01, CONTINUED. Heard in Committee. Speakers: Ken Bruce, Budget Analyst's office; Edward Harrington, Controller. 

Continued to 6/28/01. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; James Morales, Executive Director, 
Redevelopment Agency. Amended to reflect the recommendations of the Budget Analyst for the Department's 
Fiscal Year 2001-2002 budget. (See file for details.) To Board meeting of July 16, 2001. 
AMENDED. 

Resolution approving the budget of the Redevelopment Agency of the City and County of San Francisco for 
fiscal year 2001-2002, as amended; and approving the issuance by the Agency of Bonds in an aggregate 
principal amount not to exceed $60,000,000 for the purpose of financing Redevelopment activities in fiscal 
year 2001-2002. (Redevelopment Agency) 

(Fiscal impact.) 

RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 



The meeting adjourned at 8:20 p.m. 



City and County of San Francisco 6 Printed at 4:08 PM on 3/5/04 



City and County of San Francisco aty Haii 

J J 1 Dr. Carlton B. 

Meeting Minutes Goodiett piace 

San Francisco, CA 

Finance Committee 94102-4689 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 

Clerk: Gail Johnson 

Thursday, June 28, 2001 11:01 AM City Hall, Legislative Chamber, Second Floor 

Recessed Budget Review Hearing 

Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



MEETING CONVENED 



The meeting convened at 1 1:36 a.m. 



City and County of San Francisco I Printed at 2:50 PM on 3/3/04 



Finance Committee 



Meeting Minutes 



June 28, 2001 



011043 [Budget Hearing and Review, FY 2001-2002] 

Hearing to consider the Annual Budget for General Administration and Finance; Public Protection. 

(General Administration and Finance: Administrative Services; Assessor/Recorder; Board of Supervisors; City 
Attorney; Controller; City Planning; Civil Service Commission; Ethics Commission; Human Resources; 
Mayor; Administrative Services-Office of Contract Administration; Elections; Retirement System; 
Treasurer/Tax Collector; General City Responsibility.) 

(Public Protection: Adult Probation; Administrative Services-Consumer Assurance; Administrative Services- 
Animal Care and Control; Administrative Services-Medical Examiner; 

6/4/01, RECEIVED AND ASSIGNED to Finance Committee. Scheduled for consideration on June 19, 2001 at 1 :O0 p.m. 
6/19/01, CONTINUED. Heard in Committee. Speakers: Steve Kawa, Mayor's Office; Harvey Rose, Budget Analyst; Edward 
Harrington, Controller; Bill Lee, City Administrator; Theodore Lakey, Deputy City Attorney; Rex Tabora, City Administrator - Solid 
Waste Management Program; Doris Ward, Assessor-Recorder; Supervisor McGoldrick; Gloria Young, Clerk of the Board; Louise Renne, 
City Attorney; Kim Manolias, City Attorney's Office; Fred Brouseau, Budget Analyst's Office; Gerald Green, Director, Planning 
Department; Kate Favetti, Executive Officer, Civil Service Commission; Ginny Vida, Executive Director, Ethics Commission; Andrea 
Gourdine, Director, Department of Human Resources; Judith Blackwell, Director, Office of Contract Administration, Administrative 
Services; Clare Murphy, General Manager, Retirement System; Susan Leal, Treasurer; Michael Hennessey, Sheriff; Jean Mariani, 
Sheriffs Department; Paul Tabacco, Acting Chief, Fire Department; Christine Ragan, Fire Department; Ken Bruce, Budget Analyst's 
Office; Deputy Chief Bill Welch, Police Department, Administration Bureau; Captain John Goldberg, Police Department, Fiscal 
Division; Mary Dunlap, Director, Office of Citizen Complaints; Armando Cervantes, Chief Probation Officer, Adult Probation 
Department; David Frieders, Director of Consumer Assurance; Erin McGrath, Mayor's Budget Office; Dr. Boyd Stephens, Chief Medical 
Examiner; Gordon Park-Li, Chief Executive Officer, Superior Court; Terence Hallinan, District Attorney; Jesse Williams, Chief 
Probation Officer, Juvenile Probation Department; Kimiko Burton, Public Defender. 
Continued to June 26, 2001. 

6/26/01 , MEETING RECESSED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Ryan Brooks, Director of 
Administrative Services; Paul Horcher, Director, Solid Waste Management Program; Steve Kawa, Mayor's Office; Representative, Solid 
Waste Management Program; Edward Harrington, Controller; Ken Bruce, Budget Analyst's Office, Andrea Gourdine, Director, 
Department of Human Resources; Supervisor Daly; Doris Ward, Assessor-Recorder; John Farrell, Assessor's Office; Supervisor 
McGoldrick; Gloria Young, Clerk of the Board; Louise Renne, City Attorney; Kim Manolias, City Attorney's Office; Fred Brouseau, 
Budget Analyst's Office; Gerald Green, Director, Planning Department; Anita Sanchez, Civil Service Commission; Ginny Vida, 
Executive Director, Ethics Commission; Debra Newman, Budget Analyst's Office; Judith Blackwell, Director, Office of Contract 
Administration; Clare Murphy, General Manager, Retirement System; Susan Leal, Treasurer; Armando Cervantes, Chief Probation 
Officer, Adult Probation Department; David Frieders, Director of Consumer Assurance; Carl Friedman, Animal Care and Control; Dr. 
Boyd Stephens, Chief Medical Examiner; Judge Kevin McCarthy, Superior Court; Neil Tanaguch; Terence Hallinan, District Attorney; 
Teresa Serata, District Attorney's Office; Christine Ragan, Fire Department; Paul Tabacco, Acting Chief, Fire Department; Jesse 
Williams, Chief Probation Officer, Juvenile Probation Department; Kimiko Burton, Public Defender; Deputy Chief Bill Welch, Police 
Department, Administration Bureau; Captain John Goldberg, Police Department, Fiscal Division; Tom Strong, Police Department, 
Budget Office; Michael Hennessey, Sheriff; Theodore Lakey, Deputy City Attorney. 
Meeting recessed to June 28, 2001 , at 1 1 :00 a.m. 

Heard in Committee. 
Combined with File 011040. 
COMBINED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 



Printed at 2:50 PM on 3/3/04 



Meeting Minutes June 28, 2001 



011044 [Budget Hearing and Review, FY 2001-2002] 

Hearing to consider the Annual Budget for Human Welfare and Neighborhood Development; Community 
Health. 

Municipal Transportation Agency 

(Human Welfare and Neighborhood Development: Commission Adult and Aging; Child Support Services 
Department; Children and Families Commission; Children, Youth & Their Families; Human Services; 
Environment; Human Rights Commission; Rent Arbitration Board; Department on the Status of Women.) 

(Community Health - Department of Public Health: Public Health-Community Health Network; Public Health- 
Public Health.) 

(Board of Appeals) 

(Companion to File 01 1040.) 

6/1/01 , RECEIVED AND ASSIGNED to Finance Committee. Scheduled for consideration on June 20, 2001, at 1 :00 p.m. 

6/20/01, CONTINUED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Sandra Nathan, Executive Director, Department 

of Aging and Adult Services; Deborah Alvarez, Director, Department of Children, Youth and Their Families, Julie Brenman, Director of 

Planning and Budget, Department of Human Services; Steve Kawa, Mayor's Office; Supervisor McGoldrick; Daniel Kim, 

Budget/Legislative Affairs Manager, Department of Human Services; Edward Harrington, Controller; David Assamann, Deputy Director, 

Department of the Environment; Virginia Harmon, Interim Director, Human Rights Commission; Joseph Grubb, Executive Director, 

Rent Stabilization and Arbitration Board; Rosario Navarette, Interim Executive Director, Department on the Status of Women; Robert 

Feldman, Executive Secretary, Board of Appeals; Dr. Mitchell Katz, Director, Department of Public Health; Ken Bruce, Budget Analyst's 

Office. 

Continued to June 27, 2001. 

6/27/01, MEETING RECESSED. Heard in Committee. Speakers: Michael Bums, Director, Municipal Transportation Agency; Director, 

Child Support Serices Department; Rick Spear, Executive Director, Children and Families Commissionl; Harvey Rose, Budget Analyst, 

John Clark, Deputy Director, Aging and Adult Services; Deborah Alvarez, Director, Department of Children, Youth and Their Families; 

Edward Harrington, Controller; Trent Rhorer, Executive Director, Department of Human Services; Representative, Budget Analyst's 

Office; David Assaman, Deputy Director, Department of the Environment; Virginia Harmon, Executive Director, Human Rights 

Commission; Joseph Grubb, Executive Director, Rent Stabilization and Arbitration Board; Rosario Navarette, Interim Executive Director, 

Department on the Status of Women; Dr. Mitchell Katz, Director, Department of Public Health; Ken Bruce, Budget Analyst's Office; 

Monique Zmuda, Chief Financial Officer, Department of Public Health. 

Meeting recessed to June 28, 2001, at 11:00 a.m. 

Heard in Committee. Speaker: Harvey Rose, Budget Analyst. 
Combined with File 011040. 
COMBINED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 



The meeting adjourned at 8:20 p.m. 



City and County of San Francisco 3 Printed at 2:50 PM on 3/3/04 



Susan Horn 

Main Library-Govt. Doc. Section 

BF 

CITY AND county flffiEi OF 9 s * ™™™ co DOCUMENTS DEPT 

^BOARD OF SUPERVISORS JUN 2 8 2001 

SAN FRANCISCO 

BUDGET ANALYST DMD. i^V.rX! 

PUBLIC LIBRARY 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 

June 26, 2001 

TO: ^Finance Committee 

FROM: ^Budget Analyst 

SUBJECT: Recommendations of the Budget Analyst for Amendment of the Mayor's 
Fiscal Year 2001-2002 Budget. 



The Budget Analyst is providing the attached budget recommendations for 
departments listed below which are the subject of the Finance Committee budget 
review. 

Finance Committee Budget Review- June 28, 2001, 11:00 a.m. 

Page 
Culture and Recreation 

AAM Asian Art Museum 1 

ART Art Commission 6 

CFM Administrative Services - Convention Facilities 9 

FAM Fine Arts Museums 16 

LIB Public Library 19 

LLB Law Library 29 

REC Recreation and Park 31 

SCI Academy of Sciences 42 

USD County Education Office 44 

WAR War Memorial 46 



Memo to Finance Committee 
June 26, 2001 
Page 2 



Public Works, Transportation and Commerce 



Page 



AIR Airport 50 

CWP Clean Water 63 

DBI Building Inspection 69 

ECD Emergency Communications 81 

ECN Business & Economic Development 86 

HHP Hetch Hetchy Project 99 

LHP Light, Heat and Power 107 

PAB Board of Appeals Ill 

PRT Port 114 

PTC Parking and Traffic 126 

PUC Public Utilities Commission 135 

TIS Telecommunications & Information Services 147 

WTR Water 157 

DPW Public Works 163 

RED San Francisco Redevelopment Agency 184 

CAP Capital Projects 196 




Harvey M. Rose 



Supervisor Leno 
Supervisor Peskin 
Supervisor Gonzalez 
President Ammiano 
Supervisor Daly 
Supervisor Hall 
Supervisor Maxwell 



Supervisor McGoldrick 
Supervisor Newsom 
Supervisor Sandoval 
Supervisor Yee 
Clerk of the Board 
Controller 
Steve Kawa 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



AAM ASIAN ART MUSEUM 



Financial Data: 

The Asian Art Museum's proposed $3,449,262 budget for FY 2001-02 is $1,577,200 or 84.25 
percent more than the original FY 2000-01 budget of $1,872,062. The net increase from the revised FY 
2000-01 budget is $1,291,067 or 59.82 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

ASIAN ART MUSEUM 

Total Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



1,872,062 S 2,158,195 $ 



3,449,262 $ 



1,872,062 S 2,158,195 $ 



3,449,262 $ 



1,577,200 



1,577,200 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 30.39 FTEs, which is 
20.59 FTEs more than the 9.8 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Full Time Equivalents Original Revised 

ASIAN ART MUSEUM 9.80 9.80 



Original Budset 



30.39 



20.59 



Totals 



9.80 



9.80 



30.39 



20.59 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AAM ASIAN ART MUSEUM (continued) 



Of the 20.59 new full-time positions, 18 FTE positions are permanent positions and 2.59 FTEs 
are temporary positions. The 18 permanent positions include (a) 14 positions that are being transferred 
from the Fine Arts Museum budget, including 12 8226 Museum Guards, one 8228 Senior Museum 
Guard and one 7334 Stationary Engineer, and (b) four new positions, including one AC30 Director, 
Museum Security Services, one 7120 Building and Grounds Maintenance Superintendent and two 8228 
Senior Museum Guards. Details on the 18 permanent positions are as follows: 







No. of 


Position 


Classification 


Positions 


Director of Museum Security Services 


AC30 


1.0 


Building and Grounds Maintenance 






Superintendent 


7120 


1.0 


Stationary Engineer 


7334 


1.0 


Museum Guard 


8226 


12.0 


Senior Museum Guard 


8228 


3.0 



Annual 
Salary Per 
Position at 

Top Step 

582,370 

84,596 
58,107 
46,430 
51,697 



Total Salary 
at Top Step 

$82,370 

84,596 

58,107 

557,162 

155.091 



Total 



18.0 



$937,326 



The Budget Analyst has previously recommended approval of the 14 positions to be transferred 
from the Fine Arts Museum and the four new positions shown in the table above as interim budget 
exceptions in the FY 2001-02 Interim Annual Appropriation Ordinance. 

As shown in the table below, the Asian Art Museum has an existing 1368 Special Assistant LX 
position that is authorized by the Human Resources Department. This position has been filled since July 
1, 2000. 



Exempt / 
Provisional 


Count 


Class 


Title 


Salary 


Filled / 
Vacant 


Exempt 


1 


1368 


Special Assistant IX 


$60,709 


Filled 



Board of Supervisors - budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AAM ASIAN ART MUSEUM (continued) 



DEPARTMENT REVENUES 



Department revenues have increased by $342,782 or 18.31 percent and General Fund support has 
increased by $ 1,234,418. 



Description 

The Asian Art Museum is maintained and operated by the non-profit corporation, Asian Art 
Museum Foundation, with a proposed budget in FY 2001-02 of $8,700,000. Of the total budget of 
$8,700,000, the City would contribute $3,449,262 or 39.6 percent and the remaining amount of 
$5,250,738 or 60.4 percent is funded from private donations and admission revenues. The City currently 
funds 10 curatorial staff, as well as monies to supplement education, conservation, and exhibition 
programs, and services of other City departments, such as light, heat and power, and telecommunication 
services. In FY 2001-02, the City will provide an additional 18 full-time positions to provide security 
services and building and grounds maintenance, including 14 positions which will be reassigned from 
the Fine Arts Museum budget to the Asian Art Museum budget and four new positions. 

The Asian Art Museum will be closing on October 7, 2001 for approximately 10 months in 
preparation for relocating in July of 2002 from Golden Gate Park to the new Civic Center facility. Of 
the $1,577,200 increase in the Asian Art Museum budget, major changes are as follows: (a) an increase 
of $1,377,904 for personnel costs, including 14 positions transferred from the Fine Arts Museum and 
four new full-time positions, four temporary Museum Guards to provide security services at the Asian 
Art Museum between July 1, 2001 and October 7, 2001, one temporary administrative position to collect 
admissions fees between July 1, 2001 and October 7, 2001, and Mandatory Fringe Benefits, and (b) an 
increase of $148,379 for Services of Other Departments, including two work orders to the Public 
Utilities Commission for light, heat, and power and for sewer services. 



COMMENT 

The Mayor's budget provides an increase of $1,577,200. Our recommended reductions, which 
total $28,556, would still allow an increase of $1,548,644 or 82.7 percent in the Department's 
budget. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AAM Asian Art Museum 



Position/ N u m b er Amount 
Page Equipment 

No. Object Number From In From. To Saving 

2510 001 Permanent Salaries - Misc. S 1,648,262 $ 1,638,889 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations. 

2512 001 Attrition Savings 9993M (0.17) (9,373) $9,37! 

Increase Attrition Savings to one percent of the $937,326 increase in 
Permanent Salaries from 18 new positions including (a) 12 8226 
Museum Guards, one 8228 Senior Museum Guard, and one 7334 
Stationary Engineer reassigned from the Fine Arts Museum budget 
to the Asian Art Museum, and (b) four new positions, including one 
AC30 Director, Museum Security Services, one 7120 Building and 
Grounds Maintenance Superintendent, and two 8228 Senior 
Museum Guards. Increase in Attrition Savings is one percent of 
increase in Permanent Salaries due to the Department's historically 
low rate of attrition. 

2510 005 Temporary Salaries TEMPM 96,633 80,150 16,' 

To reduce expenses for Temporary Salaries to the minimum 
essential for effective operations. The M.H. de Young Museum and 
the Asian Art Museum are currently located in the same building in 
Golden Gate Park. Security services for the Asian Art Museum's 
portion of the shared building are currently funded in the Fine Art 
Museum Budget. Because the M.H. de Young Museum will vacate 
its portion of the building by July of 2001 for renovation, the Asian 
Art Museum's proposed FY 2001-02 budget includes the 
reassignment of 12 8226 Museum Guard positions and one 8228 
Senior Museum Guard position from the Fine Arts Museum budget 
to the Asian Art Museum. Further, Temporary Salaries for security 
services have historically been included in the Fine Arts Museum 
budget. The Asian Art Museum did not include any funds for 
Temporary Salaries in their FY 2000-01 budget. Our recommended 
reduction of $16,483 would still provide sufficient funds to the 
Asian Art Museum to hire 4 temporary 8226 Museum Guards from 
July 1, 2001 through October 7, 2001 while the Asian Art Museum 
is open to the public. Our recommended reduction in Temporary 
Salaries would also provide sufficient funds for temporary security 
staff from October 7, 2001 through June 30, 2001 on as as-needed 
basis while the Asian Art Museum is closed to the public. 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



)epartment: AAM Asian Art Museum 



Page 
Hqu Object 



Position/ 

Equipment 

N umber 



Number 



Amount 



From Xn From 



Xo. Savings 



2510 013 Mandatory Fringe Benefits 



5426,298 5423,598 52,700 



Corresponds to reduction in Permanent Salaries - Misc. and 
Temporary Salaries. 



Total Recommended Reductions 



S28,556 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ART ART COMMISSION 



Financial Dat a: 

The Art Commission's proposed S8,412,074 budget for FY 2001-02 is 51,001,457 or 13.51 
percent more than the original FY 2000-01 budget of 57,410,617. The net decrease from the revised FY 
2000-01 budget is 5822,963 or 8.91 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

ART COMMISSION - ADMINISTRATION 

CIVIC COLLECTION 

COMMUNITY ARTS & EDUCATION 

CULTURAL EQUITY 

GALLERY 

MUNICIPAL SYMPHONY CONCERTS 

PUBLIC ART 

STREET ARTISTS 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 937,108 S 2,437,108 $ 


1,032,300 


$ 95,192 


2,705,602 


2,978,205 


2,931,618 


226,016 


2,045,925 


2,045,925 


2,386,022 


340,097 


- 


15,000 


15,000 


15,000 


889,144 


925,926 


925,926 


36,782 


541,472 


496,657 


654,891 


113,419 


146,766 


146,766 


156,317 


9,551 



S 7,266,017 S 9,045,587 S 8,102,074 $ 836,057 

$ 144,600 $ 189,450 $ 310,000 S 165,400 

$ 7,410,617 S 9,235,037 S 8,412,074 S 1,001,457 

(607,552) (772,030) (723,869) (116,317) 



$ 6,803,065 $ 8,463,007 S 7,688,205 $ 



885,140 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 23.31 FTEs, which is 
1.5 FTE more than the 21.81 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



^ 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ART ART COMMISSION (continued) 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents 

ART COMMISSION - ADMINISTRATION 
COMMUNITY ARTS & EDUCATION 
CULTURAL EQUITY 
PUBLIC ART 
STREET ARTISTS 



Totals 



Original 


Revised 


2001 


-2002 


Original Budget 


9.26 


9.26 




9.31 


0.05 


1.50 


1.50 




1.50 


- 


2.00 


2.00 




2.00 


. 


7.05 


7.05 




8.50 


1.45 


2.00 


2.00 




2.00 


- 



21.81 



21.81 



23.31 



1.50 



Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old Class Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 
Exempt 


1 
1 


1372 Special Asst XIII 
1375 Special Asst XVI 


$80,571 
100,328 


0951 
0961 


Deputy Director I 
Department Head I 


$83,781 
104,326 



Total; 



$180,899 



$188,107 



DEPARTMENT REVENUES 

Department revenues have increased by 5549,742 or 1 1.52 percent and General Fund support has 
increased by $335,398 or 16.50 percent. The Art Commission's main source of revenue is an allocation 
from the City's Hotel Tax, which goes to the Department's Cultural Centers and Cultural Equity 
Programs. The Controller projects Hotel Tax revenues for FY 2001-02 will be S2, 079, 000 for the 
Cultural Centers and $2,354,352 for Cultural Equity, which is a combined increase in revenue for these 
two programs of $487,226. Other sources of increased revenue are Federal, State and private grants. 



DESCRIPTION 

The Art Commission's most significant change in expenditures is an increase of 5340,097 in the 
Cultural Equity Program, which provides grant funds to individual artists, and small and midsize arts 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ART ART COMMISSION (continued) 

organizations in all disciplines, as well as for art space initiatives or facilities acquisition programs. This 
increase in expenditures corresponds to the increase in revenue from the Hotel Tax. These funds are 
expended in the form of Cultural Equity grants, to such organizations as Frameline, the sponsor of the 
San Francisco Gay and Lesbian Film Festival Zaccho Dance Theater, Joe Goode Performance Group, 
Afro Solo, Lorraine Hansberry Theater, Kulintang Arts, etc. The rest of the Cultural Equity Program 
increase is in salary costs from two upward substitutions, as well as normal salary and fringe benefit 
adjustments. 

The Community Arts & Education Program budget is increasing by $226,016, primarily due to 
an increase of 5251,977 for Professional and Specialized Services, which again corresponds to the 
increased revenues from the Hotel Tax. The additional funds are proposed for capital projects for the 
City's four Cultural Centers (i.e., (1) South of Market Cultural Center, (2) Bayview Opera House 
Cultural Center, (3) Mission Cultural Center and the (4) Western Addition Cultural Center), including 
window and roof replacement at the South of Market Cultural Center and asbestos abatement at the 
Bayview Opera House Cultural Center. Other increases are due to normal salary adjustments and one 
upward substitution. These increases are partially offset by spending decreases from projects that have 
ended in FY 2000-01. 

The Public Art Program budget is increasing by $113,419, which is due to the upward 
substitution of 4.5 FTE positions. The Administration Division's budget has increased by $95,192, due 
primarily to a $98,208 increase in salary and fringe benefit cost, resulting from two Special Assistant 
reclassifications and the upward substitution of 5.53 FTE positions. Within the Acirninistration Division, 
the Services to Other Departments expenditures are also increasing by $36,984, because of higher utility 
rates at the Cultural Centers. In FY 2000-01, the Administration Division provided a $1,500,000 one- 
year rent subsidy program, for artists whose rents in San Francisco were increasing. The increases in 
other program budgets are due mainly to salary adjustments. 

The proposed budget also includes $165,400 for capital improvements, including funds to restore 
the James A. Garfield monument in Golden Gate Park and the Dewey Monument in Union Square. 

RECOMMENDATIONS 

None. 



^ 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: CFM - ADMINISTRATIVE SERVICES - CONVENTION FACILITIES 

MANAGEMENT 

Financial Data: 

The Convention Facility Management's proposed $86,449,520 budget for "FY 2001-02 is 
$13,203,750 or 18.03 percent more than the original FY 2000-01 budget of $73,245,770. The net 
increase from the revised FY 2000-01 budget is $12,953,750 or 17.63 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

BUILDING OPERATIONS . 

CONVENTION FACILITIES PROGRAM MANAGEMENT 

GRANTS FOR THE ARTS 

MOSCONE EXPANSION PROJECT 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 


Mayor's Budget 
Fiscal Year 
2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 


Original 




Revised 


Original Budget 


S 5,296,026 
52,984,744 


S 


5,296,026 

52,984,744 

250,000 


S 


5,485,931 
51,407,165 


$ 189,905 
(1,577,579) 


$ 58,280,770 
S 14,965,000 


S 

S 


58,530,770 
14,965,000 


$ 

s 


56,893,096 
29,556,424 


$ (1,387,674) 
S 14.591,424 



$ 73,245,770 S 73,495,770 S 86,449,520 S 13,203,750 

(70,000) (70,000) - 70,000 



S 73,175,770 S 73,425,770 S 



5,449,520 S 



13,273,750 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 67.26 FTEs, which is 
1.25 FTE more than the 66.01 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 






Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CFM ADMINISTRATIVE SERVICES - CONVENTION FACILITIES 
MANAGEMENT (continued) 



Full Time Equivalents 



BUILDrNG OPERATIONS 

CONVENTION FACILITIES PROGRAM MANAGEMENT 











Proposed 






M 


ayor's Budget 


Increase (Decrease) 


Fiscal Year 


2000-2001 




Fiscal Year 


From 2000-2001 


Original 


Revised 




2001-2002 


Original Budget 


61.11 


61.11 




62.37 


1.26 


4.90 


4.90 




4.89 


(0.01) 



The Department has requested that the following Special Assistant positions be reclassified: 
Special Assistant Positions Recommended for Reclassification 



Exempt / 




Old 




New 




Provisional 


Count 


Class Title 


Salary 


Class Title 


Salary 


Exempt 


1.00 


1362 Special Assistant III 


$39,411 


1364 Special Assistant V 


$45,518 


Exempt 


1.00 


1367 Special Assistant VTII 


56,402 


1369 Special Assistant X 


65,615 


Exempt 


1.00 


1370 Special Assistant XI 


70,627 


1371 Special Assistant. XII 


75,951 


Exempt 


1.00 


1370 Special Assistant XI 


70,627 


0922 Manager V 


83,781 


Exempt 


1.00 


1372 Special Assistant XIII 


80,571 


0931 Manager VII 


96,998 


Exempt 


1.00 


1376 Special Assistant XVII 


107,976 


0933 Manager LX 


112,278 


Totals 


6.00 




5425,614 




$480,141 



Remaining Special Assistant Positions 



Exempt/ 








Filled/ 


Provisional 


Count 


Class Title 


Salary 


Vacant 


Exempt 


1.00 


1361 Special Assistant II 


$36,444 


Filled 


Exempt 


1.00 


1364 Special Assistant V 


45,518 


Filled 


Exempt 


1.00 


1367 Special Assistant VIII 


56,402 


Filled 


Exempt 


2.00 


1368 Special Assistant IX 


121,418 


Filled 


Exempt 


2.00 


1369 Special Assistant X 


131,230 


Filled 


Exempt 


2.00 


1371 Special Assistant XII 


151,902 


Filled 


Totals 


9.00 




$542,914 





BOARD OF SUPERVISORS - BUDGET ANALYST 



TO 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 









Department: CFM ADMINISTRATIVE SERVICES - CONVENTION FACILITIES 
MANAGEMENT (continued) 



DEPARTMENT REVENUES 

Department revenues have increased by $41,420,269 or 60.04 percent and General Fund support 
has increased by $509,905 or 12.20 percent. 



DESCRIPTION 

In FY 2001-02, the Department's proposed budget increase is $13,203,750. This increase is 
comprised primarily of the following changes: 

1. $210,694 for permanent salary costs related to upward substitutions, annualization of new 
positions approved for partial year funding in FY 2000-01, and the reclassification of 6.00 FTE 
special assistant positions to other classifications, plus increased mandatory fringe benefits costs. 

2. $25,000 for premium pay due to MOU expansion of the range of hours eligible for shift pay. 

3. $1,019,858 for the ongoing Moscone Joint Venture contract with SMG and Phigpen Limited to 
manage the Moscone Center, to cover the following cost increases: 

(a) Market rate adjustments to manager salaries ($58,500). Individual managers receive salary 
increases of between 3 and 4 percent based on (a) an evaluation of management salaries at 
comparable convention facilities in California, (b) the International Association of Assembly 
Managers salary database, and (c) a review of a variety of human resource consultants' 
databases. 

(b) The addition of four new staff in the Security/Traffic Control Department to deal with the 
increasing vehicular and pedestrian traffic volume in the Yerba Buena area ($261,000). 

(c) An increase in workers compensation ($43,000). 

(d) Cost of living salary adjustments for 214 FTE positions ($404,800). 

(e) Increased equipment maintenance and replacement costs related to the retrofit of Moscone 
Center South escalators, less decreased utilities costs ($252,558). 

4. $116,265 for the San Francisco Convention and Visitors Bureau contract. In FY 2001-02, the 
San Francisco Convention and Visitors Bureau will receive Hotel Tax revenue in the amount of 
$8,653,865, a $116,265 increase over its FY 2000-01 Hotel Tax revenue of $8,537,600. In both 
FY 2000-01 and FY 2001-02, the Hotel Tax revenue represents approximately 55.1 percent of 
the San Francisco Convention and Visitors Bureau's total revenue ($15,248,580 in FY 2000-01, 
and $15,714,300 in FY 2001-02). The balance the San Francisco Convention and Visitors 
Bureau's total revenue is generated by members' dues, publications, special promotions, and 
advertising that are not included in the City Budget. 

5. $461,333 for a lease agreement with the Port for the Marshalling Yard at Pier 70, as approved by 
the Board of Supervisors in November of 1999. The Marshalling Yard is used as a staging area 
for all trucks which bring merchandise to the Moscone Center. 



Board of Supervisors - Budget Analyst 1 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CFM ADMINISTRATIVE SERVICES - CONVENTION FACILITIES 
MANAGEMENT (continued) 

6. $67,120 for scheduled increases in the Lease Revenue Bond payments for Moscone Center Phase 
H. 

7. $29,350 for the one-time purchase of replacement components of the City Hall video and 
security system. 

8. $13,741,424 for the Moscone Center Expansion Project for an increase in the Moscone 
Expansion Project construction contract for steel erection, exterior cladding application, and 
mechanical systems installation. 

These increases are offset by reductions in overtime, overhead costs, building rent, facilities 
maintenance, equipment purchase, and utilities. 



COMMENT 

The Mayor's budget provides an increase of $13,203,750. Our recommended reductions, which 
total $50,386, would still allow an increase of $13,153,364 or 17.96% in the Department's budget. 



Board of Supervisors - Budget Analyst 1 2 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: CFM - Convention Facilities Management 

Position/ Number Amount 

Page Equipment 

No. Object Number From To From Tp Savings 

AD Convention Facilities Program Management 

!562 001 Permanent Salaries - Misc. $345,469 $327,956 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 

567 001 Attrition Savings - Misc. 9993M 0.00 (0.21) (17,513) $17,513 

Increase Attrition Savings - Misc. by SI 7,5 13 to offset the effect of the 
Department's upward substitution of (1) a 5504 Project Manager II 
position to a 0931 Manager VII position, and (2) a 1372 Special 
Assistant XTU position to a 093 1 Manager VTI position. These upward 
substitutions resulted in increased salary and fringe benefit costs during 
the past year without the approval of the Board of Supervisors. This 
recommendation will enable the Department to continue to maintain the 
existing filled positions, at the higher salary and fringe benefit costs, 
but will not result in additional budgeted expenditures for the 
Department because an offsetting amount will be eliminated from the 
budget by this increase in attrition savings. 

562 013 Mandatory Fringe Benefits 79,154 75,323 3,831 

Corresponds to reductions in Attrition Savings. 

E G Building Operations 

:64 001 Permanent Salaries - Misc. 2,916,828 2,906,786 * 

«* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



Board of Supervisors - Budget Analyst 



13 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Position/ Number 


Amount 




Equipment 






Number From To 


From la 


Savi 


9993M (3.31) (3.52) 


($161,986) ($172,028) 


$10, 



Department: CFM - Convention Facilities Management 



Page 
Njl Object 

2569 001 Attrition Savings - Misc. 



Increase Attrition Savings - Misc. by $ 10,042 to offset the effect of the 
Department's upward substitution of (1) a 1362 Special Assistant III 
position to a 1364 Special Assistant V position, and (2) a 1367 Special 
Assistant VIII position to a 1369 Special Assistant X position. These 
upward substitutions were partially offset by the downward substitution 
of a 2786 General Services Manager position to a 2720 Janitorial 
Services Supervisor. These upward substitutions resulted in increased 
salary and fringe benefit costs during the past year without the approval 
of the Board of Supervisors. This recommendation will enable the 
Department to continue to maintain the existing filled positions, at the 
higher salary and fringe benefit costs, but will not result in additional 
budgeted expenditures for the Department because an offsetting amount 
will be eliminated from the budget by this increase in attrition savings. 



2564 011 Overtime 65,000 61,745 3,: 

Further decrease overtime to reflect the increased salary and Mandatory 
Fringe Benefit costs generated by the upward substitutions of (a) the 
2.00 FTE 1370 Special Assistant XI positions to the 2.00 FTE 1371 
Special Assistant XJJ positions, and (b) the 1.00 FTE 1371 Special 
Assistant XTI position to a 1.00 FTE 0922 Manager V position. 



2564 013 Mandatory Fringe Benefits 822,459 819,750 2,7< 

Corresponds to reductions in Attrition Savings. 



Board of Supervisors - Budget Analyst 



14 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



CFM - Convention Facilities Management 



•age 

flo. Object 

I65 060 Equipment Purchase 



Position/ 


Number 


Amount 




-quipment 








Number 


From To 


From Tn 


Savings 






$94,500 $81,464 


* 



* The recommended reduction in Equipment Purchase is the total of the 
following specific recommendations regarding individual items. 



060 


Mini-autoscrubber 


CF004N 


1.00 


1.00 


9,000 


8,984 


$16 


060 


Carpet & Floor Vacuum 


CF005N 


1.00 


1.00 


5,500 


5,176 


324 


060 


Carpet Cleaning System 


CF006N 


1.00 


1.00 


13,500 


13,309 


191 


060 


Portable Air Conditioners 


CF007N 


2.00 


2.00 


12,000 


11,675 


325 


060 


JVC Video Camera 


CF008N 


1.00 


0.00 


6,500 





6,500 


060 


Event Management System 


CF009R 


1.00 


1.00 


10,000 


7,734 


2,266 


060 


Employee ID Card System 


CF010R 


1.00 


1.00 


7,000 


6,441 


559 


060 


Media Audio Computers 


CF011R 


2.00 


2.00 


18,000 


17,320 


680 


060 


JVC Video Cameras 


CF012R 


2.00 


2.00 


13,000 


10,825 


2,175 



Reduce the Equipment Purchase budget by $13,036, comprising: 

(1) $6,500 for a JVC Video Camera as the Department has budgeted for 
three video cameras when it only requires two. 

(2) $6,536 to reflect actual vendor quotes. 



Total Recommended Reductions 



$50,386 



Board of Supervisors - Budget Analyst 



15 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



FAM FINE ARTS MUSEUM 



Financial Data: 

The Fine Arts Museum's proposed $7,038,634 budget for FY 2001-02 is $865,176 or 10.95 
percent less than the original FY 2000-01 budget of $7,903,810. The net decrease from the revised FY 
2000-01 budget is $1,638,836 or 18.89 percent. 

Summary of Program Expenditures: 



Program Expenditures 

ADMISSIONS 

OPER & MAINT OF MUSEUMS 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



2,038,000 $ 2,796,660 $ 1,227,800 $ 

5,790,810 5,805,810 5,760,834 



(810,200) 
(29,976) 



Total Operating Expenditures $ 7,828,810 $ 8,602,470 S 6,988,634 $ (840,176) 

Capital Improvements & Fac. Maint. S 75.000 S 75,000 $ 50,000 . $ (25,000) 

Total Expenditures $ 7,903,810 S 8,677,470 S 7,038,634 S (865,176) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 65.49 FTEs, which is 
11.06 FTEs less than the 76.55 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



16 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FAM FINE ART MUSEUM (continued) 













Proposed 








M 


ayor's Budget 


Increase (Decrease) 




Fiscal Year 


2000-2001 




Fiscal Year 


From 2000-2001 


Full Time Equivalents 


Original 


Revised 




2001-2002 


Original Budget 


ADMISSIONS 


3.89 


3.89 




3.21 


(0.68) 


OPER & MATNT OF MUSEUMS 


72.66 


72.66 




62.28 


(10.38) 



Totals 



76.55 



76.55 



65.49 



(11.06) 



The reduction of 11.06 FTEs in the proposed FY 2000-01 budget results from the reassignment of 14.0 
FTE positions (one Stationary Engineer, 12 Museum Guard positions and one Senior Museum Guard) 
from the Fine Arts Museums budget to the Asian Art Museums budget, and the deletion of 2.5 FTE 
vacant positions (2 Institutional Police Sergeants and 0.5 Museum Guards) offset by an decrease in 
attrition savings. The proposed budget contains no new positions or upward substitution of positions. 

The Fine Arts Museum does not include any Special Assistant positions. ' 



Department Revenues 

Department revenues have decreased by 5135,181 or 2 percent and General Fund support has 
decreased by $729,995 or 63.70 percent. 



DESCRIPTION 

The Fine Arts Museums include the Palace of the Legion of Honor and the de Young Museum. 
The de Young Museum closed to the public on December 31, 2000 for renovation. Beginning in July of 
2001, the collection will be stored for approximately four years at an offsite storage facility. Demolition 
of the existing de Young Museum and construction of the new de Young Museum is scheduled to begin 
in early 2002, and the new de Young Museum is expected to open in July of 2005. 



4-7 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: FAM FINE ART MUSEUM (continued) 

The non-profit Corporation of the Fine Arts Museum (COFAM) provides most of the curatorial, 
conservation, education, exhibitions, fund-raising and administration staff for the de Young Museum 
and the Palace of the Legion of Honor. The positions funded in the FY 2001-02 Fine Arts Museum 
budget include 50 security guards, 7 building maintenance staff, 5 curatorial staff, and 3 administrative 
staff. The Fine Arts Museum staff funded in the FY 2001-02 will provide security and maintenance 
services for the following locations: (1) Palace of the Legion of Honor, (2) de Young Art Center in the 
Sunset District (educational center), (3) Post Street administrative offices, and (4) the de Young offsite 
storage facility. 

The M.H. de Young Museum and the Asian Art Museum have been located in the same building 
in Golden Gate Park since 1966. With the closure of the de Young Museum, the FY 2001-02 Fine Arts 
Museum budget will no longer include security guard and building maintenance staff for the Asian Art 
Museum's portion of the shared building. The Fine Arts Museum has reassigned 13 museum security 
positions and one Stationary Engineer position to the Asian Arts Museum budget. The Fine Arts 
Museum budget continues to include 24-hour security services at the Palace of the Legion of Honor and 
at the de Young Museum offsite storage facility. 

The net decrease in the Fine Arts Museum total expenditures from the FY 2000-01 original 
budget is $865,176. The expenditure decrease in the proposed FY 2001-02 budget is primarily related to: 

• $273,576 decrease in Permanent Salaries; 

• $53,468 decrease in Temporary Salaries; 

• $28,006 increase in Overtime to adjust the Fine Arts Museum budget in FY 2001-02 for 
security services at the Palace of the Legion of Honor and the de Young off-site storage 
facility to actual Overtime expenditures in FY 1999-2000 and FY 2000-01; 

• $34,966 decrease in Holiday Pay; 

• $82,633 decrease in Mandatory Fringe Benefits; 

• $25,000 decrease in Facilities Maintenance; 

• $361,930 increase in Services of Other Departments, primarily for light, heat and power; and 

• $785,301 decrease in Unappropriated Revenue. According to Mr. Steve Dykes of the Fine 
Arts Museum, Unappropriated Revenue is net admissions revenue that is paid by the Fine 
Arts Museum to COFAM as a reimbursement for Museum services. This decrease is due to 
the closure of the de Youn? Museum. 



RECOMMENDATIONS 

None. 



±$ 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



LIB PUBLIC LIBRARY 



Financial Data: 

The Public Library's proposed 575,886,626 budget for FY 2001-02 is 527,066,860 or 55.44 
percent more than the original FY 2000-01 budget of 548,819,766. The net increase from the revised 
FY 2000-01 budget is 525,638,571 or 51.02 percent. 

Summary of Program Expenditures: 



Program Expenditures 

AUTOMATION 
BRANCH PROGRAM 
CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
COMMUNITY ARTS & EDUCATION 
INFORMATION AND RESOURCE MANAGEMENT 
LIBRARY ADMINISTRATION 
MAIN PROGRAM 

NON-CHILDREN'S FUND PROGRAMS 
OPERATIONS AND MAINTENANCE 
PUBLIC AFFAIRS 
TECHNICAL SERVICES 



Total Operating Expenditures 
Capital Improvements &. Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 









Mayor's Budget 


Increase 


(Decrease) 


Fiscal Year 


2000-2001 




Fiscal Year 
2001-2002 


From ; 
Origin 


1000-2001 


Original 




Revised 


al Budget 


S 2,243,091 


S 


2,296,936 


$ 


2,501,486 


S 


258,395 


11,394,386 




11,458,316 




12,027,556 




633,170 


4,320,976 




5,227,454 
310,718 




5,603,027 




1,282,051 


5,121,196 




5,649,666 




5,011,383 




(109,813) 


2,544394 




2,458,618 




2,689,922 




145,528 


11,541,099 




11,282,099 




12,101,619 




560,520 


450,463 




434,214 




452,237 




1,774 


5,927,887 




6,072,525 




6,571,013 




643,126 


894,149 




894,149 




993,235 




99,086 


3,392,125 




3,392,125 




3,645,778 




253,653 


S 47,829,766 


s 


49,476,820 


S 


51,597,256 


s 


3,767,490 


S 990,000 


s 


771,235 


S 


24,289,370 


s 


23,299,370 



S 48,819,766 S 50,248,055 S 75,886,626 S 27,066,860 

(434,214) (471,714) (472,237) (38,023) 



S 48,385,552 S 49,776,341 S 75,414,389 S 



27,028,837 



19 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB PUBLIC LIBRARY (continued) 
DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 614.41 FTEs, which is 
15.37 FTEs more than the 599.04 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

AUTOMATION 
BRANCH PROGRAM 
CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
COMMUNITY ARTS & EDUCATION 
INFORMATION AND RESOURCE MANAGEMENT 
LIBRARY ADMINISTRATION 
MAIN PROGRAM 

NON-CHILDREN'S FUND PROGRAMS 
OPERATIONS AND MAINTENANCE 
PUBLIC AFFAIRS 
TECHNICAL SERVICES 



Totals 



Mayor's Budget 
Fiscal Year 2000-2001 Fiscal Year 
2001-2002 



Original Revised 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



12.31 


12.31 


12.95 


0.64 


173.84 


173.84 


177.51 


3.67 


58.81 


65.56 


66.88 


8.07 


9.56 


9.56 


10.07 


0.51 


21.81 


20.81 


22.03 


0.22 


188.90 


183.15 


183.99 


(4.91) 


5.88 


5.88 


5.88 


- 


68.31 


68.31 


72.94 


4.63 


12.27 


12.27 


13.41 


1.14 


47.35 


47.35 


48.75 


1.40 



599.04 599.04 



614.41 



15.37 



SPECIAL ASSISTANT POSITIONS:* 



Remaining Special Asssistant Positions 



Exempt/ 










Filled / 


Provisional 


Count 


Class 


Title 


Salary 


Vacant 


Exempt 


1 


1365 


Special Assistant VI 


$48,729 


Filled 


Exempt 


1 


1366 


Special Assistant VII 


52,435 


Vacant 


Exempt 


1 


1369 


Special Assistant X 


65,615 


Filled 



Totals 



$1S6,779 



*Note: No position changes are included in Special Assistants, although the Library is in the process of 
reclassifying these positions. 



^0 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB PUBLIC LIBRARY (continued) 
DEPARTMENT REVENUES 

Department revenues have increased by $26,922,276 or 54.53 percent and General Fund support 
has increased by $3,081,230 or 11.50 percent. Overall, Library revenues are anticipated to total 
$76,297,828 in FY 2001-02, as compared with $49,375,552 in FY 2000-01, an increase of $26,922,276, 
primarily resulting from the Capital Improvement and Facilities Maintenance revenues of $24,289,370 
to begin the Branch Library Improvement Facilities Improvement Project. 

The Library receives its revenue mainly from the Library Preservation Fund, which was initiated 
in 1994 under Proposition E. As codified in Charter Section 16.109, the Library Preservation Fund 
receives $0,025 for every $100 of assessed property value in the City. The proposed revenue for the 
Library Preservation Fund in FY 2001-02 is $19,598,072, an increase of $1,324,828. 

In addition, Charter Section 16.019 requires the City to annually appropriate General Fund 
revenues to the Library that are equal to the percentage amount of General Fund revenues received by 
the Library in FY 1992-93. The Library's proposed baseline share of such General Fund revenues for FY 
2001-02 is $29,954,787, or $3,081,230 more than the Library received in FY 2000-01. An additional 
$1,040,000 of General Fund revenues that should have been appropriated to the Library in FY 2000-01 
will be carried forward and included in the Library's budget for FY 2001-02. Other significant revenue 
sources include State grants, which are projected to remain at $1,331,806 for FY 2001-02, fines, which 
are projected to increase from $420,213 in FY 2000-01 to $491,500 in FY 2001-02 and an allocation of 
$452,000 from the Department of Children, Youth and Families to support youth and teen programs. 

DESCRIPTION 

The increase in expenditures for FY 2001-02 is primarily for two Capital' Improvement projects 
and enhanced Facilities Maintenance, increasing by $23,299,370 from $990,000 in FY 2000-01 to 
$24,289,370 in FY 2001-02. The first project is the Branch Library Facility Improvement Bond 
Program; in November of 2000, San Francisco voters approved the sale of $105,865,000 of General 
Obligation Bonds to fund renovation of 19 existing Branch Libraries and to construct four new 
Branches. The second project is improving the Main Library, according to recommendations made by a 
Post Occupancy Evaluation (POE). 

The largest increase in expenditures by program is in the Children's Fund, which is proposed to 
increase by $1,282,051 from FY 2000-01. Salaries would increase by $530,444 from the FY 2000-01 
original budget, partially due to an increase of $302,328 from the FY 2000-01 original to the revised 
budget. In addition, the FY 2001-02 increase results from normal salary adjustments and the addition of 
1.13 FTE positions. The other significant increase is $611,023 in Other Materials and Supplies for 
books, periodicals and other materials. 

Operations and Maintenance is proposing an increase of $643,126 due to normal salary increases 
for the Division's 68.3 FTE positions, as well as the addition of 4.5 new FTE positions. The increase 
also results from an increase of $107,600 for Materials and Supplies, which is for program 
enhancements, office supplies and building systems. 

The Branch Library's increase of $633,170 is the result of the addition of 3.66 new FTE 
positions, as well as normal salary increases for the Division's 173.84 FTE positions. The Branch budget 



Boakd of Supervisors - Budget Analyst 2 1 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB PUBLIC LIBRARY (continued) 

also includes increases due to the proposed one-time equipment purchase of Express Check-out 
machines, security systems equipment and a new vehicle. 

The Main Library is proposing an increase of $560,520 due to Permanent Salary increases of 
S277,061, from normal salary adjustments and the addition of 3.7 FTE positions. The increase is also the 
result of $120,000 in Other Current Expenses for the one-time expense of microfilm replacement and 
software for a booking system, $105,000 for the one-time purchase of two Express Check Out machines, 
a new microfilm reader and additional equipment. Other Division increases are due mainly to normal 
salary adjustments and general improvement projects 

The book budget is proposed to increase by $424,686 to a total of $4,131,649 in FY 2001-02. 
The Library has projected that it will have a balance of approximately $400,000 in the book budget at 
the end of FY 2000-01. However, the Department indicates that fully spending their book budget is a 
priority for next year. 

Because the revenues for the Public Library have increased so significantly as a result of General 
Fund allocations and Library Preservation Fund allocations, the Library's proposed FY 2001-02 budget 
will not require General Fund support in excess of the level mandated by the Charter, as has occurred in 
prior years. 

Comment 

The Mayor's budget provides an increase of $27,066,860. Our recommended reductions, which 
total $696,747 would still allow an increase of $26,370,113 or 54% in the Department's budget. 



Board of Supervisors - Budget Analyst 22 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: LIB Public Library 



Page 

No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To Saving s 



EEF Main Program 

'.602 001 Permanent Salaries - Misc 



59,121,527 $9,084,801 



* The recommended reduction in Permanent 
Salaries is the total of the following specific 
recommendations regarding individual 
classifications. 



Junior Management Asst. 


1840H 


0.5 


0.0 


23,005 





23,005 


Clerk 


1404H 


0.38 


0.0 


13,721 





13,721 



Approval of the requested two current grant- funded positions to 
Library Preservation-funded positions are policy matters for the Board 
of Supervisors. Currently, these two positions are funded through a 
Friends and Foundation grant for Project Read, an adult literacy 
program. The proposed budget would transfer half of the cost for 
each of these positions to the Library's budget. 

The Library advises that there are currently a total of 6.25 FTEs for 
Project Read. Of the 6.25, 3.0 are presently funded by the Library 
and 3.25 FTEs are grant-funded positions. The proposed FY 2001-02 
budget would transfer .88 FTE positions to the Library, leaving 2.37 
FTEs to continue to be grant-funded in FY 2001-02. The Library 
anticipates transferring these additional 2.37 FTE Project Read grant- 
funded positions to the Library's budget over the next several years. 

The Library advises that transferring these two positions from grant 
funding to Library Preservation funding is a priority for the Library in 
FY 2001-02. 



Board of Supervisors - Budget Analvst 



23 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB Public Library 



Position/ Number Amount 

Page Equipment 

No. Object Number From To From To Saving 

2602 013 Mandatory Fringe Benefits 2,129,929 2,119,383 10,5 

Corresponds to reduction in Permanent Salaries - Misc. 



EEG Branch Program 

2605 060 Equipment Purchase $204,143 $194,643 $9,500 

Reduce to reflect that two of the proposed security systems 
included in the Equipment Purchase budget have already 
been funded. Estimated cost per security system is $4,750. 

2605 027 Professional & Specialized Services 173,749 173,749 

The requested $173,749 would fund the ongoing operations of 
the Tool-Lending Library, which was begun in January of 
2001. The Tool-Lending Library is currently provided under a 
contract with the San Francisco League of Urban Gardeners 
(SLUG), a non-profit organization, at a facility located on San 
Bruno Avenue. The initial funding for this Tool-Lending 
Library was provided with General Fund revenues, above the 
Library Preservation baseline amount. The Library 
Commission does not consider the Tool Lending Library a 
core program for long-term Library Preservation funding. 
Therefore, the Budget Analyst recommends that these funds be 
deleted. 



Board of Supervisors - Budget Analyst 



24 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



LIB Public Library 



age 

■io. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To Saving s 



067 Bids, Structures & Improvements 

Reduce to reflect the actual bond issuance cost from the 
proposed 2001 Public Library first series bond sale will be 
$189,903 less than originally estimated. This is the first bond 
sale for the total $105,865,000 Branch Library Improvements 
General Obligation Bonds, which was approved by San 
Francisco voters in November of 2000. 



17,854,903 17,665,000 189,903 



Public Affairs 

001 Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries is the total of 
the following specific recommendations regarding individual 
classifications. 



5658,598 $576,003 



Museum Preparator 


3520H 


0.5 


0.0 


18,808 





18,808 


Curator II 


3542H 


1.0 


0.0 


48,178 





48,178 



Approval of the requested two current grant- funded positions to Library- 
funded positions are policy matters for the Board of Supervisors. These 
two positions have been funded for three years from a Friends and 
Foundation grant. The proposed budget would transfer the costs for these 
two positions (1.5 FTEs) to the Library Preservation Fund budget. 

The Library's proposed budget has an existing 3544 Curator III in Public 
Affairs and also includes one new 3542 Curator II position (.75 FTE), in 
addition to the subject request to transfer the Museum Preparator (0.5 FTE) 
and Curator II (1.0 FTE) positions from grant funds to Library funding. 

The Library advises that transferring these positions from grant funding to 
Library Preservation funding is a priority in FY 2001-02. 



Board of Supervisors - Budget Analyst 



25 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB Public Library 



Page 
No. Object 

2634 



Graphic Artist 



Position/ Number 
Equipment 

Number From To 

5322N 0.38 0.0 



Delete the proposed new 5322 Graphic Artist position because the 
Department has also proposed the upward substitution of two 3610 
Library Assistants to two 5322 Graphic Artist positions in the Public 
Affairs Division. Currently, the Public Affairs Division does not have 
any Graphic Artist positions. Our recommendation will still provide for 
two new 5322 Graphic Artist positions. 



Amount 
From To Savin 

15,609 15,1,5 



2613 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent Salaries - Misc. 



176,227 156,718 19,» 



2613 029 Maintenance Svcs - Equip. 



54,800 40,800 14,0 



Reduce to reflect that the Department's actual request for 
Maintenance Services - Equipment is $40,800, not $54,800. 



EGH 

2615 



Operations and Maintenance 

Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries is the total of 
the following specific recommendations regarding individual 
classifications. 



3,435,467 3,350,032 



Board of Supervisors - Budget Analvst 



26 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: LIB Public Library 



'age 

io± Object 



Position/ Number 

Equipment 
Number From To 



General Laborer 



7514N 



0.75 0.0 



Delete the proposed new 7514 General Laborer position because 
Operations and Maintenance already has one 7514 General Laborer 
position. The Department has not adequately justified the creation of 
a new 7514 General Laborer position. 



Chief Stationary Engineer 



7205N 0.75 



Delete requested new 7205 Chief Stationary Engineer position. The 
Library's justification for this new position relates primarily to the 
$105,865,000 General Obligation Bond monies to rehabilitate and 
renovate the Branch Libraries. Funding for this new position should 
therefore be paid from these General Obligation Bond funds, and not 
from Library Preservation Funds. 



Amount 
From To Saving s 

30,639 30,639 



54,796 



54,796 



2(5 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent Salaries - Misc. 



959,879 



939,375 



20,504 



Library Administration 

Permanent Salaries - Misc 

* The recommended reduction in Permanent Salaries is the total of 
the following specific recommendations regarding individual 
classifications. 



1,347,871 1,319,538 



Board of Supervisors - Budget Analyst 



27 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LIB Public Library 



Page 
No. Object 

2639 



Position/ Number 

Equipment 
Number From To 



Account Clerk 



1630N 



0.75 0.0 



Delete requested new 1630 Account Clerk position. The 
Library's justification for this new position relates primarily to 
the $105,865,000 General Obligation Bond monies to 
rehabilitate and renovate the Branch Libraries. Funding for this 
new position should therefore be paid from these General 
Obligation Bond funds, and not Library Preservation Funds. 



2619 013 Mandatory Fringe B enefits 

Corresponds to reduction in Permanent Salaries - Misc. 

2619 024 Membership Fees 

Reduce to reflect that actual need is $58,000. 

Total Recommended Reductions 



Amount 
From To Saving 

28,333 28,3:! 



331,643 325,296 6,3< 



77,600 58,000 19,6) 



$696.74 






Board of Supervisors - Budget Analyst 



28 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



LLB Law Library 



Financial Data: 

The Law Library's proposed $490,912 budget for FY 2001-02 is $76,371 or 18.42 percent more 
than the original FY 2000-01 budget of $414,541 . The net increase from the revised FY 2000-01 budget 
is $76,371 or 18.42 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Budget 



LAW LIBRARY 



$ 414,541 $ 414,541 $ 



490,912 $ 



76,371 



Total Expenditures 



$ 414,541 $ 414,541 $ 



490,912 $ 



76,371 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 3 FTEs, which is the 
same as the 3 FTEs in the original FY 2000-01 budget. The FTE allocations by program are as follows: 



Full Time Equivalents 



Fiscal Year 2000-2001 



Original 



Revised 



Mayor's Budget 
Fiscal Year 
2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



LAW LIBRARY 



3.00 



3.00 



3.00 



Totals 



3.00 



3.00 



3.00 



Board of Supervisors - Budget Analyst 



29 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LLB LAW LIBRARY (continued) 

Special assistant Positions 

The Law Library has no Special Assistant positions. 

DEPARTMENT REVENUES 

General Fund support has increased by $76,371 or 18.40 percent. 



DESCRIPTION 

The Law Library's proposed budget includes an increase in personnel costs of $2,938 resulting 
from MOU-related salary and fringe benefit increases. 

The Law Library's proposed FY 2001-02 budget also includes: (1) Professional & Specialized 
Services of $60,000 for environmentally controlled storage of the City's rare legal book collection; (2) 
an increase of $3,396 for rent for the Veteran's Building; and (3) an increase of $13,433 for services of 
other departments which results primarily from increased costs for the Department of 
Telecommunications and Information Services (DTIS). 

RECOMMENDATIONS 

None. 



Board of Supervisors - Budget Analyst 3 Q 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



REC RECREATION & PARK COMMISSION 



Financial Data: 

The Recreation & Park Commission's proposed $142,059,343 budget for FY 2001-02 is 
$16,743,798 or 13.36 percent more than the original FY 2000-01 budget of $125,315,545. The net 
increase from the revised FY 2000-01 budget is $16,654,925 or 13.28 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

3COM PARK 
CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
DEPT'L ADMIN-BUSINESS OFFICE 
DEVELOPMENT & PLANNING 
FAMILY CAMP OPERATIONS 
GOLDEN GATE PARK 
MAINT & OPER OF GOLF COURSE 
MARINA YACHT HARBOR 
NEIGHBORHOOD SERVICES 
NON-CHILDREN'S FUND PROGRAMS 
STRUCTURAL MAINTENANCE 
TURF MANAGEMENT 
URBAN FORESTRY 
ZOO OPERATIONS 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Ori 


ginal Budget 


S 2,928,779 S 


2,928,779 


S 3,230,200 


S 


301,421 


12,804,091 


12,804,091 


13,254,516 




450,425 


8,594,290 


8,786,197 


10,282,126 




1,687,836 


684,014 


684,014 


688,852 




4,838 


8,399,499 


8,393,881 


8,985,041 




585,542 


2,936,021 


2,936,021 


3,303,044 




367,023 


1,612,140 


1,612,140 


1,662,758 




50,618 


22,561,918 


22,932,958 


25,316,168 




2,754,250 


246,915 


246,915 


272,244 




25,329 


7,764,832 


7,764,832 


8,104,720 




339,888 


2,149,250 


2,199,250 


2,256,280 




107,030 


2,081,675 


2,081,675 


2,276,858 




195,183 


6,871,229 


6,871,229 


6,934,503 




63,274 


S 79,634,653 . 


; 80,241,982 


S 86,567,310 


s 


6,932,657 


S 45.680.892 


S 45.162.436 


S 55,492,033 


s 


9,811,141 



S 125,315,545 S 125,404,418 S 142,059,343 S 16,743,798 
(686,715) (795.5SS) (694.244) (7.529) 



S 124,628,830 S 124,608,830 S 141,365,099 S 



16,736,269 



Board of Supervisors - Budget Analyst 



31 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC RECREATION & PARK COMMISSION (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of mil-time equivalent positions budgeted for FY 2001-02 is 1,012.09 FTEs, which 
is 13.65 FTEs more than the 998.44 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

3COM PARK 
CHILDREN'S BASELINE 
CHILDREN'S FUND PROGRAMS 
DEPTL ADMIN-BUSINESS OFFICE 
FAMILY CAMP OPERATIONS 
GOLDEN GATE PARK 
MAINT & OPER OF GOLF COURSE 
MARINA YACHT HARBOR 
NEIGHBORHOOD SERVICES 
NON-CHILDREN'S FUND PROGRAMS 
STRUCTURAL MAINTENANCE 
TURF MANAGEMENT 
URBAN FORESTRY 
ZOO OPERATIONS 



Totals 998.44 998.44 1,012.09 13.65 



Fiscal Year 


2000-2001 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


17.97 


17.97 


16.96 


(1.01) 


245.45 


245.45 


243.63 


(1.82) 


54.78 


54.78 


56.28 


1.50 


5.43 


5.43 


5.43 


- 


136.19 


136.19 


138.04 


1.85 


41.40 


41.40 


42.43 


1.03 


16.84 


16.84 


16.85 


0.01 


286.16 


286.16 


300.16 


14.00 


4.68 


4.68 


4.68 


- 


93.50 


93.50 


92.50 


(1.00) 


33.00 


33.00 


33.00 


- 


32.50 


32.50 


32.55 


0.05 


30.54 


30.54 


29.58 


(0.96) 



Board of Supervisors - Budget Analyst 



32 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC RECREATION & PARK COMMISSION (continued) 

The Department has requested that the following Special Assistant positions be reclassified: 

Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class Title 


Salary 


New 

Class Title 




Salary 


Exempt 


1.00 


1371 Special Assistant XII 


75,660 


6139 Senior Industrial 


Hygienist. 


$87,334 


Exempt 


1.00 


1372 Special Assistant Xin 


80,571 


0922 Manager V 




83,781 


Exempt 


2.00 


1374 Special Assistant XV 


93,281 


0933 Manager IX 




112,278 


Exempt 


1.00 


1376 Special Assistant XVII 


107,976 


0933 Manager IX 




112,278 


Totals 


5.00 




$450,769 






$507,949 



Remaining Special Assistant Positions 



Exempt / 
Provisional 


Count 


Class Title 


Salary 


Filled / 
Vacant 


Exempt 
Exempt 
Exempt 


3.00 
4.00 
1.00 


1364 Special Assistant V 
1366 Special Assistant VII 
1368 Special Assistant IX 


$45,518 
52,435 
60,709 


Filled 
Filled 
Filled 


Totals 


8.00 




$407,003 





Department Revenues 

Department revenues have increased by $12,723,470 or 13.69 percent and General Fund support 
has increased by $2,513,603 or 6.30 percent. 



DESCRIPTION 

In FY 2001-02, the Department's proposed budget increase ic $16,743,798. This increase is 
comprised primarily of the following changes: 

1. $2,842,998 for permanent salaries related to 12.25 FTE new positions, upward substitutions, 

annualization of new positions approved for partial year funding in FY 2000-01, and the 



Board of Supervisors - Budget Analyst 



33 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC RECREATION & PARK COMMISSION (continued) 

reclassification of 5.00 FTE special assistant positions to other classifications, plus $931,532 
more for mandatory fringe benefits costs. The 12.25 FTE new positions comprise: 

(a) A 0.75 FTE Assistant Industrial Hygienist and a 0.75 FTE Industrial Hygienist. These 
positions, which annualize to 2.00 FTEs, have an annual permanent salary and fringe 
benefits cost of $132,227 at the top step. The Department states that these staff are 
required in order to improve the effectiveness of the services provided through the 
Occupational Safety and Health Program. 

(b) 4.75 FTE Gardeners. These positions, which annualize to 5.00 FTEs, have an annual 
permanent salary and fringe benefits cost of $282,635 at the top step. The Department 
states that it requires one of these gardeners to maintain Esprit Park, which the City 
accepted as a gift in May of 2001, while the other four are part of the Natural Areas 
Program funded by the Open Space Fund. 

(c) 1.50 FTE 2708 Custodians, and a 0.75 FTE 3284 Recreation Director. These positions, 
which annualize to 3.00 FTEs, have an annual permanent salary and fringe benefits cost 
of $123,676 at the top step. The Department states that these staff are required at the 
Portsmouth Square Recreation Building. 

(d) A 0.75 FTE Locker Room Attendant, a 0.75 FTE 3204 Swimming Pool Cashier, 1.50 
FTE 3210 Swimming Instructors/Pool Attendants. These positions, which annualize to 
4.00 FTE positions, have an annual permanent salary and fringe benefits cost of $146,931 
at the top step. The Department states that these staff are required at the Martin Luther 
King, Jr. Pool which is scheduled to reopen in July of 2001. 

(e) An 0.75 FTE 1 823 Senior Administrative Analyst. This position, which annualizes to a 
1.00 FTE, has an annual permanent salary and fringe benefits cost of $65,741 at the top 
step. The Department states that this staff member is required in order to provide liaison 
with the Park and Recreation Open Space Advisory Committee. 

2. $346,345 for equipment purchase and $120,028 for equipment lease purchase. 

3. $9,861,141 for capital projects. According to Ms. Mary King-Gorwky of REC, the increase in 
the capital budget is largely attributable to the additional Bond proceeds from the Neighborhood 
Recreation and Park Facilities Improvement Bonds, 2000. 

4. $1,943,395 due to increases in the cost of energy, sewer, and information system services 
provided by other departments. 

These increases are offset by reductions in temporary salaries, overhead costs, professional and 
specialized services, and materials and supplies. 

COMMENT 

The Mayor's budget provides an increase of $16,743,798. Our recommended reductions, which 
total $551,990, would still allow an increase of $16,191,808 or 12.9% in the Department's budget. 

Board of Supervisors - Budget Analyst 

o4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



REC - Recreation and Park 



Page 

No. Object 



Position/ Number 
Equipment 

Number From Xo_ 



Amount 
From 1q 



Saving s 



A A Golden Gate Park 

'.670 001 Permanent Salaries - Misc. 



$5,488,319 55,319,333 



* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 



001 


Manager IX 


001 


Manager DC 


001 


Executive Secretary II 


001 


Executive Secretary II 


001 


Non-operating Position 




Offset 


001 


Step Adjustments - Misc. 


001 


Special Salary Savings - 




Misc. 



0933 L 


1.00 


0.00 


112,278 





$112,278 


0933 O 


0.00 


1.00 





112,278 


(112,278) 


1452 L 


1.00 


0.00 


54,784 





54,784 


1452 


0.00 


1.00 





54,784 


(54,784) 


9997M 


0.00 


(2.00) 





(167,062) 


167,062 


STEPM 


0.00 


0.00 


(3,864) 





(3,864) 


9991M 


0.00 


0.00 


(625) 





(625) 



The General Fund funds two positions to oversee construction of the 
garage beneath the Golden Gate Park Music Concourse. Convert the 
0933 Manager DC position and the 1452 Executive Secretary II position 
from grant-funded "L" positions to Proposition J privately funded "O" 
positions. 



001 Attrition Savings - Misc. 



9993M (10.85) (10.99) (480,840) (487,253) 



Increase attrition savings by $6,413 to offset the effect of the 
Department's upward substitution of 3.37 FTE miscellaneous temporary 
positions to 5.00 FTE 7501 Environmental Service Worker positions, 
which has resulted in increased salary and fringe benefit costs during the 
past year, without budgetary approval by the Board of Supervisors. This 
recommendation will enable the Department to continue to maintain the 
existing filled positions, at the higher salary and fringe benefit cost, but 
will not result in additional budgeted expenditures for the Department 
because an offsetting amount will be eliminated from the budget by this 
increase in attrition savings. 



6,413 



Board of S u pervisors - Budget Analyst 



35 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC - Recreation and Park 

Position/ Number Amount 

Page Equipment 

Njl O b j ect Number From Iq From To Saving ! 

2670 013 Mandatory Fringe Benefits 1,562,033 1,524,419 37, 

Corresponds to the reductions in Permanent Salaries and the increase in 
Attrition Savings. 

2670 060 Equipment Purchase 88,000 85,765 * 

* The recommended reduction in Equipment Purchase is the total of the 
following specific recommendations regarding individual items. 

2769 060 Workman Toro RP113R 1.00 1.00 20,000 17,765 

Reduce to reflect actual cost. 

EAB Turf Management 

2676 001 Permanent Salaries - Misc. 1,680,803 1,673,448 * 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 

2746 001 Attrition Savings - Misc. 0.00 (0.14) (7,355) 

Increase attrition savings by 57,355 to offset the effect of the 
Department's upward substitution of a 1.00 FTE 3417 Gardener 
position to a 1.00 FTE 3419 Municipal Staduim Groundskeeper 
position, which has resulted in increased salary and fringe benefit 
costs during the past year, without budgetary approval by the Board of 
Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled position, at the higher salary 
and fringe benefit cost, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 



Board of Su pervisors - Budget Analyst 3g 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: REC - Recreation and Park 



'age 

&L Object 

.676 013 Mandatory Fringe Benefits 



Position/ Number 
Equipment 

Number From Tj) 



Corresponds to the increase in Attrition Savings. 

\F Neighborhood Services - GF-Non-Project-Controlled 

580 060 Equipment Purchase 

* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



Amount 

From To Savings 

448,477 446,572 1,905 



576,500 473,529 



769 060 Truck, Ford F 650 
'69 060 Van - CNG 

Disapprove due to inadequate justification. 



RP121N 


1.00 


0.00 


57,000 





57,000 


RP124N 


1.00 


0.00 


32,000 





32,000 



i 69 060 Cushman Turf Truckster 

269 060 Workman Turf Vehicle 

269 060 Turf Truckster 

269 060 Cushman Turfster 






RP130N 


1.00 


1.00 


18,000 


17,461 


539 


RP132N 


1.00 


0.00 


18,000 


17,765 


235 


RP138R 


1.00 


1.00 


37,000 


26,863 


10,137 


RP148R 


1.00 


1.00 


19,000 


15,940 


3,060 



Reduce to reflect actual vendor quote. 



•L E Neighborhood Services - Park Renaissance Project 

2 50 001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations regarding individual 
classifications. 



380,169 



564,889 



Board of Supervisors - Budget Analyst 



37 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC - Recreation and Park 



Page 

No. Object 

2748 001 Manager DC 
2748 001 Manager Vn 



The Department has proposed to reclassify a 1.00 FTE 1374 Special 
Assistant XV position as a 1.00 FTE 0933 Manager DC position. The 
Budget Analyst recommends that this reclassification be reduced to a 
0931 Manager VTJ, in line with the standard reclassification approved by 
the Department of Human Resources. 

2680 013 Mandatory Fringe Benefits 

Corresponds to the reductions in Permanent Salaries. 

EAE Neighborhood Services - Open Space & Park-Non Proj-Controlled 

2708 001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 



Position/ 


Number 


Amount 




Equipment 








Number 


From To 


From Ifi 


Saving' 


0933 S 


1.00 0.00 


112,278 


112;] 


0931 S 


0.00 1.00 


96,998 


(96,91 



2751 001 Recreation Director 
2751 001 Gardener 



3284 N 
3417 N 



0.75 
0.75 



0.00 
0.00 



Disapprove the 1 .50 FTE positions above. The Department currently 
has 12 vacant 3284 Recreation Director positions (two have been vacant 
since January of 2000), and 26 vacant 3417 Gardener positions (two 
have been vacant since 1999). The Department should fill these existing 
vacant positions before adding new positions in the same classifications. 



2709 013 Mandatory Fringe Benefits 

Corresponds to the reductions in Permanent Salaries. 



80,997 78,702 



2,: 



7,054,511 6,985,609 



33,830 
35,072 



33,1 
35,( 



I 



I] 



f 



1,982,803 1,963,? 



18,< 



Board of Supervisors - Budget Analyst 



38 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: REC - Recreation and Park 



Njl Object 

>709 060 Equipment Purchase 



Position/ 
Equipment 

Number From 



Number 
TJ2 



* The recommended reduction in Equipment Purchase is the total of the 
following specific recommendations regarding individual items. 



770 060 Compact Sedan 



VSCL-N 2.00 0.00 



Approve one compact sedan, at a cost of $23,000 as per the Mayor's 
budget instructions, to determine the extent of annual utilization. 
Disapprove the second sedan. 



\ 1D Structural Maintenance 



712 060 Equipment Purchase 



* The recommended reduction in Equipment Purchase is the total of the 
following specific recommendations regarding individual items. 



71 060 Compressor 

Reduce to reflect actual cost. 

E 'F Family Camp Operations 

218 060 Equipment Purchase 



RP111N 1.00 1.00 



* The recommended reduction in Equipment Purchase is the total of the 
following specific recommendations regarding individual items. 



Amount 

From To Savings 

72,500 43,500 * 



52,000 



23,000 



220,500 212,040 



26,500 18,040 



27,000 24,892 



29,000 



8,460 



2 73 060 Kubota Tractor 

Reduce to reflect actual cost. 



RP120N 1.00 1.00 



27,000 24,892 



2,108 



mi 



Board of Supervisors - Budget Analyst 



39 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: REC - Recreation and Park 



::: 





Position/ Number 


Amount 




Page 


Equipment 






No. Object 


Number From To 


From To 


Saving 


TCG Main & Oper of Golf Course 








2719 060 Equipment Purchase 




136,447 124,977 


* 



* The recommended reduction in Equipment Purchase is the total of 
the following specific recommendations regarding individual items. 



2774 060 Ryan Aerators .RP116N 3.00 2.00 27,000 18,000 9, 

Disapprove one Ryan Aerator which has been requested as a back-up. 
This recommendation would still allow two new Ryan Aerators, which 
would increase the total number of Ryan Aerators to five, or one per 
City golf course. 



2774 060 Workman 3200 RP119N 2.00 2.00 38,000 35,530 

Reduce to reflect actual cost. 
ETA Dept'I Admin-Business Office 

2726 001 Permanent Salaries - Misc. 3,209,200 3,148,491 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations regarding individual 
classifications. 



2762 001 Assistant Industrial 6137 N 0.75 0.56 46,197 34,648 11, 

Hygienist 

The work to be performed by this new position was formerly performed 
by the Department of Health under a $54,236 work order which has 
been eliminated from the FY 2001-02 budget. Reduce this new position 
to a 0.75 FTE position on an annualized basis (0.56 FTE in FY 2001- 
02) in order to receive the same level of service. 



: 



Board of Supervisors - Budget Analyst 



40 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



REC - Recreation and Park 



Position/ 
Equipment 

Number From 



Number 
lo 



Amount 
From To 



Savings 



001 Industrial Hygienist 



6138 N 0.75 0.375 



Reduce this new position to a 0.5 FTE position on an annualized basis 
(0.375 FTE in FY 2001-02 to reflect an October 1, 2001 hiring date) to 
reflect the available funding from a deleted 2708 Custodian position. 



61,309 



30,654 



30,655 



001 Project Director 

001 Business Analyst - Principal 



1070 S 


1.00 


0.00 


89,336 





89,336 


1054 S 


0.00 


1.00 





85,098 


(85,098) 



Disapprove this proposed substitution which has not been approved by 
the Department of Human Resources. Furthermore, the Department has 
provided no justification for this substitution. 



001 Attrition Savings - Misc. 



9993M (2.59) (2.84) (148,698) (162,965) 



14,267 



Increase attrition savings by 514,267 to offset the effect of the 
Department's upward substitution of (a) a 1.00 FTE 1371 Special 
Assistant XII position to a 1.00 FTE 6139 Senior Industrial Hygienist 
position, and (b) a 1.00 FTE 5177 Safety Officer position to a 1.00 
FTE 6141 Manager, Office of Health and Safety. Both upward 
substitutions have resulted in increased salary and fringe benefit costs 
during the past year, without budgetary approval by the Board of 
Supervisors. This recommendation will enable the Department to 
continue to maintain the existing filled positions, at the higher salary 
and fringe benefit costs, but will not result in additional budgeted 
expenditures for the Department because an offsetting amount will be 
eliminated from the budget by this increase in attrition savings. 



013 Mandatory Fringe Benefits 



815,806 802,029 



13,777 



Corresponds to the reductions in Permanent Salaries, and the increase 
in Attrition Savings. 



Total Recommended Reductions 



S551,990 



Board of Supervisors - Budget Analyst 



41 



/- 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SCI ACADEMY OF SCIENCES 



Financial Data: 

The Academy of Sciences' proposed $2,168,865 budget for FY 2001-02 is $104,075 or 5.04 
percent more than the original FY 2000-01 budget of $2,064,610. The net increase from the revised FY 
2000-01 budget is $104,075 or 5.04 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 
Program Expenditures Original Revised 2001-2002 Original Budget 

ACADEMY OF SCIENCES S 1,964,610 $ 1,964,610 $ 2,013,685 $ 49,075 



Total Operating Expenditures $ 1,964,610 $ 1,964,610 $ 2,013,685 $ 49,075 

Capital Improvements & Fac. Maint. $ 100,000 $ 100,000 $ 155,000 $ 55,000 

Total Expenditures $ 2,064,610 $ 2,064,610 S 2,168,685 $ 104,075 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 8.76 FTEs, which is 
the same as the 8.76 FTEs in the original FY 2000-01 budget. The FTE allocations by program are as 
follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 
Full Time Equivalent s Original Revised 2001-2002 Original Budget 

ACADEMY OF SCIENCES 8.76 8.76 8.76 



Totals 8.76 8.76 8.76 



BOARD OF SUPERVISORS - BUDGET ANALYST 



42 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: SCI ACADEMY OF SCIENCES (continued) 

Special assistant Positions 

The Academy of Sciences has no Special Assistant positions. 
DEPARTMENT REVENUES 

General Fund support has increased by 5104,075 or 5 percent. 

DESCRIPTION 

The Academy of Sciences, which operates the Steinhart Aquarium, the Natural History Museum, 
and the Morrison Planetarium, has a total budget in FY 2001-02 of approximately 521,000,000. The 
City's General Fund contribution of 52,168,685, provides operating funds for the Steinhart Aquarium, 
pays the saltwater and sewer discharge charges for the Academy of Sciences, and funds nine of the 25 
total positions at the Steinhart Aquarium, including eight Stationary Engineers and one Chief Stationary 
Engineer, to maintain the 1 1 buildings occupied by the Academy of Sciences. The remaining funds of 
approximately 519,000,000 for the Academy of Sciences operating budget come from private donations 
and admission revenues. 

In March of 2000, San Francisco voters approved General Obligation (GO) Bonds of 
587,445,000 for the renovation, seismic upgrades, and expansion of the Academy of Sciences. 
According to the Mayor's Office of Public Finance, the City will issue the first series of the Academy of 
Sciences GO Bonds in the fall of 2001. During FY 2001-02 the Academy of Sciences will continue to 
fully provide its programs. The construction project will begin in FY 2002-03. 

The proposed FY 2001-02 budget includes (a) an increase of 532,648 for salary and mandatory 
fringe benefit costs due to MOU-related increases, and (b) an increase of 516,427 for Services of Other 
Departments, which is primarily due to increases for saltwater and sewer discharge charges and phone 
services. In addition, an increase of 555,000 for Facilities Maintenance and Capital Improvements has 
been budgeted for elevator maintenance contracts, fire alarm and life safety upgrades, and the purchase 
of an emergency generator system for the Steinhart Aquarium. 

Recommendations 

None. 



Board of Supervisors - Budget Analyst 43 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: USD COUNTY EDUCATION OFFICE 

Financial Data: 

The County Education Office's proposed 52,628,932 budget for FY 2001-02 is $528 or 0.02 
percent more than the original FY 2000-01 budget of $2,628,404. The net increase from the revised FY 
2000-01 budget is $1,653 or .06 percent. 



Summary of Program Expenditures: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Original 


Revised 




2001-2002 




Oi 


iginal B 


udget 


$ 2,564,125 
64,279 


S 2,563,000 
64,279 


S 


2,563,000 
65,932 


S 






(1,125) 
1,653 


S 2,628,404 
(15,000) 


$ 2,627,279 
(13,875) 


$ 


2,628,932 


$ 






528 
15,000 



Program Expenditures 

CHILDREN'S BASELINE 
COUNTY EDUCATION SERVICES 



Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures $ 2,613,404 $ 2,613,404 S 2,628,932 S 15,528 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1FTE, which is the 
same as the 1 FTE in the original FY 2000-01 budget. The FTE allocations by program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents Original Revised 2001-2002 Original Budget 



COUNTY EDUCATION SERVICES 1.00 1.00 1.00 



Totals 1.00 1.00 1.00 



44 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: USD COUNTY EDUCATION OFFICE (continued) 
SPECIAL ASSISTANT POSITIONS 

The County Education Office has no Special Assistant positions. 
DEPARTMENT REVENUES 

General Fund support has increased by SI 5,528 or 0.60 percent. 

DESCRIPTION 

The County Education Office is primarily supported by State monies. The City's General Fund 
provides monies to the County Education Office for arts, sports and music programs for elementary and 
secondary school students that contribute to their physical, social, and emotional development. 

In accordance with the City Charter and the State Education Code, the City and County 
government is required to compensate members of the Board of Education and pay a portion of the 
County Superintendent's salary. Accordingly, this budget includes funds for the following items: 

$42,000 for the seven members of the Board of Education ($500 per member per month); and 
$23,932 of the Superintendent's salary and fringe benefit costs. 

Such costs, totaling $65,932 for FY 2001-02, are $1,653 more than the budgeted amount of $64,279 for 
Permanent Salaries and Mandatory Fringe Benefits in FY 2000-01. 

The proposed FY 2001-02 General Fund budget contains $600,000 for the San Francisco Unified 
School District (SFUSD) Children's Baseline Music program, and $1,056,000 for the Sports program, 
which are both unchanged from the FY 2000-01 budget. 

The proposed FY 2001-02 budget also includes $907,000 for the Elementary Arts Education 
Program. In October of 1999, the Board of Supervisors approved a supplemental appropriation of 
$657,000 to provide one-time funding for the SFUSD Elementary Arts Education Program for FY 1999- 
00 (File 99-1723). According to SFUSD, in FY 1997-98 and FY 1998-99, the District was able to find 
one-time revenues to support the program, but in FY 1999-00 was not able to identify such revenues. In 
FY 2000-01, the County Education Office received a continuation of the one-time appropriation of 
$657,000, plus an additional $250,000, totaling $907,000, to expand the Elementary Arts Education 
Program. For FY 2001-02, the County Education Office is again requesting $907,000 for the 
Elementary Arts Education Program. 

RECOMMENDATIONS 

None. 



45 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



WAR WAR MEMORIAL 



Financial Data: 

The War Memorial's proposed $11,822,637 budget for FY 2001-02 is $1,065,51 1 or 9.91 percent 
more than the original FY 2000-01 budget of $10,757,126. The net increase from the revised FY 2000- 
01 budget is $514,440 or 4.55 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Program Expenditures 




Original 




Revised 




2001-2002 




Original 


Budget 


OPERATIONS & MAINTENANCE 


S 


9,196,626 


$ 


9,230,046 


$ 


10,022,637 


S 




826,011 


Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 


$ 
$ 
$ 


9,196,626 

1,560,500 

10,757,126 

(487,506) 


$ 

S 

$ 


9,230,046 

2,078,151 

11,308,197 

(487,506) 


$ 
S 
$ 


10,022,637 
1,800,000 
11,822,637 
(263,182) 


$ 

S 

s 




826,011 

239,500 

1,065,511 

224,324 


Net Expenditures 


$ 


10,269,620 


$ 


10,820,691 


s 


11,559,455 


s 




1,289,835 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 94.70 FTEs, which is 
0.41 FTEs more than the 94.29 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



^E 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WAR WAR MEMORIAL (continued) 



Fiscal Year 2000-2001 
Original Revised 


Fiscal Year 
2001-2002 


From 2000-2001 
Original Budget 


94.29 94.29 


94.70 


0.41 



Full Time Equivalent s 

OPERATIONS & MAINTENANCE 



Totals 94.29 94.29 94.70 0.41 

Special assistant Positions 

The War Memorial has no Special Assistant positions. 

DEPARTMENT REVENUES 

Department revenues have increased by $1,529,335 or 12.93 percent. The increase in revenues 
is primarily due to a 51,278,019 increase from Hotel Taxes allocated to the War Memorial. 

DESCRIPTION 

Capital Improvement and Facilities Maintenance for FY 2001-02 totals $1,800,000, which is 
$239,500 more than the $1,560,500 budgeted for FY 2000-01 . Such Facilities Maintenance funds will 
be used primarily for Recarpeting for Herbst Theatre, Fire Alarm and HVAC Upgrades for the Opera 
House, and Electric Power Management Upgrades for the Opera House and Veterans Building. Other 
major increases in the proposed budget for the War Memorial include: (1) $43,953 for Maintenance 
Services for Buildings and Equipment; (2) $36,610 for Materials &. Supplies; and (3) a net increase of 
$210,663 for Services of Other Departments, which is primarily due to an increase of $306,042 for 
Light, Heat & Power. 

The increase of 0.41 in position count is due to: (1) the transfer of the currently shared 1270 
Departmental Personnel Officer position between the War Memorial (70 percent) and the Fine Arts 
Museum (30 percent) to be a full-time position solely responsible for the War Memorial, which results 
in an increase in position count of 0.30 FTE; and (2) an increase of $52,252 for Temporary Salaries, 
which results in an increase in position count of 1.1 1. These increases, which total 1.41 are off-set by 
the deletion of 1.0 FTE 1632 Senior Account Clerk position, resulting in the net increase of 0.41 FTE. 



Board of Supervisors - Budget Analyst 47 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WAR WAR MEMORIAL (continued) 

The position increase, along with MOU-related increases and step adjustments result in an additional 
overall increase of $314,297 in salaries and benefits. 

The remaining increase in the War Memorial's budget is primarily due to a technical error in 
Interdepartmental Recovery, in the amount of 5237,394. 



COMMENT 

The Mayor's budget provides an increase of $1,065,511. Our recommended reductions, which 
total $52,569, would still allow an increase of $1,012,942 or 9.42 percent in the Department's budget. 



Board of Supervisors - Budget Analyst 48 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



;partment: WAR - War Memorial 



'age 

So. Object 

792 001 Permanent Salaries - Misc. 



Position/ 

Equipment 

Number 



* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding 
individual classifications. 



799 9993M Attrition Savings - Misc, 



Number Amount 

From To From To Savings 

54,706,120 54,676,905 * 



(2.88) (3.44) (150,256) (179,471) 29,215 



Increase Attrition Savings - Misc to reflect actual 
expenditure rate in Permanent Salaries - Misc. for the 
current year. 



192 013 Mandatory Fringe Benefits 

Corresponds to the reduction in Permanent 
Salaries - Misc. 



1,297,316 1,289,727 7,589 



1?2 029 Maintenance Services - Equipment 



297,535 281,770 15,765 



Reduce Maintenance Services - Equipment to reflect actual 
expenditure rate for the current year which is projected to be 
approximately 5259,000. Our recommended amount of 
5281,770 will allow for SI 5,000 in new service contracts 
and a cost of living increase. Our recommended amount of 
5281,770 would still provide an additional 522,770 for 
Maintenance Services - Equipment than is projected to be 
expended in the current year. 



Total Recommended Reductions 



S52,569 



Board of Supervisors - Budget Analyst 



49 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



MR AIRPORT COMISSION 



Financial Data: 

The Airport Commission's proposed $635,933,059 budget for FY 2001-02 is 5143,789,257 or 
29.22 percent more than the original FY 2000-01 budget of 5492,143,802. The net increase from the 
revised FY 2000-01 budget is 5143,789,257 or 29.22 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Exp enditures 

ADMINISTRATION, BUSINESS 

FACILITIES MAINTENANCE, CONSTRUCTION 

SAFETY & SECURITY 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



$ 327,166,590 $ 330,328,548 S 410,588,282 S 83,421,692 

90,302,267 90,302,267 90,561,884 259,617 

65,115,813 65,115,813 67,182,893 2,067,080 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 



$ 482,584,670 $ 485,746,628 S 568,333,059 S 85,748,389 
S 9.559.132 S 6.397.174 S 67.600.000 S 58.040.868 



S 492,143,802 S 492,143,802 S 635,933,059 S 



143,789,257 



Board of Supervisors - Budget Analyst 



50 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR AD3PORT COMMISSION (continued) 

Major changes in the Airport's budget are as follows: 



Expenditure 



Permanent Salaries - Misc. 
Mandatory Fringe Benefits 
Professional & Specialized Services 
Utilities 
Safety 

Fuels & Lubricants 
Facilities Maintenance 
Capital Improvements 
Debt Service 

Services of Other Departments 
Total 



FY 2000-01 Budget 



586,017,484 

22,309,354 

18,988,511 

4,013,050 

3,098,320 

368,959 

5,100,000 

4,459,132 

190,860,704 

40.785.383 

S376,000,897 



FY 2001-02 
Budget 

S88,885,877 

23,977,825 

15,515,670 

6,276,150 

1,195,619 

1,118,959 

2,900,000 

64,700,000 

260,000,000 

56.047.909 

5520,618,009 



Increase/ 
(Decrease) 

S2,868,393 

1,668,471 

(3,472,841) 

2,263,100 

(1,902,701) 

750,000 

(2,200,000) 

60,240,868 

69,139,296 

15.262.526 

5144,617,112 



Department personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1,578.14 FTEs, which is 0.54 
FTE more than the 1,577.60 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Full T ime E quiv a l ents 

ADMINISTRATION, BUSINESS 

FACILITIES MAINTENANCE, CONSTRUCTION 

SAFETY & SECURITY 



Totals 



Fiscal Year 
Original 


2000-1999 
Revised 


Mayor's Budget 
Fiscal Year 

2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 


378.18 
956.49 
242.93 


378.18 
956.49 
242.93 




365.72 
963.29 
249.13 




(12.46) 
6.80 
6.20 


1577.60 


1577.60 




1578.14 




0.54 



^1 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR ATRPORT COMMISSION (continued) 

The Airport's budget contains one new position (1.00 FTE) budgeted for FY 2001-2002. The Airport's 
proposed new position is as follows: 



Name 


Classification 


No. of 

FTE 

Positions 


Annual 
Salary at 
Tod Step 


Annualized 

No. of 

Positions 


Annual 
Total Salaries 


Car and Auto Painter 


7309 


1.00 


$55,123 


1 


$55,123 


Total: 




1.00 




1 


$55,123 



The Airport's current Special Assistant positions total 103.75 FTEs, of which the following are proposed 
for reclassification in FY 2001-02: 



Special Assistant Positions Recommended for Reclassification 



Exempt/ 


















Provisional 


Count Old Class Title 


Salary 


Mew Class 


Title 




Salary 


Provisional 


1.00 


1365 


Special Assistant VI 


48.729 


1404 


Clerk 




39,894 


Provisional 


1.00 


1365 


Special Assistant VI 


48,729 


1823 


Senior Administrative 


Analyst 


69.583 


Provisional 


2.00 


1369 


Special Assistant X 


131.231 


1823 


Senior Administrative 


Analyst 


139,165 


Provisional 


4.00 


1369 


Special Assistant X 


262,461 


450, 1632 


Exec Sec I, Sr Acct Clerk, Sr 


223,026 












1823 


Admin Analyst 






Exempt 


1.00 


1371 


Special Assistant XII 


75.951 


0922 


Manager V 




80,571 


Exempt 


1.00 


1372 


Special Assistant XIII 


80,571 


1802 


Research Assistant 




53,210 


Exempt 


2.00 


1372 


Special Assistant XII 


161,142 


0922 


Manager V 




167,562 


Exempt 


6.00 


1372 


Special Assistant XIII 


483.425 


0922 


Manager V 




496.265 


Vacant 


1.00 


1373 


Special Assistant XIV 


86,652 


0923 


Manager VI 




86.652 


Vacant 


1.00 


1373 


Special Assistant XIV 


86.652 


0923 


Manager VI 




90,105 


Exempt 


2.00 


1373 


Special Assistant XIV 


173,304 


0923 


Manager VI 




180,210 


Vacant 


1.00 


1374 


Special Assistant XV 


93,281 


1840 


Junior Management Assistant 


52,183 


Vacant 


6.00 


1374 


Special Assistant XV 


559.686 


0931 


Manager VII 




581,998 


Exempt 


11.00 


1374 


Special Assistant XV 


1,026.092 


0931 


Manager VII 




1,055,828 


Exempt 


1.75 


1375 


Special Assistant 


175.574 


0932 


Manager VIII 




179.572 


Exempt 


1.00 


1376 


Special Assistant XVII 


107,976 


0941 


Manager X 




120,746 


Vacant 


1.00 


1376 


Special Assistant XVII 


107,976 


0933 


Manager IX 




112,278 


Exempt 


6.00 


1376 


Special Assistant XVII 


647,855 


0933 


Manager IX 




652,157 


Vacant 


12.50 


1376 


Special Assistant XVII 


1,349,698 


0933 


Manager IX 




1.362,604 


Exempt 


11.00 


1377 


Special Assistant XVIII 


1,277,309 


0941 


Manager X 




1,309.698 


Exempt 


2.00 


1377 


Special Assistant XVIII 


232.238 


0941 


Manager X 




241,492 


Exempt 


1.00 


1377 


Special Assistant XVIII 


116.119 


0941 


Manager X 




116,119 


Vacant 


1.00 


1378 


Special Assistant XIX 


124,053 


0942 


Manager XI 




128,996 


Vacant 


1.00 


1379 


Special Assistant XX 


137,382 


0943 


Manager XII 




100.000 


Exempt 


1.00 


1380 


Special Assistant XXI 


138.809 


0954 


Deputy Director IV 




137.382 


Exempt 


2.00 


1380 


Special Assistant XXI 


254,483 


0955 


Deputy Director V 




289.208 


Exempt 


1.00 


1381 


Special Assistant XXII 


151.615 


0955 


Deoutv Director V 




144.604 



8.211.1C 



Board of Supervisors - Budget Analyst 



52 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ATR AIRPORT COMMISSION (continued) 

The following Airport Special Assistant positions are not proposed for reclassification in FY 2001-02: 

Remaining Special Asssistant 



Exempt/ 








Filled/ 


Provisional 


Count 


Class 


Title 


Salary Vacant 


Exempt 


1 


1365 


Special Assistant VI 


48,729 Filled 


Vacant 


1 


1365 


Special Assistant VI 


48,729 Vacant 


Vacant 


0.75 


1366 


Special Assistant VI 


39,326 Vacant 


Vacant 


1 


1367 


Special Assistant VI 


56,402 Vacant 


Vacant 


1 


1368 


Special Assistant IX 


60,709 Vacant 


Vacant 


1 


1368 


Special Assistant IX 


69,709 Vacant 


Vacant 


1 


1369 


Special Assistant X 


65,615 Vacant 


Provisional 


2 


1369 


Special Assistant X 


131 ,230 Filled 


Vacant 


1 


1369 


Special Assistant X 


65,615 Vacant 


Vacant 


2 


1370 


Special Assistant XI 


141,254 Vacant 


Exempt 


3 


1370 


Special Assistant XI 


211,881 Riled 


Exempt 


1 


1371 


Special Assistant XI 


75,951 Filled 


Vacant 


5 


1371 


Special Assistant XI 


379.755 Vacant 


Provisional 


0.75 


1371 


Soecia! Assistant XI 


56.963 Riled 



21.5 



Department Revenues 



1,451,868 



Department revenues have increased by $145,166,090 or 27.5 percent, from $527,869,423 in FY 2000- 
01 to $673,035,513 in FY 2001-02. 



Description 

1. The Airport opened the approximately 2.5 million square foot new International Terminal Complex 
(the "ITC") for full operations on December 10, 2000, with the exception of three gates in Boarding 
Area A, one gate in Boarding Area G, and the AirTrain System. The opening occurred over a period of 
several months, as various international air carriers transferred their operations to the ITC. According to 
Mr. Derek Chu of the Airport, the ITC is the largest international terminal and the largest common-use 
terminal in the United States. Also according to Mr. Chu, since the opening, all of the ITC's systems 
have been functioning with minimal disruptions, including key systems such as telecommunications and 
baggage handling. 

2. The AirTrain System will provide transit service over a "terminal loop" to serve the terminal complex 
and over a "north corridor loop" to serve the rental car facility and other locations situated north of the 
terminal complex. The AirTrain is expected to be completed by Summer 2002. 

3. The Airport Commission submitted a passenger facility charge (a "PFC") application to the Federal 
Aviation Administration (FAA) requesting authority to impose and use a $4.50 PFC. According to Mr. 
Chu, a total of 320 airports are currently approved for PFC collections, including all except three of the 
nation's large-hub airports. The three exceptions are the San Francisco, the Houston, and the Charlotte 



^3 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR AIRPORT COMMISSION (continued) 

Airports. The estimated amount of net PFC revenue proposed to be collected under this application is 
approximately $113 million, of which S60 million is budgeted for FY 2001-2002. The Controller has 
reserved these revenues pending final FAA approval. The Airport estimates that the PFC collection 
period would begin on October 1, 2001, and continue through June of 2003. Mr. Chu has stated that the 
PFC would fund eligible costs associated with potential runway reconfiguration studies at San Francisco 
International Airport, including feasibility studies, "no-build" solutions to delays and capacity issues, the 
environmental impact process, planning and preliminary engineering as it relates to the preparation of 
the environmental documents, and associated financing costs. 

4. There are seven different projects that are taking place with regard to Runway 2020. The total budget 
for the Planning and Preliminary Engineering Activities totals approximately $263.8 million, which 
would be expended over a 30-month period. The funding sources are Commercial Paper, federal grants, 
and the Passenger Facility Charge. 



Comments 

1. Mr. Chu has written to the Budget Analyst reporting that when the Airport begins its FY 2001-02, he 
estimates that the Airport will have approximately $2.0 million in unappropriated revenue in excess of 
its budgeted need. 

Mr. Chu reports that the Airport has experienced a 7 percent decline in domestic enplanements since 
February compared to last year, which impacts the revenue generated from a number of concession 
areas. Mr. Chu reports that the Airport has concerns regarding meeting year-end revenue forecasts due to 
a trend of declining exits from the parking garages, and decreased travel and spending. 

2. The Budget Analyst has recommended reductions in the Airport's FY 2001-02 budget totaling 
$10,047,851, which would add to the Airport's unappropriated fund balance. 

3. The Airport's total budget for Entertainment and Promotions is $798,129, which is $363,014 less than 
the $1,161,143 budgeted in that account for FY 2000-01. 

4. The Fire Department has calculated that the Airport may not have fully reimbursed the General Fund 
for Fire Suppression services provided to the Airport. The Fire Department has calculated such under- 
reimbursement at approximately $2,000,000 for FY 1999-2000. The Airport previously agreed to 
reimburse the General Fund for $795,476 of the $2,000,000 in order to partially fund a recent 
supplemental appropriation for the Fire Department. As of the writing of this report, the Airport and the 
Fire Department have not yet resolved the issue of additional reimbursements, which could total 
$1,204,524 in new General Fund revenue. Additionally, at the direction of the Finance Committee, the 
Controller is now working with the Airport and the Fire Department to resolve this issue and to examine 
the adequacy of Airport reimbursement for prior years. 



Board of Supervisors - Budget Analyst 5 4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR AIRPORT COMMISSION (continued) 

5. The Mayor's budget provides an increase of 5143,789,257. Our recommended reductions, which total 
$10,047,851, would still allow an increase of 5133,741,406 or 27.2 percent in the Department's budget. 






Board of Supervisors - Budget Analyst 5 5 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR - Airport Commission 



Page 

No. Object 
Administration, Business (BGF) 



Position/ 
Equipment 
Number From 



Number 



Amount 
From Tq 



Saving j 



1058 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



$17,276,274 516,763,372 



1137 001 Manager V 

1137 001 Manager VI 

1137 001 Manager Vn 

1137 001 Manager DC 

1137 001 Manager X 

1138 001 Special Assistant VI 
1138 001 Special Assistant IX 

1 1 42 00 1 Illustrator Art Designer 

To eliminate vacant positions 
excess to the Airport's current 
needs. 



0922S 


4.0 


3.0 


335,124 


251,343 


0923S 


2.0 


1.0 


180,210 


90,105 


0931O 


1.0 


0.0 


93,281 





0933S 


2.0 


1.0 


224,556 


112,278 


0941 S 


7.0 


6.0 


845,222 


724,476 


1365A 


4.0 


3.0 


194,915 


146,186 


13680 


1.0 


0.0 


60,709 





5320A 


3.0 


2.0 


171,790 


114,527 



1143 001 Non-Operating Position 
Offset 

Corresponds to the reduction in 
in non-operating position 
salaries. 



9997M 



(45.0) (42.6) (2,924,033) (2,770,043) 



1058 005 Temporary Salaries 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 200 1 - 
02. 



607,500 



450,000 



Board of Supervisors - Budget Analyst 



56 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: AIR - Airport Commission 








Position/ Number 
ige Equipment 
n T Object Number From To 

58 013 Mandatory Fringe Benefits 


Amount 

From 

$5,223,311 


In 

$5,105,191 


Savings 

$118,120 


Corresponds to reduction in 
salaries. 









58 022 Training 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 
02. 

158 035 Other Current Expenses 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 
02. 

1 9 070 Debt Service 






To reduce Bond Debt Service 
in accordance with the 
Airport's updated requirement. 



I K- Capital Projects - Operating Fund 

1C2 067 Buildings, Structures & Improvements 

* Reserve funding for the 
"Passenger Facility Fee Project" 
pertaining to the runway 
reconfiguration studies, pending 
identification of specific projects 
and submission to the Finance 
Committee of detailed budgets for 
each project, including 
identification of contractors, 
estimated hours, and hourly rates. 



210,200 150,000 60,200 



4,829,259 4,600,000 229,259 



260,000,000 254,578,000 5,422,000 



60,000,000 60,000,000 * 



Board of Supervisors - Budget Analyst 



57 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR - Airport Commission 



Page 
Njl Obj ect 



Position/ 

Equipment 

Number 



Number 



From To 



Amount 



From 



Ifl 



Saving: 



Safety & Security HBGG) 

1073 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



$11,441,490 $11,358,516 



1159 001 Radio Technician 

To delete one vacant position 
not needed by the Airport. 



7367A 



4.0 



3.0 



331,899 



248,925 



$82,94 



1073 005 Temporary Salaries 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 
02. 



172,560 



140,000 



32,5 



1073 013 Mandatory Fringe 
Benefits 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 200 1 - 
02. 



2,885,142 2,864,627 



20,5!5 



1073 027 Professional & Specialized Services 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 
02. 



106,000 



86,000 



20,0: 



Board of Supervisors - Budget Analyst 



58 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



lepartment: AIR - Airport Commission 



'age 

HiL O b j ect 

Irnimd Transportation (PACA10) 



Position/ Number 

Equipment 
Number From To 



077 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Amount 
From Xfi 

$714,426.00 $658,024.00 



Savings 



63 001 Special Assistant Vm 1367A 

To delete one vacant position excess 
to the Airport's needs. 



1.0 0.0 



56,402 



$56,402 



)77 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 
176 035 Other Current Expenses 

Reduce to the Airport's current 
needs. 



195,704 181,516 14,188 



21,916,350 21,766,350 150,000 



^ -port - SFPD Costs (PACA38) 

1 78 022 Training 

178 027 . Professional & Specialized Services 

1 79 049 Other Materials & Supplies 

Reduce to the Airport's current 
needs. 



129,314 


100,000 


29,314 


101,750 


60,000 


41,750 


91,695 


55,000 


36,695 



1 '9 060 Equipment Purchase 



* The recommended reduction 
in equipment is the total of the 
following specific 
recommendations. 



346,000 



311,400 



Board of Supervisors - Budget Analyst 



59 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 



AMENDMENT OF BUDGET ITEMS 
2001-02 






Department: AIR - Airport Commission 






Position/ Number Amount 
Page Equipment 
No. Object Number From To From 


TJI 

($34,600) 


Savings 


1187 060 Equipment Not Detailed $0 


$34,6 


To reduce the Equipment 
Budget in accordance with the 
Airport's updated 
requirements. 






Facilities Maintenance. Construction HBGFn 







1082 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



49,309,245 48,005,761 



1166 


001 


Special Assistant X 


1369A 


1.0 


0.0 


65,615 





1166 


001 


Manager DC 


0933O 


5.0 


0.0 


539,879 





1167 


001 


Inventory Clerk 


1920C 


3.0 


2.0 


119,438 


79,626 


1168 


001 


Custodian 


2708C 


39.0 


19.0 


1,625,381 


833,528 


1174 


001 


Apprentice Stationary 
Engineer 


7333C 


6.0 


5.0 


331,216 


276,014 


1174 


001 


Stationary Engineer 


7334C 


15.0 


14.0 


871,602 


813,496 


1174 


001 


Carpenter 


7344C 


5.0 


4.0 


313,332 


250,666 


1174 


001 


Painter 


7346C 


5.0 


4.0 


284,156 


227,325 


1174 


001 


Steamfitter 


7348C 


3.0 


2.0 


216,577 


144,385 


1175 


001 


Asphalt Worker 


7502C 


1.0 


0.0 


46,084 






To reduce facility positions in 
accordance with the Airport's 
updated requirements. 



Board of Supervisors - Budget Analyst 



60 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



>artment: 


AIR - Airport Commission 












>. Object 


Position/ 

Equipment 

Number 


Number 
From To 


Amount 
From 


To 




Savings 


'3 001 


Car and Auto Painter 7309N 

To delete one new position that 
the Department states was 
requested in error. 


1.0 0.0 


$55,123 




SO 


S55,123 



6 001 Non-Operating Position 
Offset 

Corresponds to the reduction in 
in non-operating position salaries. 



9997M (242.0) (234.6) (17,668,138) (17,128,259) (539,879) 



32 013 Mandatory Fringe 
Benefits 

Corresponds to reduction in 
salaries. 

):'. 029 Maintenance Services - Equipment 

Reduce to 2000-01 budget level 
adjusted by a cost of living factor 
for 2001-02. 

047 Fuels & Lubricants 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 

060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the 
following specific 
recommendations. 



13,300,434 12,938,887 361,547 



6,540,052 5,950,000 590,052 



1,118,959 750,000 368,959 



845,000 527,060 * 



Board of Supervisors - Budget Analyst 



61 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: AIR - Airport Commission 



Page 
No. Object 

1 1 89 060 Equipment Not Detailed 



Position/ Number 

Equipment 
Number From To 



To reduce the Equipment budget 
in accordance with the Airport's 
updated needs. 

Environmental Control Prog ram fPACA12;> 

1086 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Amount 

From To Saving 

($317,940) $3 17,! i 



$70,566 



1178 001 Special Assistant XI 1370A 

To eliminate vacant positions 
excess to the Airport's current 
needs. 



1178 001 Step Adjustments STEPM 

1178 001 Special Salary Savings 9991M 

1086 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



1.0 



0.0 



70,627 



0.0 


0.0 


211 





2 


0.0 


0.0 


(272) 





(2 






16,610 


286 


16,3 



Total Recommended Reductions 
Total Recommended Reserves 



Board of Supervisors - Budget Analyst 



62 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



CWP CLEAN WATER PROGRAM 



Financial Data: 

The Clean Water Program's proposed $181,241,942 budget for FY 2001-02 is $22,427,934 or 
14.12 percent more than the original FY 2000-01 budget of $158,814,008. The net increase from the 
revised FY 2000-01 budget is $13,297,657 or 7.92 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

WATER POLLUTION CONTROL 

Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Expenditures 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



$ 136,813,908 $ 149,191,447 S 146,591,942 $ 



$ 153,976,717 $ 167,356,285 $ 176,216,322 $ 



9,778,034 



136,813,908 $ 149,191,447 S 146,591,942 $ 9,778,034 
22,000,100 S 18,752,838 S 34.650,000 S 12,649,900 



158,814,008 S 167,944,285 $ 181,241,942 $ 22,427,934 
(4,837,291) (588,000) (5,025,620) (188,329) 



22,239,605 



Major expenditure changes to account for the $22,427,934 increase are as follows: 



Expenditure 

Maintenance Services-Building and 

Structures 
Buildings, Structures and Improvements 
Debt Service 
Services of Other Departments 

Total 



FY 2000-01 
Budget 

$2,697,372 
22,000,100 
65,396,146 
29.168.479 
$119,262,097 



FY 2001-02 
Budget 



$3,360,219 
34,650,000 
69,050,606 
34.632.113 
$141,692,938 



Increase/ 
(Decrease) 

$662,847 

12,649,900 

3,654,460 

5.463.634 

$22,430,841 



^>3 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CWP CLEAN WATER (continued) 



DEPARTMENT PERSONNEL SUMMARY: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 342.67 FTEs, which is 
7.01 FTEs less than the 349.68 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 



Fiscal Year 2000-2001 
Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



WATER POLLUTION CONTROL 



349.68 



349.68 



342.67 



(7.01) 



Totals 



349.68 



349.68 



342.67 



(7.01) 



The Clean Water Program has requested one (.75 FTE) new position as follows: 



Name 


Classification 


No. of 

FTE 

Positions 


Annual 
Salary at 
Top Step 


Annualized 

No. of 

Positions 


Annual 
Total Salary 


Clerk Typist 


1424 


0.75 


$31,096 


1 


$41,461 



Although the Department presently has one Clerk Typist, five Senior Clerk Typists, and one Principal 
Clerk Typist, the Budget Analyst is recommending approval of the new Clerk Typist position. This new 
Clerk Typist position's primary responsibility would be data entry for the Geographic Information 
System and the sewer maintenance database. Currently there is a two-year backlog of data entry of sewer 
maintenance work. 

The Clean Water Program has no Special Assistant positions in its FY 2001-02 budget. 



S4 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CWP CLEAN WATER (continued) 

DEPARTMENT REVENUES 

Department revenues have increased by S24,378,095 or 14.02 percent and General Fund support 
has increased by 5104,147 or 51.50 percent. Major revenue changes from the original FY 2000-01 
budget to the proposed FY 2001-02 budget are as follows: 

Increase/ 
Revenue FY 2000-01 FY 2001-02 (Decrease) 

Sewer Service Charge S140,404,884 $147,666,000 $7,261,116 

Beginning Fund Balance 15.527.907 30.263.986 14.736.079 

Total $155,932,791 $177,929,986 $21,997,195 



DESCRIPTION 

The Clean Water Program operates and maintains the sewage and water pollution control system serving 
the City. 



COMMENTS 

1 . The Clean Water budget request includes more than $2,000,000 in chemical costs and approximately 
$250,000 in labor costs to address the problem of odors caused by the collection and treatment of 
sewage in the City. According to Mr. Bill Keaney of the Clean Water Program, in the last two years, 
Clean Water has completed six odor control projects at the Southeast Plant that will reduce odors. 
These projects totaled $7.24 million. 

Mr. Keaney reports that there are currently four odor control projects in progress. Two of these 
projects are funded with $5 million provided by Catellus as part of the Mission Bay Project. Design 
is completed on the first project and is 50% completed on the second project. Clean Water plans to 
spend $1.2 million to install odor control equipment on the Primary Effluent Pump Station. Finally, 
the upgrade of the Booster Pump Station will produce significant odor reduction. Construction on 
this project is more than 50% complete and Clean Water anticipates it will be finished by November 
2001. 

Mr. Keaney reports that Clean Water is also working on four small odor control projects for the 
City's sewer system. The cost of these projects totals $300,000. The systems built will be adding 
odor control chemicals to sewers and the estimated annual cost of the chemicals is $440,000. 



SB 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: CWP CLEAN WATER (continued) 

There are four additional projects that are partly or entirely directed to odor control that do not have 
funding. The estimates for the four projects total $69 million as follows: 

Project Amount 

Covering of Secondary Clarifiers $44,000,000 

Old Primary Sedimentary Tanks 1 0,000,000 

Headworks/Pretreatment 5,000,000 

New Primary Sedimentary Tanks 10.000.000 

Total $69,000,000 



Clean Water is in the Environmental Impact Review phase of the Southeast Plant Solids Handling 
Project. The primary objectives of this project are to replace the 50-yearold digesters and to control 
odors released by the various solids handling processes. The current estimate for this project is about 
$300 million. Funds to construct this project have not yet been identified 

2. In September of 2000, the Board of Supervisors approved the $45 million, four-year Public Utilities 
Commission Program Management Services Contract with the Water Alliance, a joint venture of 
Bechtel Infrastructure Corporation, The Jefferson Company, and Sverdrup Civil, Inc. Under the 
subject contract, the Water Alliance would provide program management services to the PUC to 
organize and implement its capital improvement program. According to Mr. Jeet Bajwa of the PUC, 
the PUC will expend approximately $8,000,000 in the first year of the four-year contract, which 
began September 22, 2000 and ends on September 21, 2001. Mr. Bajwa reports that the Water 
Department, the Clean Water Program, and Hetch Hetchy have budgeted a total of $7,000,000 in 
their proposed FY 2001-02 budgets for the second year of the subject contract. The Clean Water 
Program budget contains $1,500,000, the Water Department's Regional Supply and Treatment 
Program budget contains $2,800,000, the Water Department's City Distribution Department contains 
$1,500,000, and Hetch Hetchy's budget contains $1,200,000. Mr Bajwa reports that the distribution 
among the Departments of the subject contract's cost is based on the percentage of capital project 
being executed by each Department. Mr. Bajwa advises that the second year of the contract will be 
subject to approval by the Board of Supervisors. 

3. The Mayor's budget provides an increase of $22,427,934. Our recommended reductions, which total 
$249,768, would still allow an increase of $22,178,166 or 13.97% in the Department's budget. 



GG 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 



partment: CWP - Clean Water 



ige 

Sh Object 



Position/ 






Equip- 


Number 


Amount 


ment 






Number 


From To 


From 



la 



Saving s 



ater Pollution Control - BAX 

55 009 Premium Pay 



P educe to actual 2000-01 expenditure 
level adjusted by a cost of living 
factor for 2001-2002. 



5198,566 



$165,000 



$33,566 



012 Holiday Pay 



151,018 



115,000 



36,018 



Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 



1) 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



5,418,002 5,407,551 



5,184 



027 Professional & Specialized Services 

To reduce expenses for Professional 
Services to the minimum essential for 
effective operations 



714,371 



639,371 



75,000 



028 Maintenance Svcs - Bldgs & 



3,256,699 3,206,699 



50,000 



Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 



Board of Sunervisors - Budset Analvst 



67 



■ ' 


RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2000-01 


Department: 


CWP - Clean Water 




Position/ 



Page 
No. Object 

1204 060 Equipment Purchase 



Number 



Equip- 
ment 
Nu m b er From To. 



Amount 

From To Savin 

$851,178 $801,178 * 



*The recommended reduction in 
equipment is the total of the 
following specific recommendations 



1224 060 Equipment Not Detailed 



WP4XX 



(68,000) (118,000) S50,( 



*To reduce funding for equipment to 
the minimum essential necessary for 
effective operations. 






Total Recommended Reductions 



$249,7 



- 



68 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



DBI DEPARTMENT OF BUILDING INSPECTION 



Financial Data: 

The Department of Building Inspection's proposed $35,010,770 budget for FY 2001-02 is 
$712,551 or 2.08 percent more than the original FY 2000-01 budget of $34,298,219. The net increase 
from the revised FY 2000-01 budget is $712,551 or 2.08 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



rogram Expenditures 

)BI - ADMTNISTRATTON SERVICES 
)BI - INSPECTION SERVICES 
)BI - PERMIT SERVICES 



otal Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
jess: Work Order Recoveries 
^et Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



4,749,144 $ 4,749,144 $ 
15,074,297 15,074,297 
12,106,411 12,106,411 



5,597,005 $ 


847,861 


16,044,180 


969,883 


13,369,585 


1,263,174 



$ 31,929,852 $ 31,929,852 $ 35,010,770 S 3,080,918 

$ 2,368,367 S 2,368,367 $ -_ $ (2,368,367) 

$ 34,298,219 $ 34,298,219 $ 35,010,770 S 712,551 

(73,000) (73,000) (458,000) (385,000) 



$ 34,225,219 $ 34,225,219 $ 34,552,770 $ 



327,551 



Board of Supervisors - Budget Analyst 



69 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

Of the $327,551 net increase in DBFs budget, major changes are as follows: 



Expenditure 

Permanent Salaries 
Mandatory Fringe Benefits 
Professional & Specialized Services 
Training 

Other Current Expenses 
Materials & Supplies 
Equipment Purchase 
Buildings, Structures, & Improvements 
Miscellaneous Changes 
Total 



FY 2000-01 


FY 2001-02 


Increase 


Budset 


Budget 


(Decrease) 


SI 7,674,447 


$19,187,191 


$1,512,744 


4,285,471 


4,729,208 


443,737 


1,956,400 


2,280,371 


323,971 


162,808 


279,162 


116,354 


904,859 


1,004,859 


100,000 


908,999 


467,535 


(441,464) 


397,000 


888,056 


491,056 


2,368,367 





(2,368,367) 


5.566.868 


5.716.388 


149.520 


$34,225,219 


$34,552,770 


$327,551 



Department Personnel Summary: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 291.48 FTE, which is 
15.77 FTE more than the 275.1 FTE in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 



Fiscal Year 2000-2001 
Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



DBI - ADMINISTRATION SERVICES 38.08 38.08 

DBI - INSPECTION SERVICES 135.53 135.53 

DBI - PERMIT SERVICES 102.10 102.10 



40.62 
142.24 
108.62 



2.54 
6.71 
6.52 



Totals 



275.71 



275.71 



291.48 



15.77 



Board of Supervisors - Budget Analyst 



70 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

Included in the net number of 15.77 additional FTEs, the Department of Building Inspection's budget 
contains a total of 14 new position requests (10.5 FTE) for FY 2001-02. DBFs proposed new permanent 
positions are as follows: 



Name 


Classification 


No. of 

FTE 

Positions 


Annual 
Salary at 
Top Step 


Annualized 

No. of 

Positions 


Total Annual 
Salaries 


Personnel Clerk 


1202 


0.75 


$44,351 


1.0 


$44,351 


Clerk Typist 


1424 


2.25 


41,461 


3.0 


124,383 


Senior Clerk Typist 


1426 


1.50 


45,431 


2.0 


90,862 


Electrical Inspector 


6248 


0.75 


74,699 


1.0 


74,699 


Building Inspector 


6331 


2.25 


80,796 


3.0 


242,388 


Sr. Building Inspector 


6333 


0.75 


89,073 


1.0 


170,664 


Clerk 


1404 


0.75 


38,893 


1.0 


38,893 


Sr. Microphoto Tech. 


1752 


0.75 


46,429 


1.0 


46,429 


Chief Building Inspector 


6334 


0.75 


98,192 


1.0 


98,192 


Total 




10.50 




14.0 


$930,861 



The Budget Analyst is recommending approval often (7.5 FTE) of the 14 requested new positions. The 
Budget Analyst is recommending disapproval of the remaining four (3.0 FTE) requested new positions. 

Special Assistants 

DBI currently has 11 Special Assistant positions, 10 of which are proposed for reclassification in FY 
2001-02. The proposed reclassifications are as follows: 



Special Assistant Positions Recommended for Reclassification 



Exempt / 


Count 


Old 


Title 


Salary 


New 


Title 


Salary 


Provisional 




Class 






Class 






Exempt 


1.00 


1367 


Special Assistant VIII 


$56,402 


1823 


Sr. Admin. Analyst 


$69,583 


Exempt 


1.00 


1372 


Special Assistant XIII 


80,571 


0922 


Manager V 


83,781 


Exempt 


4.00 


1372 


Special Assistant XIII 


322,284 


0922 


Manager V 


335,124 


Exempt 


2.00 


1372 


Special Assistant XIII 


161,142 


0922 


Manager V 


167,562 


Exempt 


1.00 


1374 


Special Assistant XV 


93,281 


0931 


Manager VII 


96,998 


Provisional 


1.00 


1375 


Special Assistant XVI 


100,328 


0932 


Manager VIII 


104.326 



Totals 



10.00 



$814,008 



$857,374 



■?± 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

Of the 10 Special Assistants proposed for reclassification, one 1372 Special Assistant XIII position has 
remained vacant since its authorization as a new position in FY 2000-01. The position would be 
responsible for the coordination and maintenance of the Department's online services, allowing the 
public to access over the internet such DBI services as: application for and granting of permits, 
complaint filing, and records retrieval. According to Ms. Amy Lee of DBI, the 1372 Special Assistant 
position has remained vacant due to unavoidable delays in implementation of the Department's online 
service capabilities. DBI expects to fill the vacant position by October of 2001. 

One additional filled 1366 Special Assistant VI is not included in the pruposed reclassifications for FY 
2001-02, as follows: 

Remaining Special Assistant Positions 



Exempt / 
Provisional 


Count 


Class Title 


Salary 


Filled/ 
Vacant 


Exempt 


1.00 


1366 Special Assistant VI 


52,435 


Filled 



Totals 1.00 52,435 

According to Ms. Lee, in August of 2000 the Department used a transfer exchange ("TX"), approved by 
the Department of Human Resources (DHR), to temporarily reclassify the above rilled position to a 1372 
Special Assisntant XDI. The Budget Analyst notes that this transfer exchange resulted in a salary 
increase for one individual of $28,028, from $52,234 to $80,262 at the top step. Ms. Lee advises that 
DBI did not request to permanently reclassify the transfer exchange in DBFs FY 2001-02 budget 
because the Department was waiting to leam how DHR planned to address Special Assistants Citywide. 
However, DHR is currently reviewing a request to reclassify the 1366 Special Assistant VI to a 0922 
Manager V, according to Ms. Lee. This position currently serves as DBFs Public Information Officer, 
liaison to the Mayor's Office, liaison to the Board of Supervisors, and liaison to other City departments 
and community advocacy groups. 

DEPARTMENT REVENUES 

The Department's fee-generated revenues have increased by $2,770,568 or 8.6 percent, from 
$32,059,953 in FY 2000-01 to $34,830,521 in the FY 2001-02. Total Department revenues have 
decreased by $2,019,065 or 5.35 percent, due primarily to a one-time appropriation in FY 2000-01 for 
Capital and Facilities Maintenance. The Department is completely funded through fee revenues that 
accrue to the Building Inspection Fund. Such fees can only be used for building inspection purposes. 



BOARD OF SUPERVISORS - BUDGET ANALYST 72 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

Of the $2,770,568 increase in DBFs fee-generated revenues, major changes are as follows: 

FY 2000-01 FY 2001-02 Increase 

Revenue Source Budget Budget (Decrease) 

Plan Checking $6,434,560 57,434,560 $1,000,000 

Building Permits 12,414,885 14,427,257 2,012,372 

Additional Building Inspections 297,320 197,320 (100,000) 

Additional Electrical Inspections 262,204 100,204 (162,000) 

Miscellaneous Changes 12.650.984 12.671.180 20.196 

Total $32,059,953 $34,830,521 $2,770,568 

DESCRIPTION 

1. DBFs proposed budget includes an increase of $1,512,744, or 8.6 percent, in Permanent Salaries. 
According to Ms. Lee, the Department's workload has expanded significantly due to an increase in 
construction activity in recent years, and the transfer to DBI of additional responsibilities, such as the 
Earthquake Preparedness Program and the medium-voltage inspections previously performed by the 
Pacific Gas & Electric Company (PG&E). DBI is requesting a total of 14 new (10.5 FTE) new positions, 
including eight (6 FTE) administrative and six (4.5 FTE) inspection personnel, to manage the additional 
workload and meet the increased demand for service. The Department is also requesting the new staff to 
improve DBFs public service capabilities through program changes that include expediting permit 
approvals, improving Department response to requests for document copies and restructuring of its Code 
Enforcement Division to promote better case management of properties that are chronically non- 
compliant. As stated previously, the Budget Analyst is recommending approval of eight (6.0 FTE) of the 
14 (10.5 FTE) requested new positions and disapproval of the remaining six (4.5 FTE) requested new 
positions. 

2. DBFs proposed budget also includes an increase of $491,056, or 123.7 percent, in Equipment 
Purchases, from $397,000 in FY 2000-01 to $888,056 in the FY 2001-02 budget. Of the total $888,056 
budget for Equipment Purchase, $368,056 would fund DBFs efforts to upgrade its computer system to 
facilitate management of DBFs information and documents. On June 11, 2001, the Controller's Office 
completed a two-year performance audit of the Department, which recommended automating and 
allowing for electronic tracking of DBFs records. In FY 2000-01, DBI installed a new Oracle-based 
permit tracking system at a total cost of $1.5 million, $800,000 of which was expended on Professional 
Services related to the technical transition and $700,000 of which was spent on Equipment Purchases. 
According to Ms. Lee, the continued modernization of DBFs computer system funded in the FY 2001- 
02 budget would integrate the updated permit tracking system with DBFs various functions, enabling 
automated and electronic tracking of documents and records across all Department divisions, as well as 
more efficient processing of incoming information. The Budget Analyst is recommending approval of 
$363,056 of the $368,056 request for computer technology purchases. 



Board of Supervisors - Budget Analyst 7 3 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

The remaining $520,000 of the total $888,056 requested for Equipment Purchases would fund six 
replacement pick-up trucks, one new pick-up truck, 11 replacement automobiles, and four new 
automobiles. Ms. Lee advises that the City's Memorandum of Understanding (MOU) with the Building 
Inspectors' Association requires that the Department make a good faith effort to provide vehicles for all 
Inspectors who conduct fieldwork. DBI is required to reimburse Inspectors who must use their privately- 
owned vehicles for City business at $75 per month. Currently DBI has a fleet of 117 vehicles and an 
inspection staff of approximately 180 employees, all of whom perform fieldwork on a daily basis. The 
Budget Analyst is recommending approval of the requested new vehicles. 

3. Other significant increases in DBFs FY 2001-02 budget include: 

• DBFs budget for Training increased by $116,354, or 71.5 percent, from $162,808 in FY 2000-01 to 
$279,162 in the FY 2001-02. The $279,162 budget includes: (a) $69,000 for computer training to 
enable management and maintenance of DBFs new computer system, discussed above, and (b) 
$210,162 to meet State requirements for certification and continuing education for all Inspectors, 
Plan Checkers, and Building Officials. 

• DBFs budget for Professional and Specialized Services increased by $323,971, or 16.6 percent, from 
$1,956,400 in FY 2000-01 to $2,280,371 in the FY 2001-02. The $2,280,371 budget includes: (a) 
$1,554,405 for computer-related services to support the Department's technology modernization 
discussed above, (b) $661,300 for on-going Professional Services contracts, and (c) $64,666 to 
provide a shuttle services for employees located at 1660 Mission. 

• DBFs budget for Other Current Expenses increased by $100,000 or 11.1 percent, due to an increase 
in the number of customers using credit cards to pay DBI fees and the resulting increase in credit 
card processing costs. 



Comments 

1. The Board of Supervisors approved a two-year renovation project at the City-owned 1660 Mission 
Street facility during the FY 1998-99 budget process. The project involves constructing a new 25,000 
square foot office annex interconnected to the existing structure at 1660 Mission. The additional space 
would accommodate the needs of DBI, the Fire Department's Bureau of Fire Prevention, and portions of 
the City Planning Department. According to Ms. Lee, the renovation project was scheduled to begin in 
October of 2000 and to be completed by mid-2002. Of the total $7.6 million appropriated to the project 
from the Department's unappropriated fund balance since FY 1998-99, $982,367 has already been 
expended on design and engineering work. However, Ms. Lee advises that construction has not yet 
begun due to conflicts over project design with the International Federation of Professional and 
Technical Engineers (ITFPTE), Local 21. Ms. Lee advises that negotiations with Local 21 over the 
design plans are currently underway and are anticipated to be completed by the beginning of 2002. The 



Board of Supervisors - Budget Analyst 7 4 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI DEPARTMENT OF BUILDING INSPECTION (continued) 

construction schedule of two years would then allow for occupation of the new annex in early 2004. Ms. 
Lee reports that, if negotiations fail, the capital project may be abandoned, in which case DBI would 
request that the Board of Supervisors reappropriate the project funds to renovate and expand the 
Department's Permit Center, which provides centralized public access to permit-related services. 

2. As of June 7, 2001, DBFs Building Inspection Fund contained an unappropriated fund balance of 
$2,265,607, or $2,623,329 less than the $4,888,936 balance as of June of 2000. Ms. Lee advises that the 
decrease in the unappropriated fund balance was due to a $2,623,329 appropriation during FY 2000-01 
to the 1660 Mission Street renovation project. In addition, the Building Inspection Fund contains an 
additional $9.1 million in unearned revenue that has been collected from multi-year building projects 
that pay their DBI fees during one fiscal year, but will continue to require DBFs services in future fiscal 
years. 

3. Although the Department's total budget has increased by $712,551, or 2.08 percent, due to a 
$2,368,367 reduction in Capital and Facilities Maintenance, the Mayor's operating budget provides an 
increase of $3,080,918 or 9.6 percent. Our recommended reductions, which total $481,437, would still 
allow an increase of $2,599,481, or 8.14 percent, in the Department's operating budget. 



Board of Supervisors - Budget Analyst 75 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI - Department of Building Inspection 



Page 
No. Object 



Position/ Number 


Amount 


Equipment 




Number From To 


From 



Ifl 



Savit 



Administration Services (BAN) 



1232 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the total 
of the following specific 
recommendations regarding individual 
classifications. 

1240 001 Building Inspector 

To eliminate two vacant 0.50 FTE 
positions in accordance with the 
Department's re-evaluated priorities. 



$2,488,732 $2,396,522 



6331L 2.00 1.00 



161,591 



80,796 $80,' 



1240 001 Attrition Savings 



(2.38) (2.55) (154,232) (165,647) 11,4 



Increase to offset the effect of the Department's upward 
substitution of two positions, which would result in increased 
salary and fringe benefit costs made during previous years, 
without budgetary approval by the Board of Supervisors. This 
recommendation will allow the Department to continue to 
maintain the existing filled positions, at the higher salary and 
fringe benefit cost, but will not result in additional 
expenditures for the Department because an offsetting amount 
will be eliminated from the budget by an increase in Attrition 
Savings. 



1232 005 Temp Salaries - Misc. 

Reduce to reflect one temporary 1426 
Senior Clerk Typist position to be 
replaced by a permanent position. 



105,491 



60,060 



45/ 



1232 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



692,193 



668,197 



23,S 



Board of Supervisors - Budget Analyst 



76 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



►epartment: DBI - Department of Building Inspection 



Page 

No. Object 

1232 021 Travel 

Reduce to FY 2000-01 budget level adjusted by 
a cost of living factor for FY 2001-02. Our 
reduction of $2,684 in Travel would allow an 
increase of S277 from the Department's FY 
2000-01 budget level. 



Position/ Number 


Amount 






Equipment 








Number From To 


From 


To 


Savings 




$ 10,800 $ 


8,152 


$ 2,648 



ispection Services (BIS) 

.234 001 Permanent Salaries - Misc. 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 



9,712,631 9,652,034 



242 001 Building Inspector 



6331N 



1.50 0.75 



121,194 



60,597 60,597 






Disapprove one new position not 
sufficiently justified. The reduction 
would still allow for the authorization of 
one new Building Inspector position, in 
addition to the 33 existing Building 
Inspectors, one of which was created in 
FY 2000-01. 



'.34 005 Temp Salaries - Misc. 



302,347 



264,372 37,975 



Reduce to reflect elimination of one 0.50 
FTE 1371 Special Assistant XII position in 
accordance with the Department's 
reevaluated priorities. 



Board of Supervisors - Budget Analyst 



77 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 




Department: DBI - Department of Building Inspection 



Position/ Number Amount 

Page Equipment 

No. Object Number From Io_ From To 

1234 013 Mandatory Fringe Benefits $ 2,326,042 $ 2,309,742 

Corresponds to reduction in salaries. 



1234 021 Travel 16,557 9,157 1.) 

Reduce to reflect potential cost savings to be achieved by purchase 
of new vehicles. The City's MOU with the Building Inspectors' 
Association provides that employees who use their privately- 
owned vehicles for City business must be reimbursed. The Budget 
Analyst is recommending approval of the Department's request for 
4 new vehicles. 

P ermit S ervices (BP S) 

1236 001 Permanent Salaries - Misc. 6,985,828 6,835,010 

* The recommended reduction in Permanent 
Salaries - Misc. is the total of the following 
specific recommendations regarding individual 
classifications. 

1243 001 Clerk 1404N 0.75 0.00 29,920 2S : 

Disapprove one requested new position not 
sufficiently justified. The program 
currently has 8 Principal Clerk Typists, 4 
Clerk Typists and 19 Senior Clerk Typists. 
Five of these clerical positions were created 
in FY 2000-01. 



1243 001 Senior Clerk Typist 1426N 0.75 0.00 34,073 34,' 

Disapprove one requested new position in 
accordance with the Department's re- 
evaluated priorities. 



Board of Supervisors - Budget Analyst « O 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



3artment: DBI - Department of Building Inspection 



Object 

001 



Chief Building Inspector 



Position/ 

Equipment 

Plumber 

6334N 



Number 



Amount 



From 

0.75 



0.00 



From 

73,644 



1Q 



$ 



Savings 

73,644 



Disapprove one requested new position 
in accordance with the Department's re- 
evaluated priorities. 



Attrition Savings 

Increase to offset the effect of the 
Department's upward substitution of one 
position, which has resulted in increased 
salary and fringe benefit costs made during 
previous years, without budgetary approval 
by the Board of Supervisors. This 
recommendation will allow the Department 
to continue to maintain the existing filled 
positions, at the higher salary and fringe 
benefit cost, but will not result in additional 
expenditures for the Department because 
an offsetting amount will be eliminated 
from the budget by an increase in Attrition 
Savings. 



(9.45) (9.65) (617,991) (631,172) 13,181 



1 3 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



1,710,973 



1,674,316 36,657 



027 Professional & Specialized Services 
Reduce for non-specified items. 

060 Equipment Purchase 

* The recommended reduction in 
equipment is the total of the following 
specific recommendations. 



1,554,405 1,552,000 



2,405 



368,056 



363,056 



Board of Supervisors - Budget Analvst 



79 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DBI - Department of Building Inspection 



Page 

Njl Object Number From Io_ From To Savin 

1247 060 Color Printer BI009N 1.00 0.00 S 5,000 $ 5,0 

Disapprove equipment not sufficiently 
justified. 



Total Recommended Reductions $481,4 

Total Recommended Reserves 



Position/ Number 


Amount 


Equipment 




Number From To 


From 


BI009N 1.00 0.00 


S 5,000 



Board of Supervisors - Budget Analyst 80 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



ECD - EMERGENCY COMMUNICATIONS DEPARTMENT 



Financial Data: 

The Emergency Communication Department's proposed 531,103,705 budget for FY 2001-02 is 
5815,042 or 2.55 percent less than the original FY 2000-01 budget of 531,918,747. The net decrease 
from the revised FY 2000-01 budget is S8 15,043 or 2.55 percent. 



Summary of Program Expenditures: 



Program Expenditures 

911 PROJECT 

CITYWIDE RADIO SYSTEM 

EMERGENCY COMMUNICATIONS 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



13,379,785 S 13,379,785 S 11,968,905 S (1,410,880) 

841,964 841,964 31,095 (810,869) 

16,962,473 16,962,474 19,103,705 2,141,232 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



S 31,184,222 S 31,184,223 S 31,103,705 $ (80,517) 

S 734,525 $ 734,525 $ -_ $ (734,525) 

S 31,918,747 S 31,918,748 $ 31,103,705 S (815,042) 

(110,645) (110,645) (110.645) - 



$ 31,808,102 S 31,808,103 S 30,993,060 S 



(815,042) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 161.03 FTEs, which is 
3.72 FTEs less than the 164.75 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



-8"T 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT (continued^ 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Revised 



Original Budget 



911 PROJECT 4.00 4.00 

CTTYWIDE RADIO SYSTEM 3.88 3.88 

EMERGENCY COMMUNICATIONS 156.87 156.87 



161.03 



(4.00) 
(3.88) 
4.16 



Totals 



164.75 



164.75 



161.03 



(3.72) 



DEPARTMENT REVENUES 












Department revenues have increased by $3 
has increased by $2,030,587 or 12 percent. 


,580,154 or 22.98 percent and General Fund support 


Special Assistant Positions Recommended for Reclassification 

The following Special Assistant positions have been reclassified in the ECD proposed budget. 




Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 




1372 


Special Asst XTH 


$ 80,571 


0922 


Manager V 


$ 83,7! 


Exempt 




1374 


Special Asst XV 


93,281 


0953 


Deputy Director in 


120,7' 


Provisional 




1367 


Special Asst VTJI 


56,402 


1842 


Management Asst 


59,2( 


Provisional 




1372 


Special Asst XTJJ 


80,571 


2533 


Emergency Medical 
Services Agency Specialist 


82,9; 


Exempt 




1372 


Special Asst XTJI 


80,571 


0922 


Manager V 


83,7! 


Exempt 




1378 


Special Asst XIX 


124,053 


0953 


Deputy Director m 


120,7' 


Exempt 




1380 


Special Asst XXI 


140,862 


0963 


Department Head m 


137 J§ 


Exempt 




1374 


Special Asst XV 


93,281 


1071 


Information Services Mgr 


115,6' 


Provisional 




1372 


Special Asst XTJI 


80,571 


1054 


Principal Business Analyst 
Step Adjustments 


85,42| 
(31,08 


Totals 


9 






$830,163 






$ 858.6S 






Board of Supervisors - Budget Analyst 


oJ> 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT (continued') 



Special Assistant Positions Eliminated in the ECD proposed Budget. 

The ECD's proposed FY 2001-02 budget has deleted two Special Assistant positions that were funded 
under the 911 Project program. Positions deleted are a 1375 Special Assistant XVI at an annual salary of 
$80,571 and a 1376 Special Assistant XVTI at an annual salary of $107,976. 



Remaining Special Assistant Positions 

The following Special Assistant positions remain in the ECD proposed budget. 



Exempt / Provisional 


Count 


Class 


Title 


Salary 


Filled / 
Vacant 


Provisional 
Exempt 


1 
' 1 


1369 

1374 


Special Asst X 
Special Asst XV 


$ 65,160 
93,281 


Filled 
Filled 



Totals 



$ 158,441 



Description 

The overall decrease in the ECD budget of $815,042 is primarily due to a $734,525 reduction in Capital 
Improvements and Facilities Maintenance Projects. 

911 Project expenditures for Professional and Special Services has decreased significantly by 
approximately $2.85 million. This decrease is largely offset by increased payments for Equipment Lease 
Financing related to the completion of the 91 1 Project. 

Since becoming an operating department in FY 1999-00, ECD has experienced great difficulty in 
recruiting and hiring Communications Dispatcher positions. The FY 2000-01 budget includes 
$2,043,768 in attrition savings and the Mayor's proposed FY 2001-02 budget has increased ECD's 
attrition savings by $223,690 to $2,267,458. 



S3 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT 


Saving 

* 


Position/ Number Amount 
Page Equipment 
N_0, Object Number From Iq From To 

1354 001 Permanent Salaries - Misc. $9,433,284 $8,939,841 



1361 
1361 
1362 
1362 



*The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following 
recommendations. 

Business Analyst Senior 
Special Assistant XUI 
Special Assistant XV 
Radio Technician 

Approval of the transfer of these five 
positions from 911 Project Funding to 
ongoing General Fund support is a policy 
matter for the Board of Supervisors. 



1053 


1.0 


0.0 


73,785 





$73,7 


1372 


2.0 


0.0 


161,142 





161,1 


1374 


1.0 


0.0 


93,281 





93,2 


7367 


1.0 


0.0 


82,975 





82,9 



1361 


Special Assistant VIII 


1367 


(1) 





(56,402) 





(56,4 


1362 


Management Assistant 


1842 


1 





59,260 





59,2 



Disapprove the proposed 
reclassification of a vacant 1367 
Special Assistant VH1 to a 1842 
Management Assistant. The 
Department has not obtained DHR 
approval and has not provided 
adequate justification for this 
reclassification. 



Board of Supervisors - Budget Analyst 



84 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: ECD - EMERGENCY COMMUNICATIONS DEPARTMENT 



age 

^ Object 



Special Assistant VTU 

Delete the vacant Special 
Assistant VIII position for which 
the Department has requested a 
reclassification without DHR 
approval. 



Position/ Number 
Equipment 
Number From In 



1367 



1 







Amount 
From Ifl 

56,402 



Saving s. 

56,402 



Attrition Savings - Misc. 9993M 

Increase attrition savings to level 
achieved by the department in the 
current fiscal year. 

Mandatory Fringe Benefits 13 

Total Recommended Reductions 



-39.65 -40.1 (2,275,867) (2,298,867) 23,000 



2,449,035 2,337,177 111,858 



$605,301 



85 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: ECN BUSINESS AND ECONOMIC DEVELOPMENT 

Financial Data: 

The Department of Business & Economic Development's proposed $13,129,879 budget for FY 
2001-02 is $6,465,851 or 33 percent less than the original FY 2000-01 budget of $19,595,730. The net 
decrease from the revised FY 2000-01 budget is $6,877,415 or 34.37 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Program Expenditures 

ECONOMIC DEVELOPMENT 
FINANCE & LEGISLATIVE AFFAIRS 
OFFICE OF SMALL BUSINESS AFFAIRS 
SEISMIC SAFETY LOAN PROGRAM 
TREASURE ISLAND 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 





Original 




Revised 




2001-2002 


Orig 


nal Budget 


$ 


3,066,278 


S 


3,066,278 


S 


2,446,870 


S 


(619,408) 




176,039 




176,039 




187,193 




11,154 




588,936 




588,936 




620,707 




31,771 




382,394 




382,394 




394,054 




11,660 




8,382,083 




8,793,647 




9,481,055 




1,098,972 


s 


12,595,730 


S 


13,007,294 


S 


13,129,879 


s 


534,149 


$ 


7,000,000 
19,595,730 


S 

s 


7,000,000 
20,007,294 


S 


. 


s 
s 


(7,000,000) 


s 


S 


13,129,879 


(6,465,851) 




(3,971,910) 




(3,971,910) 




(3,841,813) 




130,097 


s 


15,623,820 


s 


16,035,384 


S 


9,288,066 


s 


(6,335,754) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 31.56 FTEs, which is 
2.73 FTEs more than the 28.83 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



86 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN BUSINESS AND ECONOMIC DEVELOPMENT (continued) 



Full Time Equivalent s 

ECONOMIC DEVELOPMENT 
FINANCE & LEGISLATIVE AFFAIRS 
OFFICE OF SMALL BUSEIESS AFFAIRS 
SEISMIC SAFETY LOAN PROGRAM 
TREASURE ISLAND 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Budget 



0.69 
2.00 
0.04 



Original 


Revised 


2001-2002 


13.36 


13.36 


14.05 


2.00 


2.00 


2.00 


0.75 


0.75 


2.75 


1.00 


1.00 


1.00 


11.72 


11.72 


11.76 



Totals 



28.83 



28.83 



31.56 



2.73 



Special Assistant Positions Recommended for Reclassification* 



Exempt / 




Old 




Total 


New 






Provisional 


Count 


Class 


Title 


Salary 


Class 


Title 


Total Salary 


Economic 


1 


1370 


Special Asst XI 


$70,627 


1923 


Manager VI 


590,105 


Development 


2 


1372 


Special Asst XIII 


161,141 


0922 


Manager V 


167,562 




1 


1374 


Special Asst XV 


93,281 


0931 


Manager VII 


96,998 




1 


1375 


Special Asst XVI 


100,329 


0932 


Manager VIII 
Manager VIII 


104,327 




1 


1375 


Special Asst XVI 


100,329 


0932 


(Work Order) 


104,329 




1 


1376 


Special Asst XVII 


107,976 


0923 


Manager VI 


90,105 




1 


1381 


Special Asst XXII 


151,615 


0941 


Manager X 


120,746 




1 


1381 


Special Asst XXII 


151,615 


0943 


Manager XII 


146,475 


GF Continuing 
















Projects: 
















3Com Park 


1 


1376 


SDecial Asst XVII 


107,976 


0933 


Manaaer IX 


112,278 


General Fund 
















Work Order** 


1 


1372 


Special Asst XIII 


80,571 


0932 


Manaaer VIII 


104.326 


Seismic Safety 
















Loan Proqram 


1 


1373 


Special Asst XIV 


86,652 


0923 


Manqer VI 


90,105 



Continued on next page 

*A11 Special Assistant positions in the Department of Business and Economic Development are exempt. 

**Note: one 1375 Special Assistant XVI position from Economic Development was transferred to General Fund Work Order 

Fund, as noted under Economic Development. 



BOARD OF SUPERVISORS - BUDGET ANALYST 



87 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN BUSINESS AND ECONOMIC DEVELOPMENT (continuerD 



Special Assistant Positions Recommended for Reclassification 



Exem pt / 


Old 




Total 


New 






Provisional Count 


Class 


Title 


Salarv 


Class 


Title 


Total Salarv 


Treasure 1 


1366 


Special Asst VII 


52,435 


0922 


Manager V 


83,781 


Island 1 


1368 


Special Asst IX 


60,708 


0923 


Manger VI 


90,105 


3 


1372 


Special Asst XIII 


241,712 


0922 


Manager V 


251,343 




1374 


Special Asst XV 


93,281 


0943 


Manager VII 


96,998 




1376 


Special Asst XVII 


107,976 


0933 


Manager IX 


112,278 




1381 


Special Asst XXII 


151.615 


0943 


Manaaer XII 


146.475 


Office of Small 1 


1366 


Special Asst VII 


52,435 


1365 


Sp. Asst VI 


48,729 


Business Affairs 1 


1374 


Special Asst XV 


93.281 


0931 


Manaaer VII 


96.998 


Finance & 




Special Asst VIII 










Legislative Affairs 1 


1367 


(vacant) 


56,402 


1368 


Sp Asst IX 


60,709 




1376 


Special Asst XVII 


107.976 


0933 


Manaaer IX 


112.278 



$1,433,231 



52. 327. 050*" 



***Total increase in salaries is 597,117. 
Remaining Special A sssistant Pos itio n s 











Total 


Filled / 


Proaram 


Count 


Class 


Title 


S alarv 


Vacant 


Econom ic 












D evelopm ent 


1 


1365 


S pecial Asst VI 


$48,729 


Filled 




1 


1367 


Special Asst VIII 


56,402 


Filled 




1 


1369 


S pecial Asst X 


65,615 


Filled 




1 


1 371 


S Decial Asst XII 


79.951 


Filled 


3Com P roiect 


1 


1365 


Special Asst VI 


48.729 


Filled 


Treasu re Island 


2 


1363 


S pecial Asst IV 


84,668 


Filled 




1 


1367 


Special Asst VIII 


56,402 


Filled 




1 


1 369 


S Decial Asst X 


65.61 5 


Filled 


Office of Sm all 












Business Dev't 


1 


1 368 


S pecial Asst IX 


45.531 


New 



Totals 



10 



$551 ,642 



Board of Supervisors - Budget Analyst 



88 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN BUSINESS AND ECONOMIC DEVELOPMENT (continued) 



DEPARTMENT REVENUES 

Department revenues have decreased by $5,798,117 or 46.75 percent and General Fund support 
has decreased by $537,637 or 16.7 percent. This reduction is largely the result of the removal of a 
$7,000,000 grant from the State Transportation Committee, which was misappropriated to the Business 
and Economic Development Department in FY 2000-01. This $7,000,000 grant is for street 
improvements on Ocean Avenue, which is a MUNI capital project and the grant funds have now been 
transferred to MUNI's budget. If the $7,000,000 is not included in the Business and Economic 
Development Department, revenues increase by $1,201,883 in FY 2001-02. This increase is largely due 
to the projected $1,390,223 increase in revenues from property rentals on Treasure Island. Treasure 
Island is projected to receive revenues from the City's General Fund from the Police Department ($1.2 
million), Fire Department ($1.8 million), Sheriffs Department ($260,871) and District Attorney 
($36,000) leases for the use of Treasure Island facilities, which will total approximately $3,296,871 in 
FY 2001-02. 

DESCRIPTION 

If the $7,000,000 MUNI grant discussed above is not included in the budget, the Department's 
expenditures are actually increasing by $534,149. The Treasure Island budget is increasing by 
$1,098,972, largely due to increased expenses associated with the upkeep of the City's rental property 
and an increase of $782,115 in the Services of Other Departments, which corresponds to increases for 
the Fire Department suppression services provided to Treasure Island. 

As summarized below, Treasure Island will receive a total of approximately $3,296,871 of 
revenues from the City's General Fund for leasing property to the Police, Fire, District Attorney and 
Sheriff Departments. In response to Treasure Island's representation that Treasure Island provides $6 
million of revenues to the City, less, as noted above, the approximately $3.0 million in lease revenues 
that the City pays to Treasure Island, the Budget Analyst has analyzed the Treasure Island revenues 
which accrue to the City. Such revenues are budgeted at $6,265,179 for FY 2001-2002. However, the 
Budget Analyst observes that the approximately $6.3 million does not represent additional income. The 
revenues from Treasure Island simply represent reimbursements to the City for direct services that the 
City has provided Treasure Island at the request of Treasure Island. As detailed in the following chart, 
such City services are provided by the Department of Telecommunications and Information Services 
(DTIS), City Attorney, the Fire Department, Reproduction services of the Administrative Services 
Department, Police security services and the Department of Public Works (DP W) for building repairs, 
engineering and construction. These revenues paid by Treasure Island to the City do not result in 
additional net revenues to the City's General Fund. Therefore, the representation made by Treasure 
Island that Treasure Island has provided the City with net revenues of $3 million is not valid. 



Board of Supervisors - Budget Analyst g 9 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN BUSINESS AND ECONOMIC DEVELOPMENT (continued') 

Treasure Island Reimbursements Paid to City 

for Services Provided by the City to Treasure Island 

2000-01 Original Proposed 2001-02 



Department 


Budget 


Budget 


DTIS 


$26,902 


$48,339 


City Attorney 


367,200 


391,068 


Fire 


3,397,191 


4,154,001 


Reproduction 


5,000 


5,000 


Police 


308,271 


308,271 


DPW 


l r 358.500 


1,358.500 


Total 


$5,463,064 


$6,265,179 



City Expenditures Paid to Treasure Island 

for the City's Leasing of Facilities at Treasure Island 

2000-01 Original Proposed 2001-02 



Department 


Budget 


Budget 


Police 


$1,200,000 


$1,200,000 


Sheriff 


260,871 


260,871 


Fire 


1,800,000 


1,800,000 


District Attorney 


36 r 000 


36,000 



Total $3,296,871 $3,296,871 



In addition to the misrepresentation regarding revenue which was made by Treasure Island, the 
Budget Analyst notes that Treasure Island does not reimburse the City for direct Police protection 
services that are provided on Treasure Island, other than the above noted $308,271 for some security 
guard services. On an annual basis, the Police Department provides an estimated $1,764,175 of direct 
Police services to Treasure Island, not including indirect costs or overtime incurred. The City receives 
no compensation from Treasure Island for such costs. The Budget Analyst recommends that all such 
services provided by the Police Department to Treasure Island should be reimbursed to the City's 
General Fund. 



Board of Supervisors - Budget Analyst 9 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN BUSINESS AND ECONOMIC DEVELOPMENT (continued) 

The Office of Small Business Affairs, which was established in 1999, is proposing to increase its 
budget by $31,771. This increase is the result of the addition of 2.0 FTE positions - one new 1368 
Special Assistant LX and one 1366 Special Assistant VII, which is to be transferred from the Economic 
Development Division of the Business and Economic Development Department to the Office of Small 
Business Affairs of the Business and Economic Development Department. The actual $151,771 increase 
in the Office of Small Business Affairs salary and fringe benefit costs are nearly offset by $120,000 in 
decreasing non-personnel expenditures. 



Board of Supervisors - Budget Analyst 



91 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN - Business and Economic Development 



Page 

No. Object 
BK5 



1375 



001 



Position/ Number 

Equipment 
Number From To 
Economic Development 

Permanent Salaries - Misc. 

* The recommended reduction in Permanent Salaries is the 
total of the following specific recommendations regarding 
individual classifications. 



Amount 
From To Saving 

$981,426 $934,011 * 



1384 



Attrition Savings - Misc. 



9993M 



(77,585) (125,000) $47,4 



Increase Attrition Savings - Misc. to reflect current projected 
expenditure rates in FY 2000-01. However, to be conservative, 
we have provided 50 percent more funds than we estimate will 
be needed. Current year projections indicate that the 
Department will have surplus salary funds of approximately 
S250,000.The recommended increase in Attrition Savings - 
Misc. to $125,000 will therefore only delete 50 percent of this 
surplus. 



1375 013 Mandatory Fringe Benefits 



212,543 202,112 



10,4: 



Corresponds to the reduction in Attrition Savings - Misc. 



Board of Supervisors - Budget Analyst 



92 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



ECN - Business and Economic Development 



'age 

No, Object 



025 Entertainment and Promotion 



Position/ Number 

Equipment 
Number Emm Ifi 



Amount 
From Xp_ Saving s 

65,000 65,000 



The requested 565,000 for Entertainment and Promotion was for 
the International Film Financing Conference (TFFCON), to be 
held in San Francisco. The Department indicates that these funds 
are intended to promote economic activity from the film industry 
in San Francisco. Current year funding for Entertainment and 
Promotion is at the same $65,000 level. The Department indicates 
that $65,000 of funds were expended in August of 2000, under 
the Other Current Expenses line item, for expenditures related to 
IFFCON. 

A review of the Other Current Expenses line item indicates that 
the Department will have sufficient funds to pay this IFFCON 
$65,000 out of the Other Current Expenses account. Therefore, 
this $65,000 for Entertainment and Promotion is no longer 
necessary. 



Board of Supervisors - Budget Analyst 



93 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department; ECN - Business and Economic Development 



Page 
No, Object 



Position/ Number 

Equipment 
Number From Xo_ 



Amount 
From To 



Savin gs 



BK6 



Treasure Island 



1378 001 Permanent Salaries - Misc. 

* The recommended reducdon in Permanent Salaries is the total 
of the following specific recommendations regarding individual 
classifications. 



911,028 



753,141 



1387 



Special Assistant VTJ 
Manager V 



1366S 
0922S 



0.0 
1.0 



1.0 
0.0 




83,781 



52,435 







(52,43 
83,7 



Reverse requested upward substitution, which has not been fully 
justified. The Budget Analyst questions why eight of the 
Department's 12 positions are managers, budgeted at $83,781 or 
more at the top step. As reflected above, the proposed budget, if 
approved, would result in an upward substitution with a maximum 
annual salary increase of 59.8 percent, or S3 1,346, not including 
fringe benefits, for this one position. 

However, the Department reports that in July of 2000, after the FY 
2000-01 Budget was approved, the 1366 Special Assistant VTI was 
actually reclassified to the higher level 1372 Special Assistant 
Xm, without the Board of Supervisors' budgetary authorization. 
As such, the Department reports that although the budget reflects 
the above noted increase, the individual that occupies this position 
would not receive this 531,346 increase in salary, since this 
position has already been upgraded to a salary range of between 
566,268 to $80,571. 



Board of Supervisors - Budget Analyst 



94 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



;partment: ECN - Business and Economic Development 



•age 

Vo. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Savings 



Special Assistant IX 
Manager VI 



1368S 
0923S 



0.0 
1.0 



1.0 
0.0 




90,105 



60,709 




(60,709) 
90,105 



Reverse requested upward substitution, which has not been fully 
justified. Tbe Budget Analyst questions why eight of the 
Department's 12 positions are managers, budgeted at 583,781 or 
more at the top step. As shown above, the Manager VI would 
make an annual salary of 590,105 at the top step, not including 
fringe benefits. The proposed budget, if approved, would result in 
an upward substitution with a maximum annual salary increase of 
48.4percent, or 529,396, not including fringe benefits, for this one 
position. 

However, the Department reports that in July of 2000, after the FY 
2000-01 Budget was approved, the 1368 Special Assistant DC was 
actually reclassified to the higher level 1372 Special Assistant XUI, 
without the Board of Supervisors' budgetary authorization. 
Separately, another 1372 Special Assistant XUI was reclassified to 
a 1373 Special Assistant XTV position. As such, although the 
budget reflects the above noted increase, the Department indicates 
that this reflects two individuals that received upward 
reclassifications. 



Board of Supervisor s - Budget Analyst 



95 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: ECN - Business and Economic Development 



Page 

Njl Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



Saying ;' 



1387 



Attrition Savings - Misc. 



9993M 



(18,717) (87,726) 



69,0< 



Increase Attrition Savings - Misc. to reflect that four upward 
substitutions of Special Assistant classifications occurred over the past 
three years, without reflecting such changes in prior year budgets. 
These upward substitutions resulted in new position classifications at 
increased salary and fringe benefit costs. The Department did not 
request or receive position or budgetary approval from the Board of 
Supervisors in FY 1999-2000 or FY 2000-01 for these upward 
substitutions. This recommendation would offset the effect of these 
four upward substitutions for a one year period. 

According to the Department, "The TI Project Budget for personnel 
expenses did not really increase $ 1 00,000 for FY 02 over FY 1 . In 
fact, the Mayor's budget office did not acknowledge our advice that 
several personnel changes had been made in FY 00 that should be 
reflected in the FY 01 position budget. Similar changes were not made 
for classification changes that occurred in FY 99 and should have been 
included in the FY 00 budget." 



I 'i 



1378 013 Mandatory Fringe Benefits 

Corresponds to the reduction in Permanent Salaries - Misc. 



208,872 183,187 



25,68 



Board of Supervisors - Budget Analyst 



96 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



ECN - Business and Economic Development 



>age 

No. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To 



025 Entertainment and Promotion 



Reduce requested Entertainment and Promotion budget to reflect 
projected actual expenditures for FY 2000-01, adjusted by a cost of 
living factor. The Department advises that this account is used for 
activities related to Special Events, such as the Department's costs (ie. 
painting of facilities, extra garbage clean-up) to accommodate outside 
contractor's film shoots and additional landscaping and monitoring 
costs for other events on Treasure Island. The Budget Analyst 
additionally observes that the Department's explanation for the 
expenditures in this account do not appear to represent Entertainment 
and Promotion. 



1 78 035 Other Current Expenses 



Reduce to reflect actual need of Department for Other Current 
Expenses. 



85,820 



18,153 



Savings 

67,667 



176,620 



95,000 



81,620 



Office of Small Business Affairs 

001 Permanent Salaries 



190,531 190,531 



* The recommended reduction in Permanent Salaries is the total of the 
following specific recommendations regarding individual classifications. 



Board of Supervisors - Budpet Analyst 



97 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 


ECN - Business and Economic Development 


iber 


Amount 












Position/ 


Nun 


Page 






Equipment 












Kil 


Object 




Number 


From 


Iq 


From 


IQ 


Savinj 


1389 




Special Assistant VTJ 


1366R 


1.0 


1.0 


52,435 


52,435 


_ 






Special Assistant DC 


1368N 


0.75 


0.75 


45,531 


45,531 


- 



The FY 2000-01 budget for the Office of Small Business Affairs currently 
includes one Special Assistant XV. The proposed FY 2001-02 would (1) 
reclassify the one Special Assistant XV ($93,281 annual salary) to a 0931 
Manager VII ($96,998 annual salary) , (2) transfer one Special Assistant VTI 
($52,435 annual salary) position from the Economic Development Division to 
the Office of Small Business Affairs, and (3) add one (0.75 FTE) new Special 
Assistant DC ($60,708 annual salary) position. Therefore, the proposed budget 
reflects an increase of 1.75 FTEs from one permanent FTE to 2.75 permanent 
FTE positions, that would be annualized to three permanent FTE positions in 
future years. Approval of the one new permanent 1368 Special Assistant K 
position and the transfer of one permanent 1366 Special Assistant VTI position, 
is a policy matter for the Board of Supervisors because the proposed changes 
would, in effect, triple the size of the staff in the Office of Small Business 
Affairs at an estimated annualized cost of $1 12,91 1, not including fringe 
benefits. 



1381 035 Other Current Expenses 



380,000 360,000 



20,( 



Reduce Other Current Expenses to reflect that actual expenditures are estimated 
to be $340,000 for the current fiscal year. These funds are used for programs 
that assist and encourage small business development in San Francisco. Tbe 
Department agrees with the proposed recommendation, which will still allow a 
$20,000 increase from projected actual expenditures in FY 2000-01. The 
Department expects to use the additional $20,000 in funds for additional 
programming in FY 2001-02. 



Total Recommended Reductions 



$447,f> 



Board of Supervisor s - Budget Analyst 



98 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



HHP HETCH HETCHY 



FINANCIAL DATA: 

Hetch Hetchy's proposed $137,387,211 budget for FY 2001-02 is $18,721,629 or 15.78 percent 
more than the original FY 2000-01 budget of $118,665,582. The net increase from the revised FY 2000- 
01 budget is $15,752,118 or 12.95 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

HETCH HETCHY CAPITAL PROJECTS 

WATER CAPITAL PROJECTS 

WATER SUPPLY & POWER OPERATIONS 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

2001-2002 Original Budget 



99,505,582 



3,381,102 S 



102,456,582 



99,232,211 



(273,371) 



S 99,505,582 S 105,837,684 S 99,232,211 S (273,371) 

S 19,160,000 - S 15,797,409 $ 38.155,000 S 18.995,000 

S 118,665,582 S 121,635,093 S 137,387,211 S 18,721,629 

(222.298) (3,173.298 ) (650,124) (427,826) 



S 118,443,284 S 118,461,795 S 136,737,087 S 



18,293,803 



Board of Supervisors - Budget Analyst 



99 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP HETCH HETCHY (continued) 

Major expenditure changes from the original FY 2000-01 budget to the proposed FY 2001-02 budget are 
as follows: 



FY 2000-01 FY 2001-02 Increase 

Expenditure Budget Budget (Decrease) 

Permanent Salaries $10,450,975 $11,803,924 $1,352,949 

Professional & Specialized Services 2,909,090 2,160,000 (749,090) 

Purchase of Power for Resale 35,271,210 63,300,000 28,028,790 

Capital Improvements 19,160,000 38,155,000 18,995,000 

Transfer to the General Fund 29.850.000 (29.850.000) 

Total $97,641,275 $115,418,924 $17,777,649 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 190.08 FTEs, which is 
11.47 FTEs more than the 178.61 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 

Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-1999 Fiscal Year From 2000-2001 



Full Time Equivalents . Original Revised 2001-2002 Original Budget 

WATER SUPPLY & POWER OPERATIONS 178.61 178.61 190.08 11.47 



Totals 178.61 178.61 190.08 11.47 

There are no new positions requested by Hetch Hetchy for FY 2001-02. 

There are no special assistant positions in Hetch Hetchy. 

Hetch Hetchy's Permanent Salaries are increasing by $1,352,949 or 12.9 percent, from $10,450,975 in 
FY 2000-01 to $11,803,924 in FY 2001-02. This increase is due to: (a) 7 off-budget positions being 
converted to the operating budget, (b) 3.5 positions being annualized, (c) a net of 5 positions transfers 
from other departments, and (d) 3 position deletions by the Public Utilities Commission. 

Board of Supervisors - Budget Analyst 100 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP HETCH HETCHY (continued) 
DEPARTMENT REVENUES 

Department revenues have increased by $38,076,810 or 32.18 percent. 
Major changes in Department Revenue are as follows: 

FY 2000-01 



Interest Earned 
Sale of Electricity 
Revenue Transfer 
Beginning Fund Balance 
Total 



$2,000,000 

89,935,000 

19,160,000 

7.221.284 

$118,316,284 



FY 2001-02 

$2,500,000 

115,738,094 

38,155,000 



$156,393,094 



Change 

$500,000 

25,803,094 

18,995,000 

(7.22 1.284) 

$38,076,810 



Description 

1. The Hetch Hetchy revenue transfer to the General Fund has been eliminated from the Mayor's FY 
2001-02 Budget. The revenue transfer was budgeted at $29,850,000 in the FY 2000-01 Budget. 
According to the Department, this action has been taken because of the increased cost of purchasing 
electric power for resale. Also, budgeted expenditures for capital projects have been increased by 
$18,995,000, including $15 million for a "Mayor's Energy Conservation Account." The Mayor's 
Energy Conservation Account (MECA) consists of the following high-priority capital projects 
designed to conserve energy: 



Project 

Traffic Lights (Incandescent to LED) 
DPH Health Centers (HVAC and Lighting Projects) 
San Francisco General Hospital (Cogeneraiion 
System) 

San Francisco General Hospital (HVAC System) 
Harry Tracy Water Treatment Plant (Variable 
Frequency Drives 1 ) 
Total 



Hetch Hetchv Estimated 



Estimated 
Cost 


Annual Savings 
(Electricitv & Gas) 


$6,000,000 

987,027 

4,250,000 


$700,000 

195,256 

3,150,000 


3,687,973 
75.000 


1,117,500 
7,321 


,15,000,000 


$5,170,077 



1 A Variable Frequency Drive is a control system for adjusting the speed of electric water pumps based on need, thereby 
conserving energy. 



Board of Supervisors - Budget Analyst 



101 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP HETCH HETCHY (continued) 

2. Hetch Hetchy's total budget for FY 2001-02 has increased by $18,721,629, from $118,665,582 in 
FY 2000-01 to $137,387,211 in FY 2001-02. However, the FY 2000-01 total includes the 
$29,850,000 transfer to the General Fund. Excluding this transfer, the Department's budget has 
increased by $48,571,629, from $88,815,582 in FY 2000-01 to $137,387,211 in FY 2001-02. As 
shown on the Expenditure Table on the previous page, this increase results primarily from an 
increase of $28,028,790 in Power for Resale, and an increase $18,995,000 in capital improvements. 



COMMENTS 

1 . In the FY 2000-01 Budget, Hetch Hetchy requested and received a variety of resources, including six 
new positions and the conversion of eight off-budget positions to operating budget positions, to 
create a new Energy Services Program in order to address changes in the electrical power industry 
since deregulation began in 1998. According to Ms. Laurie Park of Hetch Hetchy, the objective of 
the new Energy Services Program is for Hetch Hetchy to begin regaining lost revenues from the sale 
of Hetch Hetchy's hydroelectric power. Ms. Park stated that the new Energy Services Program will 
enable Hetch Hetchy to become more effective and aggressive in selling hydroelectric power to new 
and existing retail customers and providing new retail products and services, such as energy 
efficiency consulting and emergency response services for high-voltage electrical equipment. Hetch 
Hetchy projected that the new Energy Services Program would increase the Department's net 
revenues by an estimated $717,797 in FY 2000-01, by an estimated $1,730,000 in FY 2001-02, by 
an estimated $3,355,000 in FY 2002-03, and an estimated $4,355,000 in FY 2003-04. In addition, 
the proposed Energy Services Program was to allow Hetch Hetchy to expand its City energy 
conservation programs, which Hetch Hetchy anticipated would save the City an estimated $2.4 
million in FY 2000-01 and an estimated $4 million a year from FY 2001-02 through FY 2003-04. 

2. The Budget Analyst recommended approval of the Proposed Energy Services Program in the FY 
2000-01 Budget, including the approval of 14 positions, given that Hetch Hetchy estimated that the 
additional costs of creating the new Energy Services Program would be $1,007,820 for FY 2000-01, 
and that the new Energy Services Program is projected to: (1) increase the Department's revenues by 
S717,797 in FY 2000-01, and continue increasing up to $4,355,000 in FY 2003-04, and (2) reduce 
City energy costs by $2.4 million in FY 2000-01, and continue reducing City energy costs by an 
estimated $4 million a year from FY 2001-02 through FY 2003-04. 

3. The Budget Analyst also recommended that Hetch Hetchy provide a progress report on the new 
Energy Services Program to the Board of Supervisors at the end of FY 2000-01 and that the 
"progress report should include detailed explanations of all improvements in Hetch Hetchy's 
electricity-related services and all revenues generated by the new Energy Services Program." 

4. On June 25, 2001, Hetch Hetchy presented the Budget Analyst with a report pertaining to the 
Department's recent accomplishments, including notable initiatives in energy conservation. 

Board of Supervisors - Budget Analyst 102 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP HETCH HETCHY (continued) 

However, according to the Department, Hetch Hetchy was unable to fully implement their 
anticipated Energy Services Programs for the following reasons: 

a. The nearly constant state of readiness for power emergencies; 

b. Unprecedented volatility in the California electric spot market that required Hetch Hetchy to 
concentrate its efforts and expend resources on its power operations; 

c. The combination of a 10-month reclassification of its professional/technical staff and the 
financial pressures on Hetch Hetchy due to extraordinary spot wholesale prices caused the 
Mayor's Office to place a hold on all Hetch Hetchy personnel requisitions until the 
Department's financial status became better understood. As a consequence, according to the 
Department, Hetch Hetchy was unable to fill many of its new positions until May 29' 2001. 

5. As noted above, the Department projected that the new Energy Services Program would (1) increase 
the Department's revenues by $717,797 in FY 2000-01, and (2) save the City an estimated $2.4 
million in FY 2000-01. However, according to the Department, those Energy Services goals were 
not achieved by the new Energy Services Program because "HH was unable to fill many of its new 
positions until May 29% 2001." 

6. Hetch Hetchy is requesting that a total of seven off-budget, project positions be converted to 
operating budget positions to further expand the Energy Services programs. The Budget Analyst is 
recommending disapproval of this request because the Department has not yet shown that it can meet 
the financial objectives for which the original 14 positions were approved in the FY 2000-01 Budget. 
The Department reports that currently, nine of the 14 positions have been filled. However, the 
Department also reports that four of the positions were transferred out of the Energy Services 
Program, including one that was transferred to the General Manager's Office "to meet an urgent need 
for a 1310 Public Relations Officer." 

7. In May 2001, the City entered into a contract with Calpine Corporation to purchase 50 megawatts of 
electricity 24 hours a day for five years, beginning July 1, 2001. The total contract amount is $173.5 
million for 2.19 million megawatt hours, an average price of $79,225 per megawatt hour. According 
to the Department, this five-year purchase of power has two significant benefits to Hetch Hetchy and 
the City: (1) the fixed price will reduce Hetch Hetchy's exposure to fluctuations in the volatile short- 
term "spot" market, and (2) the purchase will also serve as a hedge against drought. At the time at 
which the contract was executed, Hetch Hetchy staff estimated the first year economic benefit to the 
City at approximately $37 million. Hetch Hetchy has advised the Budget Analyst that currently, their 
best estimate of the cost of power for a contract of the type consummated with Calpine Corporation 
is between $45 and $50 per megawatt hour. Based on those rates, the cost of a five-year contract for 
2.19 million megawatt hours would be between $98.6 million and $109.5 million. 

. The Mayor's budget provides an increase of $18,721,629. Our recommended reductions, which total 
$808,842, would still allow an increase of $17,912,787 or 15.1 percent in the Department's budget. 



Board of Supervisors - Budget Analyst 1 03 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP - Hetch Hetchy Project 



Page 
No. Object 



Position/ Number 

Equipment 
Number From Xo_ 



Amoun t 
From Ifl 



Savin; 



TTFY Operatio ns 



1399 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



1433 001 Watershed Forester 

To delete a request to substitute a 
Watershed Forester position for a 
Limited Tenure Senior Energy 
Specialist position that the 
Department stated was essential as a 
new position in the FY 2000-01 
Budget for the Energy Services 
Program. This recommendation will 
also result in acceptance of the 
Department's request to delete the 
Senior Energy Specialist position. 



$11,803,924 $11,162,593 



3486L 



1.0 o.o 



70,470 



$70,4 



1435 


001 


Utility Specialist 


5602S 


11.0 


7.0 


944,273 


600,901 


343,3' 


1435 


001 


Water and Power Specialist 


56330 


0.0 


4.0 





333,349 


(333,3-) 



To deny the conversion of four off- 
budget positions to operating budget 
positions for the Energy Services 
Program. These positions were 
previously financed with bond fund 
monies and should continue to be 
financed with bond fund monies. 



Board of Supervisors - Budget Analyst 



104 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



epartment: 


HHP - Hetch Hetchy Project 




Number 


Amount 










Position/ 




age 




Equipment 










to. Object 




Number 


From To 


From 


la 


Savings 


133 001 


Associate Engineer 


5207S 


4.0 3.0 


$296,600 


$222,450 


$74,150 


134 001 


Utility Analyst 


5601S 


1.0 0.0 


56,691 





56,691 


135 001 


Water and Power Analyst II 


56310 


0.0 2.0 





128,100 


(128,100) 



001 



001 



To deny conversion of two off- 
budget positions to operating budget 
positions for the Energy Services 
Program. These positions were 
previously financed with bond fund 
monies and should continue to be 
financed with bond fund monies. 



Water & Power Resources 


5634A 


3.0 


2.0 


Manager 








Water & Power Resources 


56340 


0.0 


1.0 


Manager 









289,945 193,297 96,648 
96,648 (96,648) 



To deny conversion of one off-budget 
positions to operating budget positions 
for the Energy Services Program. This 
position was previously financed with 
bond fund monies and should continue 
to be financed with bond fund monies. 



001 Non-Operating Position 
Offset 

Corresponds to the increases in non- 
operating position salaries for the seven 
Energy Services Program positions 
listed above. 



9997M (8.0) (1.0) (593,175) (1,151,272) 558,097 



013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



3,531,083 3,391,384 139,699 



Board of Supervisors - Budget Analyst 



105 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: HHP - Hetch Hetchy Project 



Page 
Njl Ob jec t 

1399 021 Travel 

Reduce to 2000-01 budget level 
adjusted by a cost of living factor for 
2001-02. 



Position/ Number 


Amount 






Equipment 








Number From To 


From 


In 


Savin 1 




$63,348 


$53,000 


$io,:j 



1399 022 Training 



107,464 



90,000 



17/1 



Reduce to 2000-01 budget level 
adjusted by a cost of living factor for 
2001-02. 



1399 033 Power for Resale 



63,300,000 63,300,000 * 



* Reserve $25,000,000 pending actual 
pricing of electricity and a report to 
the Board of Supervisors concerning 
the outlook for Purchase of Power. 



Total Recommended Reductions 



Total Recommended Reserves 



$808,$! 
$25,000, 



Board of S upervisors - Budget Analyst 



106 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



LHP LIGHT, HEAT AND POWER 



FINANCIAL DATA: 

The Light, Heat & Power Department's proposed 594,021,576 budget for FY 2001-02 is 
534,859,251 or 58.92 percent more than the original FY 2000-01 budget of 559,162,325. The net 
increase from the revised FY 2000-01 budget is 534,813,268 or 58.80 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 
UTILITY SERVICES 

Total Expenditures 

Less: Work Order Recoveries 

Net Expenditures 



Fiscal Year 2000-2001 



Original 



Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



S 59,162,325 S 59,208,308 $ 94,021,576 $ 



$ 3,337,389 S 3,383,372 S 2,687,55 



34,859,251 



$ 59,162,325 $ 59,208,308 $ 94,021,576 $ 34,859,251 

(55,824,936) (55,824,936) (91,333,988) (35,509,052) 



(649,801) 



Below are the General Fund expenditures administered by Light, Heat & Power: 



General Fund Expenditures for Light. Heat and Power 

PG&E Street Light Maintenance 
Maintenance of City-Owned Streetlights 
Materials and Supplies for Maintenance 
Cal Trans Street Lighting Maintenance 
Adrninistrative Costs 

Subtotal Operating Budget 



2000-01 
Budget 



2001-02 
Request 



Change 



51,255,929 51,245,929 (510,000) 

677,154 627,124 (50,030) 

148,537 177,670 29,133 

24,300 24,300 

1.231.469 612,565 (618.904) 

53,337,389 S2,687,588 (5649,801) 



Board of Supervisors - Budget Analyst 



107 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LHP LIGHT. HEAT AND POWER (continued) 

Major expenditure changes from the original FY 2000-01 budget to the proposed FY 2001-02 
budget are as follows: 



FY 2000-01 


FY 2001-02 


Increase 


Expenditure Budget 


Budget 


(Decrease) 


Permanent Salaries $455,172 


$392,687 


($62,485) 


Buildings & Construction Supplies 148,537 


177,670 


29,133 


Power for Resale 55,824,936 


91,333,988 


35,509,052 


Other Current Expenses 479,501 


2,287 


(477,214) 


Services of Other Departments 794,166 


685.654 


(108.512) 


Total $57,702,312 


$92,592,286 


$34,889,974 


Department Personnel Summary: 







The number of full-time equivalent positions budgeted for FY 2001-02 is 6.80 FTEs, which is 
1.01 FTEs less than the 7.81 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Fiscal Year 2000-2001 
Full Time Equivalents Original Revised 



Mayor's Budget 
Fiscal Year 
2001-2002 



Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 



UTILITY SERVICES 



7.81 



7.81 



6.80 



(1.01) 



Totals 
Department Revenues 



7.81 



7.81 



6.80 



(1.01) 



Light, Heat and Power does not generate its own revenues. However, expenditure recovery from 
other City Departments for the consumption of gas and electricity will increase by $35,509,052 or 63.6 
percent, from $55,824,936 in FY 2000-01 to $91,333,988 in FY 2001-02. General Fund support for 
Light, Heat, and Power budgeted for FY 2001-02 is $2,687,588, which is $649,801, or 19.5 percent, less 
than the $3,337,389 in the original FY 2000-01 budget. 



Board of Supervisors - Budget Analyst 



108 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LHP LIGHT. HEAT AND POWER (continued) 



DESCRIPTION 



1 . The Bureau of Light, Heating and Power is responsible for all aspects of City street lighting and for 
billing the various City agencies for electricity, purchased natural gas, and purchased steam. The 
Bureau operates administratively under Hetch Hetchy Water and Power. The goals of the Bureau are 
to compute electric, steam, and gas bills for all City agencies, to compute all street lighting charges, 
and to provide and maintain adequate and energy-efficient lighting on City streets. 

2. The Bureau of Light, Heat and Power reports that they have reviewed the amounts budgeted by the 
City departments for light, heat and power in the FY 2001-02 budget, and that the correct amounts 
have been budgeted. 

3. All of the total increase of $34,859,251 in Department expenditures for FY 2001-02 results from 
Power for Resale, which increased from the FY 2000-01 budget due to the increased cost of gas and 
electricity. 

4. General Fund expenditures for Light, Heat and Power are decreasing by $649,801 primarily because 
one-time costs of electrical hook-ups at City Hall ($477,214) are eliminated, the transfer of one 
position to Hetch Hetchy ($83,840), and reductions in services of Other Departments ($76,578). 

5. Light, Heat and Power has no Special Assistant positions in its FY 2001-02 budget. 



Comment 

The Mayor's budget provides an increase of $34,859,251. Our recommended reductions, which 
total $17,670, would still allow an increase of $34,841,581 or 58.9% in the Department's budget. 



Board of Supervisors - Budget Analyst 



109 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: LHP - Light, Heat and Power 

Position/ 
Page Equips Number Amount 

No. Object mejol Emm la From Ta Savings 

1443 042 Building & Construction Supplies $177,670 S160,000 $17,670 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 



Total Recommended Reductions $17,671 



Board of Supervisors - Budget Analyst 110 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



PAB BOARD OF APPEALS 



Financial Data: 

The Board of Appeals proposed $431,406 budget for FY 2001-02 is $64,850 or 17.69 percent 
more than the original FY 2000-01 budget of $366,556. The net decrease from the revised FY 2000-01 
budget is $8,514 or 1.94 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditure s Original Revised 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

2001-2002 



Original Budget 



APPEALS PROCESSING $ 366,556 $ 439,920 $ 



431,406 $ 



64,850 



Total Expenditures 



$ 366,556 $ 439,920 $ 



431,406 $ 



64,850 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 4.38 FTEs, which is 
.05 FTE more than the 4.33 FTEs in the original FY 2000-01 budget. The FTE allocations by program 
are as follows: 



Full Time Equivalents 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Original Revised 2001-2002 Original Budget 



4.33 



5.14 



4.38 



0.05 



Totals 



4.33 



5.14 



4.38 



0.05 



BOARD OF SUPERVISORS - BUDGET ANALYST 



TT71 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PAB BOARD OF APPEALS (continued) 
SPECIAL ASSISTANT POSITIONS 

The Board of Appeals has no Special Assistant positions. 

DEPARTMENT REVENUES 

General Fund support has increased by $64,850 or 20.40 percent. 



Description 

The Board of Appeals proposes increasing Permanent Salaries and Mandatory Fringe Benefits by 
$25,037 for FY 2001-02 to fund the expense of step increases and upward substitutions for existing 
positions. The proposed FY 2001-02 budget also includes (a) an increase of $19,543 for Materials & 
Supplies, and (b) an increase of $12,694 for Equipment Purchase. 



COMMENT 

The Mayor's budget provides an increase of $64,850. Our recommended reductions, which total 
$15,394, would still allow an increase of $49,456 or 13.49 percent in the Department's budget. 



- 



Board of Supervisors - Budget Analyst 112 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



PAB - Board of Appeals 



'age 

[Vo. Object 



Position/ Number 

Equipment 
Number From To 



Amount 
From To Savings 



040 Materials & Supplies 



522,043 S19,343 $2,700 



Reduce Materials & Supplies by $2,700. The 
recommended reduction of $2,700 would still result in an 
increase of $1 6,843 over the current FY budget. Our 
recommended amount of $19,343 will allow the 
Department to acquire four new computers and twelve new 
file cabinets. 



060 Equipment Purchase 



12,694 



12,694 



Reduce Equipment Purchase to eliminate 2 workstations for a 
total of $12,694. The Board of Appeals has already purchased 
the necessary workstations during FY 2000-01 and no longer 
needs any funds for Equipment Purchase. 



Total Recommended Reductions 



$15,394 



Board of Supervisors - Budget Analyst 



113 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



PRT PORT 



Financial Data: 

The Port's proposed $89,121,635 budget for FY 2001-02 is $38,076,476 or 74.59 percent more 
than the original FY 2000-01 budget of $51,045,159. The net increase from the revised FY 2000-01 
budget is $33,899,637 or 61.39 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

PORT - FACILITIES & OPERATIONS 

PORT - FINANCE & ADMINISTRATION 

PORT - MARITIME 

PORT - PLANNING & DEVELOPMENT 

PORT - REAL ESTATE & ASSET MANAGEMENT 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 14,452,821 ! 


25,233,942 


I 15,163,549 


S 


710,728 


19,587,630 


19,587,630 


29,399,483 




9,811,853 


1,476,189 


1,476,189 


1,577,187 




100,998 


1,970,047 


1,970,047 


2,008,045 




37,998 


5,488,820 


5,488.820 


8,011,029 




2,522,209 



S 42,975,507 S 53,756,628 S 56,159,293 $ 13,183,786 

S 8.069,652 S 1,465.370 5 32.962,342 S 24.892.690 

S 51,045,159 S 55,221,998 $ 89,121,635 $ 38,076,476 

(13,500) (99.500) (13.500) - 



$ 51,031,659 $ 55,122,498 S 89,108,135 S 



38,076,476 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 242.38 FTEs, which is 
14.26 FTEs more than the 228.12 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



BOARD OF SUPERVISORS - BUDGET ANALYST 



114 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT PORT (continued) 



Full Time Equivalents 

PORT - FACILITIES & OPERATIONS 

PORT - FINANCE & ADMINISTRATION 

PORT - MARITIME 

PORT - PLANNING & DEVELOPMENT 

PORT - REAL ESTATE & ASSET MANAGEMENT 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-1999 Fiscal Year From 2000-2001 



Original 


Revised 


2001 


-2002 


O 


riginal Budget 


133.78 


133.78 




136.89 






3.11 


46.44 


46.44 




56.62 






10.18 


10.79 


10.79 




12.25 






1.46 


16.37 


16.37 




15.86 






(0.51) 


20.74 


20.74 




20.76 






0.02 



Totals 



228.12 



228.12 



242.38 



14.26 



The Port's budget contains a total of 14 new positions (10.5 FTE) for FY 2001-02, as shown below. A 
summary of the salary cost associated with the proposed new positions is as follows. 



Class 


Title 


Existing 
Positions 


2001-02 


Salary 
2001-02 


FTE 

Annualized 


Salary 
Annualized 


Facilities and Operations 












5207 


Associate Engineer 


2.0 


0.75 


$55,613 


1.0 


$74,151 


5241 


Engineer 


4.0 


1.50 


128,764 


2.0 


171,685 


5266 


Architectural Associate I 


0.0 


0.75 


55,613 


1.0 


74,151 


7205 


Chief Stationary Engineer 


0.0 


0.75 


54,796 


1.0 


73,061 


7263 


Maintenance Manager 


0.0 


0.75 


61,191 


1.0 


81,588 


7334 


Stationary Engineer 


2.0 


0.75 


43,580 


1.0 


58,107 


7344 


Carpenter 


3.0 


0.75 


47,080 


1.0 


62,773 


7395 


Ornamental Iron Worker 


4.0 


0.75 


44,964 


1.0 


59,952 


7514 


General Laborer 


13.0 


0.75 


33.911 


1.0 


45.215 


Subtotal Facilities and Operations 


28.0 


7.50 


$525,432 


10.0 


$700,683 














Maritime 












1426 


Senior Clerk Typist 


4.0 


0.75 


34,073 


1.0 


45,431 


3232 


Marina Assistant Manager 


0.0 


0.75 


34.154 


1.0 


45.539 


Subtotal Cargo Revenue 


4.0 


1.50 


$68,227 


2.0 


$90,970 














Finance and Administration 












1823 


Senior Administrative Analyst 


0.0 


0.75 


52,187 


1.0 


69,583 


5620 


Regulatory Specialist 


0.0 


0.75 


49.936 


1.0 


66.581 


Subtotal Finance and Administration 


0.0 


1.50 


$102,123 


2.0 


$136,164 


Total 


32.0 


10.5 


5695,782 


14.0 


$927,817 



The Budget Analyst is recommending approval of 12 of the 14 new positions, including two new 
Maritime positions that would assist in operating the new China Basin Ferry Terminal at Pac Bell Park, 



TX5 



BOARD OF SUPERVISORS - BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT PORT (continued) 

the Hyde Street Harbor, and expanded ferry services at the Downtown Ferry terminal. We are 
recommending approval of nine of the ten Facilities & Operations new positions in order for the Port to 
address its significant backlog of deferred maintenance needs, continuing maintenance needs, and to 
develop a preventive maintenance system in conjunction with a new maintenance software system the 
Port plans to install in the next few months. According to Mr. Ben Kutnick of the Port, the Port's 
backlog of deferred maintenance has not been quantified, but is believed to be in excess of $100 million. 
We are recommending approval of one Regulatory Specialist position in Finance and Ad mini stration 
that would be responsible for implementing and operating the Port-wide environmental monitoring 
programs, including the storm water pollution prevention program and the air quality monitoring 
program. 

We are recommending the disapproval of one Senior Administrative Analyst position in Finance and 
Administration and one Stationary Engineer position in Facilities & Operations. In addition, we are 
recommending that one Assistant Rental Manager position that has been vacant since April of 2000 be 
deleted. 

The Port is proposing to reclassify the following two Special Assistant positions: 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 


1.00 


1375 


Special Assistant XVI 


$100,328 


9377 


Feasibility 
Analyst 


$68,904 


Exempt 


1.00 


1376 


Special Assistant XVII 


107.976 


5283 


Planner V 


98.371 


Total 


2.00 






$208,304 






$167,275 



Major changes in the Port's budget are as follows: 



Expenditure 



FY 2000-01 
BUDGET 



FY 2001-02 
Budget 



Increase/ 
(Decrease) 



Permanent Salaries - Misc. 
Rents & Leases - Bldgs. & Structures 
Rents & Leases - Equipment 
Buildings, Structures & Improvements 
Debt Service 

Services of Other Depaitments 
Total 



$14,984,325 



542,870 

7,570,252 

9,089,466 

5.203.212 

$37,390,125 



$16,329,714 

2,558,600 

102,287 

32,872,342 

15,707,546 

7.263.914 

$74,834,403 



$1,345,389 
2,558,600 
(440,583) 

25,302,090 

6,618,080 

2.060.702 

$37,444,278 



Board of Supervisors - Budget Analyst 



116 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



FY 2000-01 


FY 2001-02 




Bucket 


Budget 


Increase 


54,389,000 


54,650,000 


5261,000 


200,000 


775,000 


575,000 


11,027,000 


11,745,000 


718,000 


16,867,000 


19,333,000 


2,466,000 


6.668.247 


40.098.735 


33.430.488 


539,151,247 


576,604,735 


537,453,488 



Department: PRT PORT (continued) 

DEPARTMENT REVENUES 

Department revenues have increased by 538,076,476 or 74.59 percent, from $51,045,159 in FY 
2000-01 to 589,121,635 in FY 2001-02. Major revenue changes are as follows: 



Revenue Source 
Rent Parking 
Permits 

Percentage Rentals 
Commercial Rentals 
Fund Balance 
Total 

The Port's Fund Balance sum of 540,098,735 includes projected income from Muni in the 
amount of 525.7 million for the 17 acre parcel at the Western Pacific Site adjacent to Pier 80, at the foot 
of Ceasar Chavez Street, which will be used by Muni as a maintenance and storage yard, and 54 million 
from the State Transportation Improvement Program for the Illinois Street Bridge Project. The Illinois 
Street Bridge will provide direct rail and truck connections between Pier 80 and Pier 94-96 and will 
maintain rail service to the Port's marine terminals, which will be eliminated by the Mission Bay 
Project. 



Description 



Board of Supervisors approved a 50-year lease between AMB Property Corporation and the Port of 
San Francisco for the development of Pier 1 as a maritime office project in April of 1999, with AMB 
as the lessee and the Port as the lessor. Under the terms of the ground lease, the rent payment will be 
adjusted in September of 2001 when the construction of Pier 1 is complete based on total 
construction costs and historic tax credits. According to Ms. Stephanie Downs of the Port, in FY 
2001-02, the Port anticipates it will receive from AMB monthly rent in the amount of 51 12,664, or 
51,351,968 annually, including the adjustment for construction costs and historic tax credits. 

The subject lease included a sublease for a portion of Pier 1, with AMB as the sublessor and the Port 
as the sublessee, to provide office space for the Port. During FY 2001-02, the Port will pay to AMB 
5153,052 per month in rent, for a total annual rent of 51,836,624. In addition to rent, the Port is 
amortizing tenant improvements over 15 years with a monthly payment of 513,305.91, or annual 
payment of 5159,671. The total amount paid to AMB by the Port in FY 2001-02 will total 
approximately 51,996,295. 



Board of Supervisors - Budget Analyst 117 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT PORT (continued) 

2. The Port has included $32,000 in its FY 2001-02 budget for ten season tickets, which is the same 
amount that the Port budgeted for the ten tickets in its FY 2000-01 budget. However, according to 
Mr. Ben Kutnick, Financial Director of the Port, the cost for the ten tickets in FY 2001-02 will be 
approximately 535,000. The additional $3,000 will be taken from the Entertainment and Promotions 
budget according to Mr. Kutnick. Except for the aforementioned ten season tickets, the Port had no 
specific authorization in its FY 2000-01 budget to pay for expenses related to the Giants baseball 
games and had no specific authorization from the Board of Supervisors to purchase a luxury box 
suite at Pacific Bell Park. However, on March 16, 2001, a Luxury Suite License Agreement was 
executed between the Port and the China Basin Ballpark Company (the San Francisco Giants). The 
Port paid $186,950 under a three-year commitment to the China Basin Ballpark Company, including 
$120,000 to acquire the Luxury Suite and $66,950 to purchase the 12 season tickets and four guest 
passes that accompany the Luxury Suite for the 2001 baseball season. The Port charged the $186,950 
to the Port's FY 2000-01 budget for Entertainment and Promotion and other budget accounts. 
According to Mr. Ben Kutnick, it was the Port Commission's intention to share the Luxury Suite 
with the Mayor's Office for business development purposes. However, the Mayor's Office 
• subsequently informed the Port that they would not be using the suite. As a result, the Port decided 
to sell the Luxury Suite. 

The China Basin Ballpark Company has offered to assist the Port in selling the Luxury Suite tickets 
on a game-by-game basis until the China Basin Ballpark Company and/or the Port can find a 
permanent buyer for the Luxury Suite and its accompanying 12 season tickets and four guest passes. 
The China Basin Ballpark Company makes monthly payments to the Port based on $797.02 for each 
home baseball game or a total of $66,950 ($797.02 x 84 = $66,905) to be paid to the China Basin 
Ballpark Company for the 12 season tickets and four guest passes based on 84 home Giants games, 
regardless of whether the Luxury Suite is sold for the full value to other users for that particular 
home game, until a buyer is found to purchase the $120,000 Luxury Suite and the accompanying 12 
season tickets and four guest passes. To date, the Port has received $14,346.36 from the China Basin 
Ballpark Company for the 18 Giants home games in April and anticipates receiving by the end of 
June 2001 an additional $11,158.28 for the 14 Giants home games in May. According to Mr. 
Kutnick, the Port anticipates that the Luxury Suite will be sold for the full $120,000 cost that the 
Port incurred for the Luxury Suite. However, the Budget Analyst notes that there are no assurances 
that such a sale will be made. The future buyer of the Luxury Suite and the 12 season tickets and 
four guest passes would relieve the Port of any future year ticket commitments related to the Luxury 
Suite. As of the writing of this report, neither the Port nor the China Basin Ballpark Company has 
identified a buyer since April of 2001 to purchase the Port's Luxury Suite and the accompanying 12 
season tickets and four guest passes. 

As noted above, in addition to the subject Luxury Suite and its accompanying 12 tickets and four 
guest passes which were not included in the Port's FY 2000-01 budget, the Port's FY 2000-01 
budget did include $32,000 for ten season tickets not located in the Luxury Suite. The request for the 
ten season tickets was the one request that accompanied the FY 2000-01 budget explanation 



Board of Supervisors - Budget Analyst 118 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT PORT (continued) 

regarding baseball tickets. As previously stated, the Port has again included 532,000 in its FY 2001- 
02 budget for ten season tickets but the estimated cost is 535,000. 

3. The Port reports that its outstanding debt as of July 1, 2001, will be S40,795,000. According to Mr. 
Kutnickj the Department intends to retire its revenue bonds in the amount of 534,095,000 by July of 
2009, retire its General Obligation bonds in the amount of 53,200,000 by June of 2005, and retire its 
Hyde Street Harbor Loan in the amount of 53,500,000 by 2028. 

4. Officially opened in June of 2001, the Hyde Street Fishing Harbor was designed to revitalize 
commercial fishing at Fisherman's Wharf. The Hyde Street Fishing Harbor includes a new 62-berth 
marina at Hyde Street Harbor, an accessible gangway, floating walkways, new bathrooms, storage 
facilities, and waste disposal facilities. 



COMMENT 

The Mayor's budget provides an increase of 538,076,476. Our recommended reductions, which 
total $665,383 would still allow an increase of 537,41 1,093 or 73.3% in the Department's budget. 



TT9 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT Port 



Position/ Number Amount 

Page Equipment 

IVq, Ob ject N u m b er From la From Iq Saving 

Finance and Administration - BKO 

1465 001 Permanent Salaries - Misc. $3,972,164 $3,919,977 * 

* The recommended reduction in Permanent Salaries - Misc. 
is the total of the following specific recommendations 
regarding individual classifications. 

1504 001 Senior Administrative Analyst 1823N 0.75 52,187 $52,1 

' To eliminate one new position not sufficiently justified. 

1465 011 Overtime 23,313 17,500 5,8: 

Reduce to actual 2000-01 expenditure level adjusted by a cost 
of living factor for 2001-02. The Port has a proposed FY 2001 
02 Overtime budget of $417,889 for all of its divisions, or 
$36,349 more than its FY 2000-01 budget of $381,540. 

1465 013 Mandatory Fringe Benefits 1,545,738 1,533,168 12,5 

Corresponds to the reduction in salaries. 

1465 021 Travel 77,815 67,000 10,1 

Reduce to 2000-01 budget level adjusted by a cost of living 
factor for 2001-02. The Port has a proposed FY 2001-02 
Travel budget of $131,858 for all of its divisions, or $23,768 
more than its FY 2000-01 budget of $108,090. 

1465 022 Training 125,000 115,000 10,' 

Reduce to 2000-01 budget level adjusted by a cost of living 
factor for 2001-02. 



Board of Supervisors - Budget Analyst 



120 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



PRT Port 



Position/ Numher Amojuii 

Equipment 
Numher From Io_ From To Sayings 



025 Entertainment and Promotion 5159,500 S100,000 559,500 

To reduce funding for Entertainment and Promotion 
commensurate with the Department's ability to shift funds into 
this category ($129,313*), as demonstrated with the San 
Francisco Giants Luxury Box lease. The Port has a proposed 
FY 2001-02 Entertainment and Promotion budget of $373,200 
for all of its divisions, compared to a budget of $341,700 in 
FY 2000-01. 



*The Luxury Suite acquisition price was $120,000 and the 
tickets for the 2001 season cost $66,950 for a total of 
$186,950. According to Mr. Ben Kutnick of the Port, the Port 
intended to sell six of the seats, which would have partially 
offset the cost of the luxury suite. According to Mr. Kutnick, 
the face value of the six seats, including the license and 
tickets, is $57,637, resulting in a net cost to the Port of 
$129,313. 



155 027 Professional and Specialized Services 550,000 525,000 25,000 

I Reduce to FY 2000-01 budget level adjusted by a cost of 

living factor for FY 2001-02. 

,55 040 Materials and Supplies 440,233 405,000 35,233 

Reduce to FY 2000-01 budget level adjusted by a cost of 
living factor for FY 2001-02. 

060 Equipment Purchase 654,500 604,500 * 

The recommended reduction in equipment is the total of the 
following specific recommendations. 

iO 060 Equipment Not Detailed 06000 (50,000) 50,000 

To reduce the Equipment budget commensurate with the 
minimum essential for effective operations. 

121 

Board of Supervisors - B udget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT Port 




Number 


Amount 










Position/ 




Page 




Equipment 












Eft, 


Object 


Number 


Fxam 


la 


From 


Iffl 


Savings 


Maritime - BKD 














1463 


025 Entertainment and Promotion 








$193,500 


$123,687 


$69,813 



To reduce funding for Entertainment and Promotion commensurate 
with the Department's ability to shift funds into this category 
($129,313), as demonstrated with the San Francisco Giants Luxury 
Box lease. The Port has a proposed FY 2001-02 Entertainment and 
Promotion budget of $373,200 for all of its divisions, compared to a 
budget of $34 1 ,700 in FY 2000-0 1 . 

Real Estate & Asset Management - BKZ 

1500 001 Permanent Salaries - Misc. 1,521,433 1,448,902 * 

* The recommended reduction in Permanent Salaries - Misc. 
is the total of the following specific recommendations 
regarding individual classifications. 

1513 001 Asst. Rental Manager, Port of San 9395A 7.00 6.00 507,723 435,192 72,531 

Francisco 

To eliminate a position that has been vacant since April of 
2000. The reduction will still leave the Port with 6 Assistant 
Rental Manager positions. 

1500 005 Temporary Salaries 8,303 8,303, 

To reflect that expenditures for Temporary Salaries have not increased 
for the past two years. The Port will still have $352,684 for Temporary 
Salaries for all of its divisions, an increase of $91,268 over FY 2000-01. 



1500 009 Premium Pay 12,143 6,000 6,143 



Reduce to actual 2000-01 expenditure level adjusted by a cost 
of living factor for 2001-02. 



122 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



3artment: PRT Port 



Number 



ige 

SL Object 

;00 013 Mandatory Fringe Benefits 



Position/ 
Equipment 
Number From Io_ 



Corresponds to the reduction in salaries. 



00 



lining 

157 



Amount 

Horn la Savings 

$354,274 $336,112 $18,162 



021 Travel 7,000 

Reduce to actual 2000-01 expenditure level adjusted by a cost 
of living factor for 2001-02. The Port has a proposed FY 2001- 
02 Travel budget of $131,858 for all of its divisions, or 
$23,768 more than its FY 2000-01 budget of $108,090. 

& Development - BKW 

009 Premium Pay 15,747 

Reduce to actual 2000-01 expenditure level adjusted for changes in 
personnel eligible for premium pay in 2001-02. 



4,500 2,500 



12,747 



3,000 



■7 011 Overtime 

Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. The Port has a proposed FY 2001-02 
Overtime budget of $417,889 for all of its divisions, or $36,349 more 
than its FY 2000-01 budget of $381,540. 



4,376 



2,000 



2,376 



~1 






013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



280,358 



279,953 



405 



027 Professional and Specialized 
Services 

Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. 



28,800 



20,000 



,800 



Bflard of Supervisors - Budget Analyst 



123 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PRT Port 



Page 

No. Ohject 
Facilities & Operations - BKY 

1469 001 Permanent Salaries - Misc. 



Position/ Number 

Equipment 
Number From To 



* The recommended reduction in Permanent Salaries - Misc. 
is the total of the following specific recommendations 
regarding individual classifications. 



Amount 



From 



Ifl 



§,723,224 $8,679,644 



Savings. 



1509 001 Stationary Engineer 7334N 0.75 0.00 

To delete one new position request not sufficiently justified. 



43,580 



1469 011 Overtime 



To reduce the Overtime allocation in consideration of the large 
increase in new positions and a 599,571 increase in Temporary 
Salaries. The Port has a proposed FY 2001-02 Overtime budget of 
$417,889 for all of its divisions, or $36,349 more than its FY 2000- 
01 budget of $381,540. 



386,842 



361,000 



25,842 



1469 013 Mandatory Fringe Benefits 

Corresponds to reduction in Permanent Salaries - Misc. 



2,148,110 2,135,300 



1469 027 Professional and Specialized Services 

Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. 



45,000 



35,000 



1469 028 Maintenance Services - Buildings and Structures 



341,252 



316,252 



Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. 



Board of Supervisors - Budget Analyst 



124 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: PRT Port 



age 

^ Object 

469 029 Maintenance Services - Equipment 



Position/ Number 

Equipment 
Number From Iq 



Reduce to actual 2000-01 expenditure level adjusted by a cost of 
living factor for 2001-02. 



469 040 Materials and Supplies 



Amount 

Erojll lo. Savings 

$201,367 $181,367 $20,000 



1,658,740 1,583,740 



75,000 



Reduce to 2000-01 budget level adjusted by a cost of living factor for 
2001-02. 



Total Recommended Reductions 



$665,383 



Board of Supervisors - Budget Analyst 



125 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



PTC PARKING & TRAFFIC COMMISSION 



Financial Data: 

The Department of Parking & Traffic's proposed 562,374,959 budget for FY 2001-02 is 
52,687,478 or 4.13 percent less than the original FY 2000-01 budget of $65,062,437. The net decrease 
from the revised FY 2000-01 budget is $2,780,727 or 4.27 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

DEPARTMENTAL ADMINISTRATION 

ENFORCEMENT 

PARKING 

PARKING CITATION DIVISION 

RESIDENTIAL PERMIT PARKING 

TRAFFIC ENGINEERING & OPERATION 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 3,756,371 $ 


3,779,636 J 


5 3,835,729 


$ 79,358 


25,801,661 


25,864,634 


26,651,143 


849,482 


6,681,358 


6,708,093 


6,762,732 


81,374 


10,313,867 


10,250,894 


10,533,783 


219,916 


871,889 


871,889 


932,981 


61,092 


10,350,868 


10,312,633 


10,883,304 


532,436 



S 57,776,014 $ 57,787,779 S 59,599,672 $ 1,823,658 

S 7,286,423 $ 7,367,907 $ 2,775,287 $ (4,511,136) 

S 65,062,437 S 65,155,686 S 62,374,959 S (2,687,478) 

(198,000) (198.000) (259,500) (61,500) 



$ 64,864,437 $ 64,957,686 $ 62,115,459 $ 



(2,748,978) 



Board of Supervisors - Budget Analyst 



126 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC PARKING & TRAFFIC COMMISSION (continued) 

Major new expenditure changes from the original FY 2000-01 budget to the proposed FY 2001- 
02 budget are as follows: ' - 



Expenditure 

Permanent Salaries 

Overtime 

Mandatory Fringe Benefits 

Overhead 

Professional & Specialized Services 

Maintenance - Buildings & Structures 

Rents & Leases - Buildings 

Other Current Expenses 

Materials & Supplies 

Equipment Purchase 

Buildings, Structures & Improvements 

Services of Other Departments 

Miscellaneous Other Changes 



Total: 



FY 2000-01 


FY 2001-02 


Increase 


Budget 


Budget 


(Decrease) 


$23,640,801 


$24,780,489 


$1,139,688 


783,691 


898,691 


115,000 


6,688,330 


7,030,624 


342,294 


267,626 


318,776 


51,150 


10,156,585 


10,096,720 


(59,865) 


141,694 


155,193 


13,499 


2,279,616 


2,321,286 


41,670 


337,576 


395,043 


57,467 


1,313,806 


1,364,135 


50,329 


. 1,369,725 


736,766 


(632,959) 


7,016,423 


2,505,287 


(4,511,136) 


6,237,633 


6,955,121 


717,488 


4.828.931 


4.816.828 


(12.103) 


$65,062,437 


$62,374,959 


($2,687,478) 



Department Personnel Summary: 



The number of full-time equivalent positions budgeted for FY 2001-02 is 545.19 FTEs, which is 
2.01 FTEs less than the 547.20 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

DEPARTMENTAL ADMINISTRATION 

ENFORCEMENT 

PARKING 

PARKING CITATION DIVISION 

RESIDENTIAL PERMIT PARKING 

TRAFFIC ENGINEERING & OPERATION 



Totals 











Proposed 






Mayor' 


s Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 


From 2000- 


-2001 


Original 


Revised 


2001-2002 


Original Bi 


ldget 


27.35 


27.35 




26.39 




(0.96) 


361.65 


361.65 




358.87 




(2.78) 


35.30 


35.30 




34.85 




(0.45) 


45.52 


45.52 




48.02 




2.50 


12.53 


12.53 




13.49 




0.96 


f 64.85 


64.85 




63.57 




(1.28) 


547.20 


547.20 




545.19 




(2.01) 



-t2T 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC PARKING & TRAFFIC COMMISSION (continued) 

The Department's budget contains no new positions. 

Special Assistant Positions Recommended for Reclassification 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Exempt 




1377 


Special Assistant XVTH 


$116,119 


0941 


Manager X 


$120,746 


Exempt 




1374 


Special Assistant XV 


93,281 


0952 


Deputy Director II 


96,998 


Exempt 




1372 


Special Assistant XIII 


80,571 


0922 


Manager V 


83,781 


Exempt . 




1372 


Special Assistant XIII 


80,571 


0922 


Manager V 


83,781 


Exempt 




1369 


Special Assistant X 


65.615 


1844 


Senior Management 
Assistant 


67.903 


Totals 


5 






$436,157 






$453,209 



Remaining Special Assistant Positions 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


Exempt 


I 


1371 


Special Assistant XII 


75.951 


Totals 


1 






$ 75,951 



According to Ms. Julia Dawson of the Parking and Traffic Department, the Department 
anticipates that it will reclassify the 1377 Special Assistant XVIII position shown in the table above to a 
0932 Manager VIIJ position instead of a 0941 Manager X position, which is the proposed 
reclassification contained in the Mayor's proposed budget. That new reclassification would result in a 
salary savings of $20,418 plus fringes. The proposed reclassification is shown in the Budget Analyst's 
recommendations. 

Ms. Dawson advises that the Department intends to reclassify the 1374 Special Assistant XV 
position shown in the table above to a 0931 Manager VII position instead of a 0952 Deputy Director II 
position, which is the proposed reclassification contained in the Mayor's proposed budget. The new 
classification of 0931 Manager VII would have the same salary as a 0952 Deputy Director U. 

Ms. Dawson also reports that the Department intends to reclassify the 1371 Special Assistant XU 
position, shown in the table above as a remaining Special Assistant position, to a 1844 Senior 



Board of Supervisors - Budget Analyst 



128 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC PARKING & TRAFFIC COMMISSION (continued) 

Management Assistant. This new reclassification results in a salary savings of $8,048 plus fringes. That 
proposed reclassification is also shown in the Budget Analyst's recommendations. 



DEPARTMENT REVENUES 

Department revenues have decreased by 57,313,008 or 22.10 percent, due primarily to a one-time 
$6,505,183 sale of North Beach Parking Garage Bonds in FY 2000-01 and a reduction of $1,658,232 in 
State grant funding. Excluding such one-time Bond sales and reduction in State grant funding, the 
Department's revenues are increasing by $850,498, or 3.41 percent. General Fund support has increased 
by $5,034,935 or 15.30 percent. Ms. Dawson advises that the $5,034,935 increase in General Fund 
support includes $2,004,875 to equip traffic signals with back-up power supplies for use during power 
outages, $1,658,232 to cover the reduction in State grant funding, discussed above, to help fund the 
Department's annual debt service ($2,023,376) for the 1994 construction of the San Francisco General 
Hospital Parking Garage, and $1,371,828 to fund the first full year of Salary and Mandatory Fringe 
Benefits for 27 new positions added in FY 2000-01. 

DESCRIPTION 

1. The Department's FY 2001-02 budget for Overtime in the Enforcement Program is increasing by 
$115,000, from $483,416 in FY 2000-01 to $598,416 in FY 2001-02. This increase will cover the 
cost of a pilot program to enforce nighttime parking violations in District 3, the North Beach area. 
Two teams of two 8214 Parking Control Officers, overseen by one 8216 Senior Parking Control 
Officer, will patrol District 3 between the hours of 7:30 p.m. and 2:30 a.m. on Friday and Saturday 
nights from July 1, 2001 through June 30, 2002. 

2. According to Ms. Dawson, in September of 2001, the Department anticipates requesting the approval 
of the Board of Supervisors to enter into a professional services contract to replace all of the 
mechanical parking meters in the City with electronic meters that will accept nickels, dimes, 
quarters, and card payments using the Translink card currently being used under a pilot program by 
Muni. Ms. Dawson reports that the cost of this professional services contract is not reflected in the 
Department's FY 2001-02 budget. According to Ms. Dawson, this project will be funded using 
revenues from the Off-Street Parking Fund which would require a supplemental appropriation from 
the Board of Supervisors. According to Mr. Matthew Hymel of the Controller's Office, as of June 
19, 2001, the Off-Street Parking Fund has a remaining unappropriated balance of $1,237. This 
professional services contract would also be funded by the release of $1,600,616 put on reserve 
during the FY 1998-1999 budget process, pending selection of contractor and submission of budget 
details. 



Board of Supervisors - Budget Analyst \ 29 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC PARKING & TRAFFIC COMMISSION (continued) 

COMMENT 

Although the Department's overall budget has decreased by $2,687,478, or 4.13 percent, due to reduced 
spending on Capital and Facilities Maintenance, the operating budget provides an increase of $1,823,658 
or 3.16 percent. Our recommended reductions, which total $211,525, would still allow an increase of 
$1,612,133 or 2.79 percent in the Department's operating budget. 



Board of Supervisors - Budget Analyst 130 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



artment: PTC - Parking and Traffic Commission 



l, Object 



Position/ Numher 

Equipment 
Number From 111 



Amount 
Fr om Ifi 



Savings 



artmental Administration fBKF) 



■ 001 Permanent Salaries 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations. 



51,642,553 $1,622,135 



001 Manager X 
001 Manager VHI 

Reduce to reclassify a Special Assistant XVIII position to a 
Manager VIII instead of a Manager X position, in accordance with 
the Department's intent. This downward reclassification of the 
Special Assistant XVIII position results in a salary savings of 
$20,4 1 8 (S 1 20,746 less S 1 00,328). 



0941 


1.00 


0.00 


120,746 





$120,746 


0932 


0.00 


1.00 





100,328 


(100,328) 



; ) 



013 Mandatory Fringe B ene fits 

Corresponds to reduction in salaries. 



418,917 417,116 



1,801 



5) 022 Training 



Reduce to actual FY 2000-01 expenditure level adjusted by a cost 
of living factor for FY 200 1 -02. 



:a ic Engineering & Operation fRKG) 



15,000 10,000 



5,000 



023 Employee Field Expense 

Reduce to actual FY 2000-01 expenditure level adjusted by a cost of 
living factor for FY 2001-02. 



1,588 1,088 



500 



Board of Supervisors - Budget Analyst 



131 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC - Parking and Traffic Commission 



Position/ Number 

Page Equipment 

No. Object Number From Ifi 

1549 040 Materials and Supplies Budget 

Reduce by the annual cost of S4,950 of manually printing parking meter 
signs in the Department's meter shop, since the Department plans to 
automate this function by purchasing equipment at a cost of 535,000. 
This new equipment has an anticipated useful life often years. 



A m o u nt 

From 
5788,825 



la 

$783,875 



Savings, 
$4,1 



1549 060 Equipment Purchase 

* The recommended reduction in equipment is the total of the following 
. specific recommendations. 



187,996 179,915 



1583 060 1/2 Ton Truck PT022R 

Reduce by $2,668 based on the manufacturer's quoted price. 



70,000 



67,332 



1583 060 1 Ton Truck PT023R 

Reduce by 54,803 based on the manufacturer's quoted price. 



52,000 



47,197 



1583 060 3/4 Ton Truck PT024R 

Reduce by $610 based on the manufacturer's quoted price. 



25,000 24,390 



Parking (BKP) 

1562 001 Permanent Salaries - Misc. 



* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations. 



1576 001 Attrition Savings 



1,953,295 1,918,419 



9993M (2.15) (2.77) (120,672) (155,548) 



Increase Attrition Savings to actual FY 2000-01 expenditure level 
adjusted for salary increases. 



1562 013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



502,996 494,214 



Board of Supervisors - Budget Analyst 



132 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Amount 






rom 


Xfl 


Savings 


$85,000 


$70,000 


$15,000 



PTC - Parking and Traffic Commission 



Position/ dumber 

Page Equipment 

No- Object Number From Ifl 

1563 023 Building Structure and Maintenance 

Reduce expenses to the minimum essential for effective operations. 

'.nforcement (BKO) 

1565 001 Permanent Salaries - 14,675,249 14,647,183 * 

* The recommended reduction in Permanent Salaries - Misc. is the 
total of the following specific recommendations. 

1578 001 Attrition Savings 9993M (47.20) (47.86) (2,011,704) (2,039,770) 28,066 

Increase Attrition Savings to offset the effect of the 
Department's upward substitution of four positions, which 
would result in increased salary and fringe benefit costs made 
during previous years, without budgetary approval by the 
Board of Supervisors. This recommendation will allow the 
Department to continue to maintain the existing filled 
positions, at the higher salary and fringe benefit cost, but will 
not result in additional expenditures for the Department 
because an offsetting amount will be eliminated from the 
budget by an increase in Attrition Savings. 

565 013 Mandatory Fringe Benefits 4,368,976 4,360,988 7,988 

Corresponds to reduction in salaries. 

565 035 Other Current Expenses 123,388 122,008 1,380 

To disapprove the purchase of one of two new photocopiers at a cost of 
$1,380. Our reduction of S 1,380 would still allow an increase of 520,208 
from the Department's FY 2000-01 budget level. 

565 040 Materials & Supplies Budget 299,325 284,325 15,000 

Reduce to FY 2000-01 budget level adjusted by a cost of living factor for 
FY 2001-02. 



060 Equipment 482,800 469,325 

* The recommended reduction in equipment is the total of the following 
specific recommendations. 



133 

Board of Supervisor s - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PTC - Parking and Traffic Commission 



Position/ Number Amount 

Page Equipment 

No. Object Number From Ift Erojn 1ft Savings 

1585 060 Radios PTO20R $25,000 $11,525 $13,4 

Reduce by 513,475 based on manufacturer's quoted price. 



Residential Permit Parking ffiKR^ 

1567 001 Permanent Salaries - Misc. 601,072 566,036 

* The recommended reduction in Permanent Salaries - Misc. is the total 
of the following specific recommendations . 



1579 



Reduce to reclassify a Special Assistant XII position to a Senior 
Management Assistant position, in accordance with the 
Department's intent. This downward reclassification results in a 
salary savings of 58,048 (575,951 less 567,903). 

1579 001 Attrition Savings 9993M (0.51) (1.11) (22,932) (49,920) 

Increase Attrition Savings to actual FY 2000-01 expenditure level 
adjusted for salary increase. 



1567 013 Mandatory Fringe Benefits 171,193 162,498 

Corresponds to reduction in salaries. 

Parking Citation Division (BKS) 

1568 028 Maintenance Services - Building and Structures 38,477 36,000 

Reduce to FY 2000-01 budget level adjusted by a cost of living factor for 
FY 2001-02. 



001 


Special Assistant XTJ 


1371 


1.00 


0.00 


75,951 





001 


Senior Management 
Assistant 


1844 


0.00 


1.00 





67,903 



Total Recommended Reductions 



Board of Supervisors - Budget Analyst 



134 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



PUC PUBLIC UTILITIES COMMISSION 



Financial Data: 

The Department of Public Utilities Commission's proposed $82,414,103 budget for FY 2001-02 
is $120,980 or 0.15 percent more than the original FY 2000-01 budget of $82,293,123. The net increase 
from the revised FY 2000-01 budget is $21,217,921 or 34.67 percent. 

SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

CUSTOMER SERVICES 

ENVIRONMENTAL REGULATION & MANAGEMENT 

HETCH HETCHY CAPITAL PROJECTS 

PUC ENGINEERING 

PUC FINANCE 

PUC GENERAL MANAGEMENT 

PUC LANE) MANAGEMENT 

PUC MANAGEMENT INFORMATION 

PUC PERSONNEL 

PUC SYSTEM PLANNING/REG CONTROL 

PUC-LONG RANGE PLANNING & 

WATER CAPITAL PROJECTS 

WATER FACILITIES MAINTENANCE PROJECTS 

WATER POLLUTION CONTROL 

WATER PROGRAMMATIC PROJECTS 

WATER QUALITY 



Total Operating Expenditures 
Capital Improvements & Fac. Maim. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 2000-2001 


Fiscal Year 
2001-2002 


From 2000-2001 


Original 


Revised 


Original Budget 


S 9,476,057 $ 


9,456,638 


S 9,514,623 


S 38366 


5,679,049 


782,976 


5,718,495 


39,446 


- 


(1345322) 


- 


- 


22,819,779 


21,055,035 


22,665,729 


(154,050) 


4,748,472 


4,740,998 


5,499,979 


751307 


8,444,745 


6314323 


9360,178 


915,433 


998358 


- 


983397 


(15,061) 


8,520,958 


8328,877 


8,169,845 


(351,113) 


3,729,455 


3,792355 


3,733,621 


4,166 


2,040,874 


2,040,874 


1,897,458 


(143.416) 


- 


- 


788,007 


788,007 


- 


(76,548345) 


- 


- 


- 


(420,571) 


- 


. 


2,059,000 


2,059,000 


- 


(2,059,000) 


13,776376 


2,424,906 


14,082,871 


306,495 



$ 82,293,123 S 61,196,182 S ,32,414,103 $ 120,980 

s -__ $ s -__ s -_ 

S 82393,123 S 61,196,182 S 82,414,103 $ 120.980 

(82.293.123 ) (61,196.182 ) (82,414.103 ) (120,980) 

S 0$ OS OS 



Ttt 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC PUBLIC UTILITIES COMMISSION (continued') 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 442.43 FTEs, which is 
12.93 FTEs more than the 429.50 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 

CUSTOMER SERVICES 

ENVIRONMENTAL REGULATION AND MANAGEMENT 

PUC ENGINEERING 

PUC FINANCE 

PUC GENERAL MANAGEMENT 

PUC LAND MANAGEMENT 

PUC MANAGEMENT INFORMATION 

PUC PERSONNEL 

PUC SYSTEM PLANNING/REGULATORY CONTROL 

PUC-LONG RANGE PLANNING & POLICY 

WATER QUALITY 



Totals 









Proposed 






Mayor's Budget 


Increase (Decrease) 


Fiscal Year 


2000-1999 


Fiscal Year 


From 2000-2001 


Original 


Revised 


2001-2002 


Original Budget 


100.94 


100.94 


97.24 


(3.70) 


45.26 


45.26 


43.60 


(1.66) 


(6.75) 


(6.75) 


(7.75) 


(1.00) 


42.67 


42.67 


45.42 


2.75 


12.10 


12.10 


21.90 


9.80 


6.87 


6.87 


7.62 


0.75 


59.02 


59.02 


60.85 


1.83 


41.13 


41.13 


40.63 


(0.50) 


15.15 


15.15 


14.37 


(0.78) 


- 


- 


6.01 


6.01 


113.11 


113.11 


112.54 


(0.57) 



429.50 



429.50 



442.43 



12.93 



Board of Supervisors - Budget Analyst 



rm 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC PUBLIC UTILITIES COMMISSION (continued) 

The PUC's budget contains a total of 15 new positions (9.75 FTE) budgeted for FY 2001-2002. The 
PUC's proposed new positions are as follows: 







No. of 


Annual 


Annualized 








FTE 


Salary at 


No. of 


Annual 


Name 


Classification 


Positions 


Top Step 


Positions 


Total Salaries 


Deputy Director TV 


0954 


0.75 


137,383 


1 


$137,383 


Deputy Director V 


0955 


0.75 


146,475 


1 


146,475 


Executive Secretary I 


1450 


0.75 


54,533 


1 


54,533 


Senior Administrative 


1823 


3.00 


69,583 


4 


278,331 


Analyst 












Principal Administrative 


1824 


0.75 


81,353 


1 


81,353 


Analyst 












Real Property Officer 


4140 


0.75 


68,225 


1 


68,225 


Senior Water Services 


1478 


2.00 


42,379 


4 


169,516 


Clerk 












Commercial Division 


4310 


0.50 


59,352 


1 


59,352 


Assistant Supervisor 












Customer Service Billing 


4311 


0.50 


74,306 


1 


74,306 


& Collection Supervisor 












Total: 




9.75 




15 


$1,069,474 



We are recommending approval of seven of the 15 new positions, including the four Senior Water 
Services Clerk positions, one Commercial Division Assistant Supervisor, and one Customer Service 
Billing & Collection Supervisor in the Customer Services Bureau that will be used to establish a 
centralized customer contact center that will help the various utility customers with problems and 
questions relating to water and sewer services. We are also recommending approval of one new Real 
Property Officer position in the Land Management Bureau to meet the increasing property management 
and leasing needs of the Bureau, including implementing new procedures for addressing right-of-way 
encroachment policies. We are recommending disapproval of a new Deputy Director rv position at an 
annual salary of $137,383 being requested in the Office of the General Manager to "provide oversight to 
the multi-year program management function, which concentrates on the design and construction of new 
facilities and the maintenance and rehabilitation of existing structures . . .." We regard that function as 
being a Utilities Engineering Bureau responsibility. 

According to PUC staff, the remaining seven new positions were added to the PUC's budget by the 
Mayor's Office as an initiative to develop a plan to encourage conservation and to ensure the long-term 
reliability of the San Francisco energy supply. The positions would be established within a newly 
created Long Range Planning & Policy Office. The Office would be headed by one classification 0955N, 
Deputy Director V at an annual salary of $146,475, who would have the title of Assistant General 
Manager of the Public Utilities Commission for Power Policy. In addition, the budget for the Long 



Board of Supervisors - Budget Analyst 



137 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC PUBLIC UTILITIES COMMISSION (continued) 

Range Planning & Policy Office also includes four Senior Administrative Analyst positions, one 
Principal Administrative Analyst position, and one Executive Secretary I position. The Budget Analyst 
is recommending that two of the Senior Administrative Analyst positions be eliminated. The Budget 
Analyst considers approval of the five remaining new positions and costs, including Mandatory Fringe 
Benefits of $88,926, Professional Services of $250,000, and Materials & Supplies of $75,000 which 
total $788,007, to be a policy matter for the Board of Supervisors. 

In summary, of the 15 requested new positions, we are recommending approval of seven positions and 
disapproval of three positions, and we consider the remaining five positions to be a policy matter for the 
Board of Supervisors. 

The PUC is proposing to reclassify the following Special Assistant position: 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Provisional 


1.00 


1377 


Special Assistant XVITI 


$116,119 


5162 


Program Manager HI 


$117,450 


Provisional 


2.00 


1377 


Special Assistant XVTII 


116,119 


L 0941 


Manager X 


120,746 


Total 


3.00 






$232,238 






$238,196 



DEPARTMENT REVENUES 

The Public Utilities Commission is funded solely through transfers from its operating 
departments, including the Water, Clean Water, Hetch Hetchy, and Light, Heat & Power Departments. 

DESCRIPTION 

The Public Utilities Commission (PUC) is comprised of 1 1 bureaus that provide administrative and 
technical support to four operating departments: the Water Department, Hetch Hetchy, Clean Water 
Program, and Light, Heat & Power. The budgets of the Bureaus of the PUC are funded through 
allocations from each of the four operating departments. 

Comments 

The PUC's Information Technology Services (ITS) Bureau was allocated an additional 16.33 FTE in the 
FY 2000-01 budget. The ITS Manager states that the support for desktop personal computers and the 
PUC Network have improved dramatically. ITS is also in the process of developing new systems, such 
as a document management system that is scheduled to be implemented in January of 2002. The Budget 



138^ 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2000-01 



Department: PUC PUBLIC UTILITIES COMMISSION (continued) 

Analyst has requested that ITS provide a report to the Board of Supervisors on improvements and 
benefits of its initiatives during the FY 2001-02 Budget process. 



13& 



Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PUC - Public Utilities Commission 



Position/ Number Amount 

Page Equipment 

No. Object Number From In From To Savings 

Environmental Regulation and Management (BAY) 

1590 021 Travel $27,100 $20,000 $7,1C 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-02. The 
PUC's total FY 2001-02 Travel 
budget request for all divisions is 
$203,575 or $17,940 more than its 
FY 2000-01 Travel budget of 
$185,635. Our recommendation for 
Travel would provide total Travel 
funds in the PUC of $188,625. 

1590 022 Training 15,270 12,000 3,27, 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 

1590 043 Equipment Maintenance 60,000 52,000 8,00 

Supplies 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 

Water Quality (BCD} 

1594 029 Maintenance Services - 224,167 180,000 44,16 

Equipment 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 



140 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



jartment: PUC - Public Utilities Commission 



k Object 

leral Management fBCR) 



Position/ Number 

Equipment 
Number From To 



Amount 
From Jo. 



Savi ngs 



001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



51,667,503 $1,483,112 



00 1 Deputy Director IV 

To delete one new Deputy Director 
position at an annualized salary of 
$137,383 not sufficiently justified. 
This position would be created to 
oversee the design and construction 
of new facilities and the maintenance 
and rehabilitation of existing PUC 
structures. These functions are the 
responsibility of the Utilities 
Engineering Bureau, Presently, the 
PUC has three comparably 
compensated Assistant General 
Managers. 



0954N 



0.75 



0.00 



103,037 



$103,037 



001 Principal Administrative 
Analyst 

To delete a position that would be 
substituted for a Power Generation 
Site Supervisor which has not 
been adequately justified. The 
PUC presently has 9 Senior 
Analyst positions, and 12 Principal 
Administrative Analyst positions. 



1824S 



1.00 0.00 



81,354 



81,354 



Board of Supervisors - Budget Analyst 



141 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PUC - Public Utilities Commission 



Page 
No. Object 

1659 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 

1660 049 Other Materials & Supplies 

Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-02. 

Finance fBCT) 

1662 001 Permanent Salaries - Misc. 

* The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



Position/ 

Equipment 

Number 



Number Amount 



From Xo_ From To Savings 



5422,668 $386,432 S36,23( 



125,565 85,000 40,56f 



3,115,987 3,071,043 * 



1699 001 Senior Admin. Analyst 
Sr. Admin. Analyst 
To deny the conversion of this 
project-funded position in the 
PUC's Finance Bureau to an 
operating budget position. 
Continue to fund the position with 
commercial paper or other non- 
operating budget means. 



1823S 

18230 



1.00 
0.00 



0.00 
1.00 



44,944 





67,260 



1700 001 Non-Operating Position 
Offset 

Corresponds to the increase in non- 
operating position salaries. 

1662 013 Mandatory Fringe Benefits 

Corresponds to reduction in 
salaries. 



9997M 



(0.58) (1.45) (44,709) (111,969) 



832,496 820,029 12,467 



Board of Supervisors - Budget Analyst 



142 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



artment: PUC - Public Utilities Commission 



Position/ Number Amount 

Equipment 
Number From In From To Savings 



> 021 Travel $24,850 $17,000 $7,850 

Reduce to 2000-01 budget level 
adjusted by a cost of living factor 
for 2001-02. The PUC's total FY 
2001-02 Travel budget request for 
all divisions is $203,575 or 
S 17,940 more than its FY 2000-01 
Travel budget of 5185,635. Our 
recommendation for Travel would 
provide total Travel funds in the 
PUC of 5188,625. 



; 022 Training 39,400 27,500 11,900 

Reduce to actual 2000-01 

(expenditure level adjusted by a 
cost of living factor for 2001-02. 

6 027 Professional & Specialized 817,609 817,609* 

Services 

* Reserve $300,000 of the 5817,609 
for a $300,000 study to "improve 
upon the utilization and reliability of 
SFPUC's financial information 
system," pending selection of the 
contractor and submission to the 
Board of Supervisors of hours, and 
hourly rates. 

R eering fBCIPt 

I 022 Training 60,000 50,000 10,000 

Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001-02. 



Board of Supervisors - Budget Analyst 14o 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 






Department: PUC - Public Utilities Commission 





Position/ 


Number 


Amount 


Page 


Equipment 






No. Object 


Number 


From To 


From To 


1676 035 


Other Current Expenses 

Reduce to 2000-01 budget level 
adjusted by a cost of living factor 
for 2001-02. 




$226,000 $200,000 


Personnel (BC 


:w> 







Savings 

$26,00 



1680 022 Training 



Reduce to actual 2000-01 
expenditure level adjusted by a 
cost of living factor for 2001- 
2002. 



42,370 



35,000 



7,37 



Long Range Planning & Policy CRCX) 

1681 001 Permanent Salaries - Misc. 

*The recommended reduction in 
Permanent Salaries - Misc. is the 
total of the following specific 
recommendations regarding 
individual classifications. 



374,081 



269,707 



Board of Supervisors - Budget Analyst 



144 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



PUC - Public Utilities Commission 



ge 

& Qb j get 

Senior Administrative 
'10 001 Analyst 



Position/ Number 

Equipment 
Number From To 



1823N 



3.00 1.50 



To delete two -new positions 
requested for the new Long-Range 
Planning and Policy Office. This 
new office is being established to 
develop a plan to encourage 
energy conservation and to ensure 
the long-term reliability of the San 
Francisco energy supply. The 
Budget Analyst considers the 
approval of five of the seven 
requested new positions, including 
two Senior Administrative 
Analysts, one Deputy Director V, 
one Executive Secretary I, and one 
Principal Administrative Analyst, 
to be a policy matter for the Board 
of Supervisors. 



Amount 
From To Savings 

$208,748 $104,374 $104,374 



131 013 Mandatory Fringe Benefits 
Corresponds to reduction in 
salaries. 



88,926 



64,675 



24,251 



110 001 Step Adjustments, Misc. STEPM 

110 001 Deputy Director V 095 5N 

I'lO 001 Executive Secretary I 1450N 

1.0 001 Sr. Administrative Analyst 1823N 

10 001 Princ. Admin. Analyst 1824N 

1 001 Attrition Savings - Misc. 9991M 

10 001 Attrition Savings - Misc. 9993M 

* See note below. 



1.00 


1.00 


(30,000) 


(30,000) 


0.75 


0.75 


109,856 


109,856 


0.75 


0.75 


40,000 


40,000 


1.50 


1.50 


104,374 


104,374 


0.75 


0.75 


61,015 


61,015 


0.00 


0.00 


(1,438) 


(1,438) 


0.24 


0.24 


(15,000) 


(15,000) 



Board of Supervisors - Budget Analvst 



145 



\: 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: PUC - Public Utilities Commission 



Page 
No. Object 

1681 013 Mandatory Fringe Benefits 

* See note below. 

1681 027 Professional & Spec. Svcs. 

* See note below. 

1681 040 Materials & Supplies 

* See note below. 



Position/ Number 

Equipment 
Number From To 



Amount 

From Ip_ Savings. 

564,675 $64,675 



250,000 250,000 



75,000 75,000 



*The Long-Range Planning & Policy 
Office was added to the PUC's budget by 
the Mayor's Office to develop a plan to 
encourage conservation and to ensure the 
long-term reliability of the San Francisco 
energy supply. The total budget request 
is for $788,007. 

The Budget Analyst recommends that the 
two classification 1823 Senior 
Administrative Analyst positions be 
eliminated and considers approval of the 
remaining resource requests for the 
Mayor's initiative to be a policy matter 
for the Board of Supervisors. 



Total Recommended Reductions 



$572,885 



Board of Supervisors - Budget Analyst 



146 



RECOMMENDATIONS OF TBE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



TIS TELECOMMUNICATION & INFORMATHON SERVICES 



FINANCIAL Data: 

The Department of Telecommunication & Information Services' proposed $77,658,001 budget 
for FY 2001-02 is $6,593,250 or 9.28 percent more than the original FY 2000-01 budget of $71,064,751. 
The net increase from the revised FY 2000-01 budget is $6,234,464 or 8.73 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

ADMINISTRATION 
CABLE TELEVISION ACCESS 
OPERATIONS & INFRASTRUCTURE 
POLICY & PLANNING 
TECHNOLOGY SERVICES 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 



Original 


Revised 


2001-2002 


Original Budget 


S 20,239,393 


S 21,261,993 $ 22,923,296 


$ 2,683,903 


130,000 


130,000 


- 


(130,000) 


28,691,729 


24,748,061 


28,721,007 


29,278 


2,866,968 


3,047,717 


2,564,208 


(302,760) 


18,136,661 


21,200,844 


22,102,490 


3,965,829 



70,064,751 $ 70,388,615 S 76,311,001 $ 6,246,250 

1,000,000 $ 1.034.922 S 1.347,000 $ 347,000 



71,064,751 $ 71,423,537 S 77,658,001 $ 6,593,250 

(67,100,783) (67,278,821) (73,710,357) (6.609,574) 



$ 3,963,968 $ 4,144,716 S 3,947,644 S 



(16,324) 



Department Personnel Summary: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 335.16 FTEs, which is 
16.85 FTEs less than the 352.01 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Board of Supervisors - Budget Analyst 



147 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued) 



Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 



Full Time Equivalents 


Original 


Revised 


2001-2002 


Original Budget 


ADMINISTRATION . 


31.15 


31.15 


43.55 


12.40 


OPERATIONS & INFRASTRUCTURE 


183.97 


183.97 


170.90 


(13.07) 


POLICY & PLANNING 


16.73 


16.73 


15.34 


(1.39) 


TECHNOLOGY SERVICES 


120.16 


120.16 


105.37 


(14.79) 



Totals 352.01 352.01 335.16 (16.85) 



DEPARTMENT REVENUES 

Department revenues have increased by $357,246 or 21.05 percent and General Fund support has 
increased by $361,922 or 15.60 percent. 



Description 

During FY 2000-01 the Department reorganized its six divisions into four divisions to improve 
customer service, streamline operations, increase accountability and promote departmental cohesion. 
Three of the four divisions - Operations and Infrastructure Division, Technology Services Division and 
Finance and Administration Division- make up the Internal Services Fund that is supported by work 
orders from other departments. The fourth division - Policy and Planning Division- includes the City's 
Television Station, CityWatch, and is funded from the General Fund. The division descriptions are as 
follows: 

Operations and Infrastructure: The Operations and Infrastructure Division designs, manages and 
supports the City's technology infrastructure, including the City's local area networks (LANs) and wide 
area network (WAN), the connectivity to Internet and the Intranet. This Division also monitors and 
supports the E91 1 System, which includes the Public Safety Wiring System and 800 MHz Radio System 
24 hours per day 7 days a week. 

Technology Services Division: The Technology Services Division manages and maintains the City's 
major Information Technology Systems and official website, manages the City's database, designs and 
implements support systems, manages the City's e-mail project and researches new technologies and 
provides technology education and training. 



BOARD OF SUPERVISORS - BUDGET ANALYST 1 4 G 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued) 

Finance and Administration Division: The Finance and Administration Division provides 
administrative support for DTIS's human resources, budget, accounting, and contracts; provides 
telephone reception for the City's main information line; develops, implements and manages the 
Department's safety program; and consolidates and manages telephone billing services Citywide. The 
Finance and Administration Division centralizes all of the Divisions' finance and administration 
responsibilities. 

Policy and Planning: The Policy and Planning Division negotiates and manages the cable TV 
franchises; manages an annual contract for the construction, management, and operation of the public 
access cable television channel; oversees the use of the educational cable TV channel; directly manages 
and operates the public education and government TV channel, and cablecasts live coverage of Board of 
Supervisors and commission meetings; reviews and analyzes telecom related legislation; informs and 
updates policy makers on telecom related issues; and is responsible for development and implementation 
of a Citywide Strategic Telecommunications Plan. 

Departmental Summary: The FY 2001-02 budget reflects the following changes: 

Expenditures 

♦ The $6,593,250 increase in total expenditures is primarily due to: 

$ 813,824 increase due to salary and fringe benefits costs: 

The increase is due to a $883,761 increase in permanent salaries, a $387,029 
decrease in temporary salaries, a $93,290 increase in premium pay, a $12,000 
increase in overtime, a $52,275 increase in Holiday Pay due largely to the 
Emergency 911 services which operate 24 hours per day 7 days per week and a 
$159,527 increase in fringe benefits. 

$ 1,974,129 decrease in Professional & Specialized Services: 

The decrease is related primarily to the transfer of annual licensing costs associated 
with the TrVOLI System, a network management program to remotely manage 
distributed computer systems, at a cost of $1,230,00 to Other Current Expenses. 

$ 1,507,355 increase in Equipment Purchases: 

This increase is related to negotiated client department service requests according to 
the Department. The increase is related almost entirely to two programs: 
1) Operations and Infrastructure and 2) Technology Services. For Operations and 
Infrastructure, the increase in funding will be used to purchase 10 pieces of 
equipment including telephone infrastructure devices, which will be passed through 
to the departments for whom DTIS is purchasing the equipment, as well as 20 
pieces of equipment that will improve the City's network, increase system capacity 
and allow DTIS to support and meet the City departments' technology needs. Such 
costs will be passed on to the City departments DTIS serves through its service 



Board of Supervisors - Budget Analyst 



149 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued') 

rates. For Technology Services, the increase in funding will be used to purchase 
equipment for the Citywide E-mail Project and the Criminal JUSTIS project. These 
costs are also passed along to the appropriate City departments. 

S 287,000 net increase in Equipment Lease / Purchase - City Finance Agency: 

This increase reflects the financing of the major upgrade to the mainframe computer 
to maintain the performance of the City's mission critical systems and Wide Area 
Network infrastructure. 

537,000 increase in Facilities Maintenance to repair DTIS' Rankin Street facility, which is used 
for repair and maintenance of the City's Radio Systems, Public Safety Wiring and telephone 
infrastructure. According to Ms. Kathryn Hile, Financial Services Manager of DTIS' Finance 
and Administration Division, Facilities Maintenance costs had been erroneously deleted from 
the Department's budget in FY 1999-2000 and the increase would allow the Department to 
address the previously deferred maintenance at the Rankin Street facility during the past two 
fiscal years. 

5310,000 increase in Buildings, Structures and Improvements to replace the trailer offices 
located at 901 Rankin Street, which are seismically unsafe. 

$905,580 net increase in Rents & Leases - Buildings and Structures due primarily to the 
extension of the lease for a five-year period at One Market Plaza where the City's mainframe 
computer is housed. 

Personnel: DTIS has a net decrease of 16.85 FTEs due primarily to a decrease of 7.12 FTEs who were 
transferred to Light Heat and Power for street light maintenance work for a permanent salary savings for 
FY 2001-02 of $427,362 and an increase in Attrition Savings of approximately 11.36 FTEs. The 
Department's FY 2001-02 budget includes two new positions, including 0.75 FTE 1823, Senior 
Administrative Analyst and 0.75 FTE 5177, Safety Officer. The Department's FY 2001-02 budget also 
includes: (a) 17 FTEs Special Assistant substitutions as shown in the table below, (seven of the Special 
Assistants substitutions are part of the ME A Management Classification/Compensation Plan); and (b) 
63.0 FTEs substitutions in addition to the 17 FTEs Special Assistant substitutions. Of the 63.0 FTEs 
substitutions, 14.0 FTEs are downward substitutions, 29.0 FTEs are upward substitutions and 21.0 FTEs 
substitutions are cost neutral. The net increase in Permanent Salaries - Misc. for FY 2001-02 due to 
these 63.0 FTE substitutions is $249,093. Attrition Savings were increased to offset the increased cost 
of the proposed substitutions. The Department's overall increase in Permanent Salaries - Misc. is 
approximately 3 percent. 



Board of Supervisors - Budget Analyst 



150 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued) 



Special Assistant Positions Recommended for Reclassification 



Exempt/ 








New 




Provisional 


Count 


Old Class Title 


Salary 


Class Title 


Salary 


Provisional 


2 


1363 Special Assistant IV 


S 84,668 


1767 Media Programming Specialist 


S 106,932 


Provisional 


2 


1363 Special Assistant IV 


84,668 


1766 Media Production Technician 


91,951 


Provisional 


2 


1362 Special Assistant III 


78,822 


1766 Media Production Technician 


91,951 


Provisional 




1364 Special Assistant V 


45,518 


1769 Media Production Supervisor 


66,466 


Provisional 




1375 Special Assistant XIV 


100,328 


1775 Cable Television Manager 


98,867 


Exempt C2 




1373 Special Assistant XIV 


86,652 


1071 Information Service Manager 


115,675 


Exempt 




1377 Special Assistant XVIII 


120,764 


0941 Manager X 


120,746 


Exempt 




1373 Special Assistant XIV 


90,105 


0923 Manager VI 


90,105 


Exempt 


2 


1372 Special Assistant XIII 


167,562 


0922 Manager V 


167,562 


Exempt 




1376 Special Assistant XVII 


112,278 


0953 Deputy Director III 


120,746 


Exempt 




1377 Special Assistant XVIII 


120,764 


0953 Deputy Director III 


120,746 


Exempt 




1381 Special Assistant XXII 


151,615 


0963 Department Head III 


137,382 


Exempt 




1366 Special Assistant VII 


52,435 


1368 Special Assistant IX 


60,709 



$ 1,296,178 



S 1,389,838 



Remaining Special Asssistant Positions 



Exempt / 
Provisional 



Count 



Class 



Title 



Salary 



Filled/ 
Vacant 



Provisional 
Exempt 



2 1368 Special Assistant IX $121,580 Filled 

1 1368 Special Assistant IX 60,790 Filled 



Totals 



$182,370 



Comments: 

1. According to Ms. Hile, DTIS delayed filling vacancies during the Department's reorganization and 
had difficulty in filling positions due to a tight technology-related labor market over the last two 
years. To help mitigate these hiring and retention challenges, DTIS has proposed in its FY 2001-02 
budget substitutions of many existing positions with higher level positions and seeks final approval 
from the Board of Supervisors for these substitutions during the FY 2001-02 budget review process. 
However, Ms. Hile notes that the technology-related labor market has eased up somewhat, which 
should make filling vacancies easier. Additionally, Ms. Hile states that filling the vacancies is a top 
priority for FY 2001-02 

2. According to Ms. Hile, DTIS has analyzed departmental expenditures for the last 18 months in detail 
to generate a more realistic FY 2001-02 budget. 



Board of Supervisors - Budget Analyst 



151 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS TELECOMMUNICATIONS & INFORMATION SERVICES (continued^ 



3. Ms. Hile advises that beginning in FY 7001-02, DTIS will manage the City's Geographic 
Information Systems (GIS) program, which was formerly managed by the Department of Public 
Works. 

4. The Budget Analyst is recommending 0.75 of the 1 .5 new FTEs. 

The Mayor's budget provides an increase of $6,593,250 or 9.28 percent more than the original FY 2000- 
01 budget. Our recommended reductions, which total $255,913, would still allow an increase of 
$6,337,337 or 8.92 percent in the Department's budget. 



Board of Supervisors - Budget Analyst 



152 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



TIS - Telecommunications & Information Services 



age 

Jo. Object 



Position/ Nnmber 

Equipment 
Number From Io_ 



Amount 
From la. Savings 



erations and Infrastructure fBAK) 



06F 



Facilities Maintenance 
Projects-Budget 



$37,000 $23,600 $13,400 



The recommended reduction of 513,400 for facilities 
maintenance at the DTIS Rankin Street Facility is based on cost 
estimates of S9.000 to replace the lights, 55,000 for electrical 
circuit replacement and 59,600 for yr.rd clean up and year-round 
maintenance. No other cost details were provided. 



067 Buildings, Structures & 
Improvements 

* The Mayor's Office has reserved 5310,000 designated for the 
replacement of the trailers used as office space located at 901 
Rankin Street pending completion of a site study to determine if a 
building should be constructed at 901 Rankin Street to house the 
City's mainframe computer which is currently located at 1 Market 
Plaza. The new building would also replace the trailer office 
space. The Budget Analyst recommends reserving 5310,000 for 
the replacement of the trailers pending submission to the Finance 
Committee of the project details. 



310,000 310,000* 



'32 001 Permanent Salaries - Misc. 

*The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



10,976,152 10,949,869 



47 

:46 



Principal Administrative 

Analyst 

Business Analyst Assistant 



1824 2.00 



1051 0.00 



Disapprove the proposed upward substitution because the 
Department has not provided adequate justification for this 
upward substitution although the Department of Human 
Resources has approved this position. This would result in a 
savings of 526,283. 



1.00 



1.00 



162,708 




81,354 
(55,071) 



81,354 
(55,071) 



Board of Supervisors - Budget Analyst 



153 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS - Telecommunications & Information Services 



Page 
No. Object 

1733 013 Mandatory Fringe Benefits 

Corresponds to the reduction in salaries 



Position/ 


Number 


Amount 


Equipment 






Number 


From To 


From To 

2,686,140 2,682,165 



Savir 



- 



Finance and Administration (BTTJ) 



1739 001 Permanent Salaries - Misc. 

*The recommended reduction in Permanent Salaries - Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



2,298,248 2,239,017 



1753 



Deputy Director III 
Manager DC 



0953 
0933 



1.0 
0.0 



0.0 
1.0 



The MEA Management Classification/Compensation Plan was 
supposed to laterally substitute Special Assistants for Manager 
and Deputy Director positions. The proposed Deputy Director III 
was substituted for a 1376 Special Assistant XL. However, a 
lateral move for a 1376 Special Assistant XL would be a 0933 
Manager IX. Reduce Deputy Director III by 1.0 FTE and increase 
Manager IX by 1.0 FTE to reflect a lateral movement consistent 
with job duties. This would result in a savings of S7,044. 



115,020 








107,976 



115 It 
(107 It 



1754 



Senior Administrative Analyst 



1823N 0.75 



Delete this requested new position because the Finance and 
Administration program already has 3.0 FTE Senior 
Administrative Analysts, which includes 1.0 FTE that was 
reassigned to the program in the FY 2001-02 budget and is 
currently vacant. The vacant position could be used to 
serve the purpose of the requested position. We are 
however recommending approval of one 0.75 new FTE 
5177 Safety Officer. 



0.0 



52,187 



52, C 



1739 013 Mandatory Fringe Benefits 

Corresponds to the reduction in salaries. 



564,194 



549,582 



H, : 



Board of Su pervisors - Budget Analyst 



154 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: TIS - Telecommunications & Information Services 



age 

ish Ob ject 

chnology Services (BIT) 



Position/ 


Number 


Amount 


Equipment 






dumber 


Erom In 


From 



1ft 



Savings 



M 027 Professional Services 

* The Mayor's Office placed S403.754, net of a technical 
correction, on reserve for the Geographic Information Systems 
(GIS) program pending submission of a GIS program budget. 
On June 25, 2001, the Mayor's Office took the GIS monies off 
reserve after review of GIS budget details and the GIS Plan. 
Subsequent to a review of the data submitted, the Budget 
Analyst recommends reserving SI 83,254 for the GIS program 
pending submission of budget details to the Finance Committee. 



5,099,294 5,099,294* 



001 Permanent Salaries - Misc. 

"The recommended reduction in Permanent Salaries - Misc. 
is the total of the following specific recommendations 
regarding specific individual classifications. 



8,519,730 8,430,050 



Project Director 



1070S 4.00 3.00 



358,720 



269,040 



89,680 



Reduce by 0.25 FTE to reflect an actual hire date of October 1, 
2001. 



736 013 Mandatory Fringe Benefits 

Corresponds to the reduction in salaries. 
'■f. cy& Planning ffiK4) 



1,883,891 1,866,134 



17,757 



HI 001 Permanent Salaries - Misc. 



978,296 



963,284 



* The recommended reduction in Permanent Salaries - 
Misc. is the total of the following specific 
recommendation. 



Board of Supervisors - Budget Analyst 



155 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: TIS - Telecommunications & Information Services 



Page 
NjL Object 

1757 Attrition Savings - Misc. 

Increase Attrition Savings to reflect the Department's 
anticipated vacancy for FY 2001-02 but acknowledging the 
Department has or is about the fill the vacancies that 
caused the Department to underspend its Permanent 
Salaries - Misc. for Policy & Planning in FY 2000-01. 



1741 



1741 



Position/ Number 


Amount 






Equipment 








Number From To 


From 


la 


Savin 


9993M (0.73) (0.96) 


(48,577) 


(63,589) 


15 



023 



1 3 Mandatory Fringe Benefits 

Corresponds to the increase in Attrition Savings. 
Employee Field Expenses 



238,947 



1,000 



223,934 



50 



15, 



Reduce to S50, given the projected expenditures of S23 
for Employee Field Expenses for FY 2000-01. 



Total Recommended Reductions 



$255, 2 



Total Recommended Reserves 



$49-5 



Board of Supervisors - Budget Analyst 



156 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



WTR WATER DEPARTMENT 



Financial Data: 

The Water Department's proposed $361,324,313 budget for FY 2001-02 is $101,340,191 or 
38.98 percent more than the original FY 2000-01 budget of $259,984,122. The net increase from the 
revised FY 2000-01 budget is $90,097,109 or 33.22 percent. 

SUMMARY OF PROGRAM EXPENDITURES : 



Program Expenditures 

CITY DISTRIBUTION 

SUPPLY & TREATMENT 

WATER CAPITAL PROJECTS 

WATER FACILITIES MAINTENANCE PROJECTS 

WATER GENERAL 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 
Original Reviset 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 
2001-2002 Original Budget 



63,017,983 S 47,205,570 S 73,986,246 $ 
46,848,439 46,900,940 44,633,617 

107,926,927 



19,037,000 



19,037,000 



19,037,000 



10,968,263 
(2,214,822) 



S 128,903,422 $ 221,070,437 $ 137,656,863 $ 8,753,441 

S 131.080,700 S 50,156.767 5 223,667,450 S 92.586,750 



$ 259,984,122 $ 271,227,204 S 361,324,313 $ 101,340,191 

(296.500) (1.159.560) (222.998) 73,502 

$ 259,687,622 $ 270,067,644 S 361,101,315 $ 101,413,693 



Board of Supervisors - Budget Analyst 



157 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WTR WATER DEPARTMENT (continued) 



Major expenditure changes from the original FY 2000-01 budget to the proposed FY 2001-02 budget are 
as follows: 



Expenditure 

Debt Service 

Services of Other Departments 
Judgements and Claims 
Water Sewage Treatment Supplies 
Equipment Purchase 
Buildings, Structures and Improvements 
Total 



FY 2000-01 Budget FY 2001-02 Budget 



$20,259,927 

37,864,880 

2,000,000 

1,522,500 

2,839,700 

131.080.700 

5195,567,707 



$33,491,716 

33,924,602 

1,000,000 

2,080,119 

2,217,624 

223.667.450 

$296,381,511 



Increase/ 
(Decrease) 

$13,231,789 

(3,940,278) 

(1,000,000) 

557,619 

(622,076) 

92.586.750 

$100,813,804 



As noted above, the capital improvements increase of $92,586,750 represents 91.4 percent of the Water 
Department's budget increase of $101,340,191. 

DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 430.35 FTEs, which is 
8.23 FTEs less than the 438.58 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Full Time Equivalents 


Fiscal Year 2000-1999 
Original Revised 


Mayor's Budget 
Fiscal Year 
2001-2002 


Proposed 

Increase (Decrease) 

From 2000-2001 

Original Budget 


CITY DISTRIBUTION 
SUPPLY & TREATMENT 


190.63 
247.95 


190.63 
247.95 


185.74 
244.61 


(4.89) 
(3.34) 



Totals 



438.58 



438.58 



430.35 



(8.23) 



Board of Supervisors - Budget Analyst 



158 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WTR WATER DEPARTMENT (continued) 

The Water Department's budget contains a total of 2 new positions (1.50 FTE) budgeted for FY 2001- 
2002. We are recommending approval of 1 of the 2 new positions. The Water Department's proposed 
new positions are shown as follows: 



Name 


Classification 


No. of 

FTE 

Positions 


Annual 
Salary at 
Top Step 


Annualized 

No. of 

Positions 


Annual 
Total Salaries 


Senior Clerk Typist 
Water Operations Analyst 


1426 
5148 


0.75 
0.75 


$45,431 
88,368 


1 
1 


$45,431 
88,368 


Total: 




1.50 




2 


$133,799 



The Water Department is proposing to reclassify the following Special Assistant position: 



Exempt / 
Provisional 


Count 


Old 
Class 


Title 


Salary 


New 
Class 


Title 


Salary 


Provisional 


1.00 


1371 


Special Assistant XII 


$75,951 


5148 


Water Operations Analyst 


$88,368 


Total 


1.00 






$75,951 






$88,368 



Department Revenues 

Department revenues have increased by $101,856,947 or 37.8 percent. Major revenue changes 
from the original FY 2000-01 budget to the proposed FY 2001-02 budget are as follows: 



Revenue 

Interest Income 
Sale of Water - SF Consumers 
Sale of Water - Muni Paying 
Sale of Water - Suburban Resale 
Beginning Fund Balance 
Commercial Paper/Bond Proceeds 
Total 



FY 2000-01 

$3,565,000 
66,492,316 
2,100,000 
74,569,000 
13,391,441 
100.232.700 



FY 2001-02 

$10,203,000 

64,913,825 

3,000,000 

79,467,613 

127,036,966 
77.636.000 



$260,350,457 $362,257,404 



Increase/ 
(Decrease) 

$6,638,000 

(1,578,491) 

900,000 

4,898,613 

113,645,525 

(22.596.700) 

$101,906,947 



Board of Supervisors - Budget Analyst 



IB , 



159 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: WTR WATER DEPARTMENT (continued) 
DESCRIPTION 



1. 



2. 



The Water Department operates local water storage facilities and the drinking water distribution 
system. 

The Board of Supervisors has approved an 8.65 percent increase in water rates for retail 
customers, both inside and outside of San Francisco, and a 2.8 percent increase for suburban 
resale customers for FY 2001-02. 

The Water Department's proposed $361,324,313 budget for FY 2001-02 includes $223,667,450 
in capital projects, as shown below: 



Title 


Bond Funds 


WTR Revenues 


Totals 


Suburban Buildings 


$1,400,000 


- 


$1,400,000 


City Buildings 


- 


$875,000 


875,000 


Suburban Dams 


- 


2,760,000 


2,760,000 


Suburban Other Facilities 


- 


21,700,000 


21,700,000 


City Other Facilities 


8,448,000 


4,000,000 


12,448,000 


Suburban Pipeline 


2,000,000 


20,519,450 


22,519,450 


City Pipeline 


9,500,000 


38,500,000 


48,000,000 


Suburban Pump Stations 


- 


8,100,000 


8,100,000 


City Pump Stations 


- 


7,800,000 


7,800,000 


City Reservoirs 


18,200,000 


15,700,000 


33,900,000 


Suburban Treat Facilities 


40.088.000 


24.077.000 


64.165.000 


Total 


$79,636,000 


$144,031,450 


$223,667,450 



COMMENT 

The Mayor's budget provides an increase of $101,340,191. Our recommended reductions, which 
total $177,770, would still allow an increase of $101,162,421 or 38.91% in the Department's budget. 



Board of Supervisors - Budget Analyst 



160 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: WTR - Water Department 



age 

«Jo, Object 



Position/ 

E^ 1 ^ Number 
msni From Tq 



Amount 
From la Savings 



ify Distribution - BCF 

31 021 Travel 



$15,200 512,500 



$2,700 



Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 



029 Maintenance Svcs-Equipment 



146,000 105,000 



41,000 



Reduce to actual 2000-01 expenditure 
level adjusted by a cost of living 
factor for 2001-2002. 



035 Other Current Expenses 

Reduce to actual 2000-01 expenditure 
level adjusted by a cost of living 
factor for 2001-2002. 

> uply & Treatment - BCG 

71 011 Overtime 



430,885 327,000 



103,885 



418,040 390,000 



28,040 



Reduce to actual 2000-01 
expenditure level adjusted by a cost 
of living factor for 2001-2002. 



013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



4,123,503 4,121,358 



2,145 



Board of Supervisors - Budget Analyst 



161 





RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 


Department: 


WTR - Water Department 




Position/ 



Page 



Object 



Equip- 
meni 



Number 
From To 



Amount 



Enun 



Ifl 



Savings. 



Water Capital Projects - BCT 

1822 067 Buildings, Structures & Improvements 

Reserve $4,300,000, which is the 
amount allocated in this budget for 
the San Francisco Water Alliance 
contract, pending the Department's 
submission of a detailed budget, 
contractor hourly rates, and number 
of hours. 



Total Recommended Reductions 
Total Recommended Reserves 



$20,700,000 $20,700,000 * 



$177,77 
$4,300,00 



Board of Supervisors - Budget Analyst 



162 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DEPARTMENT: 



DPW DEPARTMENT OF PUBLIC WORKS 



FINANCIAL Data: 

The Department of Public Works' proposed $152,998,002 budget for FY 2001-02 is 526,975,185 
or 21.41 percent more than the original FY 2000-01 budget of 5126,022,817. The net increase from the 
revised FY 2000-01 budget is 522,797,207 or 17.51 percent. 



SUMMARY OF PROGRAM EXPENDITURES: 



Program Expenditures 

ARCHITECTURE 

BUILDING REPAIR AND MAINTENANCE 

CITY CAPITAL PROJECTS 

CONSTRUCTION MANAGEMENT SERVICES 

DISABILITY ACCESS 

DPW BUREAU OVERHEAD PROGRAM 

DPW GENERAL ADMINISTRATION 

DPW INTERDEPARTMENT WORK ORDER PROGRAM 

ENGINEERING 

LAGUNA HONDA - LONG TERM CARE 

MAPPING 

MOSCONE EXPANSION PROJECT 

SFGH - ACUTE CARE - HOSPITAL 

STREET AND SEWER REPAIR 

STREET ENVIRONMENTAL SERVICES 

STREET USE MANAGEMENT 



Total Operating Expenditures 
Capital Improvements & Fac. Maint. 
Total Expenditures 
Less: Work Order Recoveries 
Net Expenditures 



Fiscal Year 2000-2001 



Original 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year From 2000-2001 

Revised 2001-2002 Original Budget 



S 3,354,998 S 2,111,976 $ 3,533,722 S 

29,460,693 30,168,983 31,975,989 

(6,819,298) 

4,259,090 6,231,682 4,746,722 



178,724 
2,515,296 



487,632 



12,129,864 


10,710,288 


12,978,242 


848378 


- 


5,905,161 


- 


- 


5,821,884 


4,182,220 


5,923,320 


101,436 


. 


1,000 


- 


. 


- 


508,618 


- 


- 


17,943,073 


16,255,432 


20,208,867 


2.265,794 


36,479,065 


36,883,221 


40,432,949 


3,953,884 


10.339,888 


9,440,658 


10,818,650 


478,762 



$ 119,788,555 S 115,579,941 S 130,618,461 S 10,829,906 

$ 6.234.262 $ 14.620.854 5 22,379,541 S 16,145379 

S 126,022,817 S 130.200,795 S 152,998,002 S 26,975,185 

(75.394.843) (76.978.252) (80,506.469) (5.111.626) 



S 50,627,974 S 53.222.543 S 72,491,533 S 



21,863.559 



Board of Supervisors - Budget Analyst 



163 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 



DEPARTMENT PERSONNEL SUMMARY: 

The number of full-time equivalent positions budgeted for FY 2001-02 is 1,089.35 FTEs, which 
is 24.26 FTEs more than the 1,065.09 FTEs in the original FY 2000-01 budget. The FTE allocations by 
program are as follows: 



Proposed 
Mayor's Budget Increase (Decrease) 
Fiscal Year 2000-2001 Fiscal Year From 2000-2001 

Full Time Equivalents 

ARCHITECTURE 

BUILD rNG REPAIR AND MAINTENANCE 

CONSTRUCTION MANAGEMENT SERVICES 

GENERAL ADMINISTRATION 

ENGINEERING 

STREET AND SEWER REPAIR 

STREET ENVIRONMENTAL SERVICES 

STREET USE MANAGEMENT 



Totals 



DEPARTMENT REVENUES 

Department revenues have increased by $8,466, 288 or 25.07 percent and General Fund support 
has increased by $14,199,613 or 59.50 percent. 



DESCRIPTION 

• Bureau of Architecture: The Bureau Of Architecture increased its FTE count by 
0.02 due to the following: (1) an increase in 0.03 FTEs resulting from a decrease in 
Attrition Savings; (2) a decrease of 0.01 FTEs resulting in a decrease in 
Temporary-Miscellaneous savings. 



Board of Supervisors - Budget Analyst 1 fi 4 



Original 


Revised 


2001-2002 


Original Budget 


20.92 


20.92 


20.94 


0.02 


277.91 


277.91 


282.37 


4.46 


28.28 


28.28 


29.39 


1.11 


111.74 


111.74 


111.98 


0.24 


39.57 


39.57 


38.71 


(0.86) 


132.19 


132.19 


133.52 


1.33 


365.48 


365.48 


381.67 


16.19 


89.00 


89.00 


90.77 


1.77 


1,065.09 


1,065.09 


1,089.35 


24.26 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 

• Bureau Of Construction Management: The Bureau of Construction 

Management increased its FTE count by 1.11 FTEs due to the following (1) a 
reassignment of one FTE Program Manager I and (2) a decrease in Attrition 
Savings that increases the FTEs by 0.11. 

• Bureau of Building Repair and Maintenance: The Bureau of Building 

Maintenance and Repair increased its FTE count by 4.46 FTEs due to the 
following: (1) an increase of 0.75 FTEs pertaining to one new position, a Class 
7334, Stationary Engineer; (2) an increase of 0.25 FTEs for the continuation of one 
position approved in the current budget and (3) an increase of 3.46 FTEs from a 
decrease in Attrition Savings. 

• Bureau of General Administration: The Bureau of Administration increased its 

FTE count by 0.24 due to a decrease in Attrition Savings that increases FTEs by 
0.24. 

• Bureau of Engineering: The Bureau of Engineering decreased its FTE count by 

0.86 due to the following: (1) a deletion of one FTE Telephone Operator, Class 
1706; and (2) a decrease in Attrition Savings that increases FTEs by 0.14. 

• Bureau of Street and Sewer Repair: The Bureau of Street and Sewer Repair 

increased its FTE count by 1.33 FTEs due to the following: (1) an increase of 1.00 
FTE reassigned from other DPW bureaus and, (2) a reduction in Attrition Savings 
that increases FTEs by 1.33. 

• Bureau of Street and Environmental Services: The Bureau of Street and 

Environmental Services increased its FTE count by 16.19 FTEs due to the 
following: (1) an increase of 17.50 FTEs Class 7514 General Laborers); and (2) an 
increase in Attrition Savings that decreases FTEs by 1.31. 

• Bureau of Street Use Management: The Bureau of Street Use Management 

increased its FTE count by 1.77 due to the following: (1) an increase of 1.25 FTEs 
pertaining to the continuation of 5 positions approved in the current budget; and 
(2) a decrease in Attrition Savings that increase FTE by 0.52. 



Board of Supervisors - Budget Analyst 16^ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 



Special Assistant Positions Recommended for Reclassification 



Exempt / 
















Provisional 


Count 


Old Class 


Title 


Salary 


New Class 


Title 


Salary 


1 exempt 
















1 provisional 


2 


1374 


Special Assistant XV 


186.563 


0931 


Manager VII 


193,997 


exempt 




1377 


Special Assistant XVII 


116,119 


0941 


Manager X 


120,746 


exempt 




1375 


Special Assistant XVI 


100,328 


0932 


Manager V 


104,326 


exempt 




1376 


Special Assistant XVII 


107,976 


0933 


Manager IX 


112,278 


exempt 




1373 


Special Assistant XIV 


86,652 


0923 


Manager V 


90,105 


provisional 




1375 


Special Assistant XVI 


100.328 


0932 


Manager V 


104,326 



725,778 



Remaining Special Assistant Positions 



Exempt / 










Filled/ 


Provisional 


Count 


Class 


Title 


Salary 


Vacant 


exempt 




1372 


Special Assistant to Deputy Director 


80,262 


filled 


exempt 




1374 


New FAMIS Reconciliation Project" 


93.281 


filled 


provisional 




1377 


Director of Communications and Public Affairs 


116,119 


filled 


provisional 




1377 


Special Assistant to the Director of Public Works 


116,119 


filled 


exempt 




1380 


Program Manager of Laguna Honda Hospital 


140.322 


filled 


exempt 




1371 


Coordinator of the Adopt-A-Street Program 


75.951 


on leave 


exempt 




1371 


Coordinator of the Adopt-A-Program (Acting) 


backfill for above 


exempt 




1366 


Emergency Planning Coordinator 


52.435 


filled 


provisional 




1360 


Material Testing Assistant 


34,113 


filled 


provisional 




1366 


Public Information Assistant 


52.435 


filled 


provisional 




1368 


Public Information Coordinator 


60.708 


filled 


provisional 




1376 


Emergency Management Coordinator 


107,976 


filled 


Totals 


12 






929.721 





' Prop. F retiree. Works approximately 8 hrs per week or 417.6 hour annually $18,656 annually. 



Board of Supervisors - Budget Analyst 



166 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 



COMMENTS 

1. As noted on the first page of this report, the 526,975,185 increase to DPWs 2001-2002 
proposed budget are largely due to the following: (1) an increase of approximately 
$16,145,279 in capital projects; (2) proposed vehicle purchases totaling approximately 
$2,720,648 for 58 vehicles; (3) an increase in equipment purchases of approximately 
$1,043,663, (4) an increase of approximately $1,201,000 in services to other 
departments, (5)$853,000 in salaries due to the annualization of new positions 
approved in the current budget; (6) an increase of approximately $3,000,000 in 
mandatory fringe benefits; (7) an increase of approximately $539,000 due to increased 
vehicle fuel and utility costs; (8) an increase in the materials and supplies budget of 
approximately $645,242, and (9) an increase of approximately $248,279 due to higher 
building rental costs for certain bureaus. 

2. As noted above, DPW proposes to spend approximately $2,720,648 to purchase 58 new 
and replacement vehicles. Included in this amount is approximately $2,280,648 to 
purchase 42 replacement vehicles of various types. The remaining $440,000 would be 
used to purchase 16 new vehicles adding to DPWs vehicle fleet. Many of the vehicles in 
DPWs fleet are operating beyond their life expectancy and as a result, DPW has 
incurred higher vehicle maintenance costs. DPW has indicated that reduced levels of 
operating efficiency also result from the need to perform constant repair work on the 
older vehicles. The proposed 58 vehicles represent 28.6 percent of the total of 203 
vehicles DPW plans to replace as it implements its vehicle replacement plan. DPW 
estimates that the total cost of replacing the 203 vehicles would be approximately 
$12,290,500. 

3. While the new vehicles may result in lower maintenance costs, increased efficiency 
measures resulting from the new vehicles should be documented as the replacement 
schedule is implemented. DPWs vehicle maintenance costs for the 203 vehicles were 
$1,007,582 in FY 1997-98; 1,053,103 in FY 1998-99 and $1,144,606 in FY 1999-00. 
DPW has purchased 41 vehicles in FY 2000-01. The total DPW vehicle maintenance 
costs for all vehicles in DPWs fleet were $2,669,052 in FY 1997-98, $3,050,741 in FY 
1998-99, and $3,161,132 in FY 1999-00. As noted above, the approximate cost of the 42 
replacement vehicles would be $2,280,648 of which approximately $846,006 would be a 
General Fund expenditure. 

4. As we noted above DPW proposes to purchase 16 new vehicles and 42 replacement 
vehicles. Of the 58 vehicles being requested, we are recommending approval of 33 



Board of Supervisors - Budget Analyst n „„ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 

replacement vehicles and twelve new vehicles for a total amount of 45 vehicles after 
reviewing vehicle fleet information from DPW. The Budget Analyst is recommending 
disapproval of 9 replacement vehicles and 4 new vehicles for a total of 13 disapproved 
vehicles. 

5. The recommended increase in new vehicles are due to the increased service demand 
from program expansions such as the expanded street cleaning program and the 
addition of street cleaning staff in the current budget. Additionally, a review of fleet 
vehicle mileage totals and maintenance information and the age of vehicles provided 
by DPW, further supports revising upward the number of approved vehicles to 45 as 
noted above. According to DPW vehicles may spend two days to two weeks not in 
service due to repair work. This new recommendation would allow DPW to make 
significant additions to their fleet of vehicles. After the acquisition of the 
recommended 45 vehicles DPW would be in a position to gauge the overall effectiveness 
of these additional vehicles by noting any reductions in vehicle maintenance costs, and 
increased efficiency prior to acquiring more new vehicles. Additionally, DPW might 
consider placing in surplus, vehicles that are no longer operational. In addition, DPW 
would benefit by exploring vehicle lease options for specific classes of vehicles. 



Summary of recommendations 

1. The Budget Analyst recommends the reduction of expenditures totaling $1,627,776 and 
reserves totaling $50,000 in the DPWs eight Bureaus as summarized below and as 
detailed on the following pages: 

Budget Analyst's Budget Analyst's 

Recommended Recommended 

Bureau Reductions Reserves 

Architecture $161,968 

Building Repair and Maintenance 344,300 

Construction Management Services 208,792 

General Administration 58,201 $50,000 

Engineering 50,095 

Street and Sewer Repair 322,191 

Street Environmental Services 428,829 

Street Use Management 53.400 



Total $1,627,776 $50,000 



Board of Supervisors - Budget Analyst ^ „ 

loo 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 



2. The recommendations above include General Fund expenditure reductions in the 
following Bureaus: 

Bureaus Amount 

Street Environmental Services $328,229 

Building Repair 222.800 

Total General Fund $551,029 

3. In addition, our recommendations include reductions to the Gas Tax funded programs 
which include a General Fund subsidy. These reductions are in the following Bureaus. 

Street Environmental Services $100,600 

Street and Sewer Repair, Gas Tax 173.517 

Total Gas Tax $274,117 

4. The combined impact of our recommendations to General Fund appropriations 
($551,029) and the Gas Tax Fund ($274,117) would reduce General Fund support by a 
total of $825,146. 

5. We are also recommending that DPW report back to the Finance Committee by March 
of 2002 on the implementation of its vehicle replacement plan, and impact of the 45 
vehicles recommended in this report. Additionally, DPWs report would include 
information on the deployment of vehicles within the different DPW bureaus. This 
report to the Board of Supervisors should also explain how vehicle use patterns vary 
across the different DPW bureaus and programs. This report should also indicate what 
impact the 41 new and replacement vehicles purchased in the current FY 2000-01 
budget have had in curtailing the reducing the annual maintenance and repair costs 
previously noted. Finally, the DPW should include in its report a list of vehicles that 
potentially maybe leased. 

6. The Budget Analyst also recommends that the DPW Bureau of Street Environmental 
Services report back to the Board of Supervisors by M?rch of 2002, as to the results of 
the effectiveness of the expanded street cleaning program operations as well as other 
activities that involve both public and private efforts to improve the cleanliness of City 
streets. 



Board of Supervisors - Budget Analyst 1CQ 

lb" 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW DEPARTMENT OF PUBLIC WORK (continued) 

7. As noted on the first page of this report, the Mayor's FY 2001-02 budget for DPW 
provides an increase of 526,975,185. Our recommended reductions, which total 
$1,627,776 would still allow an increase of $25,347,409 or 20.0 percent in the 
Department's budget. 



par 



Board of Supervisors - Budget Analyst 17n 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DPW-Department of Public Works 
Bureau of Architecture 



o^ O bject 

np port Services (2S PWF OHF) 

i. 7 001 Permanent Salaries 



Position/ 

Equipment 

Number 



Number 
From Ifi 



*The recommended reduction in Permanent Salaries is the 
total of the following recommendations regarding individual 
classifications. 



Amount 
From To 

$921,968 $866,75: 



Savings 



001 Attrition Savings 9993M 

013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

060 Equipment Purchases 

*The total recommended reduction in equipment is the total of 
the following specific recommendations. 



1.54 1.57 (101,594) (156,809) 55,215 
229,641 215,888 13,753 



409,500 316,500 





Computers/Clerical & 














060 


Administrative 


PW214 


14.00 


9.00 


70,000 


45,000 


25,000 


060 


Computers/ Analytical Staff 


PW215 


10.00 


7.00 


80,000 


56,000 


24,000 


060 


Computers/GIS/IT Prog. 
High Volume Network 


PW216 


2.00 


1.00 


34,000 


17,000 


17,000 


060 


Printer 


PW220 


2.00 


1.00 


24,000 


12,000 


12,000 


060 


Large Format Color Plotter 


PW221 


1.00 


0.00 


15,000 





15,000 



Reduce the number of units requested because they 
were not adequately justified. 



Total Recommended 

Reductions 

Bureau of Architecture 



$161,968 



Board of Supervisors - Budget Analyst 



171 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works 

Building Repair and Maintenance 

Position/ N u m ber Amount 

Page Equipment 

No. Object Number From Xo From lo Savings 

Maintenance and Operations of Buildings (1G AGF AAA") 

619 001 Permanent Salaries 2,604,105 2,470,737 * 

*The recommended reduction 
in Permanent Salaries is the 
total od the following 
recommendations regarding 
individual classifications. 



996 001 Attrition Savings 9993M 3.12 4.34 (156,809) (290,177) 133,368 

Increase Attrition Savings to actual 2000-01 expenditure 
level adjusted for salary increases. 



619 


013 


Mandatory Fringe 
Benefits 
Corresponds to reduction in salaries. 




730,887 


693,455 


37,432 


1020 


060 


Equipment Purchases 
*The total recommended reduction 
in equipment is the total of the 
following specific 
recommendations. 




229,000 


177,000 


* 


1020 
1020 


60 
060 


Sedan PW829N 
Mini Dump Truck PW832R 


1.00 0.00 
1.00 0.00 


17,000 
35,000 






17,000 
35,000 



Reduce the number of units due to 
inadequate justification. 



Board of Supervisors - Budget Analyst 1 72 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



tepartment: 



DPW-Department of Public Works 
Building Repair and Maintenance 



Page 

No. Object 
upport Services f2S PWF 



Position/ Number 

Equipment 
Number From To 



A mo un t 
From Xo_ 



Savings 



1021 060 Equipment Purchases 

The total recommended 
reduction in equipment is the total 
of the following specific 
recommendations. 



395,526 274,026 



1021 


060 


1 Ton Pick-up Truck 


PW329N 


3.00 


1.00 


93,000 


31,000 


62,000 


1021 


060 


1 Ton Pick-up Truck 
Towable Air 


PW330R 


3.00 


2.00 


93,000 


62,000 


31,000 


1021 


060 


Compressor 


PW334R 


1.00 


0.00 


14,500 





14,500 


1021 


060 


Automatic Scrubber 


PW336N 


1.00 


0.00 


14,000 





14,000 



Reduce the number of units due to 
inadequate justification 



Total Recommended Reductions 
Bureau of Building Repair 



S344,300 









Board of Supervisors - Budget Analyst 



173 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works 

Bureau of Construction 
Management 

Position/ N u mb er Amount 

Page Equipment 

No. Object Number From Io_ From To 

Interdepartmental Services HG AGFWOFl 

524 001 Permanent Salaries $8,003,094 $7,901,360 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 

991 001 Attrition Savings 9993M 0.00 1.50 (101,734) 

Increase Attrition savings to actual 2000-0 1 expenditure level 
adjusted for salary increases. 

524 013 Mandatory Fringe Benefits 1,782,184 1,759,600 

Sup port Services (2S PWF OHF> 

594 013 Permanent Salaries-Misc. $1,323,673 $1,316,642 * 

*The recommended reduction in Permanent Salaries- Misc. is the total of 
the following specific recommendations regarding specific individual 
classifications. 



992 013 Attrition Savings- Misc. 9993M 1.34 1.45 (85,657) (92,688) 

Increase Attrition Savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

594 013 Mandatory Fringe Benefits 339,511 337,712 

Corresponds to reduction in salaries. 
594 021 Travel 11,149 9,005 

Reduce the number budgeted trips by leaving funds to cover the 
cost of seven the proposed nine trips. 



Board of Supervisors - Budget Analyst 



174 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



DPW-Department of Public Works 



Bureau of Construction 
Management 

Position/ Numher Amount 

Equipment 
Object Number From Tjl From To Savings 

060 Equipment 385,025 311,525 * 

*The total recommended reduction in equipment is the total of the 
following specific recommendations. 

060 Clerical Workstations PW721R 11.00 5.00 55,000 30,000 25,000 

060 Analytical Work Stations 
060 Pick-Up Truck 

Reduce the number of units and prices per unit which have 
not been adequately justified. 



PW719R 


7.00 


4.00 


56,000 


24,000 


32,000 


PW729N 


3.00 


2.00 


49,500 


33,000 


16,500 



Total Recommended Reductions $208,792 

Bureau of Construction Management 



175 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works W- 

Bureau of General 
Administration 

Position/ N u mb er Amount 

Page Equipment 

No. Object Number From le From To Saving ; 

Bureau of Administration (2S PWF OHF) 

896 013 Permanent Salaries-Misc. $7,811,501 $7,794,639 * 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 

1013 013 Attrition Savings- Misc. 9993M 4.76 5.00 (334,438) (317,576) 16,t 

Increase Attrition savings to actual 2000-0 1 expenditure level 
adjusted for salary increases. 

896 013 Mandatory Fringe Benefits 1,822,481 1,818,547 3,$!l 

Corresponds to reduction in salaries. 

896 021 Travel 32,539 23,134 9,45 

Reduce travel by $9,405 to reflect 2000-01 budget adjusted by 
COLA. In 2000-01 total projected travel expenditures are 
$15,244. 

896 027 Professional and Specialized 288,000 288,000* 

Services 

*Reserve $50,000 for specialized consultants and training until 
DPW provides additional information on specific contractor, 
hours, and hourly rates. 



897 081 Services of Other 1,273,262 1,245,262 

Departments 

*The recommended reduction in Services from other 
department is the total of the following specific 



Board of Supervisors - Budget Analyst 176 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



spartment: DPW-Department of Public Works 
Bureau of General 
Administration 



age 

SSL Object 

7 081 DTIS TIS-ISD Services 

The budget for the proposed DTIS services have been 
overbudgeted. 



Position/ Number 


Amount 




Equipment 






Number From To 


From la 


Savings 




648,904 620,904 


28,000 



Total Recommended Reductions 
Bureau of General Administration 



$58,201 



Total Recommended 
Reserves 



S50,000 



177 



Board of Supervisors - Budget Analvs 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: 



DPW-Department of Public Works 



Bureau of Engineering 
Services 



Pagel^L Object 

Rnreau Support Services (2S PWF OHFl 



Position/ Number 

Equipment 
Number From Ifi 



989 013 Permanent Salaries-Misc. 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



Amount 
From To 

$1,929,811 $1,919,807 



Saving 



989 



456 



1017 



1017 
1017 
1017 
1017 
1017 



013 Attrition Savings- Misc. 9993M 

Increase Attrition savings to actual 2000-01 
expenditure level adjusted for salary increases. 

013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 

060 Equipment Purchase 



2.99 3.13 (213,676) (223,680) 

462,999 460,599 
529,096 491,405 



10. 



*The total recommended reduction in equipment is the total 
of the following specific recommendations. 



060 Misc Software Upgrades 

060 Network Printer 

060 Network Color Printer 

060 Velocity Transducer System 

060 Project&Document Server 



Reduce the number of units due to inadequate justification. 
Unit prices should be reduced by 7 percent. 



Total Recommended Reductions 
Bureau of Engineering Services 



PW436 


1.00 


0.00 


12,000 





PW444 


5.00 


3.00 


26,500 


14,787 


PW445 


2.00 


1.00 


12,400 


5,766 


PW448 


1.00 


0.00 


6,100 





PW450 


1.00 


0.00 


17,769 


16,525 



Board of Supervisors - Budget Analyst 



178 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



apartment: DPW-Department of Public Works 
Bureau of Street and Sewer 
Repair 



'age 

No. Object 

terdepartmental Services (1GAGF PWF> 



Position/ Number 

Equipment 
Number From Iq 



013 Permanent Salaries-Misc. 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



Amount 
From Xq 

$3,440,374 $3,439,074 



S a v jj pgs 



13 



15 



013 Attrition Savings- Misc. 



9993M 



0.94 1.15 (53,026) (54,326) 



013 



Increase Attrition savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

Mandatory Fringe Benefits 
Corresponds to reduction in salaries. 



989,193 988,819 



1,300 



374 



feet Repair Program (2S GTF RDF) 



001 Permanent Salaries-Misc. 



1,703,211 1,660,502 



The recommended reduction in Permanent Salaries- Misc. is the total 
of the following specific recommendations regarding specific 
individual classifications. 



001 



Attrition Savings 9993M 

Increase Attrition savings to actual 2000-01 expenditure level 
adjusted for salary increases. 



(84,891) (127,600) 



42,709 



013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



431,015 



420,207 



10,808 



!i 



Board of Supervisors - Budget Analyst 



179 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works 

Bureau of Street and Sewer 
Repair 

Position/ Number Amount 
Page Equipment 

NjL Object Number From Xo. From In Savin; 

1015 060 Equipment Purchases 355,500 235,500 

*The total recommended reduction in equipment is the total of the 
following specific recommendations. 



1015 060 6 Wheel Dumper PW849R 1.00 0.00 120,000 

Deny this request because of inadequate justification. 
DPW has not yet purchased a similar vehicle approved 
in the current FY 2000-01 budget. 



Su pport Services (2S PWF OWF) 

1015 060 Equipment Purchases 453,400 306,400 

*The total recommended reduction in equipment is the total of the 
following specific recommendations. 

1015 060 Pick-up Truck 1/2 Ton PW615R 1.00 0.00 27,000 

1015 060 Cribber Truck PW619R 1.00 0.00 120,000 

Reduce the number of units due to inadequate 
justification. 



Total Recommended Reductions 
Bureau of Street and Sewer Repair 



180 



Board of S upervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works 

Bureau of Street Environmental Services 



Page 
Njk Object 



Position/ Number 

Equipment 
Number From la 



Street Environmental Services General Fund (1G GF AAA") 



013 Permanent Salaries-Misc. 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications 



Amount 
From To 

56,415,898 $6,387,592 



Savings 



013 Attrition Savings- Misc. 



9993M 



Increase Attrition savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

013 Mandatory Fringe Benefits 

Corresponds to reduction in salaries. 



199,970 



171,664 



1,795,741 1,787,818 



28,306 



7,923 



060 Equipment Purchase 

*The recommended reduction in equipment is the total of the 
following specific recommendations. 



993,006 701,006 



060 


Front End Loader 


PW836R 


1.00 


0.00 


170,000 





170,000 


060 


Crew Mini Dump 


PW841R 


1.00 


0.00 


40,000 





40,000 


060 


Stake with Lift Gate 


PW842R 


1.00 


0.00 


42,000 





42,000 


060 


Crew Stake Dump 


PW843R 


1.00 


0.00 


40,000 





40,000 



Reduce the number of units because the units were not 
adequately justified. This will still allow the Department to 
replace older vehicles in their fleet. 



Lad Fund Gas Tax (2S GTF GTN) 



Board of Supervisors - Budget Analyst 



181 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: DPW-Department of Public Works 

Bureau of Street Environmental Services 

Position/ Number Amount 

Page Equipment 

Njl Obj ect Number From Xfi From To Saving 

888 001 Permanent Salaries 9,697,447 9,618,694 * 

*The recommended reduction in Permanent Salaries- Misc. is 
the total of the following specific recommendations regarding 
specific individual classifications. 



1008 013 Attrition Savings- Misc. 5.97 7.54 299,465 220,712 78,7 

Increase Attrition Savings to actual 2000-01 expenditure level 
adjusted for salary increases. 

889 013 Mandatory Fringe Benefits 2,690,234 2,668,387 21,8' 

Corresponds to reduction in salaries. 



Total Recommended Reductions $428,!! 

Bureau of Street and Environmental Services 



182 

Board of Supervisors - Budget Analyst 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



:partment: DPW-Department of Public Works 
Bureau of Street Use 
Management 



Position/ N umber Amount 

age Equipment 

So. Object Number From la From To 

reet Use Management Program (2S PWF OHF) 



Savings 



22 060 Equipment 



*The total recommended reduction in 
equipment is the total of the following 
specific recommendations. 



5130,400 $77,000 



)22 060 



Modular furniture 



PW828 1.00 0.00 53,400 



Disapprove equipment which was 
not adequately justified. 



53,400 



Total Recommended Reductions 
Bureau of Street Use Management 



$53,400 



Grand Total Recommended 
Reductions for DPW 



$1,627,776 



Grand Total Recommended 
Reserves for DPW 



$50,000 



Board of Supervisors - Budget Analyst 



183 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

Financial Data: 

The SFRA's proposed $162,354,000 budget for FY 2001-02 is $10,635,000 or 
approximately 6.15 percent, less than the approved FY 2000-01 budget of $172,989,000. 

(Dollars in Thousands) 



Approved 


Proposed 


Proposed 


Budget 


Budget FY 


Increase 


lono-ni 


20014)2 


(T)ecrease> 



Amount: 
Revenues: 



Expenditure Budget 



172,989 



162,353 



$ (10,636) 



Expenditures: 



Debt Financing: 



Tax Increment: 



Property Sales 




2,175 




- 




(2,175) 


Rentals/Leases 




9,934 




10,676 




742 


Prior Year EamVSavings 




11,404 




4,939 




(6,465) 


Developer Contribution 




8,844 




6,202 




(2,642) 


Grants 




12,021 




8,140 




(3,881) 


Other 




5,687 




5,430 




(257) 


Bond Proceeds 




43,209 




30,287 




(12,922) 


Tax Increment (for O/S Obligation) 




77 78? 




11.R7P 




6 SQ7 


Total Revenues: 


$ 


120,556 


S 


99,553 


S 


(21,003) 


Project Areas / Programs 














Legal 


$ 


1,202 


$ 


1,182 


s 


(20) 


Studies &Misc. ltems(l) 




1,254 




1,460 




206 


Planning 




1,218 




1,502 




284 


Acquisition 




215 




- 




(215) 


Public Improvements 




72,032 




40,022 




(32,010) 


ArchTEng.Design & Review 




689 




905 




216 


Relocation 




200 




400 




200 


Property Maintenance 




7,348 




8,110 




762 


Housing Production & Assist 




42,762 




52,424 




9,662 


Job Training/Assist. 




1,150 




1,280 




130 


Business Dev/Revitalization 




945 




3,584 




2,639 


Other 




1,756 




2,206 




450 


Pass-Through Obligations 




1,988 




4,875 




2,887 


Debt Service 




77T1Q 




10 4«? 




3 140 


Subtotal - Project Areas / Programs 


$ 


160,078 


s 


148,418 


$ 


(11,660) 


Personnel / Administration 














Personnel Costs 


$ 


9,945 


s 


10,794 


s 


849 


Administrative Costs 




?«MM 




Vl« 




176 


Subtotal - Personnel / Admin. 


S 


12,911 


s 


13,936 


s 


1,025 


Total Expenditures 


S 


172,989 


s 


162,354 


s 


(10,635) 


Total Revenues 




imssfi 




99.5<;-< 




ravnrm 


Surplus (Deficit) 


s 


(52,433) 


$ 


(62,801) 


$ 


(10,368) 


Tax Increment (pay-as-you-go) 


s 


8,495 


s 


10,616 


$ 


2,121 


General Fund 




- 




315 




315 


Bond Proceeds 




at. ots 




M.R70 




7.Q1? 


Total Deficit Financing 


s 


52,433 


s 


62,801 


$ 


10,368 


Net SFRA Tax Increment Request 


$ 


34,388 


$ 


41,715 


$ 


7,327 


Total General Fund Impact 


s 


23,515 


s 


29,237 


$ 


5,722 



Permanent Staff 



BOARD OF SUPERVISORS — BUDGET ANALYST 



184 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

A description of Redevelopment Survey Areas, Project Areas, Programs and their respective FY 
2001-02 activities and goals are as follows: 



REDEVELOPMENT SURVEY AREAS 



Bayview Hunters Point Survey Area Sl,289,000 

The Bayview Hunters Point Survey Area is located in the southeast corner of San Francisco. 
This portion of San Francisco was designated as a survey area by the Board of Supervisors on 
January 3, 1995. The survey area phase is the first official step towards designating a 
redevelopment project. Bayview Hunters Point is bounded by Cesar Chavez Blvd. on the north, 
the James Lick Freeway on the west, the San Francisco Bay and the Hunters Point Shipyard to 
the east and the San Francisco county line on the south. This area is approximately 2,528 acres 
and has an estimated population of 25,000. 

Transbay Survey Area $667,000 

The Transbay Survey Area is approximately 1 80 acres generally bounded by Market Street on 
the north, the Bay Bridge on the south, Spear Street on the east and New Montgomery Street on 
the west. The area is currently characterized by office and service commercial development with 
a significant amount of land dedicated to transportation services and surface parking. 

Mid-Market Survey Area $953,000 

In December 1995, the Board of Supervisors declared a Mid-Market Survey Area extending from 
4 th Street to Octavia Street along Market Street. The purpose of the Survey Area was to 
determine whether or not the adoption of a Mid-Market Redevelopment Project Area would be 
appropriate. A Project Area Committee was elected and meets regularly to recommend on 
proposed and existing activities in the Survey Area. After several public meetings and 
community workshops, staff and consultants developed the Mid-Market Concept Plan (published 
in July 1998), that promotes general goals, programs and land use concepts to assist in the 
revitalization of the area. 



185 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

REDEVELOPMENT PROJECT AREAS 

Yerba Buena Center $17,809,000 
Yerba Buena Art Center and Garden Operation $7,345,000 

Yerba Buena Center is an 87-acre area that formerly consisted of dilapidated hotels, commercial 
and industrial buildings, and open parking lots. The project is located adjacent to San Francisco's 
downtown office and retail districts and extends from Market Street on the north to Harrison 
Street on the south, and from Second Street on the east to the west property line along Fourth 
Street. 

Rincon Point-South Beach $10,771,000 
South Beach Harbor $2,985,000 

Rincon Point-South Beach is a 1 15-acre redevelopment project composed of two non-contiguous 
geographic areas. The project is located along San Francisco's northeastern waterfront in an area 
formerly characterized by open cargo storage, a considerable number of substandard and 
deteriorated structures, several piers in unsound condition and an extensive network of 
underutilized street rights-of-way. 

Western Addition A-2 $10,163,000 

The program for the Western Addition, A-2 Redevelopment Project, executed in May 1966, 
provided for development of 5,586 new housing units, the rehabilitation of 3,965 housing units, 
the revitalization of the Nihonmachi and Fillmore business districts, and the construction of new 
commercial and public buildings community cultural and recreational facilities and installation 
of infrastructure and public improvements. 

Hunters Point $2,425,000 

The Hunters Point Redevelopment Area is a residential community with supporting educational 
and recreational uses. New infrastructure system and street patterns were the significant 
beginnings of what is now a vibrant residential community. 

India Basin Industrial Park $451,000 

Prior to redevelopment, India Basin Industrial Park consisted of 25 acres of auto wrecking yards, 
7 acres of vacant land, 35 acres of unimproved streets and the remnants of old Butchertown (the 
meatpacking businesses operating in obsolete buildings). As meat-packers were forced from San 
Francisco by technological change or to comply with Department of Agriculture regulations, 
their place was taken primarily by auto wreckers. 

186 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

South of Market $10,069,000 

The South of Market Earthquake Recovery Redevelopment Project Plan was adopted in June 

1990. The 63.4 acre Project Area is focused on Sixth Street and generally bounded by Stevenson, 
Harrison, Fifth and Seventh Streets. The initial purpose of the Project was to remedy the effects 
of the October 17, 1989 earthquake, which resulted in considerable loss of housing, displacement 
of businesses and damage to the physical infrastructure of the area. 

Hunters Point Shipyard Redevelopment Area $4,576,000 

The Hunters Point Shipyard is a major waterfront facility located in southeast San Francisco and 
encompasses 500 acres, of which less than a third of the existing building space is actively used 
today by general industrial activities, including shipyard repair and artists studios. Owned by the 
U.S. Navy since 1939 and closed in 1974, the Shipyard was leased to Triple A Shipyards in 1976 
who maintained the Shipyard and leased unused buildings to artists and small businesses. In 

1991, under the Federal Base Realignment and Closure Commission, the Hunters Point Shipyard 
was declared surplus and closed. A Concept Plan was developed with the Mayor's Hunters Point 
Shipyard Citizens Advisory Committee and endorsed by the Redevelopment and Planning 
Commission and the Board of Supervisors in March 1995. The Redevelopment Plan was adopted 
in July 1997. At full build out, the Shipyard is anticipated to provide up to 8,000 jobs and will be 
a mixed-use development which will include new industrial and business park development, 
housing and retail uses, space for cultural uses, such as museums and galleries, active recreation 
areas, and a considerable amount of shoreline accessible to the public. 

Federal Office Building (GSA Site 2) $64,000 

In 1988, the City and the Federal government agreed in principal that the Federal General 
Services Administration (GSA) would construct a new Federal office building in San Francisco, 
to consolidate agencies that currently occupy leased quarters. The new Federal building will 
accommodate 2,500 employees in an anticipated gross building area of 675,000 square feet. To 
facilitate this major undertaking, the City agreed to donate a building site at no cost to the 
Federal government. 

A site at 7th and Mission Streets, formerly occupied by the Greyhound Bus Tenninal, was 
identified by the City and GSA as suitable for the project. The Redevelopment and Planning 
Commissions certified an EER for the project on May 8, 1997. On October 14, 1997, the Board of 
Supervisors adopted ordinances approving the Federal Office Building Redevelopment Plan, and 
amending the Golden Gateway and South of Market Redevelopment Plans to create a three-way 
fiscal merger to fund the acquisition of the Federal office building site. On March 31, 1999, the 
SFRA acquired the privately owned portions of the site. The City completed conveyance of the 
site to the Federal government in FY 2000-01. 



187 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

Golden Gateway $11,370,000 

Implementation of the 51 acre Golden Gateway Redevelopment Project begun in the early 1960s 
and has generated 1,400 new housing units, an 840 room hotel, approximately 3,500,000 sq. ft. 
of office/commercial space and some 12 acres in public parks and open space. Currently the 
Project Area generates approximately $12 million annually in new property taxes as well as 
significant annual sales, payroll, hotel and parking taxes. Since 1980 the Project has generated 
approximately $100 million in new property tax revenue for the City and County of San 
Francisco. 

Mission Bay North $5,826,000 

Mission Bay South $31,980,000 

The Mission Bay development is divided into two redevelopment project areas, totaling 303 
acres. Mission Bay North consists of approximately 65 acres of land bounded by Third Street, 
Townsend Street, Mission Creek, and Seventh Street, adjacent to the Pacific Bell Ballpark and 
the Caltrain terminal. Mission Bay South includes approximately 238 acres of land south of 
Mission Creek, bounded by the 280 Freeway, Terry Francois Boulevard, and Mariposa Street. 
Catellus Development Corporation is the owner of all of the privately held land in Mission Bay 
North, and of all but two developable parcels in Mission Bay South. The SFRA has entered into 
an Owner Participation Agreement with Catellus to provide for development of the Mission Bay 
North and Mission Bay South Project Areas. 



REDEVELOPMENT PROGRAMS 

Citywide Housing and HOPWA Programs $41,385,000 

The SFRA's role in housing includes financing the production of new housing and the 
preservation of existing housing through the Citywide Tax Increment Housing Program. More 
specifically, the SFRA housing activities include authorizing and administering development 
agreements for market-rate and affordable housing sites within established redevelopment project 
areas, developing residential land use plans for military base re-use (e.g. Hunters Point Naval 
Shipyard), making grants to increase the capacity of resident organizations. SFRA's 
Preservation Program activities include: (1) providing funding to mitigate the impact of expiring 
Section 8 housing projects, (2) conducting outreach and education about the changes in the 
Section 8 program, and (3) advocating for greater tenant protections and other related legislative 
policies. Additionally, SFRA administers the federal Housing Opportunities for Persons with 
AIDS (HOPWA) program. 



188 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) 

As previously noted, the SFRA administers the federal Housing Opportunities for Persons with 
AIDS (HOPWA) program for San Francisco and acts as the HOPWA fiscal agent for the 
Counties of San Mateo and Marin as well. In FY 2000-01, the SFRA administered approximately 
$7.2 million in HOPWA funding. In FY 2001-02, HOPWA funding is expected to be 
approximately $8.5 million. The SFRA works closely with the Department of Public Health 
AIDS Office and the Mayor's HTV/AIDS Health Services Planning Council in establishing 
priorities for the program. 

GENERAL CITYWIDE TAX INCREMENT HOUSING PROGRAM 

Each year, after budgeting for the Preservation and HOPWA programs, the SFRA makes 
available a certain amount of funds to be used to assist general citywide housing developments. 
The amount of funds available is determined in part by the amount of outstanding tax increment 
loans repaid and on the extent to which new tax-exempt or taxable bonds are issued. 

REDEVELOPMENT PROJECT AREAS 

Substantial staff time has been devoted to overseeing affordable and market-rate housing 
development within redevelopment project areas. 

Economic Development $1,598,000 

The SFRA's economic development programs, focused on Redevelopment Project and Survey 
Areas, are organized into three major categories: economic development, neighborhood 
economic development and business development. 

Central Relocation Services $630,000 

Central Relocation Services (CRS) provides the City and County of San Francisco with a single 
source for assuring compliance with Federal and State relocation directives and regulations 
issued pursuant to the Uniform Relocation Assistance and Real Property Acquisition Policies Act 
of 1970, as amended, and the California Administrative Code. 



COMMENTS: 

1. As noted on the first page of this report, the recommended total budget for FY 2001-02 of 
$162,354,000 is $10,636,000 less than the approved FY 2000-01 budget of $172,989,000. 
The survey, project and program totals identified above total $162,356,000 due to a rounding 
of total amounts. Additionally, SFRA is requesting $315,000 in General Fund support in 
their FY 2001-02 budget for the Mid-Market Project area. 



189 

BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

2. As noted on the first page of this report, the net tax increment request (i.e., net of AB 1290 
Pass-Throughs to the City) will be $41,715,000 for FY 2001-02. The net tax increment 
request (i.e., net of AB 1290 Pass-Throughs to the City) approved for FY 2000-01 was 
$34,388,000. The FY 2001-02 budget is a $7,327,000 or 21.3 percent increase over the FY 
2000-01 budget. 

3. As noted on the first page of this report, the SFRA proposes to expend $30,468,000 during 
FY 2001-02 on bond debt service. This represents an increase of $3,149,000 or 11.5 percent 
from the $27,319,000 approved in the FY 2000-01 budget. 

4. In addition the SFRA is requesting bond financing (Resolution in File No. 01-1060) not to 
exceed $60.0 million that will fund additional project costs. The Bond financing request 
would be used as follows: 



Description 



Bond proceeds for SFRA Work Program Activities 

Original Issue Discount 

Underwriters Discount 

Reserve Fund 

Contingency 

(possible rise in interest rates between now and the time the bonds are sold) 
Cost of Issuance 

(includes financial advisor, bond counsel, printing, trustee, rating agencies 

and other miscellaneous expenses) 
Bond Insurance 

Total 



Amount 

Dollars in thousands 

$51,870 

300 

600 

6,000 



465 



225 
540 



$60,000 



Survey Areas, Project Areas & Program Budgets 

5. For the three Survey Areas discussed on the second page of this report, the SFRA's proposed 
budget for FY 2001-02 of $2,909,000 is $916,000 less than the approved FY 2000-01 budget 
of $3,825,000. Current Project Survey Areas are summarized as follows: 



Project Survey Are as 

Bayview Hunters Point (formerly known as as South Bayshore) S 3,300 

Mid Market 
Transbay Terminal 

Total 



(Dollars is 


Thousands) 




Approved 


Proposed 


Proposed 


Budget 


Budget FY 


Increase 


2000-01 


2001-02 


fDecrease) 


S 3,300 


S 1,289 


$ (2,011) 


525 


953 


428 


. 


667 


fe J, , , , 


$ 3,825 


S 2,909 


S (9, 1 90 



BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

6. As shown in the table below, for the 16 existing Project Areas and Programs, the SFRA's 
proposed budget for FY 2001-02 of $159,447,000, is $9,235,000 less than the approved 
budget of S168,682,000 for FY 2000-01. Changes to individual projects and programs are as 
follows: 

(Dollars in Thousands) 



Existing Project Area & Programs 

Mission Bay South 

Mission Bay North 

Rincon Point - South Beach 

Citywide Housing and HOPWA 

Golden Gateway 

South of Market 

Western Addition, A2 

South Beach Harbor 

Yerba Buena Gardens & Center for the Arts 

India Basin 

Hunters Point 

Central Relocation Services 

Economic Development 

Hunters Point Shipyard 

Federal Office Building (GSA Site) 

Yerba Bunea Center 

Total 



Approved 


Proposed 


Proposed 


Budget 


Budget FY 


Increase 


2000-01 


2001-02 


(Decrease - ) 


$ 31,685 


S 31,980 


$ 295 


18,815 


5,826 


(12,989) 


14,668 


10,771 


(3,897) 


26,869 


41,385 


14,516 


8,159 


11,370 


3,211 


11,998 


10,069 


(1,929) 


14,634 


10,163 


(4,471) 


3,057 


2,985 


(72) 


6,470 


7,345 


875 


700 


451 


(249) 


551 


2,425 


1,874 


610 


630 


20 


1,465 


1,598 


133 


3,234 


4,576 


1,342 


381 


64 


(317) 


25.386 


17.809 


(7.571) 



168,682 



159,447 



(9,235) 



According to the SFRA, the project areas such as Mission Bay North & South and Hunters 
Point Shipyard will not be completed until 2020. These project areas will require continuing 
financial assistance throughout their life. 

According to the SFRA, the South of Market Plan expires in 2010 and will need financial 
assistance in the form of tax increment throughout the life of the Plan. Additionally, SFRA 
notes that their ability to finance improvements with tax increment in Hunters Point, India 
Basin, Rincon Point-South Beach, Yerba Buena Center, and Western Addition A2 project 
areas ceases January 1, 2004 while land use authority over these sites remain with the SFRA 

191 



BOARD OF SUPERVISORS — BUDGET ANALYST 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 

for another five years. SFRA's financing activities within the six project areas listed will be 
limited to financing low and moderate-income housing projects. 

3. Based on data provided by the SFRA, the following table provides an overview of existing 
redevelopment project areas including the respective redevelopment plan adoption dates and 
legally mandated plan deadlines. In addition, SFRA has reported on estimates of 
redevelopment work completed to date for each of the respective project areas. 



Plan Limits Termination Dates 





Plan Adoption 


Establishing 


Plan 


Repayment 


% Redeveloped/ 


Project Area 


Date 


Debt(1) 


Expiration 


of Debt (2) 


Completed 


Rincon Point-South Beach 


01/05/81 


01/01/04 


01/05/21 


01/05/31 


87% 


Western Addition, A2 


10/13/64 


01/01/04 


01/01/09 


01/01/19 


87% 


Yerba Buena Center 


04/25/66 


01/01/04 


01/01/09 


01/01/19 


88% 


Hunters Point 


01/20/69 


01/01/04 


01/20/09 


01/01/19 


92% 


India basin 


01/20/69 


01/01/04 


01/20/09 


01/01/19 


94% 


South of Market 


06/11/90 


06/11/10 


06/11/10 


06/11/20 


47% 


Golden Gateway 


05/25/59 


01/01/04 


01/01/09 


01/01/19 


100% 


Federal Office Building 


10/14/97 


12/15/16 


10/14/17 


12/15/41 


92% 


Mission Bay North 


10/26/98 


10/26/18 


10/26/18 


10/26/43 


4% 


Mission Bay South 


11/02/98 


11/02/18 


11/02/18 


11/02/43 


4% 


Hunters Point Shipyard 


07/14/97 


07/14/17 


07/14/17 


11/02/42 


4% 



4. SFRA hopes to alleviate the shortage of affordable housing, by increasing the amount of 
funding available to develop affordable housing units. The total $52,424,000 FY 2001-02 
SFRA's Budget for Housing Production & Assistance is $9,662,000 more than the FY 2000- 
01 budget of $42,762,000. The $52,424,000 requested for FY 2001-02 includes $41,385,000 
to Citywide Housing, of which $18,100,000 is for housing preservation, $8,100,000 in 
HOPWA funds, $4,000,000 for Mission Bay North housing, $3,000,000 to housing 
development in Bayview, $2,600,000 for other city projects and $6,500,000 for land parcels 
know as the "freeway sites". These parcels are presently owned by CalTrans, but according 
to SFRA will be transferred to the City at no cost. The "freeway sites" are bounded by the 
following four City streets, Turk Street to the North, Market Street on the South, and Octavia 
and Franklin Streets forming the eastern and western boundaries. 



BOARD OF SUPERVISORS — BUDGET ANALYST 



192 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: Red - San Francisco Redevelopment Agency (SFRA) 



Personnel & Administrative Budget 

1 l.As noted on the first page of this report, the SFRA has a net increase of 1.0 FTE in permanent 
position in the FY 2001-02 budget from 1 12.5 to 1 13.5. According to the SFRA, this increase 
is the result of a new 1 FTE Housing Development Specialist in the Housing Program. The 
Housing Development Specialist position responsibilities include assisting in the acquisition 
and disposition of properties for rehabilitation and/or construction of low-income housing. 
Additionally, the Housing Development Specialist position would be responsible for 
assisting in negotiating the terms of sale and purchase of properties to be developed into low- 
income housing. Other duties include the preparation and presentation of detailed records and 
reports. 

12. According to the SFRA, existing staff has also been reassigned to the housing program as part 
of a realignment of staff to meet the needs of the housing program for the coming year. 



Recommendations 

1. Amend the SFRA's proposed FY 2001-02 budget in accordance with the Budget 
Analyst's recommended reductions of $468,182 on the following page, of which 
approximately $200,000 is General Fund. 

2. Approve the SFRA budget as amended and approve the issuance of SFRA bonds not to 
exceed $60,000,000 (File 01-1060). 



BOARD OF SUPERVISORS — BUDGET ANALYST * ™ 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department: Red - San Francisco Redevelopment Agency 



Position/ Number Amount 
Page Equipment 

No. Object Number Fro m XQ From To Savin 

Administrative Budget $3,141,963 $3,083,781 * 

*Reduce to the Administrative Budget by the following specific 
recommendations. 

Consultant Services 320,000 275,010 44,i|l 

Dues & Subscriptions 56,125 49,891 6:.- 

Office Supplies 111,430 104,472 6,<| 

Reduce to actual FY 2000-01 budget level adjusted by a cost of 
living factor of 3.0 percent. 

Project Area / Program Budget 

Art Center & Garden 

Operations 7,345,000 7,260,000 * I 

* The recommended reduction to the Art Center & Garden 
Project Area budget is the total of the following specific project 
costs. 

Studies & Miscellaneous Items 85,000 85,C, 

Reduce budget level to $0 for FY 2001-02. The $100,000 budgeted in 
the current budget year has not been expended. Moreover, this project 
area is already estimated to be 85% complete in its redevelopment 
according to the SFRA. 

Mid Market 953,000 753,000 * I 

* The recommended reduction to the Mid Market Project Area 
budget is the total of the following specific project, costs. 

Studies & Miscellaneous Items 175,000 75,000 1 

Reduce budget level for Studies & Miscellaneous Items because 
the Department has not sufficiently justified the proposed use of 
the full amount of General Fund supported expenditure requested. 



Board of Supervisors - Budget Analyst 



194 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



partment: Red - San Francisco Redevelopment Agency 



Position/ Number 

Equipment 
Object Number From la 

Business Development 

Reduce budget level for Studies & Miscellaneous Items because 
the Department has not sufficiently justified proposed use of the 
full amount of General Fund supported expenditure requested. 



Amount 



From 

150,000 



To. 

50,000 



Savings 

100,000 



Rincon Point - South Beach 

* The recommended reduction to the Rincon Point - South Beach 
Project Area budget is the total of the following specific project 
costs. 



10,771,000 10,646,000 



Studies & Miscellaneous Items 

Reduce to zero in FY 2001-02. According to the Department, this 
project area is already estimated to be 87% complete in its 
redevelopment. In FY 2000-01, $75,000 was budgeted. 



125,000 



125,000 



Total Recommended Reductions 



$468,182 



Board of S upervisors - Budget Analyst 



195 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 

Department: CAP - CAPITAL AND FACILITY MAINTENANCE PROJECTS 

Financial Data: 

The FY 2001-2002 total City Capital and Facility Maintenance Projects proposed 
5629,596,000 budget is $313,651,356 or 99.3 percent more than the original FY 2000-01 budget 
of 5315,944,644 as detailed in the table below. 

2001-02 Mayor's Recommended Budget - Capital Projects and Facilities Maintenance 









2001-02 


Increase / 




2000-01 


2000-01 


Mayor's 


Decrease from 


Department 


Orginial 


Revised 


Recommended 


Original 


Administrative Services 


$ 2,350,000 


$ 2,314,000 


S 39,035,000 


S 36,685,000 


Admin Services - Consumer Assurance 


- 


- 


115,000 


115,000 


Airport 


9,559,132 


6,397,176 


67,600,000 


58,040,868 


Admin Services - Animal Care & Control 


10,000 


10,000 


10,000 


- 


Art Commission 


144,600 


189,450 


310,000 


165,400 


City Attorney 


- 


148,000 


- 


- 


Admin Services - Convention Facilities 


14,965,000 


14,965,000 


29,556,424 


14,591,424 


City Planning 


1,042,167 


1,042,167 


- 


(1,042,167) 


Trial Courts 


751,000 


751,000 


56,000 


(695,000) 


Clean Water 


22,000,100 


18,752,839 


34,650,000 


12,649,900 


Department of Building Inspection 


2,368,367 


2,368,367 


- 


(2,368,367) 


Municipal Transportation Agency 


2,375,000 


3,732,500 


400,000 


(1,975,000) 


Department of Public Works 


6,234,262 


14,620,855 


22,379,541 


16,145,279 


Human Services 


730,796 


730,796 


578,043 


(152,753) 


Emergency Communications 


734,525 


734,525 


- 


(734,525) 


Business & Economic Development 


7,000,000 


7,000,000 


- 


(7,000,000) 


Fine Arts Museum 


75,000 


75,000 


50,000 


(25,000) 


Fire Department 


5,157,736 


4,903,736 


2,184,816 


(2,972,920) 


Community Health Network 


10,885,187 


10,963,143 


37,950,297 


27,065,110 


Hetch Hetchy 


19,160,000 


15,797,409 


38,155,000 


18,995,000 


Public Health 


100,000 


100,000 


120,000 


20,000 


Juvenile Probation 


5,650,094 


5,039,374 


7,330,000 


1,679,906 


Public Library 


990,000 


771,235 


24,289,370 


23,299,370 


Mayor 


5,146,512 


5,146,512 


5,967,397 


820,885 


Police 


110,000 


(383,773) 


110,000 


- 


PORT 


8,069,652 


1,465,370 


32,962,342 


24,892,690 


Parking & Traffic 


7,286,423 


7,367,906 


2,775,287 


(4,511,136) 


Public Utilities Commission 


- 


80,204,134 


- 


- 


Recreation & Park 


45,680,892 


45,162,436 


55,492,033 


9,811,141 


Elections 


- 


(540,556) 


- 


- 


Academy of Sciences 


100,000 


100,000 


155,000 


55,000 


Sheriff 


3,626,999 


3,501,499 


550,000 


(3,076,999) 


Telecommunication & Information Svcs. 


1,000,000 


1,034,922 


1,347,000 


347,000 


War Memorial 


1,560,500 


2,078,151 


1,800,000 


239,500 


Water Department 


131,080,700 


50,156,767 


223,667,450 


92,586,750 




$ 315,944,644 


$ 306,699,940 


$ 629,596,000 


$ 313,651,356 



BOARD OF SUPERVISORS — BUDGET ANALYST 



196 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 
AMENDMENT OF BUDGET ITEMS 

2001-02 



Department/Division: CAP - CAPITAL AND FACILITY MAINTENANCE PROJECTS 



Description: 

1. The Capital Improvement Advisory Committee (CIAC) prioritized funding requests 
from the departments into the following categories: 

101 Continuing Projects 

1 02 Security, Life-Safety and Health 

1 03 Exterior Preservation-Cost Avoidance 

1 04 Property Protection-Cost Avoidance 

105 Mechanical/Electrical-Cost Avoidance 

1 06 Preservation of Interiors-Cost Avoidance 

107 Preservation of Structures 

108 Improvement of Building Systems/Components 

109 Improvement of Working Conditions 

110 Maintenance/Improvement of Facilities Appearance 

111 New Facilities 



2. Overall, the total proposed Capital budget of $313,651,356 is made up of major 
increases in facilities maintenance and capital projects due to bond funded projects, including 
increases of $36.7 million for Administrative Services for the acquisition of the 30 Van Ness 
building, $58.0 million in Airport bond funded projects, $12.6 million in Clean Water projects, 
$16.15 million in DPW Capital appropriations, an increase of $27.0 million in the Community 
Health Network for the Laguna Honda Replacement Project, funded from Tobacco Settlement 
Funds, $19.0 million in Hetch Hetchy from bond proceeds, $92.6 million in the Water 
Department from bond proceeds, $23.3 million for bond funded Library projects and $9.8 
million for Recreation and Park bond funded projects. 

3. The FY 2001-2002 total General Fund Capital and Facility Maintenance Projects 
proposed $42,052,687 budget is $11,229,292 or 36.4 percent more than the original FY 2000-01 
budget of $30,823,395 as detailed in the table on the following page. 



BOARD OF SUPERVISORS — BUDGET ANALYST 197 



RECOMMENDATIONS OF THE BUDGET ANALYST FOR 

AMENDMENT OF BUDGET ITEMS 

2001-02 



Department/Division: CAP - CAPITAL AND FACILITY MAINTENANCE PROJECTS 



General Fund Departments - Capital and Facility Maintenance Budget 
Comparison 











2001-02 


Increase / 






2000-01 


2000-01 


Mayor's 


Decrease 


Department Name 




Orginial 


Revised 


Recommended 


from Original 


Administrative Services 




S 2,350,000 


S 2,314,000 


$ 3,300,000 


$ 950,000 


Admin Services - Consumer Assurance 


- 


- 


115,000 


115,000 


Admin Services - Animal Care 


& Control 


10,000 


10,000 


10,000 


- 


Art Commission 




144,600 


144,600 


310,000 


165,400 


Admin Services - Convention Facilities 


50,000 


50,000 


500,000 


450,000 


City Planning 




1,042,167 


1,042,167 


- 


(1,042,167) 


Trial Courts 




36,000 


36,000 


56,000 


20,000 


Department of Public Works 




4,150,837 


4,748,701 


14,306,541 


10,155,704 


Human Services 




397,322 


397,322 


578,043 


180,721 


Emergency Communications 




734,525 


734,525 


- 


(734,525) 


Business & Economic Develop 


nent 


7,000,000 


7,000,000 


- 


(7,000,000) 


Fine Arts Museum 




75,000 


75,000 


50,000 


(25,000) 


Fire Department 




1,232,016 


978,016 


2,184,816 


952,800 


Community Health Network 




904,000 


894,000 


5,275,000 


4,371,000 


Public Health 




100,000 


100,000 


120,000 


20,000 


Juvenile Probation 




5,650,094 


5,039,374 


7,330,000 


1,679,906 


Police 




110,000 


(383,475) 


110,000 


- 


Parking & Traffic 




511,240 


507,376 


2,505,287 


1,994,047 


Recreation & Park 




3,300,000 


2,998,093 


3,250,000 


(50,000) 


Elections 




- 


(540,556) 


- 


- 


Academy of Sciences 




100,000 


100,000 


155,000 


55,000 


Sheriff 




1,925,594 


1,800,094 


550,000 


(1,375,594) 


Telecommunication & Inform 


ition Svcs. 


1,000,000 


1,000,000 


1,347,000 


347,000 


Total 


$ 30,823,395 


S 29,045,237 


S 42,052,687 


$ 11,229,292 


Recommendations: 












None. 













BOARD OF SUPERVISORS — BUDGET ANALYST 



198 



5^ 

I 
ft j II J ci 



BOARD of SUPERVISORS 




City Hall 
Dr. Carlton B. Goodlett Place, Room 244 
San Francisco 94102-4689 
mi TeL No. 554-5184 

£/ Fax No. 554-5163 

TDD/TTY No. 544-5227 



NOTICE OF CANCELLED MEETINGS 



f INANCE COMMITTEE 
£AN FRANCISCO BOARD OF^SUPERVISORS 



NOTICE IS HEREBY GIVEN that the meetings of the Finance Committee scheduled for 
Wednesday, July 4 and July 1 1 , 2001 , at 10:00 a.m., at 1 Dr. Carlton B. Goodlett Place, 
Room 263, City Hall, San Francisco, California, have been cancelled. 






Gloria L. Young, Clerk of the Board 



I A10:50 



Cancelled Meeting Notice/Ad 



2/1/01 



-IJ 



FINANCE COMMITTEE 

S.F. BOARD OF SUPERVISORS 

CITY HALL, ROOM 244 

1 DR. CARLTON GOODLETT PLACE 

SAN FRANCISCO, CA 94102-4689 

IMPORTANT HEARING NOTICE!!! 



41 Library 

100 Larlrin Street Govt Information Center 



( 




City and County ofSan Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: Gail Johnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Wednesday, July 18, 2001 



10:00 AM 
Regular Meeting 



City Hall, Room 263 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



Meeting Convened 

The meeting convened at 10:08 a.m. 

011103 [Revenue Bond Election] 

Supervisors Leno, Maxwell, McGoldrick, Peskin, Daly, Newsom, Gonzalez 

Resolution calling and providing for a Special Election to be held in the City and County of San Francisco for 
the purpose of submitting to the qualified voters of said City and County on November 6, 2001 a proposition 
for the issuance of revenue bonds by the Public Utilities Commission of the City and County of San Francisco 
in a principal amount not to exceed $100,000,000 to finance the acquisition, construction, rehabilitation, 
installation and/or improvement of solar energy facilities and equipment, energy conservation facilities and 
equipment and/or renewable energy facilities and equipment; consolidating said Special Election with the 
General Municipal Election to be held on November 6, 2001; and finding the proposed project is in conformity 
with the priority of Planning Code Section 101.1(b) and the City's General Plan. 

(Fiscal impact.) 

6/1 1/01 , ASSIGNED UNDER 30 DAY RULE to Finance Committee, expires on 7/1 1/2001 . 

Heard in Committee. Speakers: Supervisor Leno; Haney Rose, Budget Analyst; Ed Smeloff, Director, Public 

Utilities Commission; Supervisor Gonzalez; Supervisor Peskin; Mark Westlund, Department of Environment; 

Terri Forman, Bay COEJL; Mac Moore, BP Solar; Linda Weiner, American Lung Association; Allison 

Brooks, Neighborhood Parks Council; Zac Helmberger, Solahart SanMartin; Elisa Lynch, Bluewater 

Network; Heather Mulligan, U.S. Department of Energy; Alana Mitnick, Bay keeper; David Graves, Kids and 

Parks; Kevin McGahan, Our Children's Earth; Gretchen Cotter; William Wilson; Tim Colen; Craig Stevens, 

Solarbuzz Inc.; Greg Rosen, Powerlight Corporation; Catherine Powell, Gray Panthers; Peter Vaernet, 

Oceanview Neighbors; Kristin Casper, Greenpeace; Toby Barlow; Kari Smith, Powerlight; Kimia Mizany, 

Union of Concerned Scientists; Wallace McOuat, HMH Resources, Inc.; Adam Browning; Christopher Wilson, 

Richmond Neighborhood Coalition; Milton Nogueira, Solar Depot; Sally Wilson; Doug Lenny; Lilly 

Okamura, Planning and Conservation League; Nan McGuire; Kirk Wrede; C. D. Shrack, Greenpeace; 

Kenneth Folan; Ted Lakey, Deputy City Attorney. 

7/18/01 , Amendment of the Whole. nf^l IMFNTS DEPT 

AMENDED, AN AMENDMENT OF THE WHOLE BEARING NEW TITLE. 



JUL 2 3 2001 

SAN FRANCISCO 
PI IBI IC LIBRARY 



City and County of San Francisco 



Printed at 3:37 PM on 7/19/01 



Finance Committee Meeting Minutes July 18, 2001 

Resolution calling and providing for a Special Election to be held in the City and County of San Francisco for 
the purpose of submitting to the qualified voters of said City and County on November 6, 2001 a proposition 
for the issuance of revenue bonds and/or other forms of revenue financing by the City and County of San 
Francisco (or one of its agencies, departments or enterprises) in a principal amount not to exceed $100,000,000 
to finance the acquisition, construction, rehabilitation, installation and/or improvement of solar energy facilities 
and equipment, energy conservation facilities and equipment and/or renewable energy facilities and equipment; 
consolidating said Special Election with the General Municipal Election to be held on November 6, 2001; and 
finding the proposed project is in conformity with the priority of Planning Code Section 101.1(b) and the City's 
General Plan. 

(Fiscal impact.) 

RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



Note: It is the intention of the Chair to entertain a motion to continue consideration of the 
following item. File 010867. to the Call of the Chair. 



010867 [Outreach Advertising] 

Resolution designating the China Press to be outreach newspaper of the City and County of San Francisco for 

the Chinese community, and designating El Mensajero to be outreach newspaper of the City and County of San 

Francisco for the Hispanic community, for outreach advertising for the fiscal year commencing July 1, 2001 

and ending June 30, 2002. (Purchaser) 

5/9/01, RECEIVED AND ASSIGNED to Finance Committee. 

5/14/01, SUBSTITUTED. Purchasing Department submitted a substitute resolution bearing new title. 

5/14/01, ASSIGNED to Finance Committee. 

5/30/01, CONTINUED. Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Michael Ward, Assistant Director of Purchasing, 

Purchasing Department; Carmen Ruiz, owner of El Latino Newspaper; Marvin Ramirez, publisher of El Reportero; Jose Del Castillo, 

publisher and owner of El Mensajaro; Clementina Garcia; America Soler-Everhart; Sylvia Sandoval; Pedro Morales, reporter for El 

Reportero; Julio Ramos; Luis Espinoza, Purchasing Department. 

Continued to 7/1 1/01. 

7/13/01, THE MEETING OF JULY 11 WAS CANCELLED. 

CONTINUED TO CALL OF THE CHAIR by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 2 Printed at 3:37 PM on 7/19/01 



Finance Committee 



Meeting Minutes 



July 18, 2001 



010826 [Business Tax and Regulations Code Amendment] 
Supervisor Leno 

Ordinance amending the Business Tax and Regulations Code by: 

(1) amending Sections 6.12-1, 6.18-1, and 6.18-3, and repealing Section 6.19-3, to clarify general 
administrative provisions of Article 6; 

(2) adding Sections 6.19-3 through 6.19-11, to establish a system of administrative penalties for specified 
violations of the Business Tax and Regulations Code; 

(3) adding new Sections 852.8 and 852.9, re-numbering existing Sections 852.8 and 852.9 as Sections 852.10 
and 852.11, respectively, and amending Section 856, to consolidate the deadlines for renewing business 
registration certificates and filing annual tax returns; 

(4) amending Section 905- A, to create a graduated system of fines for persons who qualify for the small 
business exemption but fail to file a timely return; and, 

(5) amending Section 6.6-1, to provide that a parking lot operator is considered liable for collection of parking 
taxes at a location covered by his or her certificate of authority unless and until the certificate is surrendered to 
the Tax Collector. (Treasurer-Tax Collector) 

5/2/01, ASSIGNED UNDER 30 DAY RULE to Finance Committee, expires on 6/6/2001. 

7/9/01, SUBSTITUTED. Supervisor Leno submitted a substitute ordinance bearing new title. 

7/9/01, ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Supervisor Peskin; Susan Leal, Treasurer; 

Supervisor Gonzalez; George Putris, Tax Administrator; Dorji Roberts, Deputy City Attorney; Ted Lakey, 

Deputy City Attorney; Alex Cline. 

7/18/01, Amendment of the Whole 

AMENDED, AN AMENDMENT OF THE WHOLE BEARING SAME TITLE. 

To Board July 30,2001. 

RECOMMENDED AS AMENDED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



011092 [In-Home Supportive Services Contract] 

Resolution approving the contract between the City and County of San Francisco and the IHSS Consortium of 
San Francisco for the provision of In-Home Supportive Services for the period from July 1, 2001 to June 30, 
2004, in the amount of $29,214,373. (Human Services Department) 

(Fiscal impact.) 

6/6/01, RECEIVED AND ASSIGNED to Economic Vitality, Small Business and Social Policy Committee. 

6/19/01, REFERRED WITHOUT RECOMMENDATION to Finance Committee. Heard in committee. Speakers: Dave Curto, 

Department of Human Services; Ted Lakey, Deputy City Attorney. 

6/19/01 Referred to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Supervisor Leno; David Curto, Director of 

Contracts, Department of Human Services. 

7/18/01, Amended to provide retroactivity; new title. 

AMENDED. 

Resolution retroactively approving the contract between the City and County of San Francisco and the IHSS 

Consortium of San Francisco for the provision of In-Home Supportive Services for the period from July 1, 

2001 to June 30, 2004, in the amount of $29,214,373. (Human Services Department) 

(Fiscal impact.) 

RECOMMENDED AS AMENDED., by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 



Printed at 3:37 PM on 7/19/01 



Finance Committee 



Meeting Minutes 



July 18, 2001 



011188 [Contracting out Parking Management Services for S.F. International Airport] 

Resolution approving the Controller's certification that Parking Management Services for San Francisco 

International Airport can practically be performed by private contractor at a lower cost for the year 

commencing July 1, 2001 than if work were performed by City employees at budgeted levels. (Airport 

Commission) 

6/20/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Kathy Wagner, Airport. 

RECOMMENDED., by the following vote: 

Ayes: 2 - Leno, Gonzalez 

Absent: 1 - Peskin 



011149 [Contracting out Budget Analyst Services] 

Resolution concurring with the controller's certification that Budget Analyst services can be practically 
performed by private contractor for lower cost than similar work services performed by city and county 
employees. (Clerk of the Board) 
6/18/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Gloria Young, Clerk of the Board; John Bardis. 
RECOMMENDED., by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



01 1220 [Fiscal Year 2001-2002 Patient Rates for the Department of Public Health] 

Ordinance amending the San Francisco Health Code by amending Section 128 thereof, to fix Patient Rates for 

services furnished by Department of Public Health, effective July 1, 2001. (Public Health Department) 

6/27/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Monique Zmuda, Financial Officer, 

Department of Public Health. 

7/18/01, Amended on page 1, line 5 to delete "effective" and insert "retroactive to"; new title. 

RECOMMENDED. 

Ordinance amending the San Francisco Health Code by amending Section 128 thereof, to fix Patient Rates for 
services furnished by Department of Public Health, retroactive to July 1, 2001. (Public Health Department) 
RECOMMENDED AS AMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011009 [Booz-Allen Hamilton Contract] 

Resolution approving the incentive fee amount of $409,901 for the Booz-Allen & Hamilton contract (CS-128) 
for Muni Metro service improvements for payment of incentive fees under San Francisco Municipal Railway 
Contract No. CS-128 with Booz Allen & Hamilton and authorizing the release of $239,126 currently held in 
reserve. (Municipal Transportation Agency) 

(Fiscal impact.) 

5/29/01, RECEIVED AND ASSIGNED to Finance Committee. 

CONTINUED TO CALL OF THE CHAIR by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 



Printed at 3:37 PM on 7/19/01 



Finance Committee Meeting Minutes July 18, 2001 



010881 [Sewer Service Charges, Fiscal Year 2001-2002] 
Mayor 

Ordinance adopting and imposing schedules of sewer service charges to be paid by users for fiscal year 2001- 
2002 pursuant to Part II, Chapter X, Articles 4.1 and 4.2 of the San Francisco Municipal Code (Public Works 
Code). (Mayor) 

(Transmittal date 5/29/01.) 

5/29/01, SCHEDULED FOR PUBLIC HEARING. Scheduled for public hearing before Board on June 25, at 3:00 p.m. 

6/25/01, PASSED ON FIRST READING. 

7/2/01, REFERRED. Supervisor McGoldrick moved to refer this item to Committee. 

This item must be acted upon by August 29, 2001, by the Board of Supervisors. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Supervisor Leno; Supen>isor Gonzalez; 
Supervisor McGoldrick; Catherine Garza, Supervisor Newsom's Aide; Supervisor Peskin; Ted Lakey, Deputy 
City Attorney; John Bardis. 
RECOMMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 

The meeting adjourned at 2:10 p.m. 



City and County of San Francisco 5 Printed at 3:37 PM on 7/19/01 



0-25 

h 



CITY AND COUNTY 




[Budget Analyst Report] 

Susan Horn 

Main Library-Govt. Doc. Section 



OF £AN FRANCISCO 



. BOARD OF SUPERVISORS 

BUDGET ANALYST 

1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 



TO: ^Finance Committee 

FROM: Budget Analyst 

SUBJECT: July 18, 2001 Finance Committee Meeting 



Item 1- File 01-1103 

Department: 

Proposed 
Ballot Measure: 



July 18, 2001 

DOCUMENTS DEPT 

JUL 1 7 2001 

SAN FRANCISCO 
PUBLIC LIBRARY 



Description: 



Public Utilities Commission (PUC) 



Resolution calling for a Special Election in the City and 
County of San Francisco on Tuesday November 6, 2001 
placing before the voters a proposition for the issuance of 
Revenue Bonds by the Public Utilities Commission of the 
City and County of San Francisco not to exceed 
$100,000,000 to finance the acquisition, construction, 
rehabilitation and/or improvement of solar energy 
facilities and energy conservation facilities and equipment 
and/or renewable energy facilities and equipment. 

The proposed resolution places before the voters a ballot 
measure that would provide for a Special Election and 
consolidate it with the General Election of November 6, 
2001 in order to request voters to approve the issuance of 
Revenue Bonds not to exceed $100,000,000 by the PUC for 
the acquisition, construction, rehabilitation and/or 
improvement of solar energy facilities and energy 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

conservation facilities and equipment and/or renewable 
energy facilities and equipment. 

Approval of the proposed resolution would be based on a 
simple majority of the voters. If, at the time of the Special 
Election, a majority of voters approve the subject Revenue 
Bonds, the Bonds may be issued and sold for the purposes 
set forth in the resolution. The Bonds would be Revenue 
Bonds issued by the PUC and payable from and secured 
by a lien on the revenues of the Hetch Hetcy Enterprise 1 
and such other funds as may be legally available and 
pledged for such purpose. Additionally, the Hetch Hetchy 
Enterprise would be responsible for (a) implementing and 
managing the program if approved by the voters; (b) 
designing and constructing the projects and (c) working 
with City departments to develop a mix of projects that 
would yield a net cost less than or equal to the avoided 
cost of purchasing retail electric power. A special facility 
charge would be levied on City departments benefiting 
from these projects to pay debt service on the proposed 
Revenue Bonds (See Comment No. 4). If approved, the 
$100,000,000 in Revenue Bonds would finance the 
installation of approximately 10 to 15 megawatts of 
photovoltaic panels 2 and approximately 126,000,000 
kilowatts of wind energy on City facilities. 

Sources and Uses 

of Bond Proceeds: The Budget Analyst notes that if the proposed proposition 

is approved by the electorate, the debt issuance costs for 
the proposed $100,000,000 in Revenue Bonds will vary 
depending on the size of the initial issuance and all 
subsequent bond sales, the prevailing interest rate at the 
time of sale and the timing of the bond sale. The proposed 
resolution limits the interest rate to be charged on the 
proposed $100,000,000 in Revenue Bonds to no more than 



1 The Hetch Hetchy Enterprise is comprised of a series of power generation assets that generate and 
distribute power for the City and County of San Francisco, and for Hetch Hetchy's customers under 
contracts to purchase power. 

2 Photovoltaic panels convert sunlight directly into electricity. A megawatt is equal to 1,000 
kilowatts of electricity and is sufficient to provide electric power to 10,000 homes. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

2 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

12 percent (See Comment No. 2). Other specific 
provisions of the proposed bond sale are to be structured 
based on future determinations of cost effectiveness (see 
Comment No. 7). Attachment I to this report provided by 
the Mayor's Office of Public Finance assumes a total of 
two debt issuances and details the aggregate expenditure 
rate by project type (solar, wind, and energy efficiency 
projects). Additionally, the PUC notes that the timing of 
subsequent debt issuance would depend on the status of 
proposed projects. The following table is a summary of the 
proposed sources and uses. 

Summary of Proposed Sources and Uses 

Sources 

Bond Proceeds $100.000.000 

Total Sources $100,000,000 

Uses 

Solar Project Fund $50,000,000 

Wind Project Fund 30,000,000 

Energy Efficiency Project Fund 2,040,000 

Reserve Fund 8,251,025 

Capitalized Interest 8,198,080 

Costs of Issuance 800,000 

Underwriter's Discount 700,000 

Rounding 10.895 

Total Uses $100,000,000 

Comments: 1. The Hetch Hetchy Enterprise has never previously 

issued bonds and therefore does not currently have any 
bonded indebtedness. According to Ms. Laurie Park of the 
PUC, a final determination of how this proposed 
assumption of debt would impact the Hetch Hetchy 
Enterprise's future ability to finance capital projects 
through the issuance of Revenue Bonds has not been 
made. Typically, the Hetch Hetch}' Enterprise has used 
cash on hand or reserves to finance its capital 
improvement projects. 

2. According to Ms. Sarah Hollenbeck of the Mayor's 
Office of Public Finance, the proposed bonds are 
estimated to bear interest at a rate of 6.5 percent over the 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

3 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

estimated 25-year life of the bonds. Ms. Hollenbeck notes 
that, depending on the status of the projects to be funded, 
there would be separate bond issuances of various 
amounts for the total amount of $100,000,000 of Revenue 
Bonds. Also, Ms. Hollenbeck notes that depending upon 
the useful life of the assets being financed, the term of the 
bonds may be longer or shorter than 25 years, which 
would effect the annual debt service projections. Based on 
the project costs and schedules currently estimated by the 
PUC, upon issuance of the entire $100,000,000 Revenue 
Bonds, the Hetch Hetchy Enterprise's average annual 
debt service over 25 years would be approximately 
$8,259,583. Total debt service payments including 
$100,000,000 in principal and $103,094,821 in interest, 
would be $203,094,821. Attachment I to this report 
provided by the Mayor's Office of Public Finance details 
the aggregate annual debt service for the $100,000,000 in 
Revenue Bond proceeds. 

3. According to Ms. Park, the estimates in Attachment I 
are based on conservative cost projections because they 
exclude other possible funding sources from the Federal 
Government or the State that may further subsidize the 
proposed program and reduce the City's debt service 
costs. 3 Additionally, Ms. Park states that the program 
costs could be further offset depending on the mix of 
projects selected and the additional benefits of energy 
conservation retrofit projects. Attachment II provided by 
the PUC describes alternative assumptions that would 
affect cost projections and additional funding sources from 
the State and the Federal governments that will be 
considered in evaluating future projects to be funded if 
the proposed Revenue Bonds are approved. 

4. The debt service for the proposed $100,000,0000 in 
Revenue Bonds would be paid from allowable special 
facilities charges levied on City departments participating 



3 This program could benefit from the state's Renewables Buydown Program administered by the 
California Energy Commission. Under this program, subsidies of up to 50 percent of projects costing 
less than $10,000,000 might be attainable. Existing State legislation would have to be amended to 
permit the City to participate in this subsidy program. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

4 



wo. vz>-HH lu.nmwci ii. Ku^t rm-Al'o-dbd-iJAsi PAGE 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

in the program. The Hetch Hetchy Enterprise would add 
a "special facilities fee" to the power bills submitted to 
City departments which benefit from the solar, wind and 
energy efficiency projects. 4 According to Ms. Park, a final 
decision as to how the debt issuance would be structured 
has not yet boen made. Additionally, Ms. Park notes that 
under an alternative approach, Hetch Hetchy Enterprise 
could fund the Revenue Bond debt service cost from all 
Hetch Hetchy Enterprise revenues; therefore not limiting 
cost recovery to the revenues derived from the projects 
funded by the bond proceeds. 

5, The PUC has not yet identified the specific projects to 
be financed with the Revenue Bond proceeds. Ms. Park 
states that implementing this program could enable the 
City to realize savings as a result of the avoided costs 
associated with the purchase of wholesale power because 
the power that would be generated by the installation of 
on-site photovoltaic panels and energy efficiency 
measures could, in the future, be cost effectivo in 
comparison to the cost of purchasing wholesale power 
from other sources. According to Ms. Park, the City's 
General Fund departments purchase power from the 
Hetch Hetchy Enterprise at an average cost of 3.75 cents 
per kilowatt hour, and Enterprise Fund departments 
(such as the Port and the Airport) pay approximately 12 
to 15 cents per kilowatt hour (soe Comment No. 6). The 
projects being considered would generate power at a cost 
of approximately 10 cents per kilowatt hour, through a 
combination of on-site power genoration with photovoltaic 
panels and onergy conservation. This cost of 10 cents per 
kilowatt hour might be reduced by additional subsidies 
from State and Federal funding sources. Additionally, the 
10 conts per kilowatt hour cost might prove to be lower 
than tho prevailing costs in the retail power market in the 
future. Ms. Parks further notes that on-site generation 
with photovoltaic panels would further reduce the average 
costs of power generation by reducing the amount of 



4 Under present utility practice, a utility is entitled to assess a "special facilities fee" and collect the 
incremental costs of facilities installed to serve a customer through an annual chargo which includes 
all costs, including capital operating cost of money, profit and lifetime repairs and replacements. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

power that is commonly loss through the act of 
transmission. Additionally, Ms. Park states that actual 
generation costs will vary by project depending on the size 
of the individual projects. 

6. Ms. Parks further states that in no case shall City 
departments be required to pay a special facility fee if the 
fee would be greater than the rates such departments 
would pay for power under the rates they would otherwise 
be charged by Hetch Hetchy in the absence of such 
Revenue Bond funded projects. The Budget Analyst has 
been informed by the Office of the Sponsor of this 
legislation that an amendment will be introduced at the 
July 18, 2001 Finance Committee meeting that clearly 
state that it is the intent of the proposed ballot measure 
that City Departments would not have to pay more for 
power produced by the Revenue Bond funded projects 
than they would otherwise pay for other sources of power 
provided by Hetch Hetchy. 

7. If the electorate approves the proposed issuance of 
$100,000,000 in Revenue Bonds, the subsequent sale of 
such bonds would require approval by the Board of 
Supervisors. Furthermore, expenditure of the proceeds of 
the proposed Revenue Bonds would require separate 
appropriation approval by the Board of Supervisors. 
According to Ms. Park, specific projects with clear costs 
and economic benefits will be developed prior to any 
request for sale of the Revenue Bonds and any request for 
appropriation approval by the Board of Supervisors. 

Recommendation: Approval of this proposed resolution is a policy matter for 

the Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

6 



$100M Solar Bond Initiative 
'Estimated Aggregate Annual Debt Sen/ice 



Attachment I 





Solar Phase 1 


Solar Phase 2 


Wind Project 


E5 Project 


Total 


Fiscal Year 


Annual 


Annual 


Annual 


Annual 


Annual 


Ending 


Debt Service * 


Debt Service * 


Debt Service* 


Debt Service * 


Debt Service * 


2003 


S 


S 


S 


$ 


S 


2004 


- 


- 


977.463 


60,045 


1,037,508 


2005 


2,016,625 


- 


2,884,425 


345,150 


5,245,200 


2006 


2,524,563 


2,524,563 


2,884,125 


338,813 


8,272,063 


2007 


2.524,300 


2.524,300 


2,886,063 


340,650 


8,275,313 


2008 


2,526,600 


2,526,500 


2,880,238 


341.513 


8,274,950 


2009 


2,521 ,463 


2,521,463 


2,881,488 


341,400 


8,265,813 


2010 


2,523,725 


2,523,725 


2,879,488 


340,313 


8,267,250 


2011 


2,518,225 


2,518,225 


2.879,075 ' 


338,250 


8,253,775 


2012 


2,519,800 


2,519,800 


2,875,0b8 


335,213 


8,249,900 


2013 


2,518,125 


2.518,125 


2,872,363 


336,038 


8,244,650 


2014 


2,513,200 


2,513,200 


2,870.575 


335,563 


8,232,538 


2015 


2,514,700 


2,514,700 


2,869,400 


- 


7,898,800 


2016 


2,512,300 


2,512,300 


2,868,513 


- 


7,893,113 


2017 


2,510,838 


2,510,838 


2,862,750 


- 


7,884,425 


2018 


2,505,150 


2,505,150 


2,861,788 


- 


7,872,088 


2019 


2,504,913 


2,504,913 


2,860,138 


- 


7,869,963 


2020 


2,504,638 


2,504,638 


2,857,475 


- 


7,866,750 


2021 


2,499,163 


2,499,163 


2,853,475 


- 


7,851,800 


2022 


2,498,163 


2,498.163 


2,847,813 


- 


7,844,138 


2023 


2,491,313 


2.491.313 


2,845,000 


- 


7,827,625 


2024 


2,488,288 


2,488,288 


2,839,550 


- 


7,816,125 


2025 


2,488,438 


2,488,438 


2,835,975 


- 


7,812,850 


2025 


2,481,438 


2,481,438 


2,833,625 


- 


7,796,500 


2027 


2,476,963 


2.476,963 


2,827.013 


- 


7,780,938 


2028 


2,474,363 


2,474,363 


2,820,650 


- 


7.769.375 


2029 


2,468,150 


2.468,150 


2.818,725 


- 


7,755,025 


2030 


2,467.675 
S 64,593,113 


2.467.675 
S 62,576,488 


- 


- 


4.935.350 


Total 


S 72,472,276 


S 3,452,945 


S 203,094,821 



Estimates based upon project cost and schedule assumptions provided by Hetch Hetchy. 



Debt service net of capitalized interest. 



** Energy Efficiency projects 



July 12, 2001 



Prepared by Mayor's Office of Public Finance 



JUL-12-2001 18=39 




Sfpuc - Attachment II 

Page 1 of 3 

San Francisco public Utilities commission 

I 1 55 MARKET ST.. 4TH FLOOR. 5an FranCiSCO. CA 94 103 ■ TEL. (41 5) 554-0725 ■ FAX Ml 5) 55+0796 



Water 

hetch hetchy 

Water a Power 

Clean Water 



WILUC l_ BROWN, JH- 

mayor 

president 
Victor G. MakraS 
Vice president 
ANN MCkjler Caen 
E. DENNIS NORMANDY 

Frank t_ Cook 

AjSHOK KUMAR 8HATT 

STEVEN D. LEONARD 

ACTING GENERAL 
MANAGER 




TO: 
FROM: 
SUBJECT: 
DATE: 



MEMORANDUM 

Board Budget Analyst - Pascal St. Gerard 



Hetch Hetchy - Laurie Park 






Solar Bond Initiative [File 01-1103] 
July 12,2001 



The purpose of this memorandum is to respond to questions raised by the 
Budget Analyst with respect to Supervisor Leno's proposed Solar Bond 
Initiative. 

1 . The Solar Bond Initiative does not identify any specific projects. What 
process does the SFPUC/Hetch Hetchy intend to employ to assure that 
economic decisions are made with respect to projects funded with proceeds 
from the Solar Bond? 

Hetch Hetchy is presently evaluating the solar (photovoltaic, or "PV") 
potential of City facilities and City lands. We are in the process of hiring a 
contractor to install radiometers that will accurately characterize the solar 
resource throughout the City so as to identify the sites with the greatest PV 
development potential. Concurrently, we are evaluating the amount of 
surface area suitable for PV development on a facility specific basis. We 
plan to first group facilities by type and then issue Requests for Proposals to 
evaluate project economics. Once these cost/benefit evaluations are 
performed, Hetch Hetchy would rank the project opportunities and select the 
most economic options for priority development. 

2. Why does the proposal include energy efficiency and other renewables? 

Presently, the unsubsidized cost of PV is relatively high when compared to 
other types of renewable energy or energy efficiency projects. For this and 
other reasons, a common practice in the industry is to seek comprehensive 
facility solutions that blend renewables and energy efficiency into a single 
integrated package. This has the effect of reducing the average cost of 
energy produced or saved by these types of projects to levels that are 
competitive with retail rates. Inasmuch as Hetch Hetchy is presently 
evaluating the wind resource potential on City watershed lands, we have 
considered a modest (30 MW) wind farm in the illustrative project mix. 



Sl^S^SHK^SSS^SHS^ff^ 



MMKlMnifiMSwSaBKffl^^ 



JUL-12-2001 18=39 SFPUC Attachment II 



Page 2 of 3 



3 . General Fund departments pay much lower rates than Enterprise Fund 
Departments. Would their costs of electric service increase under this program? 

No. The premise under this program is that Hetch Hetchy will identify and rank 
project opportunities. City departments will then have an opportunity to choose 
whether they wish to participate. If a City department chooses not to participate due 
to economic considerations but Hetch Hetchy believes the project opportunity to be 
beneficial for the City, Hetch Hetchy can step into the role of owner/operator of the 
proposed project. Under such a scenario, Hetch Hetchy would continue selling power 
to the City department at established Hetch Hetchy rates applicable to that type of 
customer or facility. The PV project would be separately metered to track the amount 
of electric production. The electricity produced would be incorporated into Hetch 
Hetchy's energy supply portfolio, and the costs attributable to that project would be 
factored into Hetch Hetchy's average cost of wholesale power. 

4. What are the assumptions underlying the cost of projects under this program? 

Since the specific projects to be constructed by this proposed initiative have not yet 
been identified, we have applied industry-standard costs for "typical" PV, wind and 
energy efficiency projects to produce an illustrative mix of projects which could be 
constructed. Actual project costs and economics will depend upon site specific 
characteristics. 

PV. The Sacramento Municipal Utility District (SMUD) has documented an average 
cost of installed PV of $5.35/watt. SMUD and others have also documented that the 
cost of PV has declined significantly over the past 10 years. The industry predicts 
that as a result of scale economies in production, costs will decline even further over 
the next 10 years as demand for PV technology increases. For purposes of the 
illustrative project mix, we assumed an average cost of installed PV of $5.50/watt. 
We further assumed a modest 10% subsidy from the federal government, bringing the 
installed cost down to a net of approximately $5,0Q/watt Operating and capital costs 
were estimated based upon SMUD experience. 

Wind. For wind projects, we relied upon detailed analyses conducted of a planned 
50-85 MW wind farm at Altamont which had an average cost of $1 million per 
megawatt of installed capacity. For purposes of this illustration, we have estimated 
operating costs at approximately $0.01/kWhr. 

Energy Efficiency. Energy efficiency projects have a wide range of costs, benefits 
and useful lives. For illustrative purposes, we relied upon a composite of actual 
energy efficiency projects that Hetch Hetchy is presently seeking to finance. These 
projects indicate an approximate average benefit of 2 kWhrs saved per year for every 
$1 invested. Project lives vary from about 10 to 15 years. For purposes of this 
illustration, we assumed a 12 year average life. 



JUL-12-2001 18 = 49 SFPUC Attachment T. 



Page 3 of 3 



We believe that these assumptions are reasonable and have a sound basis since they 
are based on actual project experience and analyses. These are also conservative in 
that consideration of federal and state subsidies and grants have been kept to a 
minimal level. Presently, there is very strong nationwide support for these types of 
projects at a policy level. As a result, there are a variety of federal and state grants 
and subsidies for which Hetch Hetchy can apply to leverage the funds provided by the 
proposed initiative to the greatest extent possible. Potential sources of additional 
funds include the following: 

a. Federal Renewable Electricity Production Incentive (REPI), 1 .7 cents/kWhr 

b. Federal tax credits for private developers of renewables 

c. State production tax credits through the Renewable Resources Trust Account and 
other programs 

d. State funds made available through the recent Extraordinary Session to support 
energy efficiency and renewables projects (e.g., AB1970, SB5X and AB29X) 

In addition to potential federal and state grants and subsidies, Hetch Hetchy belongs 
to industry associations that administer Research and Development and other funds 
which support renewables and energy efficiency. One such industry association is the 
Electric Power Research Institute (EPRI). We are presently discussing opportunities 
for EPRI participation in City projects. 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

Item 2 -File 01-0867 

Note: This item was continued by the Finance Committee at its meeting of May 30, 
2001. 



Department: 
Items: 



Description: 



Department of Administrative Services, 
Purchasing Division 

Resolution designating the China Press to be the outreach 
newspaper of the City and County of San Francisco for 
the Chinese community, and designating El Mensajero to 
be the outreach newspaper of the City and County of San 
Francisco for the Hispanic community for Fiscal Year 
2001-2002. 

Proposition J, which was approved by San Francisco 
voters in November of 1994, provided, in part, for an 
Outreach Advertising Fund to be established for the 
purpose of the City placing "outreach advertising" or 
weekly notices of items pertaining to governmental 
operations in periodicals selected to reflect the diversity in 
race and sexual orientation of the population of the City. 
Outreach advertisements include, but are not limited to, 
information about issues that are being reviewed by the 
Board of Supervisors and that directly affect the public. 
Pursuant to Proposition J and in accordance with Section 
2.81-2(a) of the Administrative Code, the City is required 
to withhold 10 percent of the annual amounts paid for the 
City's Type 1 and Type 2 official advertising and to 
deposit these monies into the Outreach Advertising Fund. 

The City's official advertising is divided into two 
categories: 

Type 1 - Advertisements for Two or More Consecutive 
Davs: Official advertising which must be published on 
two or more consecutive days, and all official advertising 
which is required to be published in accordance with 
Section 2.103 of the Charter for special meetings of the 
Board of Supervisors and its standing or special 
committees. The official newspaper must publish at least 
5 days a week for Type 1 official advertising. 

Tvpe 2 - Advertisements for Single or Non-consecutive 
Davs : Official advertising, which must be published one 
time (other than one-time advertising related to special 
meetings for the Board of Supervisors and its standing 
and/or special committees) or more than one time but not 

BOARD OF SUPERVISORS 

BUDGET ANALYST 

1 1 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

more than three times per week for a specified number of 
weeks. The official newspaper must publish at least 3 
days a week for Type 2 official advertising. 

The Purchasing Division estimates that the Fiscal Year 
(FY) 2001-2002 cost for Type 1 (estimated at $46,200 
based on FY 2000-2001 data) and Type 2 ($1,305,878) 
official advertising would total $1,352,078. Therefore, the 
estimated amount available for the Outreach Advertising 
Fund in FY 2001-2002 based on 10 percent of Type 1 and 
Type 2 official advertising is approximately $135,208. Ms. 
Victoria Santos of the Controller's Office advises that 
there is a balance of approximately $98,632 in the 
Outreach Advertising Fund as of May 23, 2001. According 
to Ms. Santos, any remaining balance in the Outreach 
Advertising Fund at the end of FY 2000-2001 will 
carryover to the FY 2001-2002 Outreach Advertising 
Fund. 

Comments: 1. Since the passage of Proposition J, approved by the 

voters in November of 1994, bid prices are only one of 
several factors evaluated and considered when 
determining the designated outreach newspapers. 
Proposition J requires the Purchasing Division to 
recommend to the Board of Supervisors the newspapers 
with the highest total point scores. According to the 
Purchasing Division, the China Press received the highest 
score of the three bids from newspapers seeking to 
provide outreach advertising to the Chinese community. 
The Purchasing Division reports that El Mensajero was 
the only responsive bidder of the three bids from 
newspapers seeking to provide outreach advertising to the 
Hispanic Community. The Attachment, provided by the 
Purchasing Division, contains bid data and point 
calculation information for the China Press and El 
Mensajero. 

2. According to the Purchasing Division, both the China 
Press and El Mensajero fully comply with all City 
contracting requirements and qualify to be outreach 
advertising newspapers through the bidding process. 

3. According to the Purchasing Division, it did not receive 
any bids from newspapers seeking to be the official 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

newspaper for Type 1 official advertising for FY 2001- 
2002. The Purchasing Division reports that it has 
presented to the Board of Supervisors six options for 
selecting a newspaper to provide Type 1 official 
advertising in a letter dated May 8, 2001. According to 
Mr. Mike Ward of the Purchasing Division, separate 
future legislation will be submitted to the Board of 
Supervisors to designate a newspaper as the City's 
newspaper for Type 1 official advertising. File 01-0866, 
also being considered by the Finance Committee on its 
calendar of May 30, 2001, would designate the San 
Francisco Independent as the official newspaper for Type 
2 official advertising for FY 2001-2002. 

4. The Purchasing Division reports that the City 
Attorney has advised that the Board of Supervisors need 
not accept the Purchasing Division's recommendations to 
award contracts to newspapers for outreach advertising 
and may designate any newspaper which is qualified 
under the Charter and the Administrative Code. 

5. At the meeting of May 30, 2001 the Finance 
Committee requested the Purchasing Division to provide 
additional information regarding the selection of the 
outreach advertising newspapers, including the estimated 
cost if multiple contracts were awarded to newspapers 
serving the Chinese community and the Hispanic 
community. As of the writing of this report, the 
Purchasing Division has not yet provided the Budget 
Analyst with the additional information as requested by 
the Finance Committee concerning the selection of the 
outreach advertising newspapers. Mr. Luis Espinoza of 
the Purchasing Division requests that this proposed 
resolution be continued to the call of the Chair. 

Recommendation: As requested by the Purchasing Division, continue the 

proposed resolution to the call of the Chair. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



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15 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

Item 3 - File 01-0826 



Department: Treasurer and Tax Collector's Office (Tax Collector) 

Item: Ordinance amending the Businesf Tax and 

Regulations C de (Tax Code) to (1) clarify and make 
technical corrections to general administrative 
provisions of Article 6 pertaining to jeopardy 
determinations and summary judgements on any 
taxes which are delinquent to the City; (2) consolidate 
the deadline for renewing the Business Tax 
Registration Certificate with the filing of annual 
Payroll Tax return; (3) establish a system of 
administrative penalties and citations for violations 
thereof; (4) eliminate the automatic disqualification 
from the Small Business Tax Exemption for persons 
who fail to file a timely Payroll Tax return; (5) 
establish a graduated system of penalties for persons 
who would have otherwise qualified for the Small 
Business T ix Exemption but who fail to file a timely 
Payroll Tax return; and, (6) hold parking lot operators 
liable for Parking Taxes until the Certificate of 
Authority to collect such taxes is surrendered to the 
Tax Collector. 

Description: According to Tax Administrator George Putris, the 

purpose of the proposed ordinance is to (a) consolidate 
the filing deadline for the renewal of Business Tax 
Registration Certificates with the fifing deadline for 
annual Payroll Tax returns; (b) create a graduated 
system of fines for persons who qualify for the Small 
Business Tax Exemption but who fail to file a timely 
Payroll Tax return; (c) strengthen the Certificate of 
Authority program by holding parking lot operators 
liable for the collection of Parking Taxes until the 
Certificate of Authority to collect Parking Taxes is 
surrendered to the Tax Collector; and, (d) establish a 
system of administrative penalties for specified 
violations of the Business Tax and Regulations Code. 
Mr. Putris states that the overall objective of this 
legislation is to increase compliance with the City's 
existing tax laws and reduce the burden on taxpayers 
by creating one filing deadline for the renewal of the 
Business Tax Registration Certificate and the filing of 
the annual Payroll Tax returns. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



According to Mr. Dorji Roberts of the City Attorney's 
Office, the proposed ordinance amending the City's 
Business Tax and Regulations Code would: 

• Amend Sections 6.12-1, 6.18-1, 6.18-2 and 6.18-3 to 
clarify administrative provisions and make 
technical corrections pertaining to jeopardy 
determinations 1 and summary judgements against 
the operator, taxpayer or other person determined 
to be liable for any unpaid taxes, penalties and 
interest. 

• Add Sections 6.19-3 through 6.19-11 to establish a 
system of administrative penalties and citations for 
violations specified in Section 6.19-3. 

• Add Section 852.8 to define a "Business 
Registration Transition Period" commencing on 
January 1, 2003 and ending on June 30, 2003 to 
accommodate the proposed change of the "Business 
Registration Year" from calendar year to the City's 
fiscal year (July 1 to June 30 of the subsequent 
calendar year) in order to consolidate the deadline 
for renewal of the Business Tax Registration 
Certificate with the filing of annual Payroll Tax 
returns. 

• Renumber the Business Tax and Regulations Code 
(Tax Code) Section 852.8 as 852.10 and Tax Code 
Section 852.9 as 852.11 to accommodate the 
addition of two new definitions; "Business 
Transition Period" (January 1, 2003 to June 30, 
2003) and the new "Business Registration Year" 
(July 1 to June 30 of the subsequent calendar year). 

• Amend Section 856, Registration Certificate - 
Application and Issuance, to be consistent with the 
proposed change in the "Business Registration 
Year" from a calendar year to the City's fiscal year. 

• Amend Section 905-A, Small Business Tax 
Exemption, to eliminate the automatic 
disqualification of the Small Business Tax 
Exemption for persons who file a late Payroll Tax 
return and establish a system of graduated 



1 Jeopard}' determinations are determinations made by the Tax Collector that the collection 
of any tax due to the City is in jeopardy if collection of such taxes is delayed. The Tax 
Collector shall serve upon the person liable for the tax his or her determination of jeopardy, 
including the amount of tax due and demand immediate payment of the tax, interest and 
penalty determined to be due by the Tax Collector. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



penalties based on the number of months the 
Payroll Tax return is late. 

Amend Section 6.6-1 to hold persons collecting 
third party taxes from consumers on behalf of the 
City, such as parking lot operators, liable for the 
third party taxes at all locations covered by the 
operator's Certificate of Authority 2 unless and until 
such certificate is surrendered to the Tax Collector. 



Comments: Sections 6.19-3 through 6.19-11 



1. According to Mr. Putris, the Tax Collector's Office 
proposes to establish an administrative penalty and 
citation system to assist the Tax Collector's Office in 
ensuring compliance with the Tax Code. Adding 
Sections 6.19-3 through 6.19-11 would establish a 
system for administrative penalties and citations for 
violations specified in Section 6.19-3 (see Comment 2). 
According to Mr. Putris, the costs for implementing 
the system would be negligible and would be absorbed 
in the Treasurer/Tax Collector's existing budget. 

2. Section 6.19-3 would be a new section that sets the 
initial administrative citation penalty amount at $100 
for the following violations of the Tax Code: (a) Failure 
to post a Certificate of Authority to Collect Third Party 
Taxes; (b) Failure to post the Annual Business Tax 
Registration Certificate; (c) Failure to show proof of a 
current permit issued by the Fire Department 
indicating compliance with the City's Fire Code; (d) 
Failure of an operator in the business of renting 
parking spaces in a parking facility to post a bond in 
order to receive a Certificate of Authority; (e) Failure 
to appear for a noticed hearing; (f) Failure to install, 
maintain in proper working condition, or use revenue 
control equipment as required at parking lots; (g) 
Failure to post a clear and conspicuous sign as 
required by law; (h) Failure to produce information 
requested by the Tax Collector within 30 days of the 
mailing of such request. Section 6.19-3 also 
establishes a $500 administrative penalty for the 



2 A Certificate of Authority grants a business the authority to collect third party taxes, such 
as the transient hotel occupancy tax or the parking space occupancy tax, from customers on 
behalf of the City. 

BOARD OF SUPERVISORS 

BUDGET ANALYST 

ift 



kji'lo ui uS'tM iu-nHn.vc.1 ii. kuoh rHA ■mo~t^od-\jno!i 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

following violations of the Tax Codo: (a) Failure to 
produce financial records requested by tho Tax 
Collector; (b) Failure to retain financial records; and, 
(c) Failure to allow the Tax Collector to inspect 
financial records. The penalty amount will increase 
cumulatively by 5' percent for each subsequent 
violation of the same provisions by the same person 
within a three-year period. The maximum penalty 
amount that may be imposed against a Bingle taxpayer 
by administrative citation in a calendar year for each 
type of violation is $5,000. However, the failure to 
install, maintain or use revenue control equipment, as 
required by Section 4903 of tho San Francisco Police 
Code, shall have no maximum administrative penalty 
amount in a calendar year. 

In addition to the aforementioned penalty amounts, 
the Tax Collector, according to Mr. Tom Owen of the 
City Attorney's Office, may recover costs of enforcing 
the system of administrative penalties and citations as 
an additional penalty for violations of specified code 
provisions. Mr. Owen advises that such costs could 
include mailing costs, duplication costs and reasonable 
attorney's fees. Enforcement costs shall not count 
towards the $5,000 annual maximum penalty 
described above. Mr. Putris estimates that 

approximately 200 citations a year would be issued 
and the amount of additional revenues that could bo 
generated from tho introduction of the proposed 
system of administration penalties and citations would 
be approximately $5,000 annually. 

Section 6.19-3 would also authorize the following 
classes of employees within the Treasurer/Tax 
Collector's Office to issue the proposed administrative 
citations: (a) 4334, Investigator: (b) 4335, Senior 
Invostigator; (c) 4337, Principal Investigator; and, (d) 
4340, Chief Investigator. Mr. Putris advises that it 
would not be necessary for the Treasurer/Tax 
Collector's Office to hire additional employees to 
implement the proposed system of administrative 
penalties and citations. 

3. Section 6.19-4 would be a new section that provides 
that each day a violation of tho Tax Codo exists 

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07/13 '01 09:44 ID:HARVEY M. ROSE FAX:415-252-0461 PAGE 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

constitutes a separate and distinct offense that may be 
cited. However, according to Mr. Putris, the decision 
to cite persons in violation of tho Tax Code, including 
for each day a violation exists, is at the discretion of 
the Treasurer/Tax Collector's er"orcement staff. The 
remittance of penalties would not cure the violation. If 
the penalties and costs of the subject violation are 
under appeal to the Tax Collector or judicial review, 
then such penalties and costs would not bo accrued 
until a determination has been made. 

Penalties are due and payable within 30 days from the 
issuance of the administrative citation. Failuro to pay 
within 30 days will result in a late fee in the amount 
of 10 percent of tho assessed penalty for oach month 
the penalty and accrued late payment penalty remains 
unpaid. Section 6.19-4 also permits the City to file a 
civil action and impose a lien against the property of 
persons who fail to pay a penalty in a timely manner. 
Mr. Putris advises that the Tax Collector's Office does 
not anticipate that filing a civil action would occur 
very often, but if a civil action were filed, then the Tax 
Collector's attorney would handle the case. As of tho 
writing of this report, the Tax Collector's Offico is 
unable to estimate the costs and/or tho potential 
revenue from filing a civil action and imposing a lien 
against the property of persons who fail to timely pay 
a penalty. However, no additional positions are 
anticipated to be requested, according to Mr, Putris. 

4. Sections 6.19-5 through 6.19-7 would be kldod to 
(a) establish guidelines for notifying persons that 
violate the Tax Code, including what steps must be 
taken to fix the violation prior to the issuance of an 
administrative citation; (b) specify what tho contents 
of a citation should be; and, (c) establish guidelines for 
serving administrative citations for a violation of the 
Tax Code. Mr. Putris advises that the costs of 
developing the citation guidelines and printing them 
in the Tax Collector Office's annual tax information 
brochure should be. minimal and can be absorbed in 
the Treasurer/Tax Collector's existing budget. 



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Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

5. Section 6.19-8 would be added to establish an 
administrative appeal procedure to contest 
administrative citations. An appeal of an 
administrative citation must be (a) filed with the Tax 
Collector within 15 days of the issuance of the citation; 

(b) filed in writing and include a return address; and 

(c) include the penalty amount. Mr. Putris advises 
that the Tax Collector's Office already conducts 
informal appeal hearings. Therefore, Section 6.19-8 
would simply add one more item that could be heard 
by hearing officers appointed by the Tax Collector. 
The hearing officer's decision is considered a 
recommendation to the Tax Collector. The Tax 
Collector, within five days of receipt of the hearing 
officer's recommendation, must adopt, modify or deny 
the recommendation. 

Mr. Putris estimates that approximately 20 percent of 
the individuals cited would request a hearing, which 
will be conducted by the Deputy Tax Administrator as 
a hearing officer as part of the Deputy Tax 
Administrator's ordinary duties. Mr. Putris does not 
anticipate the need for a supplemental appropriation 
request as a result of the administrative appeal 
process for administrative citations. 

6. Section 6.19-9 would be added to permit the Tax 
Collector's Office to promulgate rules and regulations 
with respect to the administrative penalty and citation 
system outlined in Section 6.19-3 through 6.19-11. 
Any rules and regulations promulgated by the Tax 
Collector and any modifications thereof made by the 
Business Tax Board of Review shall become effective 
30 days after receipt by the Clerk of the Board of 
Supervisors unless the Board of Supervisors by 
resolution disapproves or modifies the regulations. 
Mr. Putris advises that the Business Tax Board of 
Review is made up of the Assessor, Controller and City 
Administrator or their designees. 

7. Section 6.19-10 would be added to provide that a 
taxpayer who is dissatisfied with the Tax Collector's 
decision on an appeal may appeal the decision to the 
Superior Court within 20 days of the mailing of the 
Tax Collector's decision. The taxpayer must pay a $25 

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BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

filing fee pursuant to California Government Code 
Section 53069.4. Mr. Putris advises that the costs of 
the appeal would be minimal and, as of the writing of 
this report, is uncertain how many cases would be 
appealed to the Superior Court. If the Superior Court 
finds in favor of the appellant, the City shall 
reimburse the appellant the $25 filing fee. However, if 
the Superior Court finds in favor of the Tax Collector, 
the Tax Collector would retain the amount of the 
citation. 

8. Section 6.19-11 would be added to provide that the 
procedures established under the proposed 
administrative citation system are in addition to all 
other remedies available to the Tax Collector for 
violation of the Tax Code. 

Sections 852.8 through 852.11 and Section 856 

9. Section 852.8 defines the "Business Registration 
Transition Period" as January 1, 2003 to June 30, 
2003. Section 852.9 redefines the "Business 
Registration Year" to coincide with the City's fiscal 
year. The "Business Registration Transition Period" 
will aid in the transition from the current "Business 
Registration Year," which is based on the calendar 
year to the City's fiscal year. After June 30, 2003, 
both Business Tax Registration Certificate renewals 
and annual Payroll Tax returns would be filed at the 
same time, on or before the last day of February of 
each year. Mr. Putris advises that Business Tax 
Registration Certificates are required for all 
businesses that operate within the City and County of 
San Francisco. According to Mr. Putris the purpose of 
the change in the "Business Registration Year" is to 
establish a single filing deadline for both Business Tax 
Registration Certificate renewals and annual Payroll 
Tax returns, which would reduce the burden on 
taxpayers from having multiple filing deadlines. 

The proposed amendment to Section 856, Registration 
Certificate-Application and Issuance, would 
accommodate the proposed "Business Registration 
Year" of July 1 through June 30 of the subsequent 
calendar year, including the "Business Registration 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

Transition Period" period from January 1, 2003 ending 
June 30, 2003. Section 856 also outlines the pro-rated 
fees for registering a new business to accommodate the 
change in the "Business Registration Year" from a 
calendar year basis to a fiscal year basis. 

Section 905-A Small Business Tax Exemption 

10. The Small Business Tax Exemption exempts 
small businesses with a Payroll Tax liability of $2,500 
or less from paying any Payroll Taxes to the City 
provided that the small business files its Payroll Tax 
return on time (by the last day of February each year). 
The proposed amendment to Section 905-A, Small 
Business Tax Exemption would eliminate the 
automatic disqualification of the Small Business Tax 
Exemption for persons filing late returns in favor of 
graduated penalties based on the number of months 
the tax return is late. Late filers with a Payroll Tax 
liability of less than $1,000 will pay a $100 penalty 
plus 10 percent of the amount of such Payroll Taxes 
due to the City for each month or fraction of a month 
that the Payroll Tax return is late up to the maximum 
amount of Payroll Taxes that would have been due if 
the Small Business Tax Exemption had not been in 
effect. Late filers with a Payroll Tax liability of more 
than $1,000 will pay a $250 penalty plus 10 percent of 
the amount of such Payroll Taxes due to the City for 
each month or fraction of a month that the Payroll Tax 
return is late up to the maximum amount of Payroll 
Taxes that would have been due if the Small Business 
Tax Exemption had not been in effect. The proposed 
amendment also grants the Tax Collector the 
authority to reduce such penalties to not less than 
$100 upon proof from the taxpayer in question that the 
late filing was due to circumstances beyond his or her 
reasonable control. As of the writing of this report, 
Mr. Putris is uncertain if the proposed graduated 
penalty system would result in an increase of revenue 
collected from taxpayers who are automatically 
disqualified from the Small Business Tax Exemption 
for filing a late Payroll Tax return. 



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Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

Section 6.6-1 Registration for Third-Party Taxes 

11. The proposed amendment to Section 6.6-1 
provides that parking lot operators are liable for the 
collection of Parking Taxes at the parking facility 
location identified in the Certificate of Authority 
(COA) to collect Parking Taxes unless and until they 
notify the Tax Collector that they are no longer doing 
business at that location and have surrendered the 
COA. Mr. Putris advises that the proposed 
amendment would provide the Tax Collector's Office 
with additional documentation to prove that a given 
registered parking lot operator is responsible for the 
third party taxes due to the City for the locations 
identified on the COA. 

12. The Attachment, provided' by Mr. Putris, is a 
memorandum that further explains the purpose of the 
proposed legislation and contains estimated annual 
costs and estimated annual revenues resulting from 
the system of administrative penalties and citations. 
According to Mr. Putris, the estimated printing costs 
for approximately 5-years worth of citations are $640 
and the estimated annual costs are $240 ($20 per 
month) for materials and supplies, and the maximum 
estimated annual revenues from the penalties are 
$5,000. As stated in the memorandum, Mr. Putris, 
does not anticipate requesting a supplemental 
appropriation as a result of this legislation. Further 
Mr. Putris states that the ordinance is not intended to 
result in significant revenue collection. 

Recommendation: Approval of the proposed ordinance is a policy matter 
for the Board of Supervisors. 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

Ik 



Attachment 
Page 1 of 2 




SUSAN LEAL, Treasurer 
GEORGE PUTRIS, Tax Administrator 

Taxpayer Assistance: (415) 554-4400 



Office of the Treasurer 

& Tax Collector 

City and County of San Francisco 

City Hall , Room 140 

#1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102 

MEMORANDUM 

To: Maureen Singleton, Budget Analyst 

From: Tax Administrator George Putris 

Re: Business Tax Simplification Ordinance (File No. 010826) 

Date: July 12, 2001 



Thank you for your review of the Business Tax Simplification Ordinance. As you 
know, this ordinance will do several things: 

• First, consolidate the two deadlines for renewing business registration certificates and 
filing annual returns, creating one February deadline, to reduce the burden on 
taxpayers of having multiple filing deadlines. 

• Second, create a graduated system of fines for persons who qualify for the Small 
Business Exemption (SBE) but fail to file a timely return. Under existing law, 
businesses whose calculated tax would be less than $2,500 for the year are exempt 
from liability, but only if they file on time. If a business fails to file on time, it loses 
the exemption and owes the entire amount of tax that would have been exempt under 
the SBE. Under this proposal, a taxpayer otherwise entitled to the SBE who missed 
the filing deadline could still claim the SBE, but would pay a penalty based on the 
calculated tax amount and the number of months the return is filed late. 

• Third, certain businesses defined as "operators" collect third-party taxes on behalf of 
the City. These operators must obtain a Certificate of Authority (COA) to collect 
these taxes, and they must post a bond covering their obligation to remit these taxes to 
the City. Both the COA and the bonding requirement enhance our ability to monitor 
operators and hold them accountable for third-party taxes. The proposed legislation 
strengthens the COA Program by holding parking lot operators liable for the 
collection of parking taxes at each location for which they have been issued a COA, 
unless and until the certificate is surrendered to the Treasurer & Tax Collector's 
office. 



• Finally, the legislation establishes a system of administrative penalties for specified 
violations of the tax code, and authorizes our office to issue administrative citations 
and collect fines for violations, such as for failure to post a Certificate of Authority to 
collect third party taxes. 

You have asked our office for an estimate of costs and revenues that will result 
from the implementation of this legislation, particularly the Administrative Citation 
program. These estimates are set forth below. 

25 



Attachment 
Page 2 of 2 



REVENUES 

The Administrative Citation program is not intended to be a direct engine of 
revenue collection. Rather, it would be simply another enforcement tool, among others, 
that enable this office to ensure that parking lot operators comply with the City's parking 
tax ordinance. Still, as a result of this added tool, we expect tax revenue collection from 
parking lot operators will increase. We anticipate that an unspecified amount of 
additional third-party taxes will be reported and collected as an indirect result of this 
office's ability to demand immediate cures of existing violations. We also anticipate a 
relatively small amount of revenue to be derived from the collection of fines imposed by 
means of citations. The violations subject to citation carry fines of between $100 and 
$500. We anticipate issuing approximately 200 citations a year, the vast majority of 
which will be either not appealed or upheld on appeal. We do not anticipate total revenue 
from fines to exceed $5,000 annually. 

COSTS 

We do not anticipate any significant increase in costs to the department to 
implement this ordinance. Some incidental cost are as follows: The cost of printing the 
citations is $640. The cost of training employees, if any, will be paid with amounts 
already budgeted for employee training. Other costs may include materials and supplies, 
such as envelopes, postage and phone calls, are estimated at $20 per month. Tracking of 
the citations would be on existing systems such as CUBS/BTS. 

We anticipate that approximately 20 percent of the individuals cited will request a 
hearing, which will be conducted by the Deputy Tax Administrator as part of her 
ordinary duties. Any further appeals to the Superior Court will be handled by our tax 
attorney staff as part of their ordinary duties. Further, the citations will be issued by 
investigators as part of their ordinary duties. Based on the foregoing, we do not 
anticipate hiring any additional employees to implement the proposed system of 
administrative penalties and citations and fully expect to absorb any and all costs in our 
existing budget. 

COST SAVINGS 

We anticipate recognizing a cost savings on legal fees from our tax attorney staff, 
as the administrative process that necessarily accompanies citations will create a clear 
documentary record of each significant episode of non-compliance, the entire record of 
which should enable us to more efficiently prosecute collection actions in court, if 
necessary, and lay a suitable foundation for injunctive relief in appropriate cases. 



NO SUPPLEMENTAL APPROPRIATION 

We do not anticipate requesting a supplemental appropriation as a result of the 
proposed changes contained in this ordinance. Please do not hesitate to contact me if you 
have any further questions. 

26 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

Item 4 -File 01-1092 



Department: 
Item: 



Contract Amount: 
Source of Funds: 



Description: 



Department of Human Services (DHS) 

Resolution approving a contract between the City and the 
IHSS Consortium of San Francisco, a nonprofit agency, 
for the provision of In-Home Support Services by a 
nonprofit provider for the three-year period from July 1, 
2001 to June 30, 2004 in the amount of $29,214,373, with 
an option to renew for one additional year. 

Not to exceed $29,214,373 



General Fund monies included in DHS's 
FY 2001-2002 budget and projected 
for the FY 2002-2003 and FY 2003-2004 
budgets 

Federal and State Medicaid Funds included 
in DHS's FY 2001-2002 budget and 
projected for the FY 2002-2003 
and FY 2003-2004 budgets 
Total 



$6,427,162 



22,787.211 
$29,214,373 



In-Home Supportive Services (IHSS) L an entitlement 
program which provides funding for low-income seniors 
and disabled people to receive non-medical personal care 
and other household assistance in their homes from 
visiting workers. IHSS care can allow seniors and 
disabled persons to remain in their own homes and 
thereby avoid unnecessary and expensive hospitalization 
or institutionalization. 

IHSS services are provided by either independent 
providers or contracted providers. According to Mr. 
Joseph Huang of DHS, since 1994, the contractual IHSS 
services have been divided into two separate contracts, 
one with Addus HealthCare, a private for-profit provider, 
and one with the IHSS Consortium, a nonprofit agency. 
Under this division of contractual services, the IHSS 
Consortium has provided IHSS services that require more 
intensive supervision than Addus HealthCare. Mr. 
Huang reports that, for the period from July 1, 2001 to 
June 30, 2004, the Department will continue to divide the 
contractual IHSS services into two separate contracts, one 
of which will involve more intensive supervision, to be 

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Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



provided by the IHSS Consortium. All IHSS services are 
funded by a combination of City General Fund monies 
and State and Federal Medicaid funds. 

The proposed resolution would approve the new intensive 
supervision contract with the IHSS Consortium in the 
amount of $29,214,373 for the period July 1, 2001 through 
June 30, 2004 with an option to renew for one additional 
year. The IHSS Consortium is an association of nonprofit 
agencies which includes the Independent Living Resource 
Center, Self-Help for the Elderly, Mission Neighborhood 
Center, Kimochi, Inc., Bayview-Hunters Point 
Multipurpose Senior Services Center, Catholic Charities, 
and Western Addition Senior Citizens Service Center. 
According to Mr. Huang, the other IHSS contract, which 
was previously awarded to Addus HealthCare for the 
period from August 1, 1998 to June 30, 2001, has not yet 
been awarded for the period from July 1, 2001 to June 30, 
2004, as the RFP process is still ongoing (see Comment 
No. 4). 

The total annual IHSS hours to be provided by 
independent providers and the two contract providers 
would be approximately 8,600,000 for FY 2001-2002 and 
would be distributed as follows: (a) independent providers 
- approximately 90.9 percent or 7,815,000 hours; (b) IHSS 
Consortium contract (the subject of this resolution) - 
approximately 4.8 percent or 410,000 hours; and (c) a 
second contract - approximately 4.3 percent or 375,000 
hours, to be provided by another contractor. According to 
Mr. Huang, the Department anticipates that total annual 
IHSS hours will increase over the three years of the 
contract period to reflect an increase in the demand for 
IHSS services, although DHS does not have projections 
for total annual IHSS hours for FY 2002-2003 and FY 
2003-2004 as of the writing of this report. 

In July of 1998, the Board of Supervisors approved the 
previous intensive supervision contract with the IHSS 
Consortium for the three-year period from July 1, 1998 to 
June 30, 2001, with an option to renew for one additional 
year (File 98-935). In June of 2001, the Board of 
Supervisors retroactively approved a contract 
modification that increased the total amount of the City's 
contract with the IHSS Consortium by $2,074,688, from 

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BUDGETANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



$16,132,813 to $18,207,501 (File 01-0999). The total 
$2,074,688 increase in that contract authorized by the 
Board of Supervisors in June of 2001 included: (1) an 
increase of $1,620,938 to reflect an increase in the 
average hourly wage of the IHSS contract workers from 
$7.29 to $9.00, retroactive to October 1, 1999; (2) a second 
increase of $453,750, which reflected another increase in 
the average hourly wage of IHSS contract workers from 
$9.00 to $9.70, retroactive to July 1, 2000. With the 
inclusion of benefits, training, travel, insurance, and 
administrative costs, as well as worker wages, the total 
hourly rate under the contract modification increased by 
$2.47 or 16.7 percent, from $14.75 to $17.22, retroactive 
to October 1, 1999, and by $1.21 or 7.0 percent, from 
$17.22 to $18.43, retroactive to July 1, 2000. 

The proposed new intensive supervision contract with the 
same nonprofit agency, the IHSS Consortium, in the 
amount of $29,214,373 is $11,006,872 or 60.5 percent 
more than the previous $18,207,501 contract with the 
IHSS Consortium. 1 Attachment I, provided by the 
Department, is a three-year budget for the proposed 
$29,214,373 contract. On an annual basis, the number of 
hours to be provided of 410,000 is 35,000 hours or 9.3 
percent more than the prior annual contract hours of 
375,000, when comparing FY 2000-2001 to FY 2001-2002. 
The $11,006,872 increase in the contract amount reflects 
increases in both the hourly rates and the number of 
hours proposed under the nonprofit service provider 
contract. The hourly rates include wages paid to IHSS 
workers, benefits, 2 training, travel, insurance and 



1 The previous contract with IHSS Consortium covered the period from August 1, 1998 to June 30, 
2001, a total of 35 months, which is one month less than the proposed 36-month contract period, 
which extends from July 1, 2001 to June 30, 2004. At the hourly rate originally established by the 
contract for FY 1998-1999 of $14.75, which includes wages, benefits, training, travel, insurance, and 
administrative costs, the additional month would have cost an additional $460,937 based on average 
monthly hours of 31,250 (375,000 annual hours / 12 months), bringing the total amount of the 
previous IHSS Consortium contract to $18,668,438. Thus, the increase in the proposed contract 
amount as compared to an equivalent three-year period of the previous contract would be 
$10,545,935 or 56.5 percent, from $18,668,438 to $29,207,501. 

2 Under the proposed contract, IHSS Consortium contract employees would continue to receive 
health, dental and other benefits as well as sick, vacation, and holiday leave, as was stipulated in the 
previous contract for FY 1998-1999 through FY 2000-2001. 

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Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



administrative costs. The following table compares the 
IHSS Consortium's previous contract for Fiscal Years 
1998-1999 through 2000-2001 with the proposed contract 
for Fiscal Years 2001-2002 through 2003-2004. 



1998-2001 Contract 



Hourly Rates 
Estimated # of Hours 
Total Amount 



FY 1998-1999 


FY 1999-2000 


FY 2000-2001 


TOTAL 


$14.75 


$17.22* 


$18.43 


$16.65 


343,750 


375,000 


375,000 


1,093,750 


$5,070,313 


$6,225,938 


$6,911,250 


$18,207,501 




2001-2004 Contract 





FY 2001-2002 FY 2002-2003 FY 2003-2004 



TOTAL 



Hourly Rates $20.88 $21.43 $22.02 $21.48 

Estimated* of Hours 410,000 450,000 500,000 1,360,000 

Total Amount $8,561,654 $9,643,649 $11,009,070 $29,214,373 

* The $17.22 hourly rate became effective on October 1, 1999, pursuant to the first modification to 
the contract between DHS and the IHSS Consortium. The hourly rate for the period from July 1, 
1999 to September 30, 1999 was $14.75. (File 01-0999) 

The IHSS Consortium's hours would increase over the 
subject contract period by 40,000 hours or 9.7 percent in 
FY 2002-2003, from 410,000 to 450,000, and by 50,000 
hours or 11.1 percent in FY 2003-2004, from 450,000 to 
500,000. The 1,360,000 total hours to be provided under 
the proposed contract is 266,250 hours or 24.3 percent 
more than the 1,093,750 hours provided under the 
previous contract. 

According to Mr. Huang, the increase in total hours under 
the proposed contract and the annual increases during 
the contract period reflect the Department's expectation of 
an escalating demand for IHSS services. 

The FY 2001-2002 hourly rate of $20.88 for the proposed 
IHSS Consortium contract is $2.45 per hour higher, or a 
13.3 percent increase, over the FY 2000-2001 rate of 
$18.43 under the previous contract. As noted previously, 
the hourly rates include the wages paid to contract 
workers, as well as benefits, training, travel, insurance, 
and administrative costs. Under the proposed contract, 
IHSS Consortium contract workers would be paid an 

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BUDGET ANALYST 

30 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

average hourly wage of $10.23 in FY 2001-2002 with 
subsequent annual increases of approximately $0.16 or 
approximately 1.5 percent, bringing the FY 2002-2003 
average hourly wage to $10.39 and the FY 2003-2004 
average hourly wage to $10.54. Under the previous IHSS 
Consortium contract, as amended by the second 
modification (File 01-0999), contract workers were paid 
an average hourly wage of $9.70 in FY 2000-2001. The 
initial increase in average hourly wages for IHSS contract 
. workers from $9.70 in FY 2000-2001 under the previous 
contract to $10.23 in FY 2001-2002 under the proposed 
contract would be $0.53 or 5.5 percent. These wages 
conform to the Minimum Compensation Ordinance, 
approved by the Board of Supervisors in September of 
2000, which requires that all contracts and contract 
amendments made after September of 2000 include an 
hourly wage of at least $9.00 for contract workers, and 
that contracts and contract amendments effective after 
September 2001 include hourly wages of at least $10.00. 
According to Mr. Huang, the increase in the hourly rate 
also reflects general increases in various other costs 
incurred by the contractor, which include benefits, 
training, travel, insurance and administrative expenses. 
During the proposed contract period, the hourly rate 
would increase by approximately $0.55 or 2.6 percent in 
FY 2002-2003, from $20.88 to $21.43, and by 
approximately $0.59 or 2.7 percent in FY 2003-2004, from 
$21.43 to $22.02. 

Comments: 1. Because the proposed new contract commenced on 

July 1, 2001, the subject resolution should be amended to 
provide for retroactivity. Mr. Huang reports that the 
Department submitted the proposed contract for 
consideration by the Board of Supervisors in early June of 
2001. 

2. According to Mr. Huang, the IHSS Consortium was 
selected for the subject contract in April of 2001 through a 
competitive bidding process initiated in February of 2001. 
Mr. Huang reports that the IHSS Consortium was the 
only service provider to submit a bid to DHS for this 
contract. According to Mr. Huang, the subject contract 
was publicized on the DHS website and in the nine 
newspapers listed in Attachment II, provided by DHS. 

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Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



Attachment II also provides a list of all nonprofit agencies 
that received information on the subject contract. 

3. Administrative costs under the proposed contract 
total $5,405,622, which includes $4,178,914 for 
administrative personnel costs, $18,702 for 
administrative travel, $843,232 for office expenses, 
$102,918 for insurance bonding, $30,988 for audit work, 
and $230,868 for other costs, which include debt service, 
paging services, TB testing, tax and licensing fees, IT 
consultant fees, translation services, software, and agency 
outstation costs. The $5,405,622 in administrative costs 
constitutes 18.5 percent of the total proposed three-year 
contract amount of $29,214,373. Under the previous 
contract with the IHSS Consortium, administrative costs 
totaled $3,435,478 or 18.9 percent of the $18,207,501 
total. Significant changes in administrative costs include: 
an increase of $2,521,685 or 152.2 percent in 
administrative personnel costs, from $1,657,229 in the 
previous contract to $4,178,914 in the proposed contract; 
an increase of $514,915 or 156.8 percent in office 
expenses, from $328,317 in the previous contract to 
$843,232 in the proposed contract; and a decrease of 
$1,012,308 or 81.4 percent in other costs, from $1,243,176 
in the previous contract to $230,868 in the proposed 
contract. 

4. As noted earlier, the second of the two previous IHSS 
contracts was awarded to Addus HealthCare for the 
period from August 1, 1998 to June 30, 2001. Mr. Huang 
reports that the Department will be requesting a contract 
modification to extend the contract period with Addus 
HealthCare by two months while the RFP process for the 
new contract is pending (File 01-1228). Mr. Huang 
advises that approval of the two-month extension, which 
would cover the period from July 1, 2001 through August 
31, 2001, will be subject to separate retroactive legislative 
approval by the Board of Supervisors. 

5. As noted above, the 1,360,000 total hours to be 
provided under the proposed contract with the IHSS 
Consortium is 266,250 hours or 24.3 percent more than 
the 1,093,750 provided under the previous contract. On 
an annual basis, the number of hours to be provided of 

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BUDGET ANALYST 

32 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



410,000 is 35,000 hours or 9.3 percent more than the prior 
annual contract hours of 375,000, when comparing FY 
2000-2001 to FY 2001-2002. Further, the IHSS 
Consortium's hours are estimated to increase over the 
subject contract period by 40,000 hours or 9.7 percent in 
FY 2002-2003, from 410,000 to 450,000, and by 50,000 
hours or 11.1 percent in FY 2003-2004, from 450,000 to 
500,000. 

According to Mr. Huang, the increase in total hours under 
the proposed contract and the annual increases during 
the contract period reflect the Department's expectation of 
an escalating demand for IHSS services. 



Recommendation: 1. In accordance with Comment No. 1, amend the 

proposed resolution as follows: 

(a) on page 1, line 3 in the title, insert "retroactively" 
before "approving" so that the phrase reads 
"Resolution retroactively approving" 

(b) on page 1, line 18, insert "retroactively" before 
"approves" so that the phrase reads "hereby 
retroactively approves." 

2. As noted in Comment No. 5 above, because of the 
significant increase in the level of services to be provided 
under the proposed contract, we consider approval of this 
proposed resolution, as amended, to be a policy matter for 
the Board of Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



F. Budget Summary with Three Fiscal Year Budgets 



ATTACHMENT I 
Page 1 of 2 



Document Date: 
BUDGET SUMMARY 


16-Mav-01 




Contractor's Name 

IN-HOME SUPPORTIVE SERVICES CONSORTIUM 


(Check One) New X Renewal 

If modification, Effective Date of Mod. 1 


Modification 

■Jo. of Mod. 








Program: In-Home Supportive Services with 
Intensive Supervision 


FISCAL YEAR 
01-02 


FISCAL YEAR 
02-03 


FISCAL YEAR 
03-04 


TOTAL 


Term 










IHSS Provider Wages 

Full Time 


$4,194,178 


$4,674,186 


$5,272,230 


$14,140,594 


Part Time 










IHSS Provider Employment Taxes 

Social Security (FICA) 


$383,238 


$425,696 


$478,543 


$1,287,477 


Federal Unemploymt Ins (FUTA) 










State Unemplymt Ins (SUI) 


$58,711 


$62,330 


$66,954 


$187,995 


State Disability Ins (SDI) 










IHSS Provider Worker's Compensation 


$528,968 


$700,230 


$944,480 


$2,173,678 


IHSS Provider Employment Benefits 

Vacation 


$215,641 


$232,723 


$254,030 


$702,395 


Sick Leave 


$84,950 


$91,679 


$100,072 


$276,701 


Holiday 


$152,473 


$164,551 


$179,617 


$496,641 


Health Insurance 


$604,787 


$707,591 


$837,370 


$2,149,749 


Dental Insurance 


$107,081 


$126,638 


$149,974 


$383,694 


Other 


$153,200 


$171,382 


$193,995 


$518,577 


IHSS Provider Travel Costs 

Travel Wages 


$299,013 


$333,234 


$375,870 


$1,008,117 


Mileage 


$85,851 


$91,404 


$98,298 


$275,553 


IHSS Provider Orientation/Skill Dev 

Training Wages 


$63,398 


$68,274 


$73,644 


$205,316 


Training Staff/Consultants 


$718 


$754 


$791 


$2,264 


Other Training Costs 










Administrative Salaries 

Local Administration 


$356,914 


$371,401 


$420,909 


$1,149,223 


Clerical 


$59,574 


$61,362 


$63,202 


$184,138 


IHSS Supervisors 


$609,621 


$712,509 


$793,136 


$2,115,266 


Salaries to Owners/Officers/Dirs. 










Administrative Taxes 

Social Security (FICA) 


$78,498 


$87,613 


$97,710 


$263,820 


Federal Unemploymt Ins (FUTA) 










State Unemplymt Ins (SUI) 


S5.027 


$5,429 


$6,032 


$16,487 


State Disability Ins (SDI) 










Administrative Worker's Compensation 


$12,034 


$16,170 


$21,630 


$49,834 



IHSS Consortium - LHSS w/ Intensive Supervision 



Appendix B, p. 5 



ATTACHMENT I 
Page 2 of 2 



Administrative Benefits 




I I 




Vacation 




I I 




Sick Leave 




I 




Holiday 










Health Insurance 


S70.532J 


$83,757 


$100,551 | 


$254,840 


Dental Insurance 


S11.489 I 


$13,767 I 


S16.570 I 


S41.847 


Other 


S30.7S3 | 


$34,359 I 


$38,317 


S103.459 


Administrative Travel 

Travel Waaes 








$0 


Mileaae 


S5.787 


$5,234 


S6.681 


$18,702 


insurance and Bonding 

Liability Insurance 


S27.315 


$30,047 


$33,051 


S90.413 


Automobile Insurance 










Fidelity Bond 


S3.967 


$4,165 


S4.373 


S12.505 


Performance Bond 








Letter of Credit 










Office Expenses 
Rent 


$134,043 


$136,723 


$139,457 


$410,223 


Maintenance/Janitorial 


S6.809 


$7,149 


$7,506 


$21,464 


Utilities 


$12,766 


$14,043 


$15,447 


$42,255 


Equipment (new) 


$24,271 


$17,426 


$17,638 


$59,335 


Eauipment Maintenance 


$8,644 


$9,076 


$9,530 


$27,249 


EquiDment Deprec. (prior purchase) 


$20,885 


$25,739 


$29224 


$75,849 


Accounting and Data Processing 


S17.440 


$18,361 


$19,555 


$55,356 


Telephone 


$12,128 


$12,491 


$12,866 


$37,485 


Postage 


$7,819 


S7.819 


$8,018 


$23,656 


Photocopyinq/Printinq 


$4,778 


$5,028 


$5,303 


$15,109 


Supplies 


$19,837 


S21.391 


$23,053 


$54,282 


Personnel Advertising 


$3,549 


S3.655 


$3,765 


$10,969 


Other Costs 


$75,107 


$76,921 


$78,839 


$230,868 


Profit (Proprietary Firms) 










Audit 


S9.830 


$10,321 


$10,837 


$30,988 


TOTAL COSTS 


$8,561,654 


$9,643,649 


$11,009,070 


$29,214,373 


Preoared by: 






(415)255-2079 


Telephone No.: 



*LHSS Provider costs (wages, employment taxes, worker's compensation, employment benefits, 
travel, and orientation/skills development) total $23,808,751. 

Administrative costs (administrative salaries, administrative taxes, administrative worker's 
compensation, administrative benefits, administrative travel, insurance and bonding, office 
expenses, and other costs) total $5,405,622. 



35 



Attachment II 



City and County of San Francisco 



Deepartment of Human Services 




To: Budget Analyst Office 

From: Joseph Huang, Senior Contracts Manager 

Date: May 31, 2001 

Re: Advertisement for RFP 199 



For RFP 199, the Department of Human Services adverrtised through the Purchasing 
Department in its Bids & Contracts Opportunity Newsleetter and on the City and County's 
Bids and Contracts website (http://sunset.ci.sf.ca.us/pbidds.nsf) with links from the 
Department of Human Services' website. The Departmnent also advertised through the 
following newspapers: San Francisco Independent, Bay/ Guardian, Asian Weekly, Bay 
Area Reporter, El Bohemia News, The Sun Reporter, Ssan Francisco Bayview, Bay Area 
Business Woman, and El Mensejero. The Department aalso sent direct mailings to the 
current contractors, Addus Healthcare (a for-profit) and 1 IHSS Consortium (a not-for- 
profit). 

The following organizations were aware of the RFP, as ; they provided letters of support to 
the IHSS Consortium's proposal or were included in thae proposal. 

Arriba Juntos 

Bayview-Hunters Point Multipurpose Senior Servicces 

Bethany Center 

Consumers in Action for Personal Assistance 

Family Service Agency of San Francisco 

Goldman Institute on Aging 

Independent Living Resource Center of San Francisoco 

IHSS Public Authority 

Kimochi, Inc. 

Legal Assistance to the Elders, Inc. 

Little Brothers - Friends of the Elderly 

North of Market Senior Services 

Northern California Presbyterian Homes and Servicees 

On-Lok Senior Center 

Planning for Elders in the Central City 

Project Open Hand 

San Francisco Adult Day Sei-vices Network 

Senior Action Network 

Seniors At Home - Jewish Family and Children Serrvices 

Self-Help for the Elderly 

Western Addition Senior Citizen's Senior Center, Innc. 



(415)557-5000 



P.O. Box 7988 



San Francisco, California 94120 



36 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

Item 5 -File 01-1188 



Department: 
Item: 



Services to be 
Performed: 

Description: 



Airport Commission 

Resolution approving the Controller's certification that 
the airport public parking facility management services 
for the San Francisco International Airport can continue 
to be practically performed by a private contractor at a 
lower cost for the year commencing July 1, 2001, than if 
the work were performed by City employees. 



Airport Public Parking Facility Management Services 

Charter Section 10.104 provides that the City may 
contract with private firms for services which had been 
performed by City employees if the Controller certifies, 
and the Board of Supervisors concurs, that such services 
can in fact be performed by private firms at a lower cost 
than similar work services performed by City employee. 

The Controller has determined that contracting for the 
Airport's public parking facility management services for 
FY 2001-2002 would result in estimated savings as 
follows: 



Low 



Citv-Operated Service Costs 
Parking & Taxicab 
Operations & Management 
Security Control 
Janitorial Services 
Total 



High 



$11,781,627 $14,032,982 

5,200,530 6,206,249 

2.889.367 3.442.646 

$19,871,524 $23,681,877 



Estimated Total Contract 
Costs 



$16.198.873 $16.198.873 



Estimated Savings 



$3.672.651 $7.483.004 



BOARD OF SUPERVISORS 

BUDGET ANALYST 

37 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



Comments: 



1. AMPCO System Parking manages and operates 
parking facilities. According to Ms. Jelina Enriquez of the 
Airport Commission, AMPCO provides public parking 
management services for four public parking facilities, 
one valet parking facility and one impound lot at the San 
Francisco International Airport. According to Ms. 
Enriquez, AMPCO services include day-to-day operations 
and management of these facilities, such as staffing, 
cashiering, customer services, and equipment 
maintenance, as well as providing janitorial and security 
services for these facilities. Ms. Enriquez advises that 
AMPCO System Parking also provides security guard 
services for all the courtyards at the Airport. 

2. The Airport Commission reports that this service was 
first certified as required by Proposition J (Charter 
Section 10.104) in FY 1980-81 and has been continuously 
provided by an outside contractor since that time. 

3. The prior one-year contract with AMPCO System 
Parking expired on June 30, 2001. Ms. Enriquez states 
that AMPCO has provided public parking management 
services to the Airport for the last ten years. According to 
Ms. Enriquez, the Airport Commission exercised its last 
renewal option with AMPCO during FY 2000-2001. Ms. 
Enriquez advises that the Airport Commission is in the 
process of receiving bids for FY 2001-2002 and that the 
new contractor is scheduled to start on October 1, 2001. 
According to Ms. Enriquez, the contract with AMPCO is 
extended on an interim month-to-month basis into Fiscal 
Year 2001-2002 until a new contract is awarded to the 
successful bidder. 



4. The Estimated Total Contract Cost used for the 
purpose of this analysis is based on the Airport 
Commission's estimate of the FY 2001-2002 contractual 
costs for public parking facilities management services. 

5. The Controller's supplemental questionnaire with the 
Department's responses is attached to this report. 



Recommendation: 



Approve the proposed resolution. 



BOARD OF SUPERVISORS 
BUDGET^NALYST 



ATTACHMENT 
Page 1 of 1 



CHARTER 10 104.15 (PROPOSITION S\ QUESTIONNAIRE 



Department Airport Commissinn 

Contract Services; Public Autcmccfla Parking. 
Contract Period: Jury 1,2001 to Juna 30, 2QQ2 



1. Who performed the ac&vrtyfrervica prior to contracting out7 

This service has always been contracted out, it has never been operated by City personnel 

2. How many City employee* were laid off as a result of contracting out? 
None 

X Explain tha dlepositJon of employees tf they were not laid off. 
N/A 

4. What percentage of City employee*' time Is epent on service* to be contracted out? 
N/A 

5. How long have the service* been contracted out? Is this likely to be a one-time or an ongoing 
request for contracting out? 

Services have been contracted out since October 1 6. 1971. it rs likely to remain contracted out 

6- What was the first fiscal year for a Proposition J certification? Has It been certified for each 
sunaequarrt year7 

It has been certified each year since 1880- 
Yaa, it ha* been certified each year sines Fiscal Year 1980/81. 

7. How will the ■ervjcia mMt the go*]* of your MBQWBE Action Plan? 

Atthough this contract was not awarded to a MBEAVBEflrm In 1S96, It must adharB to the City's non- 
discrimination ordinance contained in Chapters 12B & 12C of (he Clt/a Administrative Cede. This 
contract contains MBEAVBE goals which Include "best effort to meet a 30% goal. The new contract 
currently out to bid calls for 30% combined MBEVWBE participation. 

8. Does the proposed contract require that the contractor provide hearth Insurance for Its 
employees? Even If not required, are health benefits provided? 

The contractor provides health Insurance for Its employees through union agreements. 

9. Dc-aa tho proposed contractor provide benefits to employees with spouaea? rf *o, era the 
aama benefits provided to employes* with domestic partners? If not, how does the proposed 
contractor comply with tha Domestic partners ordinance? 

AWPCO and parent ASMI arB working on a nation-wide Domestic Partners Program. The contract 
with AWPCO is unchanged and the requirement wes not induded In the contact. The new contact 
calls for compliance with Chapter 12 B 5 C of the S F. Administrative code 

10. Do*« the propoaad contractor pay meat the prcvlalona of the Minimum Compensation 

Ordinance? 

Thejxrrrent contract with AMFCO does not call for the Minimum Compensation Ordinance, however, 

AMPCO has paid their employees at union scale. The new contract calls for compliance with this 



crrilnar: 



ca. 



Department Representative: ^>(A-^-"^ 3 '''CC-^ S* — D^r>-a>^ 

fi^-r Stove Gordon, Assistant Deputy Dlrecosr - Parxing Management 

Telephone Number: (eso) 821-4050 



39 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

Item 7 - File 01-1220 



Department: 
Item: 



Description: 



Comments: 



Department of Public Health (DPH) 

Ordinance amending Part II, Chapter V, of the San Francisco 
Municipal Code (Health Code) by amending Section 128 
thereof, to fix patient rates for services furnished by the 
Department of Public Health, effective July 1, 2001. 

In accordance with the San Francisco Health Code, the 
proposed ordinance would establish patient rates for services 
provided by the Department of Public Health (DPH) for FY 
2001-2002. DPH annually reviews its charges for patient 
services and makes adjustments, when appropriate, to 
provide for a full recovery of costs. The proposed ordinance 
would establish DPH patient rates for San Francisco General 
Hospital (SFGH), Laguna Honda Hospital, Primary Care 
Clinics (including dental services), Community Mental 
Health Services, Community Substance Abuse Services and 
vaccines as well as miscellaneous services. The rates in the 
proposed ordinance took effect on July 1, 2001 (see Comment 
No. 2). 

The Attachment to this report, provided by the DPH, 
compares the FY 2000-2001 patient rates with the proposed 
FY 2001-2002 patient rates. Ms. Monique Zmuda of DPH 
advises that the rates are determined based on a survey of 
Bay Area and Los Angeles County hospitals. Ms. Zmuda 
explains that the rates are set to (1) be consistent with 
industry standards (2) cover DPH's costs (3) ensure 
consistency among DPH facilities. 

As shown in the Attachment, with the exception of the 
services provided by the SFGH Emergency Clinic, the 
proposed rate changes for patient services range from a 36 
percent reduction for crisis intervention services to a 25 
percent increase for anesthesia services. The proposed 
ordinance includes increases of up to 187 percent for certain 
Emergency Clinic services at SFGH (see Comment No. 3). 

Ms. Zmuda advises that, on average, the rates in the 
proposed ordinance reflect an increase of 10 percent. 

1. According to Ms. Zmuda, the Department's FY 2001-2002 
budget is based on the inclusion of $31,897,312 in total 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

40 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



patient revenues resulting from the patient rates listed in 
the Attachment. Such revenues of $31,897,312 are 
$2,915,724, or 10.1 percent, greater than the FY 2000-2001 
revenues of $28,981,588. 

Ms. Zmuda explains that such patient rates serve as the 
basis for reimbursement from third party payers, such as 
MediCal, Medicare, and Health Maintenance Organizations. 
Ms. Zmuda further explains, however, that such third party 
paj^ers typically reimburse DPH at rates lower than the 
patient rates. Additionally, patients who can afford to pay for 
their own patient care are charged rates on a sliding scale, 
based on their income. Therefore, the rates in the proposed 
ordinance do not necessarily reflect the amount that DPH 
collects for each patient encounter, according to Ms. Zmuda. 
However, according to Ms. Zmuda, the attached rates are 
designed to recover the costs of DPH to provide the 
necessary patient services. 

2. Ms. Zmuda advises that DPH began charging the rates 
shown in the proposed ordinance on July 1, 2001. She 
explains that the proposed ordinance was not submitted to 
the Board of Supervisors prior to the FY 2001-2002 budget 
process because the Bay . ijrea Rate survey was not completed 
until early June. She further advises that the Health 
Commission approved the patient rates on June 19 and the 
proposed ordinance was then submitted to the Board of 
Supervisors on June 26, to be scheduled as soon as possible 
on the Finance Committee's agenda. Ms. Zmuda notes that 
the Department will attempt to develop a timeline to ensure 
that in the future the patient rates are approved prior to 
approval of the budget. Since the proposed patient rates took 
effect July 1, 2001, the proposed ordinance should be 
amended for retroactivity. 

3. Ms. Zmuda explains that the Health Care Financing 
Administration (HCFA), the Federal agency that oversees 
the MediCal and Medicare programs, has changed the billing 
procedures for Emergency Room Services. She explains that 
Levels III through VI of Emergency Room care include an 
observation component. Previously, HCFA allowed hospitals 
to bill for this observation component separate from their 
billings for room charges. HCFA has changed the rules and 
now prohibits hospitals from billing separately for 
observation. As a result, Ms. Zmuda explains, DPH has 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

41 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

combined the rate for observation with the rate for room 
charges. Consistent with this change, the proposed ordinance 
eliminates the separate charges for observation. Therefore, 
although the proposed rates and percentage increases appear 
significant for Levels III through VI of Emergency Room 
care, they actually reflect the combination of the previously 
established separate rates. 

4. Ms. Zmuda notes that new additions to the patient rate 
ordinance for FY 2001-02 include (1) the influenza 
vaccination (2) vaccinations provided by special request and 
(3) one-stop service to birth certificate consumers requiring 
certification from the California Secretary of State. 

Recommendations: 1. Amend the proposed ordinance, in accordance with 
Comment No. 2, as follows: on page 1, line 5, delete "effective" 
and replace it with "retroactive to" so that line 5 reads, 
"Department of Public Health, retroactive to July 1, 2001." 

2. Approve the proposed ordinance, as amended. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

42 



Dity and County of San Francisco 



Department of Public Health 




MEMORANDUM 



Mitchell H. Katz, M.D. 
Director of Health 

ATTACHMENT 
Pa^e 1 of 8 



Date: 
To: 

From: 

Subject: 



June 25, 2000 

The Honorable Mark Leno 

Chair, Finance and Labor Committee 



Mitchell H. Katz, M.D. z~ / . 

Director of Health ' W^^ ( \ 



FY 01-02 Patient Rates 






Recommended Action 

The Department of Public Health is requesting approval of revised patient rates for services 
provided by San Francisco General Hospital, Laguna Honda Hospital, primary care health 
clinics, Community Mental Health Services, Community Substance Abuse Services and the 
Department of Public Health. The proposed ordinance will revise Section 1 . Part U, Chapter V of 
the San Francisco Municipal Code (Health Code). If approved, patient rates will be retroactive to 
July 1,2001. 

Background 

As required by the San Francisco Municipal Code, the Department of Public Health must 
determine reasonable rates charged to patients receiving services. Annually, the Department 
reviews patient rates and when appropriate, revises rates to recover the cost of providing services. 
A complete list of patient rates for all services provided by the Department of Public Health is 
contained in the Charge Description Master available in patient billing offices. 

Analvsis/Reason for Recommendation 

San Francisco General Hospital 

Rates charged for services at San Francisco General Hospital include a proposed increase from 
5% to 25% although the average rate increase is 10%. Rates are revised based on a survey of 
patient rates charged by other Bay Area and Southern California medical centers and reflect 
increased costs. 

In emergency services, the Department combined the charges for emergency clinic visits with 
charges for observation, consistent with recent federal changes in billing procedures. 



15^ RR4-9finn 



ini rimx 



43 



ATTACHMENT 
Page 2 of 8 

Laguna Honda Hospital 

No increase in rates are proposed for Laguna Honda Hospital as the current published rates are in 

line with industry standards and accurately reflect contractual adjustments. 

Community Mental Health Services 

Rates charged for Community Mental Health Services include changes from a reduction of 36% 

to an increase of 22% based on filed cost reports and the state maximum allowance for these 

services. 

Community Substance Abuse 

No increase in rates are proposed for Community Substance Abuse Services. 

Department of Public Health 

The Influenza vaccination rate of the Department of Public Health is included in the patient rate 
ordinance for the first time as well as a special price list for as needed/requested immunizations. 
Also new to the patient rate ordinance is the "Apostille Walk Through" for birth certificate 
consumers requiring certification from the California Secretary of State 

Fiscal Implications 

Approval of the attached ordinance will revise rates charged to patients for health, mental health, 
substance abuse and other public health services. Please note that patient charges serve as the 
basis for reimbursement from third party providers. However, rates charged to patients may differ 
from the reimbursement from payors such as Medi-Cal, Medicare and Health Maintenance 
Organizations that typically reimburse providers for services at rates which are lower than 
published charges. Reimbursement from third party providers are a significant source of revenues 
for the Department of Public Health. These rate increases will not impact the revenue estimates 
in the FY 01- 02 budget. 

Thank you for your consideration of this request. If you have any questions, please call Monique 
Zmuda, Chief Financial Officer, at 554-2610. 



cc: Gloria Young, Clerk of the Board 



■■:■ 



| 

ifi 



44 



PARTMENT OF PUBLIC HEALTH 

TIENT RATES 

01-02 

-ECTIVE JULY 2001 



ATTACHMENT 
Page 3 of I 



*E OF SERVICE 



UNITS OF RATE 

SERVICE FY 00-01 

EFFECTIVE JAN 1,2001 



RATE 
FY 01-02 PERCENT 

EFFECTIVE JULY 1,2001 CHANGE 



MMUNITY HEALTH NETWORK 



l Francisco General Hospital 



>uppiies & Drugs 


Unit Special P 


-ice List 


n-Patient Care 






Medical Surgical 


Day 


1,500 


Intensive Care 


Day 


3,300 


Intensive Care - Trauma 


Day 


3,300 


Coronary Care 


Day 


3,300 


Chest-Pulmonary 


Day 


2,950 


Stepdovvn Units 


Day 


2.200 


Pediatrics 


Day 


1,500 


Obstetrics 


Day 


1,500 


Nursery 






New Bom 


Day 


950 


Observation/Well Baby 


Day 


1,500 


Semi-Intensive Care 


Day 


2,200 


Intensive Care 


Day 


3.300 


Labor/Delivery - 6G 


Day 


1,500 


Labor/Delivery Hours of Stay 


Hour 


80 


Psychiatric Inpatient 


Day 


1.500 


Psychiatric Forensic Inpatient - 7L 


Day 


1.500 


AIDS Unit - 5A 


Day 


1,500 


Security Unit- 7D 


Day 


1,500 


Skilled Nursing Facility 


Day 


560 


Mental Health Rehab. SNF 


Day 


560 


Surgical Services 






Minor Surgery Pre-Op Holding Room 


Room 


170 


Minor Surgery 1 (Come & Go) 


1/4 Hour 


250 




1/2 Hour 


490 




3/4 Hour 


740 




Full 1 Hour 


970 




Ea. Add'l 1/4 Hr. 


250 


Minor Surgery II 


1st Hour 


1.060 




Ea. Add'l 1/2 Hr. 


530 


Major Surgery Pre-Op Holding 


Room 


170 


Major Surgery 1 


1st Hour 


1.600 




Add'l 1/2 Hour 


560 


Major Surgery II 


1st Hour 


1.800 




Add'l 1/2 Hour 


620 


Major Surgery III 


1st Hour 


2.000 




Add'l 1/2 Hour 


740 


Extraordinary Surgery 


1 st Hour 


2.200 




Add'l 1/2 Hour 


810 


Surgery (2 Teams) 


Procedure . c 


3.100 



1,650 


10% 


3.650 


11% 


3,650 


11% 


3,650 


1 1 % 


3,250 


10% 


2,450 


1 1 % 


1,650 


10% 


1,650 


10% 


950 


0% 


1,650 


10% 


2,450 


11% 


3.650 


11% 


1.650 


10% 


90 


13% 


1.650 


10% 


1.650 


10% 


1,650 


10% 


1,650 


10% 


600 


7% 


600 


7% 


190 


12% 


275 


10% 


540 


10% 


815 


10% 


1,070 


10% 


275 


10% 


1,170 


10% 


585 


10% 


190 


12% 


1,760 


10% 


615 


10% 


1.980 


10% 


685 


10% 


2,200 


10% 


815 


10% 


2,420 


10% 


890 


10% 


3.410 


10% 



DEPARTMENT OF PUBLIC HEALTH 

PATIENT RATES 

FY01-C2 

EFFECTIVE JULY 2001 



ATTACHMENT 
Page 4 of 8 



TYPE OF SERVICE 

Surgery (3 Teams) 
Major Trauma III 
Major Trauma II 
Major Trauma I 
Recovery Room 

Anesthesia 

Laser Treatment 
Therapeutic Abortion 

Trauma Care 

Admitted/Expired 

Treated & Released 

Consultation 

Pediatric - Admitted/Expired 

Pediatric - Treated & Released 

Pediatric - Consultation 

Emergency Clinic 
Level I 
Level II 

Level III 
Level IV 
Level V 
Level VI 



UNITS OF 


RATE 


■ RATE 




SERVICE 


FY 00-01 


FY 01-02 


PERCEN 




EFFECTIVE JAN 1,2001 


EFFECTIVE JULY 1,2001 


CHANGE 
10% 


Add'l 1/2 Hour 


1,050 


1,165 


Procedure 


4,000 


4,400 


10% 


Add'l 1/2 Hour 


1,300 


1.430 


10% 


First Hour 


3.154 


3,470 


10% 


Subsequent Hours 


1,156 


1,285 


10% 


First Hour 


2,478 


2,725 


10% 


Subsequent Hours 


791 


870 


10% 


First Hour 


1,881 


2,070 


10% 


Subsequent Hours 


657 


725 


10% 


1st Hour 


620 


680 


10% 


2nd Add'l Hour 


150 


165 


10% 


3rd Add'l Hour 


90 


100 


11% 


First 1/2 Hour 


490 


540 


10% 


Add'l Minute 


20 


25 


25% 


Procedure 


1,600 


1,760 


10% 


Procedure 


280 


310 


11% 


Day 


4,500 


4,725 


5% 


Day 


2,800 


2,940 


5% 


Day 


750 


790 


5% 


Day 


4,500 


4,725 


5% 


Day 


2,800 


2,940 


5% 


Day 


750 


790 


5% 


Room 


100 


110 


10% 


Room 


130 


145 


12% 


Room 


170 


465 


174% 


Room 


310 


890 


187% 


Room 


710 


1,330 


87% 


Room 


1,700 


2.695 


59% 



46 



ARTMENT OF PUBLIC HEALTH 

IENT RATES 

i1-02 

ECTIVE JULY 2001 



ATTACHMENT 
Paee 5 of 8 



EOF SERVICE 
Non-Critical Observation 

Critical Observation 

Resuscitation 



UNITS OF RATE 

SERVICE FY 00-01 

EFFECTIVE JAN 1,2001 



0-2 Hours 
2-4 Hours 
4-6 Hours 
0-2 Hours 
2-4 Hours 
4-6 Hours 



100 
280 
480 
280 
560 
840 
1,700 



RATE 
FY 01-02 PERCENT 

EFFECTIVE JULY 1,2001 CHANGE 

combined w/emergency clinic services 
combined w/emergency clinic services 
combined w/emergency clinic services 
combined w/emergency clinic services 
combined w/emergency clinic services 
combined w/emergency clinic services 

1.870 10% 



:hiatric Emergency Services 
Crisis Intervention - PES 
Crisis Stabilization - PES 



380 

85 



N/A 
N/A 



eneral Clinic 




Initial 




EM Focused Exam 


Visit 


EM Expanded Exam 


Visit 


E/M Detailed Exam 


Visit 


EM Comprehensive Exam 


Visit 


EM Complex Exam 


Visit 


Targeted Case Management 


Visit 


Established Patient 




EM Brief Exam 


Visit 


EM Focused Exam 


Vsit 


EM Expanded Exam 


Visit 


EM Detailed Exam 


Visit 


EM Comprehensive Exam 


Visit 


Consultation 




EM Focused Consult 


Visit 


EM Expanded Consult 


Visit 


EM Detailed Consult 


Visit 


EM Comprehensive Consult 


Vsit 


EM Complex Consult 


Visit 


Use of Exam Room 


Room 



90 
160 
180 
250 
310 
250 

60 

80 

110 

160 

250 

80 
130 
130 
170 
260 

45 



100 


11% 


175 


9% 


200 


11% 


275 


10% 


340 


10% 


275 


10% 


65 


8% 


90 


13% 


120 


9% 


175 


9% 


275 


10% 


90 


13% 


145 


12% 


145 


12% 


190 


12% 


285 


10% 


50 


10% 



•" ary Care 

Initial 

EM Focused Exam 
EM Expanded Exam 
EM Detailed Exam 
EM Comprehensive Exam 
EM Complex Exam 
Targeted Case Management 



Vsit 
Visit 
Vsit 
Visit 
Visit 
Visit 



90 
120 
170 
220 
340 
180 



100 


11% 


130 


8% 


190 


12% 


240 


9% 


375 


10% 


200 


11% 



47 



DEPARTMENT OF PUBLIC HEALTH 

PATIENT RATES 

FY 01-02 

EFFECTIVE JULY 2001 



TYPE OF SERVICE 

Established Patient 
E/M Brief Exam 
EJM Focused Exam 
EJM Expanded Exam 
EJM Detailed Exam 
E/M Comprehensive Exam 

Dental Services 

Initial Complete Exam 

Periodic Exam 

Prophylaxis - Adult 

Prophylaxis - Child 

Extract Single Tooth 

One Surface, Permanent Tooth 

Home Health Services 

Skilled Nursing 
Home Health Aide Services 
Medical Social Services 
Physical Therapy 
Occupational Therapy 
Speech Therapy 

Laguna Honda Hospital 

Regular Hospital Rates 
Acute 

Rehabilitation 
Skilled Nursing Facility 

All Inclusive Rates 
Acute 

Rehabilitation 
Skilled Nursing Facility 



ATTACHMENT 
Pae.e 6 of ! 



UNITS OF 


RATE 




RATE 






SERVICE 


FY 00-01 




FY 01-02 




PERCENT 




EFFECTIVE JAN 1 


2001 


EFFECTIVE JULY 1 


2001 


CHANGE 


Visit 




45 




50 


10% 


Visit 




70 




75 


7% 


Visit 




110 




120 


9% 


Visit 




170 




185 


9% 


Visit 




200 




220 


10% 


Visit 




40 




45 


13% 


Visit 




40 




45 


13% 


Visit 




55 




■ 60 


8% 


Visit 




50 




55 


10% 


Visit 




80 




90 


13% 


Visit 




70 




75 


7% 



Visit 
Visit 
Visit 
Visit 
Visit 
Visit 



Day 
Day 
Day 



Per Diem 
Per Diem 
Day 



153 
79 
213 
175 
175 
177 



1,050 

1,050 

360 

1,320 
1,320 

420 



153 


0% 


79 


0% 


213 


0% 


175 


0% 


175 


0% 


177 


0% 



1,050 


0% 


1,050 


0% 


360 


0% 


1,320 


0% 


1,320 


0% 


420 


0% 



48 



PARTMENT OF PUBLIC HEALTH 
TIENT RATES 
01-02 
FECTIVE JULY 2001 



ATTACHMENT 
Page 7 of t 



PE OF SERVICE 

iPULATION HEALTH & PREVENTION 



UNITS OF RATE 

SERVICE FY 00-01 

EFFECTIVE JAN 1,2001 



RATE 
FY 01-02 PERCENT 

EFFECTIVE JULY 1,2001 CHANGE 



mmunity Mental Health Services 




24-Hour Service 




Inpatient 


24 Hours 


Skilled Nursing 


24 Hours 


Crisis Residential 


24 Hours 


Residential 


24 Hours 


Day Services 




Rehabilitation 


Full Day 


Intensive 


Full Day 


Intensive (children) 


Half Day 


Crisis Socialization 


Hour 


Crisis Stabilization 


Hour 


Socialization 


Hour 


Outpatient Services 




Case Management Brokerage 


Hour 


Mental Health Services 


Hour 


Medication Support 


Half Hour 


Crisis Intervention 


Hour 



1,350 
415 
250 
125 

110 

190 

200 

75 

80 

30 

96 
150 
120 
375 



1,650 


22% 


415 


0% 


250 


4% 


130 


4% 


110 


0% 


190 


0% 


200 


0% 


75 


0% 


85 


6% 


30 


0% 


105 


9% 


150 


0% 


130 


8% 


240 


-36°/ 



C mmunity Substance Abuse 

Residential - Detoxification 
Residential - Basic 
Residential - Family 
Residential - Medical Support 
Recovery Home 
Therapeutic Community 
Outpatient (include Detox) 
Methadone Treatment 
Naltrexone Treatment 
Prevention/Intervention 
Day Care - Habilitative 



24 Hours 

24 Hours 

24 Hours 

24 Hours 

24 Hours 

24 Hours 

Per Contract 

Hour 

Per Contract 

Hour 

Per Contract 



87 
84 

140 

207 
70 
80 

108 
26 
45 
52 

112 



87 


0% 


84 


0% 


140 


0% 


207 


0% 


70 


0% 


80 


0% 


108 


0% 


26 


0% 


45 


0% 


52 


0% 


112 


0% 



49 



DEPARTMENT OF PUBLIC HEALTH 

PATIENT RATES 

FY 01-02 

EFFECTIVE JULY 2001 



ATTACHMENT 
Pa^e 8 of 8 



TYPE OF SERVICE 

Records and Statistics 
Birth Record 
Death Record 

Permit - Disposition of Human Remains 
Passport Application 
Passport Photo 
Adult 
Apostille Walk-thru 

Same Day - Initial Request per Client 
Same Day - Add'l Request per Client 
Oul-of-County Certificate 
Death Certificate FAX Filing Fee - Mortuary 

Per Reviewed Submission 
National Adoption Resources Booklet 
Letter of Non-Contagious Disease 
Document / Certificate Will-Call 



UNITS OF 


RATE 


RATE 




SERVICE 


FY 00-01 


FY 01-02 


PERCEN 




EFFECTIVE JAN 1,2001 


EFFECTIVE JULY 1,2001 


CHANG: 




Rates Per State of California 


Rates Per State of California 






Rates Per State of California 


Rates Per State of California 






Rates Per State of California 


Rates Per State of California 




Per Application 


15 


15 


0% 


Per 2 Photos 


10 


15 


50% 


Per Apostille 




40 




Per Apostille 




20 





Per Certificate 
(Under Contract) 

Per Submission 
Per Booklet 
Per Letter 
Per Document 



Market Rate + $10 



Market Rate + S10 



5 


0% 


2 


0% 


7 


0% 


5 


0% 



DEPARTMENT OF PUBLIC HEALTH 



Electronic / Internet Transaction Fee Per Transaction 

Telephone / FAX Transaction Fee Per Transaction 
Expedited Delivery of Documents 

Regular Delivery - U.S. & International Per Delivery 

Same Day - Greater Bay Area Per Delivery 

Same Day - Other California Per Delivery 



Market Rate + $5 
Market Rate + $5 
Market Rate + $10 



5 




5 


0% 


5 




5 


0% 




Market Rate + $5 




0% 




Market Rate + $5 




0% 




Market Rate + $10 




0% 



ADULT IMMUNIZATION CLINIC 



Vaccines 

Hepatitis A 
Hepatitis B 
Influenza 
Other Vaccines 



Per Injection 
Per Injection 
Per Injection 
Per Injection 



42 
50 

special price list 



42 


0% 


50 


0% 


15 





50 



Memo to Finance Committee 

July 18, 2001 Finance and Labor Committee Meeting 



Item 8 -File 01-1009 
Department: 
Item: 



Amount: 
Source of Funds: 

Description: 



Municipal Transportation Agency 

Resolution approving the incentive fee amount of 
$409,901 for the Booz-Allen and Hamilton contract (CS- 
128) for Muni Metro service improvements for payment of 
incentive fees under San Francisco Municipal Railway 
Contract No. CS-128 with Booz-Allen and Hamilton and 
authorizing the release of $239,126 currently held in 
reserve. 

$409,901 

$239,126 in FY 1998-1999 funds previously reserved by 
the Board of Supervisors in the MTA budget, plus 
$170,775 in the FY 2000-2001 MTA budget, totaling 
$409,901. 

The proposed resolution would authorize the Municipal 
Transportation Agency (MTA) to pay an incentive 
payment to Booz-Allen and Hamilton (Booz-Allen) of 
$409,901, for the work performed by Booz-Allen to have 
the Municipal Railway (Muni) meet performance goals 
outlined in the Muni Metro Recovery contract with Booz- 
Allen. This resolution would also authorize the release of 
$239,126 in funds previously reserved by the Board of 
Supervisors to partially fund the proposed incentive 
payment. 

In November of 1998, Booz-Allen was awarded a 
$4,440,909 Muni Metro Recovery contract for the 13- 
month period from December 2, 1998 through December 
31, 1999. In December of 1998, the Board of Supervisors 
approved funds for the Muni Metro Recovery contract as 
part of a larger supplemental appropriation of 
$14,784,305 for Muni (File 98-2010) 1 . When the 
supplemental appropriation was approved, the Board of 



1 The total supplemental appropriation of $14,784,305 included 7-months of funding for the period 
from December 2, 1998 through June 30, 1999 for the Booz-Allen contract ($2,630,000); technical 
services and supplies for the Boeing and Breda LRVs ($1,988,308); 8 new Muni positions, plus 
materials and supplies ($5,066,408); and budgetary offsets for decreased passenger fare revenues 
and Mum payments to BART ($5,099,589). 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

51 



Memo to Finance Committee 

July 18, 2001 Finance and Labor Committee Meeting 



Supervisors reserved $239,126 for incentive payments 
under the contract with Booz-Allen. 

Under the terms of the contract, Booz-Allen would receive 
an incentive payment equal to 10 percent of the actual 
costs incurred by Booz-Allen if Muni were to meet four 
performance measures for each of three successive target 
periods (March 3, 1999 to April 1, 1999; April 30, 1999 to 
May 29, 1999; and August 30, 1999 to September 28, 
1999). Total incentive payments to be made to Booz-Allen 
for the three dates were not to exceed a maximum of 
$409,901. If Muni were to sustain the service 
improvement goals until the end of the contract 
(December 31, 1999) as a result of the contract work 
performed by Booz-Allen, the total incentive payment to 
be made to Booz-Allen was to increase from $409,901 to 
$888,182, or 20 percent of the total Booz-Allen contract 
amount of $4,440,909. The maximum incentive payment 
to Booz-Allen would have been $888,182 and the total 
maximum contract amount would have been $5,329,091 
($4,440,909 plus $888,182 in incentive payments). 

The Muni Metro Recovery contract with Booz-Allen was 
intended to address Muni Metro Light Rail Vehicle (LRV) 
service problems, including service delays and line 
failures. The contract provided that Booz-Allen would: 

(a) establish a Muni Action Team to be responsible for 
meeting overall schedule and service improvement 
goals, 

(b) provide additional training for Muni operating 
personnel, 

(c) develop more effective failure management strategies 
for the Advanced Train Control System (ATCS) 2 , 

(d) provide regular performance information to the public, 

(e) improve internal communications by installing video 
display terminals at various stations for Muni 
operations personnel, distributing daily performance 
data to senior management, and recommending 
upgrades to the existing radio system and central 
control facilities, 



2 The ATCS provides control of normal LRV train operations (such as acceleration and deceleration), 
station stops, and door operations of the subway. 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance and Labor Committee Meeting 



(f) conduct service planning by developing an operations 
plan and train schedule, conducting an 
origin/destination study, and conducting a customer 
satisfaction survey, 

(g) establish maintenance standards and procedures for 
the Breda LRVs, which replaced the Boeing LRVs, 

(h) implement an emergency retrofit program for the 
Boeing LRVs until fully replaced by the Breda LRVs, 
and 

(i) work with the manufacturer of the ATCS to improve 
operational reliability. 

Under the Muni Metro Recovery contract, Booz-Allen 
would receive incentive payments equal to 10 percent of 
the costs incurred by Booz-Allen as of the dates of the 
target periods, not to exceed $409,901, for meeting four 
specific performance measures for each of three target 
periods. The three target periods were March 3, 1999 to 
April 1, 1999; April 30, 1999 to May 29, 1999; and August 
30, 1999 to September 28, 1999. The four specific 
performance measures were: 

• An increase in the number of LRVs in service each 
day; 

• A decrease in the number of delays due to line failures 
resulting in significant service delays; 

• A reduction in the average system delay for each line 
failure; and 

• An increase in on-time performance. 

As noted above, under the terms of the Muni Metro 
Recovery contract, Booz-Allen was entitled to total 
incentive payments not to exceed $409,901 if all four 
performance measures were met by Muni on each of the 
target dates, with a final target date of August 30, 1999 to 
September 28, 1999 (see Comment 2). If the performance 
measures were sustained by Muni until December 31, 
1999, Booz-Allen was entitled to total incentive payments 
of $888,182, or 20 percent of the contract amount of 
$4,440,909. 

Approval of the proposed resolution would authorize 
$409,901 in incentive payments to Booz-Allen, including 



BOARD OF SUPERVISORS 
BUDGET ANALYST 
53 



Memo to Finance Committee 

July 18, 2001 Finance and Labor Committee Meeting 



Comments: 



the release of $239,126 currently held in reserve for the 
incentive payments. 

1. As noted above, the subject Muni Metro Recovery 
contract expired on December 31, 1999. According to Mr. 
Vince Harris of MTA, the proposed incentive payment of 
$409,901 to Booz-Allen is a result of a negotiated 
agreement between the MTA and Booz-Allen. 

2. The attached memorandum (Attachment), provided by 
MTA, explains the basis for the original four performance 
measures and the method for determining if the four 
performance measures were met by Muni during each of 
the three target periods. According to Mr. Harris, as a 
result of the work of Booz-Allen, Muni achieved all of the 
performance measures on the first and second target 
dates but not on the third target date. The following table 
shows the target and achieved performance measures for 
the three target dates: 



Performance Measures 


March 3, 1999 to 
April 1, 1999 


April 30, 1999 to 
May 29, 1999 


August 30, 1999 to 
September 28, 1999 


Target 


Achieved 


Target 


Achieved 


Target 


Achieved 


• Number of vehicles in 
service each day 


80 


88 


85 


85 


95 


95 


• Number of delays due 
to line failures per 
month 


987 


727 


740 


540 


494 


403 


• Average system delay 
per line failure 


30 
minutes 


28 
minutes 


20 
minutes 


20 
minutes 


10 
minutes 


13 
minutes 


• On-time performance 


70% 


72% 


80% 


80% 


90% 


86% 



3. Under the terms of the Muni Metro Recovery contract 
with Booz-Allen, Muni was required to meet the four 
specific performance measures for each of the three target 
dates in order for Booz-Allen to receive an incentive 
payment equal to 10 percent of the costs incurred through 
September 28, 1999, but not to exceed $409,901. Muni 
achieved the four specific target measures for the periods 
from March 3, 1999 to April 1, 1999 and from April 30, 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance and Labor Committee Meeting 



1999 to May 29, 1999, but, as shown in the table above, 
Muni did not achieve two of the four specific performance 
measures for the period from August 30, 1999 to 
September 28, 1999, including average system delay per 
line failure and on-time performance. For the target 
period from August 30 : 1999 to September 28, 1999, the 
average system delay per line failure for LRVs was 13 
minutes compared to a performance goal of 10 minutes, 
and on-time time performance was 86 percent compared 
to a performance goal of 90 percent. 

4. However, Mr. Harris states that MTA has agreed to 
pay Booz-Allen incentive payments totaling $409,901 for 
all three target periods because Muni did not meet all of 
its obligations under the contract, thereby preventing 
Booz-Allen's work from having Muni achieve the four 
specific performance measures for each of the target 
periods. According to Mr. Harris, under the terms of the 
Muni Metro Recovery contract, if Muni did not satisfy 
Muni's responsibilities under the contract, Booz-Allen 
would be entitled to the 10 percent incentive payment for 
the target period, but not to exceed $409,901. Specifically, 
Muni's responsibilities were defined as: (a) to provide 
necessary funding for the entire service improvement 
program, for a duration of up to 12 months; (b) to 
establish blanket purchase orders with Alcatel (for the 
ATCS) and with Breda (for the LRVs) within 14 days; (c) 
to establish other purchasing arrangements with Breda, 
such as time and materials on-call services contracts, 
within 30 days; (d) to provide necessary key and support 
personnel; and (e) to solicit proposals from the private 
sector to provide additional communications and 
information technology such as remote operational status 
monitors and passenger information displays. 

5. According to Mr. Harris, Muni was not able to negotiate 
a purchasing agreement within 14 days with Alcatel to 
provide engineering support and to make software 
changes to the ATCS. The actual purchasing agreement 
with Alcatel was established on March 30, 1999 or within 
118 days. Mr. Harris states that the delay in negotiating 
an agreement with Alcatel contributed to Booz-Allen's 
inability to meet the average system delay per line failure 
and on-time performance measures during the third 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

55 



Memo to Finance Committee 

July 18, 2001 Finance and Labor Committee Meeting 



the third target period from August 30, 1999 to 
September 28, 1999. Mr. Harris states that, as a result of 
Booz-Allen's efforts, Muni was able to meet these 
performance measures in the prior two target periods, 
from March 3, 1999 to April 1, 1999 and April 30, 1999 to 
May 29, 1999, because Muni was less dependent on 
Alcatel software upgrades. 

6. According to Mr. Harris, Booz-Allen has identified two 
additional issues that contributed to lower performance: 

(a) Muni did not negotiate a contract with Breda for time 
and materials on-call service contracts within 30 days, 
as required under the terms of the Muni Metro 
Recovery contract. Mr. Harris states that such a 
contract with Breda was established on February 5, 
1999 or within 65 days. 

(b) Muni was delayed in establishing a contract with 
Alstom for rehabilitation of the Boeing LRVs. Mr. 
Harris states that, although the contract with Alstom 
was not part of the Booz-Allen Muni Metro Recovery 
contract, the Alstom contract was part of the overall 
Muni Metro Recovery Program. 

7. In addition to the Muni Metro Recovery contract with 
Booz-Allen, totaling $4,440,909, the Board of Supervisors 
appropriated $5,400,000 in order for Muni to meet its 
responsibilities under the Muni Metro Recovery program 
for the period from December 1998 through December 
1999. The Muni Metro Recovery program was budgeted 
at $5,400,000 for expenditures for repair services for the 
Breda LRVs ($1,000,000), additional Breda LRV parts 
and services ($600,000), Breda LRV technicians 
($1,000,000), Alcatel ATCS technicians ($500,000), Alcatel 
ATCS parts and engineering support ($1,300,000), and 
Boeing LRV parts ($1,000,000). Mr. Harris states that 
Muni met its obligations to purchase the above parts and 
services to support the Muni Metro Recovery program. In 
addition to the subject funds were expended on upgrades 
to Muni's Central Control Operations Room and the 
"Next Bus" GPS (Global Positioning System) vehicle 
arrival prediction pilot program. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance and Labor Committee Meeting 



8. According to Mr. Harris, during the 13-month term of 
the Muni Metro Recovery contract from December of 1998 
through December of 1999, 9 additional Breda LRVs were 
placed in service. Mr. Harris advises that Muni staff 
worked jointly with Booz-Allen to achieve the four 
performance goals for each of the target periods, and that 
staff from Booz-Allen were used as an extension of Muni 
staff. 

9. As noted previously, although Booz Allen did not 
achieve two of the four performance goals for the third 
target period from August 30, 1999 through September 
28, 1999, MTA has proposed to pay an incentive payment 
of $409,901 to Booz-Allen under the Muni Metro Recovery 
contract, based upon the reported failure by Muni to 
negotiate agreements with Alcatel and Breda within the 
timelines specified by the contract, and the reported delay 
by Muni in establishing a contract with Alstom as part of 
the Muni Metro Recovery program. In addition, the Muni 
Metro Recovery contract with Booz-Allen provided for a 
total incentive payment of $888,182 (including the 
payment of $409,091), or 20 percent of $4,440,909, if the 
four performance measures achieved as of September 28, 
1999, were sustained through December 31, 1999. Mr. 
Harris states that the four performance measures were 
not sustained through December 31, 1999, and as a 
result, MTA is proposing that Booz-Allen receive an 
incentive payment of $409,901, rather than the total 
potential incentive payment of $888,182. 

10. The Budget Analyst notes that the Board of 
Supervisors appropriated $5,400,000 for Muni 
expenditures in addition to the $4,440,909 contract with 
Booz-Allen for parts and services, including upgrades to 
the Central Control Operations Room and the Next Bus 
GPS vehicle arrival prediction pilot program, to support 
the Muni Metro Recovery program. Further, Muni 
purchased 9 new Breda LRVs, which were placed in 
service during the 13-month term of the subject Booz- 
Allen contract. Because (a) Booz-Allen did not achieve all 
four performance measures for the three target periods, 
(b) the performance measures that were achieved for the 
three target periods were not sustained, (c) in addition to 
the appropriation of $4,440,909 for the contract with 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

57 



Memo to Finance Committee 

July 18, 2001 Finance and Labor Committee Meeting 

Booz-Allen, the Board of Supervisors appropriated 
$5,400,000 for parts and services, which contributed to 
improved Muni service, and (d) nine new Breda LRVs 
were placed in service during the 13-month term of the 
Booze-Allen contract, the Budget Analyst considers 
approval of the proposed incentive payment of $409,901 to 
Booz-Allen to be a policy matter for the Board of 
Supervisors. 

Recommendation: Because of the facts cited in Comment 10 above, the 

Budget Analyst considers approval of this proposed 
resolution to be a policy matter for the Board of 
Supervisors. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



07/12/01 THU 15:52 FAI 415 554 3217 ENGINEERING & CONSTR. Page 1 of "6 

SAN FRANCISCO MUNICIPAL RAILWAY » CONSTRUCTION DIVISION 

1 145 Market Street, Fifth Floor, San Francisco, CA 94103-1545 
(415)554-0785 Fax (415) 554-3217 



To: Harvey Rose, 

Budget Analyst 

Through: Michael T. Burns, 
General Manager 
Muni 





From: Vince Harris 

Deputy Genera^. Manager 
Muni Construction Division 

Date: July 12, 2001 

Subject: Incentive Fee Payment to Booz-Allen & Hamilton 
(BAH) for Contract CS-128 



Introduction : 



This memo is written in response to specific questions 
received from the Budget Analyst's Office regarding payment 
of the subject Incentive Fee to Booz-Allen, Hamilton on 
Contract CS-128. 



Background: 

On August 22, 1998, MUNI simultaneously implemented five 
major service changes in Metro Service: 

1) 1 st use of the Muni Metro Turnback (MMT) in revenue 
service; 

2) Elimination of "Reverse Riders" at Embarcadero Station; 

3) N-Line Through-service to CalTrain, replacing the 
"CalTrain Shuttle"; 

4) Proof -of -Payment on the N-Line; and 

5) Full use of the Advanced Train Control System (ATCS) in 
the extended subway. 

MUNI was inadequately prepared to implement these major 
changes in Metro service and operations. The result was a 
two-week period of chaos on the Metro System, which lives 
on in public memory as the infamous "Muni Meltdown." 



59 



i^ui ibl io: 3 j FAI 415 554 0217 ENGINEERING & CONSTR. 

Attachment. J 
Page 2 of (' 



Letter Co Harvey Rose 
Pa ge Two 
July 12, 2001 



Public outcry demanded an immediate solution. Within two 

weeks, with help and support from the Mayor's office and 

the Board of Supervisors, Metro service begun to recover, 
and has been steadily improving ever since. 

During the course of the crisis, Booz-Allen was engaged to 
provide its services as an industry expert in developing 
and improving transit operations. As the engineering 
consultant on both the ATCS contract and the Breda Light 
Rail Vehicle (LRV2) procurement, Booz-Allen was in a unique 
position to facilitate integration of those systems. 
Additionally, Booz-Allen had experience in transportation 
start-up programs worldwide, as well as an intimate 
knowledge of MUNI's systems and staff. The City supported 
this proposed approach, and directed staff to negotiate a 
professional services contract with Booz-AlLen for the 
purpose of improving MUNI Metro service, to meet specific 
performance goals on an aggressive timetable. The Mayor 
also established a Muni Council of senior City officials 
(including the City Attorney, Controller, Purchaser, 
Director of Human Resources, Muni staff and Labor 
representatives) to oversee the progress of Metro service 
improvements, and to streamline City processes in realizing 
the goals of the Metro Improvement Program. 

On November 5, 1998, the Public Transportation Commission 
authorized the General Manager of the San Francisco 
Municipal Railway to execute Contract CS-128 for 
Professional Consulting Services with Booz-Allen. The 
objectives of the consulting services under Contract CS-128 
were to assist MUNI in solving several crucial problems in 
delivering improved passenger services. Service quality 
was defined in terms of 1) system ridership capacity during 
peak periods; 2) maximum passenger wait times; and 3) other 
essential quality items such as passenger information. 
Service improvements were quantitatively evaluated based 
upon specific performance metrics: 

• Daily fleet in service (number of cars) 

• Line failures per month 

• Average system delay per line failure 

• Headway management and on-time performance 



60 



ij-j oa-i ji.i.t fcmjlJXfcfcKIINli & C.UN5TR. 

Attachment 



Page 3 ot 6 



Letter to Harvey Rose 
Page Three 
July 12, 2001 



Muni. Responses to Budget Analyst's Questions: 

This section addresses specific questions asked by the 
Budget Analyst regarding Incentive Fee Payment to Booz- 
Allen: 

1) Does the contract allow for partial paymnn t of the 
Incentive Fee to Boor-Allen? 

Response: The Contract does not allow for partial payment 
of a milestone in the Incentive package. ■ The Contract does 
require that specific performance measures be achieved in 
order for payment to be made. 

2) How were the four performance measures established for 
the three target periods? 

Response: 3ooz-Allen, because of their reputation as an 
industry leader in transit operations and maintenance, 
presented a proposed level of system performance 
measurements that were reviewed by Muni staff, legal 
counsel, and the Muni Council. The consensus of these 
reviewers was that the performance measures proposed were 
acceptable, and represented targets that were in-line with 
industry standards. 

3a) Daring- negotiations of the Booz~&llen Contract, who 

determined the 14-day time line to establish a hlanJcet 
Purchase Order with Breda? 

Response: The 14-day time line was established jointly 
between staff, Booz-Allen and the Muni Council. 

3b) Was the 14~day time line a short or usual time frame 
for establishing such a Purchase Order? 

Response: This time line could be viewed &s short; 
however, the drafters of the agreement felt it was 
achievable and necessary due to the urgency of the system 
problems. Muni assigned staff specifically to negotiate 
and place this work underway. However, the 14-day deadline 
was not achieved. 



61 



07/12/01 THU 15:53 FAX 415 554 3217 ENGINEERING & CONSTR. Attachment' 

Page 4 of 



Letter to Harvey Rose 
Page Four 
July 12, 2001 



3c) How much was the incentive payment supposed to be on 
each of the three scheduled milestone dates? 

Response: The estimated incentive payments were as follows: 

• Milestone 1: March 3, 1999-April 1, 1999 - 5163,051.14 

• Milestone 2: April 30, 1999-May 29, 1999 - $ 63,163.35 

• Milestone 3: August 30, 1999-September 28, 1999 - 
$183,686.35 

3d) What were the actual performan.ce measures on these 
milestone dates compared to the target measures? 

Response: The first performance improvement milestone was 
measured from March 3 through April 1, 1999, and all 
performance improvement goals were exceeded: 

• Number of cars in daily service was increased to 88, 
against a goal of 80 (exceeded) 

• Delays per month were reduced to 72'/, against a goal 
of 987 (exceeded) 

• Average duration of failures was reduced to 28 
minutes, against a goal of 30 minutes (exceeded) 

• On-time performance was increased to 72 percent, 
against a goal of 70 percent (exceeded) 

The second performance improvement milestone was measured 
from April 30 through May 29, 1999 and all performance 
improvement goals were either met or exceeded: 

• Number of cars in daily service was 85, against a 
goal of 85 (met) 

• Delays per month were reduced to 540, against a goal 
of 740 (exceeded) 

• Average duration of failures was reduced to 20 
minutes, against a goal of 20 minutes (met) 

• On-time performance was increased to 80 percent, 
against a goal of 80 percent (met) 



62 



j.o.04 i-Ai 415 554 3217 ENGINEERING & CONSTR. 

Attachment 
Page 5 of 6 



Letter to Harvey Rose 
Page Five 
July 12, 2001 



The third performance improvement milestone was measured 
from August 30 through September 28, 1999 and three of the 
five performance improvement goals were either met or 
exceeded. The fifth performance goal, applied to the third 
milestone only, made the distinction between one and two 
car trains: 

• Number of cars in daily service was increased to 95, 
against a goal of 95 (met) 

• Delays per month were reduced to 40.3, against a goal 
of 494 (exceeded) 

• Average duration of failures, for one-car trains, 
was reduced to 16 minutes, against <i goal of 20 
minutes (exceeded) 

• Duration of failures, for two car trains, was 
reduced to 13 minutes, against a go.il of 10 minutes 
(not met) 

• On-time performance was increased to 8 6 percent, 
against a goal of 90 percent (not met) 

The first and second milestones were met. Substantial 
performance improvement in all the criteria were achieved 
for the third milestone, although not all performance goals 
were met. The City did not fulfill all of their 
obligations under the contract, which contributed to some 
of the goals for the third milestone not being met. 

4a) How long was the delay In placing the contract irith 
Breda compared to the expected time of placing- the 
contract in service? 

Response: The contract required that Muni place in service 
a contract with Breda for time and materials on-call 
service within 30 days of execution of the Booz-Allen 
contract. In actuality, the contract with Breda was 
executed 65 days after the Booz-Allen contract. 



63 



u/ziz/oi THU 15:54 FAX 415 554 3217 ENGINEERING & CONSTR 

Attachment 
Page 6 of 6 



Letter to Harvey Rose 
Page Six 
Jvly 12, 2001 



4b) How did this affect Booz -Allen ' s ability to achieve 
each of the four performance measures by each of the 
three milestone dates? 

Response: The delay in executing the Breda contract had 
little impact on Milestone 1 and 2; however, achievement of 
all performance measures in Milestone 3 were affected 
because a greater number of operating Breda vehicles were 
required in order to sustain the targeted level of two-car 
train performance. 



64 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



Item 9 - File 01-0881 

Department: 

Item: 



Description: 



Public Utilities Commission (PUC) 

Ordinance Adopting and Imposing Schedules of Sewer 
Service Charges to be Paid by Users for Fiscal Year 2001- 
2002 Pursuant to Part II, Chapter X, Articles 4.1 and 4.2 
of the San Francisco Municipal Code (Public Works Code). 

This ordinance would adopt and impose schedules of 
Sewer Service Charge rates to be paid by users for FY 
2001-2002 pursuant to Part II, Chapter X, Articles 4.1 
and 4.2 of the San Francisco Municipal Code (Public 
Works Code). In order to qualify for Federal and State 
grant assistance, and in accordance with Board of 
Supervisors Resolution No. 656-92 which authorized the 
issuance of Sewer Revenue Bonds, the City must establish 
Sewer Service Charge rates which will provide sufficient 
revenue to meet the costs of operation and maintenance, 
replacement of equipment, and debt service of the sewer 
system (see Comment No. 5 for a proposed amendment to 
this subject ordinance). 

This proposed ordinance provides for FY 2001-2002 
schedules of Sewer Service Charge rates, as finally 
approved by PUC, which remain unchanged from the 
current FY 2000-2001 Sewer Service Charge rates. 

Although FY 2001-2002 Sewer Service Charge revenues 
are projected to be $12,917,000 less than FY 2000-2001 
sewer operating expenses, the Clean Water Program's 
revenue shortfall is not the result of additional debt 
service on bonds or a declaration of emergency, which 
would have permitted Sewer Service Charge rate 
increases under Proposition H approved by the voters in 
June of 1998 (see Comment 1). Consequently, on May 8, 
2001, the Public Utilities Commission recommended no 
change in the Sewer Service Charge rates charged to 
average residential accounts and average 
commercial/industrial accounts effective July 1, 2001 
through June 30, 2002 (FY 2001-2002). These rates will 
have the following impact on residential customers 
assuming no increase in consumption: 



BOARD OF SUPERVISORS 
BUDGET ANALYST 
65 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 







Monthlv Sewer Bills 










Amount 


Percent 




Current 


Proposed 


Increase 


Increase 


Average Apartment Unit 


$14.97 


$14.97 


$0.00 


0% 


Average Single Family Dwelling 


$24.68 


$24.68 


$0.00 


0% 


Statistical Average for 










All Residential Units 


$18.46 


$18.46 


$0.00 


0% 



According to Mr. Bill Berry of the PUC, the Clean Water 
Enterprise Unappropriated Fund balance accounts for 
surplus revenues set aside to mitigate the impact of 
unforeseen events, such as large emergency expenditures 
or revenue shortfalls, on future Sewer Service Charge 
rate increases. The recommended zero percent increase 
in Sewer Service Charge rates for FY 2001-2002 results in 
a projected FY 2001-2002 year-end Clean Water 
Enterprise Unappropriated Fund balance of $51,620,000 
based on the projected FY 2001-2002 beginning Clean 
Water Enterprise Unappropriated Fund balance of 
$64,537,000 and projected expenditures in excess of 
projected revenues in the amount of $12,917,000. 

In accordance with Board of Supervisors Resolution No. 
656-92, which amended the master indenture for the 
issuance of all Sewer Revenue Bonds, net revenues in 
each Fiscal Year (total Sewer Service Charge revenues 
less operations and maintenance expenditures) plus the 
Unappropriated Fund balance must be equal to at least 
1.25 times the revenue bond annual debt service due in 
that fiscal year (commonly known as the required debt 
service coverage ratio). As of June 30, 2000, the PUC had 
outstanding revenue bond indebtedness of approximately 
$491,300,000 (Series 1991, 1992, 1994 and 1995). 
Projected FY 2001-2002 debt service for these bonds is 
approximately $48,918,000. Based on (a) the PUC's 
recommended rate increase of zero percent, and (b) 
resulting net revenues and Unappropriated Fund balance 
of $115,415,000, the projected debt service coverage at the 
end of FY 2001-2002 is 2.36 which exceeds the required 
debt service coverage ratio of 1.25. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



07/13 '01 11:39 ID:HARVEY M. ROSE FAX: 415-252-0461 PAGE 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 

Comments: V^ater and Sewer Service Charge Rate Freeze 

1. Proposition H, approved by the voters on June 2, 1998, 
mandates that Water rates and Sewer Service Charge 
rates are to remain at their current levels until July 1, 
2006, subject to the following exceptions: 

• With the concurrence of the Board of Supervisors and 
the approval of the Mayor, the rate freeze would not 
apply to the fees for water rates charged to Water 
Department customers located outside of San 
Francisco. 

• Tho rate froezo could be suspended if the City declared 
an emergency, as defined by the Charter. 

• The fees could be increased to repay the money 
borrowed by the City through the issuance of Water 
Revenue Bonds for improvements to the water system 
approved by the voters in November of 1997, but such 
increases could not exceed a total of 18 percent during 
the period between July 1, 1998 and July 1, 2006. 

• The fees could be increased to repay money borrowed 
for further improvements to the water and sewer 
systems approved by the voters in the future. 

2. Without future Sewer Service Charge rate increases, 
the PUC currently estimates that its Clean Water 
Enterprise Unappropriated Fund will have a deficit 
balance of an estimated $7,000,000 in FY 2005-2006. 
Moreover, oven though the PUC currently has 
authorization to issue approximately $90,000,000 in 
Sewer Revenue Bonds for capital improvements, debt 
service on any bond issuance authorized prior to voter 
adoption of Proposition H must be paid from revenue 
earnod under existing Sewer Service Charge rate 
revenues since debt service on such bonds was not 
exempted from the rate freeze mandated by Proposition 
H. Therefore, Sewer Service Charge rates could not be 
increased to pay for such increased future debt service 
without specific voter approval of a new bond 
authorization. 

3. Without additional votor approval prior to FY 2005-06 
to pormit Sewer Service Charge rate increases to pay debt 
service on bondH to fund the PUC's capital improvement 

BOARD OF SUPERVISORS 
BUDGET ANALYST 

67 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



program, the PUC will need to either defer a portion of 
the capital improvement program or reduce funding for 
operations and maintenance. According to Mr. Berry, 
within the next two months, the PUC intends to request 
the Mayor and the Board of Supervisors to present a 
measure to the voters to authorize the issuance of up to 
$812,000,000 worth of additional Sewer Revenue Bonds to 
fund the replacement of the equipment at the Southeast 
Water Pollution Control Plant and other clean water 
capital projects over the next ten years. 

4. According to Mr. Berry, Water Revenue Bond ratings 
were downgraded by Standard and Poor's on July 9, 2001, 
from AA- to A+. While the downgrade of the Water 
Revenue Bonds does not directly affect Sewer Revenue 
Bonds, Mr. Berry advises that it is likely that the PUC 
could be downgraded for Sewer Revenue Bonds as well. 

5. Mr. Berry states that financial projections indicate 
that, as a result of the Sewer Service Charge rate freeze, 
the Clean Water Enterprise is expected to have a Clean 
Water Enterprise Unappropriated Fund deficit balance of 
$7,000,000 by July 1, 2006. However, Mr. Berry advises 
that PUC bond attorneys believe that, irrespective of the 
Proposition H Sewer Service Charge rate freeze mandated 
by the City voters in June of 1998, the PUC would still 
have the authority, subject to Board of Supervisors 
approval, to increase Sewer Service Charge rates to meet 
its bond covenant requirements in order to generate 
sufficient revenues which would pay the Clean Water 
Enterprise's operating costs, pay the debt service on the 
Sewer Revenue Bonds, and maintain the clean water 
system in working order. 

Proposed Amendment to Sewer Rate Schedule A 

6. Section 41.4(p) of the San Francisco Administrative 
Code, which covers residential hotel unit conversion, 
defines a residential hotel as "Any building or structure 
which contains a residential unit as defined in (q) below 
..." Section 41.4(q) defines a residential unit as: 

"Any guest room ... which had been occupied by a 
permanent resident on September 23, 1979. Any guest 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



room constructed subsequent to September 23, 1979 or 
not occupied by a permanent resident on September 
23, 1979 shall not be subject to the provisions of this 
Chapter; provided however, if designated as a 
residential unit pursuant to Section 41.6 of this 
Chapter [Initial Status Determination] or constructed 
as a replacement unit, such residential units shall be 
subject to the provisions of this Chapter." 

Section 41.4(n) defines a permanent resident as "A person 
who occupies a guest room for at least 32 consecutive 
days." 

7. Sewer Rate Schedule A is contained in Section 5 of the 
Sewer Service Charge Ordinance and specifies the Sewer 
Service Charge rates for residential dwellings with 
cooking facilities. According to Mr. William Laws of the 
PUC, the proposed amendment to Sewer Rate Schedule A 
of this subject ordinance would deem residential hotel 
units to be dwelling units after December 31, 2001, in 
order to provide Sewer Service Charge rate relief to 
residential hotels providing permanent housing as defined 
in Chapter 41 of the San Francisco Administrative Code. 
Currently, a residential hotel without cooking facilities is 
charged a Sewer Service Charge rate of $4.0996 per 
month per 100 cubic feet of wastewater generated by the 
entire residential hotel. 

Under the proposed amendment, the first 300 cubic feet of 
wastewater generated each month by an individual 
residential hotel unit without cooking facilities used for 
permanent residence purposes, as opposed to tourist 
purposes, would be billed at the lower Sewer Rate 
Schedule A "lifeline rate" of $1.8623 per 100 cubic feet per 
month paid by all other residential ratepayers for the first 
300 cubic feet of wastewater. Wastewater generated by 
each permanent residential hotel unit in excess of 300 
cubic feet per month would be billed at the regular Sewer 
Rate Schedule A "excess of lifeline rate" of $4.8334 per 
100 cubic feet per month paid by residential ratepayers 
for all wastewater in excess of 300 cubic feet per month. 

8. Mr. Laws advises that there are currently 458 
residential hotels subject to the reporting requirements of 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



Chapter 41 of the San Francisco Administrative Code. Of 
that number, 157 residential hotels have a mixture of 
tourist and residential units, while the remaining 301 
residential hotels comprise only residential units. The 
proposed amendment would reduce the Sewer Service 
Charge rates for residential units only. Mr. Laws states 
that if the proposed amendment is approved by the Board 
of Supervisors, the PUC would be required to develop, 
adopt, and implement rules and regulations by December 
31, 2001 to (a) define and identify each of the residential 
hotels which are not currently subject to regulation under 
Chapter 41 of the San Francisco Administrative Code, 
and (b) efficiently manage the application of Sewer Rate 
Schedule A to residential hotel units. 

9. As stated in the Attachment provided by Mr. Laws, 
the proposed amendment would result in a total annual 
reduction in Sewer Service Charge revenues to the City of 
$975,006 for the 453 residential hotels subject to the 
reporting requirements of Chapter 41 of the San 
Francisco Administrative Code which can be matched 
between the Department of Building Inspection and PUC 
databases at this time 1 . This annual revenue reduction to 
the City of $975,006 represents an average annual 
savings of approximately $2,150 per residential hotel, or a 
25.7 percent annual reduction for residential hotels as a 
group. 

Mr. Laws advises that another billing analysis prepared 
by the PUC calculated a maximum annual revenue 
reduction to the City of $80 per residential unit. Based on 
the Department of Building Inspection's figure of 20,013 
residential units in the aforementioned 453 residential 
hotels, this would result in a maximum annual Sewer 
Service Charge revenue reduction to the City of 
$1,601,040. 

Therefore, according to Mr. Laws, the proposed 
amendment could result in reduced annual Sewer Service 
Charge revenues of between $975,006 and $1,601,040. 
For the 4.5 year period between the January 2, 2002 



1 According to Mr. Laws, five of the 458 residential hotels cannot currently be matched between the 
two databases. 

BOARD OF SUPERVISORS 

BUDGET ANALYST 

70 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



implementation date of the proposed amendment and the 
July 1, 2006 expiration of the Proposition H Sewer Service 
Charge rate freeze, the maximum reduction in Sewer 
Service Charge revenues to the City would be $7,204,680 
(4.5 years times $1,601,040 per year), plus up to 
$1,300,000 over the 4.5 year time period in additional 
administrative costs to be incurred by the PUC, according 
to Mr. Laws, resulting in a total additional cost to the 
City of an estimated $8.5 million. 

10. Some residential hotels have a mixture of tourist and 
residential units. As explained in the Attachment, Mr. 
Laws advises that determining which units are used for 
tourist purposes, as opposed to permanent residence 
purposes, could be difficult. Rooms designated for 
permanent residence might, in fact, be used for tourist 
accommodations during the tourist season. According to 
Mr. Laws, Sewer Service Charge rate relief for such 
residential hotels could possibly result in incorrect 
reporting by residential hotel owners which could then 
lead to incorrect Sewer Service Charge rate reductions. 
Mr. Laws states that the PUC would develop procedures 
for determining the correct Sewer Service Charge billings 
to the residential hotels, if the proposed ordinance is 
approved. Such procedures might include monthly or 
quarterly on-site inspections of residential hotels. As 
explained in the Attachment, the PUC estimates an 
additional two full-time Classification 5206 Associate 
Civil Engineers or Classification 5208 Civil Engineers 
would be required to monitor residential hotels for their 
eligibility for Sewer Service Charge rate reductions, at an 
estimated annual cost of between $151,746 and $208,905, 
including mandatory fringe benefits. Such costs are 
included in the previously mentioned $1,300,000 of 
additional costs to be incurred by the PUC. The PUC is 
proposing to conduct field investigations to determine 
what procedures could be implemented without placing 
an undue burden on either residential hotel owners or the 
PUC. 

11. Regarding the proposed amendment, Mr. Laws also 
states that the PUC has three general concerns with 
respect to this amendment. The first is revenue loss. 
Until 2006, Proposition H will prevent the Clean Water 

BOARD OF SUPERVISORS 
BUDGET ANALYST 



Memo to Finance Committee 

July 18, 2001 Finance Committee Meeting 



Enterprise from recovering the revenue loss resulting 
from the proposed amendment. The PUC is already 
projecting a $7 million deficit balance by July 1, 2006, the 
end of the rate freeze imposed by Proposition H. 
According to Mr. Laws, approval of the proposed 
amendment would result in the addition of $8.5 million to 
the projected deficit. Second, the PUC is concerned about 
the administrative burden imposed by this amendment, 
due to the challenge of ensuring rate relief goes only to 
the intended recipients of the proposed amendment. The 
PUC recognizes it is ill-equipped to perform policing 
functions. Finally, the PUC is concerned about rate 
equity and whether this amendment provides 
disproportionate rate relief to one group of customers. 
The PUC argues that this question can only be answered 
with a more complete analysis of costs and benefits. 



Recommendation: 



Approval of the proposed ordinance is a policy matter for 
the Board of Supervisors. 



&*? 



Supervisor Leno 
Supervisor Peskin 
Supervisor Gonzalez 
Clerk of the Board 
Controller 
Steve Kawa 



Harvey M. Rose 



BOARD OF SUPERVISORS 
BUDGET ANALYST 



fPU, 




San Francisco 

Public Utilities Commission 

Bureau of Finance 

1155 Market St., 5 th Floor 

San Francisco, CA 94103 



Attachment 
Page 1 of 3 




MEMO RAN D U M 



DATE: JULY 12, 2001 

TO: Alan Gibson, Budget Analyst's office 

CC: Bill Berry, Assistant General Manager for Finance and Administration, SFPUC 

FROM: William H. Laws, Rate Administrator, SFPUC 

SUBJECT: RESPONSES TO QUESTIONS REGARDING IMPACTS OF SRO RATE RELIEF 



1. How is the average savings per residential hotel calculated? 

The SFPUC, using information contained in the Department of Building Inspections' 
(DBI) Annual Hotel Unit Usage Report, prepared a billing analysis which calculated 
the annual sewer service charge for each residential under the existing rate as well 
as using the residential rate. For purposes of this analysis, the lifeline component of 
the rate was calculated using the number of rooms indicated in the Annual Hotel Unit 
Usage Report. The analysis shows an aggregate savings of $975,006 for the 453 
residential hotels for which customer account records could be identified. The 
average savings for those hotels is $2,150 (i.e. $975,006/453). 

2. What is the estimated average percentage decrease if the sewer service charge for 
residential hotel? 

Again, using the analysis prepared by the SFPUC, the average percentage decrease 
for residential hotels as a group is 25.7%. The percentage savings is calculated 
using the savings divided by the revenues under existing rates (i.e. 
$975,006/$3,797,175). The percentage savings for individual hotels varied 
significantly. Some hotels had savings greater than 50%, while a few hotels would 
have no savings and would pay more under the residential rate. 

3. How is the $1 million to $1.6 million decrease in revenues calculated? 

The range of potential revenues losses is developed using several different analyses. 
Utility Cost Management, a consulting firm that presented the request for rate relief 
to the Commission, estimated the potential revenue loss to the Clean Water Program 
at $1 million to $1.3 million. The billing analysis prepared by the SFPUC for 
residential hotels calculated the revenue loss at $1 million. Another analysis by the 
SFPUC calculated a maximum annual revenue loss of $80/ room. When the 
maximum annual revenue loss per room is multiplied by the total number of rooms 
identified as being used for permanent housing in the DBI report, a potential revenue 
loss of $1.6 million ($80/room X 20,013 rooms) is calculated. 



73 



Attachment 
Page 2 of 3 

RESPONSES TO QUESTIONS -2- JULY 12, 2001 

4. Why have residential hotels been charged a higher rate? 

The rate for hotels without cooking facilities is actually less than the regular 
residential rate. Residential customers, however, are billed for the first three units 
per dwelling unit per month at a lifeline rate that excludes certain capital related 
costs. The terms of service for the residential rate (including the lifeline component) 
limit its application to dwelling units with a kitchen intended to be used by one family 
doing its own cooking. If each room of a residential hotel is considered a dwelling 
unit for purposes of applying the residential rate, hotels with low use per room could 
see a reduction in their sewer service charge if billed at the residential rate. It was a 
policy decision of past Boards of Supervisors to make residential hotels ineligible for 
the residential rate. 

5. What additional resources would be required by the PUC to implement the proposed 
amendment? 

The proposed amendment would apply the residential rate to residential units as 
defined in Chapter 41 of the Administrative Code and require the SFPUC to identify 
other residential hotel units that might be eligible for the residential rate. To comply 
with the amendment, the SFPUC would need to develop and implement a program to 
identify and monitor the number of residential units. The Annual Hotel Unit Usage 
Report prepared by DBI is good beginning, however, the report is based on self- 
reporting and the SFPUC has observed inconsistencies in the report. The SFPUC will 
need to conduct a field inventory of all identified residential hotels and develop a 
protocol for identifying other residential units that are not currently identified as 
residential hotels. The SFPUC will also need to develop a procedure for monitoring 
dwelling unit use to ensure the lifeline rate is not applied to rooms used for tourist 
accommodations. Customer account records will also need to be revised and 
periodically updated to implement the amendment. The SFPUC currently estimates a 
minimum of two full-time inspectors will be required. 

6. What administrative difficulties are expected? 

The difference between a hotel room used for tourist accommodation and permanent 
residency cannot be determine from physical appearance or water usage 
characteristics, but is based more on the intended use by the property owner and the 
tenant. Verifying intent is expected to be difficult particularly with regard to rooms 
that are not currently occupied. The SFPUC anticipates difficulty in maintaining 
current data on eligibility and use. In order to minimize the cost of administration, 
the SFPUC will rely on self-reporting with random field verification. 

7. How will this amendment deal with residential hotels that illegally rent rooms 
designated for permanent residency to tourists? 

This question relates to the prior question regarding administrative difficulties. The 
SFPUC anticipates it will be difficult to identify rooms certified for permanent 
residency that are rented for tourist use. The amendment does not give any 
authority to the SFPUC nor does the SFPUC want any authority to enforce the 
provisions of Chapter 41 of the Administrative Code. 



74 



Attachment 
Page 3 of 3 

RESPONSES TO QUESTIONS - 3 - JULY 12, 2001 

8. How will this amendment deal with residential hotels that only allow residents to stay 
for 29 day? 

Under the amendment, the SFPUC cannot differentiate between hotels that limit 
occupancy to 29 days and those that allow longer occupancy. If a room fits the 
definition of residential unit as stated in Chapter 41, that room will be considered a 
dwelling unit for rate purposes. 

The SFPUC has three general concerns with respect to this amendment. The first is revenue 
loss. Until 2006, Proposition H will prevent the Clean Water Enterprise from recovering the 
revenue loss resulting from this amendment. The SFPUC is already projecting a $7 million 
deficit at the end of the rate freeze imposed by Proposition H. The rate relief provided by 
this amendment will add $8.5 million to the projected deficit. Second, the SFPUC is 
concerned about the administrative burden imposed by this amendment. As stated in our 
responses to the questions posed, the SFPUC anticipates certain difficulties implementing 
and administering the requirements of this amendment. The SFPUC recognizes at the 
outset that there will be challenges ensuring rate relief goes only to the intended recipients 
of this amendment. However, the SFPUC also recognizes it is ill equipped to perform 
policing functions. Finally, the SFPUC is concerned about rate equity and whether this 
amendment provides disproportionate rate relief to one group of customers. That question 
can only be answered with a more complete analysis of costs and benefits. 



75 




City and County of San Francisco 

Meeting Minutes 

Finance Committee 

Members: Supervisors Mark Leno, Aaron Peskin and Matt Gonzalez 
Clerk: Gail Johnson 



City Hall 

1 Dr. Carlton B. 

Goodlett Place 

San Francisco, CA 

94102-4689 



Wednesday, July 25, 2001 



10:00 AM 

Regular Meeting 



City Hall, Room 263 



Members Present: Mark Leno, Aaron Peskin, Matt Gonzalez. 



Meeting Convened 



The meeting convened at 10:10 a.m. 



010944 



DOCUMENTS DEPT, 

JUL 3 2001 

SAN FRANCISCO 
PUBLIC LIBRARY 



[Treasure Island Police Training Sublease] 
Supervisor Daly 

Resolution approving an eighteen (18) month sublease between the City and County of San Francisco ("City") 
and the Treasure Island Development Authority (the "Authority") for the Austin Hall Complex (Buildings 461, 
462, and 463), the Gymnasium (Building 402), the Ship Shape Building (Building 497), and related outdoor 
and parking areas on Treasure Island for training activities, for an annual rent of $1,200,000 per year 
retroactive to July 1 , 2000. 

(Fiscal impact.) 

5/21/01, RECEIVED AND ASSIGNED to Finance Committee. 

7/20/01, SUBSTITUTED. 7/20/01, department submitted substitute resolution with same title, to correct format and provide Controller's 

signature. 

Heard in Committee. Speakers: Supervisor Leno; Harvey Rose, Budget Analyst; Supervisor Daly; Supervisor 
Peskin; Captain Goldberg, Police Department; Anne Marie Conwy, Director, Treasure Island Development 
Authority (T1DA); Ken Bruce, Budget Analyst's Office; Supervisor Gonzalez; John Elberling; Susan Po- 
Rueino, Commissioner, (TIDA); Sherry Williams, Executive Director, T1HDI; Carrie Dipman; Deborah 
Williams; Terinell Pelley, Toolworks; Don Waxman, Rubicon Enterprise; Steve Kawa, Mayor's Office; Bruce 
Franks, TIHDI; John Stewart, John Stewart Company; Harlen Van Wye, Treasure Island Yacht Club; Therese 
Quinlan, Alzheimer's Association; Lowell Young; Jamie Magel; Mike DeLane, Citizens Advisory Board 
(TIDA); Lauralee and Richard Marcus; Eve Bach, Arc Ecology; Tom Allen, Treasure Island Sailing Center 
(TISC); Jay Palace, (TISC); Jenny Barba; Leeann Prifti, Diamond Heights Association; Joe Julian; Ed 
Harrington, Controller. 
TABLED by the following vote: 

Ayes: 3 - Leno, Peskin, Gonzalez 



DOCUMENTS DEPT. 
J(J L 3 200] 

SAN FRANCISCO 
P UBL,C LIBRARY 



City and County oj San Francisco 



Printed at 3:42 PM on 7/26/01 



Finance Committee 



Meeting Minutes 



July 25, 2001 



011226 [Reserved Funds, Aging and Adult Services] 

Hearing to consider release of reserved funds, Department of Aging and Adult Services (File 010370, 
Ordinance No. 60-01), in the amount of $1,015,000 to fund the "unmet needs" of seniors. (Adult and Aging 
Services) 

7/2/01, RECEIVED AND ASSIGNED to Finance Committee. Department requests this item be calendared at the July 25, 2001 meeting. 
Corrected release amount to $1,015,000 as requested by department. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Sandra Nathan, Department of Aging and 
Adult Services (DAAS); Supervisor Leno; Supervisor Gonzalez; Darrick Lam, DAAS; Supervisor Peskin; John 
Clark, Deputy Director, DAAS; Bernie Rush, Senior P AC; Bill Hollabaugh, Advisory Council to DAAS. 
Continued to August 1, 2001. 
CONTINUED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011084 [Emergency Repair, Hetch Hetchy San Joaquin Pipeline No. 1] 

Resolution authorizing expenditure of funds for emergency repair of corrosion in San Joaquin Pipeline No. 1 of 
the Hetch Hetchy Aqueduct. (Public Utilities Commission) 
6/6/01, RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Supervisor Leno; Laurie Park, Hetch Hetchy 
Water and Power. 

7/25/01, Amended on page 1, line 21 to replace "four" with "three"; same title. 
AMENDED. 

RECOMMENDED AS AMENDED., by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011229 [Contracting out facility security services] 

Resolution concurring with the Controller's certification that facility security services for the Municipal 
Transportation Agency can be practically performed by a private contractor at a lower cost than by City and 
County Employees. (Municipal Transportation Agency) 
7/3/01, RECEIVED AND ASSIGNED to Finance Committee. 
Heard in Committee. Speaker: Harvey Rose, Budget Analyst. 
RECOMMENDED., by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011230 [Contracting out Convention Facilities management, operation and maintenance services] 

Resolution concurring with the Controller's certification that Convention Facilities management, operation and 
maintenance services can be practically performed at Bill Graham Civic Auditorium and the Moscone Center 
by private contractor for a lower cost than similar work services performed by City and County employees. 
(Administrative Services Department) 
7/3/01, RECEIVED AND ASSIGNED to Finance Committee. 
Heard in Committee. Speaker: Harvey Rose, Budget Analyst. 
RECOMMENDED., by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



City and County of San Francisco 



Printed at 3:42 PM on 7/26/01 



Finance Committee 



Meeting Minutes 



July 25, 2001 



011174 [Hotel Tax Funds] 

Ordinance amending San Francisco Business and Tax Regulations Code Section 515.01 to revise the portion of 
Hotel Tax Funds allocated for, and omit the time limitation on, rent supplements for low-income households. 
(Mayor) 

(Fiscal impact.) 

6/18/01, ASSIGNED UNDER 30 DAY RULE to Finance Committee, expires on 7/18/2001. 
7/16/01, SUBSTITUTED. The Mayor submitted a substitute ordinance bearing new title. 
7/16/01, ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Joe LaTorre, Mayor's Office of Housing. 
RECOMMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011322 [Grant - Department of the Environment] 
Mayor 

Resolution authorizing the Department of the Environment to accept and expend a grant in the amount of 

$7,800,000 from the California Public Utilities Commission for a small business lighting retrofit program. 

(Mayor) 

7/16/01, RECEIVED AND ASSIGNED to Economic Vitality, Small Business and Social Policy Committee. 

7/17/01, TRANSFERRED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; Mark Russell, Department of Environment. 
7/25/01, Amend on page 1, line 2 to delete "and expend"; and line 22 to delete "and to implement and carry 
out the purposes specified in the contract"; new title. 
AMENDED. 

Resolution authorizing the Department of the Environment to accept a grant in the amount of $7,800,000 from 
the California Public Utilities Commission for a small business lighting retrofit program. (Mayor) 
RECOMMENDED AS AMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



01 1227 [Children's Council of San Francisco] 

Resolution urging the Board of Supervisors to authorize continuing the service level and enrollment for 
CalWORKS child care by renewal of the existing contract with the Children's Council of San Francisco, a 
California corporation, to continue with said contract in enrollment, program costs and number of capacity 
building initiatives. (Human Services Department) 

(Fiscal impact.) 

7/2/01 , RECEIVED AND ASSIGNED to Finance Committee. 

Heard in Committee. Speakers: Harvey Rose, Budget Analyst; David Curto, Director of Contracts, 
Department of Human Services; Supervisor Leno. 
RECOMMENDED., by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



SPECIAL ORDER - 12:00 P.M. 



City and County of San Francisco 



Printed at 3:42 PM on 7/26/01 



Finance Committee 



Meeting Minutes 



July 25, 2001 



010059 [Catastrophic Sick Leave Program] 
Supervisors Ammiano, Peskin 

Ordinance repealing Section 16.9-29 of the San Francisco Administrative Code and replacing it with new 
Section 16. 9-29 A to authorize the transfer of vacation and sick leave credits to a pool of catastrophically ill 
employees and to individual catastrophically ill employees, and adding new Section 16.9-29B to authorize the 
transfer of vacation credits to individual employees with catastrophically ill family members. 

(Fiscal impact.) 

1/6/01. ASSIGNED UNDER 30 DAY RULE to Finance and Labor Committee, expires on 2/15/2001. 
2/1/01, TRANSFERRED to Public Health and Environment Committee. New committee structure. 
7/17/01, TRANSFERRED to Finance Committee. 

Heard in Committee. Speakers: Supervisor Ammiano; Harvey Rose, Budget Analyst; Alice Villagomez, ERD, 
Department of Human Resources. Supervisor Leno; Ed Gazzano, Director of Human Resources, Department 
of Public Health. 

Supervisor Peskin requests to be added as cosponsor. 
RECOMMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



011163 [Property-related Subsidies to Nonprofit Arts Organizations] 
Supervisor Ammiano 

Ordinance revising the terms and conditions for the expenditure of an earlier appropriation of 1.5 million 
dollars to give rent, relocation, capital improvement and real property acquisition assistance to nonprofit arts 
organizations that are in immediate danger of being evicted or displaced by rent increases, and otherwise 
amending the terms of the assistance program. 

6/18/01, ASSIGNED UNDER 30 DAY RULE to Finance Committee, expires on 7/18/2001. 

Heard in Committee. Speakers: Supervisor Ammiano; Harvey Rose, Budget Analyst; Jewella Gomez, Arts 
Commission; Supervisor Leno; Alma Robinson, California Lawyers for the Arts; Supervisor Peskin; Catherine 
McMann; Leslie; Debra Walker; Tony Kelley; Torri Randall; Tamara Foster; Joe; Christine; John; Gail 
Silva; Jeff Jones; Supervisor Leno; Ted Lakey, Deputy City Attorney. 
Supervisors Leno and Peskin requested to be added as cosponsors. 
7/25/01, Amendment of the Whole. 

AMENDED, AN AMENDMENT OF THE WHOLE BEARING SAME TITLE. 
RECOMMENDED AS AMENDED by the following vote: 
Ayes: 3 - Leno, Peskin, Gonzalez 



ADJOURNMENT 

The meeting adjourned at 3:30 p.m. 



City and County of San Francisco 



Printed at 3:42 PM on 7/26/01 



CITY AND COUNTY 




[Budget Analyst Report] 

Susan Horn 

Main Library-Govt. Doc. Section 



OFSA 
/ 



BOARD OF SUPERVISORS 



t 



BUDGET ANALYST 



1390 Market Street, Suite 1025, San Francisco, CA 94102 (415) 554-7642 
FAX (415) 252-0461 



July 19, 2001 



TO: ^Finance Committee 

FROM: .Budget Analyst 

SUBJECT: July 25, 2001 Finance Committee Meeting 

Item 1 - File 01-0944 

Department: 

Item: 

Location: 

Purpose of Sublease: 

Lessor: 

Lessee/Sublessor: 

Sublessee: 

Term of Sublease: 



DOCUMENTS OEPT. 
JUi 2 4 200] 

PUBL 'CL/BR A RY 



Police Department (SFPD) 

Treasure Island Development Authority 

Resolution approving a new sublease between the City 
and the Treasure Island Development Authority for a 
regional Police Department Academy on Treasure Island, 
to be used for Police training activities. 

The subject property on Treasure Island is generally 
bounded by 9 th Street to the North, 10 th Street to the 
South, L Street to the West and M Street to the East. 

Under the proposed sublease, the Police Department 
would use the Treasure Island property for training 
purposes. 

U.S. Navy (Master Lease) 

Treasure Island Development Authority 

Police Department 

Commencing retroactive to July 1, 2000 and terminating 
on December 31, 2001, for a sublease term of 18 months 
or IV2 years (See Comment No. 2). 



Right of Renewal: 



None 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



Site and Number of 
Square Feet: 



Rent and Other Costs 
Payable to the 
Treasure Island 
Authority by the 
Police Department: 



Approximately 4.8 acres (209,000 square feet), including 
a large gymnasium, a single story metal structure 
generally used for recreation activities, and a two-story 
commercial building shell, formerly used for offices, 
classrooms and an auditorium, which would require 
substantial renovation for it to be put into service to be 
used as a training facility (See Comment No. 7). 

$1,200,000 in rent per year, paid annually in advance of 
the first day in July for each fiscal year during the 1.5 
year term of the sublease (see Comment No. 2). In 
addition to the $1,200,000 annual rent, the Police 
Department would be required to pay to Treasure Island 
Development Authority: (a) the Common Area 
Maintenance Charge (Navy CAM Charge) charged by the 
Navy to the Treasure Island Development Authority 
under the Master Lease. Under the proposed sublease, 
the Police Department would be required to pay $3,170 
per month, or $38,040 annually, to the Treasure Island 
Development Authority for the CAM Charge 1 ; (b) a 
monthly Landscaping Charge of $2,600, for a total 
annual charge of $31,200; (c) utilities expenditures of 
$36,000 annually; and, (d) facilities maintenance 
expenditures, including janitorial expenditures, of 
$104,957 annually. Although the Pohce Department's FY 
2001-2002 budget includes the utilities and facihties 
maintenance expenditures, the Pohce Department did 
not pay the Treasure Island Development Authority for 
such costs for utilities and facilities maintenance during 
FY 2000-2001. 



1 According to Mr. Stephen Proud of the Treasure Island Development Authority, the CAM charges 
of 538,040 are based on SO. 05 per square foot per month for the interior space of the Pohce training 
facihties consisting of approximately 63,400 square feet and the annual Landscaping charges of 
$31,200 are based on $0,025 per square foot per month for the exterior space consisting of 104,000 
square feet. 

Board of Supervisors 

Budget Analyst 

2 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



On an annual basis, total charges to be paid by the Police 
Department to the Treasure Island Development 
Authority are as follows: 

Rent $1,200,000 

Common Area Maintenance Charge 38,040 

Landscaping Charge 31,200 

Utilities * 36,000 

Maintenance * (includes janitorial services) 104.957 
Total $1,410,197 

* To be based on actual costs 



Type of Training at 
Treasure Island 
Compared to the 
Training Provided 
at the Diamond 
Heights Facility: 



Mr. Stephen Proud of the Treasure Island Development 
Authority advises that the Police Department is required 
to pay the CAM and the Landscaping Charges monthly to 
the Treasure Island Development Authority. The 
proposed sublease contains no provisions for annual 
adjustments in the rent, the CAM Charge, or the 
Landscaping Charge. Utilities and facilities maintenance 
expenditures will depend on the actual costs for such 
items. 

Between the fall of 1998 and January 1, 2001, the Police 
Department provided limited training on Treasure Island, 
as a supplement to training taking place at the City- 
owned Diamond Heights Police Academy located at 350 
Amber Drive. The SFPD reports that during the first six 
months of FY 2000-2001 the Treasure Island facility was 
used a total of 40 days to provide in-service training for 
existing Police Officers to approximately 400 San 
Francisco Police Officers. Such training included 
"Perishable Skills" training mandated by the State 
whereby Police Officers would renew their knowledge and 
ability to provide Cardio-Pulmonary Resuscitation (CPR) 
and First Aid. 



According to Captain Dan Lawson, Director of Training for 
the SFPD, the Police Department ceased providing any 
training at Treasure Island on January 1, 2001, because 
needed capital improvements were not completed and the 
facility was not useable for training purposes (see Tenant 
Improvements, below). 



Board of Supervisors 

Budget Analyst 

3 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



Source of Funds: 



By contrast, the Diamond Heights Police Academy was 
used a total of 300 days in FY 2000-2001 to provide initial 
police training to 250 new recruits (a total of 140 days for 
each recruit of classroom and simulator training mandated 
by the State for attainment of Peace Officer status) and in- 
service training to 800 Police Officers. Specific types of in- 
service training provided include the following: 

Perishable Skills Training (CPR and First Aid); 

Arrest and control techniques (use of handcuffs 

and baton); 

Verbal commands; 

Emergency Vehicle Simulator Training 

Force Options Simulations (when and how to use 

force in arresting or controlling a suspect); 

Officer Safety; 

Patrol Techniques; 

Special Weapons; 

Investigative, Interview and Interrogation 

Techniques. 

In addition, the Diamond Heights Police Academy is also 
used for a variety of classes and meetings and has a 
community room that is used most weekends and some 
evenings by a variety of community groups for activities 
unrelated to Police training. 

As previously noted, during the first six months of FY 
2000-2001, the Treasure Island facility was used a total of 
40 days to provide in-service training to approximately 
400 San Francisco Police Officers. However, the Treasure 
Island facility has not been used for training purposes 
since January 1, 2001. By contrast, the Diamond Heights 
Police Academy was used a total of 300 days in FY 2000- 
2001 to provide initial police training to 250 new recruits 
(a total of 140 days for each recruit) and in-service 
training to 800 Police Officers. 

Funding for the proposed sublease rent of $1,200,000 was 
included in the Police Department's Fiscal Year 2000-2001 
budget and also in the Fiscal Year 2001-2002 budget (See 
Comment No. 2). As noted above, the Police Department 
has included funding for utilities and facilities maintenance 
in their FY 2001-2002 budget. As noted in Comment 3, 
below, the Police Department's FY 2000-2001 and FY 2001- 

Board of Supervisors 
Budget Analyst 

4 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 

2002 budget does not include the CAM charges of $38,040 
and Landscaping charges of $31,200. 

The Police Department's annual operating costs for the 
Diamond Heights Police Academy includes utilities of 
$23,880, maintenance and repairs of $30,030, and 
janitorial services of $69,319 for total costs of $123,229 in 
FY 1999-2000 and estimated total expenditures of 
$181,529 in FY 2000-2001. Such expenditures are 
included in the FY 2001-2002 Police Department budget 
at a total cost of $190,000. 

Description: On May 2, 1997, the Board of Supervisors authorized the 

creation of the Treasure Island Development Authority as 
a nonprofit public benefit corporation to act as a single 
entity focused on the planning, redevelopment, 
reconstruction, rehabilitation, reuse and conversion of 
former United States Naval Station Treasure Island 
(Resolution No. 244-97-3). On October 12, 1997, the 
California Legislature approved the Treasure Island 
Conversion Act of 1997, which designated the Authority as 
a trustee of the State Tidelands Trust and as a 
redevelopment agency with jurisdiction over Treasure 
Island and Yerba Buena Island. The Treasure Island 
Development Authority currently leases from the Navy the 
facility to be used as a Police Department training 
academy under a 5-year Master Lease, which began on 
April 5, 1999 and will terminate on April 4, 2004. 
However, Mr. Proud advises that the Master Lease with 
the Navy will no longer be necessary once the Treasure 
Island Development Authority completes the transfer of 
ownership of the Naval Station on Treasure Island from 
the Navy to the Treasure Island Development Authority, 
expected during Fiscal Year 2001-2002. 

The proposed resolution would authorize a sublease 
between the Police Department and the Treasure Island 
Development Authority for the Police Department to use 
the Police Academy facility on Treasure Island. As 
previously noted, the facility consists of a large 
gymnasium, a single story metal structure generally used 
for recreation activities, and a two-story commercial 
building shell, formerly used for offices, classrooms and an 
auditorium, which would require substantial renovation 
for it to be put into service. 

board of Supervisors 
Budget Analyst 

5 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 

The Budget Analyst notes that because the subject 
sublease would expire on December 31, 2001, any longer- 
term plans for the Treasure Island Police Academy would 
be contingent upon a new sublease between the Police 
Department and the Treasure Island Development 
Authority, which would require Board of Supervisors 
approval. 

Tenant Under the proposed sublease, the Police Department 

Improvements: would be responsible for all improvements to the Treasure 

Island facility. As shown in Attachment II, provided by 
the Police Department, the Police Department has work 
ordered, through the Department of Public Works, a total 
of $918,917 in improvements to the Treasure Island 
Police Academy facility since August of 1999. To date, 
actual expenditures have been $247,725 of the $918,917 
in work ordered improvements. A capital improvement 
appropriation in the amount of $1,149,400 that was 
approved in the FY 1999-2000 budget was used as the 
source of funds for such improvements. 



The Budget Analyst notes that an appraisal of the subject 
Treasure Island training facility, commissioned by the 
Treasure Island Development Authority and completed by 
Clifford Associates in July of 2000 (see Comment No. 6), 
states that the two-story commercial building shell "now 
reflects an aging shell structure requiring substantial 
renovating in order for it to be put into service." 

The Police department estimates that the subject training 
facility on Treasure Island would require approximately 
$3,000,000 in additional renovations and repairs in order 
to make the facility suitable as a full time training 
academy. 

Also, as noted above, the Police Department has not used 
the Treasure Island facility for training purposes since 
January 1, 2001. According to Captain Dan Lawson 
Director of Police Training, the facility will not be used 
again until the balance of $671,192 ($918,917 less 
($247,725) in repairs, as listed in Attachment II, is 
completed. However, according to Captain John Goldberg 
of the Police Department, the Police Department has 

Board of Supervisors 

Budget Analyst 

6 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 

instructed the Department of Public Works to cease the 
repair work until a final determination has been made 
regarding the location of a permanent Police Academy that 
will meet all of the Police Department's training needs (see 
Comment 1 below). 

Comments: 1. Attachment I is a letter from the Chief of Police, 

stating that the Police Department intends to examine all 
options in order to make a final determination of whether 
to locate a permanent Police Academy at either Treasure 
Island on a lease basis or at the City-owned Diamond 
Heights facility within the next five months, and report 
back to the Board of Supervisors prior to the expiration of 
this proposed subject sublease agreement on December 
31, 2001 on the results of this determination. In doing so, 
the Police Department will examine the financial and 
operational issues of either a) making capital 
improvements to the existing facility in Diamond Heights, 
which would require a new gymnasium, new classroom 
space and general renovations (a preliminary cost 
estimate has not been made for such improvements at the 
Diamond Heights facility); or, b) making further capital 
improvements to the Treasure Island facility, with a 
preliminary estimated cost of $3,000,000, in order to 
make it suitable for use as the full time Police Academy. 

2. Captain Goldberg advises that the Police Department 
is only now seeking approval from the Board of 
Supervisors for the subject sublease, retroactively for the 
period from July 1, 2000 through December 31, 2001, 
because the Police Department has been negotiating with 
the Treasure Island Development Authority to finalize 
the proposed sublease since the beginning of Fiscal Year 
2000-2001. Captain Lawson advises that the Police 
Department first started using the Treasure Island 
facility, rent free, for training purposes in the Fall of 1998 
with no formal sublease between the Police Department 
and Treasure Island. 

3. According to Captain Goldberg, upon approval of the 
proposed sublease and the release of reserved funds (see 
Comment No. 3), the Police Department would pay to the 
Treasure Island Development Authority the entire 
$1,200,000 in rent for FY 2000-2001 . previously 
appropriated in the Police Department's FY 2000-2001 

Board of Supervisors 
Budget Analyst 

7 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



budget. The Budget Analyst notes that the Police 
Department would also owe to Treasure Island a total of 
$38,040 in CAM Charges and $31,200 in Landscaping 
Charges, discussed above, retroactive to July 1, 2000, for 
a one-time total payment of $1,269,240 ($1,200,000 rent 
plus $38,040 for 12 months of CAM Charges and $31,200 
for 12 months of Landscaping Charges). However, 
According to Officer Tom Strong of the Police 
Department, the Police Department did not include in its 
FY 2000-2001 budget the $38,040 in CAM and the 
$31,200 in Landscaping charges because the Police 
Department was not aware that such charges would be 
required. As noted above, the Police Department did not 
pay the Treasure Island Development Authority for 
utilities or facilities maintenance costs, including 
janitorial services, during FY 2000-2001. In addition, 
Officer Strong advises that the FY 2001-2002 Police 
Department budget does not contain the $19,020 for six 
months of CAM Charges and $15,600 for six months of 
Landscaping Charges which the Police Department would 
be required to pay to Treasure Island for the six-month 
period from July 1, 2001 through December 31, 2001 
under the proposed 18 month lease retroactive to July 1, 
2000. The Police Department has budgeted for 12 months 
of utilities at a cost of $36,000 and 12 months of facilities 
maintenance at a cost of $104,957 for a total of $140,957 
in FY 2001-2002. For the six month period remaining 
under the proposed sublease, the Police Department 
would expend an estimated $70,478 for such costs. 

4. The Police Department has a budgeted total of 
$1,200,000 which was placed on reserve by the Finance 
Committee in the Department's Fiscal Year 2001-2002 
budget for a full year of rent for the training facility on 
Treasure Island, pending approval of the proposed 
sublease. However, the Budget Analyst notes that the 
subject sublease expires on December 31, 2001 and that 
under the subject sublease, the Police Department would 
only be required to pay rent for six months, or a total of 
$600,000, for the period from July 1, 2001 through 
December 31, 2001. If the subject sublease is approved, 
the Budget Analyst recommends that the Finance 
Committee release only six months of rent, leaving the 
balance on reserve, pending possible renegotation and 
approval by the Board of Supervisors of a new sublease 

Board of Supervisors 
Budget Analyst 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



for the period following the December 31, 2001 expiration 
date of the subject proposed sublease. 

5. The proposed sublease states that both the Police 
Department and the Treasure Island Development 
Authority "...may terminate this Sublease prior to the 
Expiration Date [of December 31, 2001] by giving to the 
other party written notice of intent to terminate the 
Sublease one year prior to the intended date of 
termination." 

6. According to Mr. Proud, the Treasure Island 
Development Authority hired a private firm, Clifford 
Associates, to appraise the value of the subject Police 
Academy facility. The Treasure Island Development 
Authority states that it is required to charge to the Police 
Department fair market rent for the subject training 
facilities on Treasure Island. However, the Budget 
Analyst notes that a review of the appraisal documents 
shows that the appraised annual rental value of the 
property was $1,120,000, or $80,000 less than the 
proposed annual rent of $1,200,000. The Budget Analyst 
recommends that if the Finance Committee considers 
recommending approval of this proposed sublease, then, 
prior to such action by the Finance Committee, the 
Finance Committee should request that the Treasure 
Island Development Authority and the Police Department 
renegotiate a lower rent of $1,120,000 based on the 
appraised rental value of the property. 

7. Mr. Julian Sutherland of the Real Estate Division of 
the Administrative Services Department has reviewed the 
appraisal of the Treasure Island Police training facility 
completed by Clifford Associates and agrees that the 
appraisal's recommended rent of $1,120,000 represents 
fair market value. Mr. Sutherland advises that the 
appraisal accounted for the fact that the two-story 
commercial building shell would require substantial 
renovation to be put into service. Captain Goldberg 
advises that the Police Department preliminarily 
estimates that the subject training facility on Treasure 
Island would require approximately $3,000,000 in 
additional renovations and repairs in order to make the 
facility suitable to be used as a training academy. 
According to Mr. Proud, the appraisal did not take into 

Board of Supervisors 

Budget Analyst 

9 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



account the $918,917 in improvements already completed 
or work ordered by the Police Department. 

8. Under the proposed sublease, the Police Department 
indemnifies the Treasure Island Development Authority 
and the Navy, as Master Landlord, and their agents and 
employees as defined in the sublease. The proposed 
sublease states: 

"Subtenant [Police Department], on behalf of itself and 
Subtenant's Agents, covenants and agrees that the 
Indemnified Parties [described above] and Master 
Landlord shall not be responsible for or liable to, and, to 
the fullest extent allowed by any Laws, Subtenant hereby 
waives all rights against the Indemnified Parties and 
releases them from, any and all Losses, including, but not 
limited to, incidental and consequential damages, relating 
to any injury, accident or death of any person or loss or 
damage to any property, in or about the Premises, from 
any cause whatsoever, including without limitation, 
partial or complete collapse of any improvements on the 
Premises due to an earthquake or subsidence, except only 
to the extent such Losses are caused by the negligence or 
willful misconduct of the Indemnified Parties." 

According to Mr. Donnell Choy of the City Attorney's 
Office, the indemnification provision contained in the 
sublease is standard in all subleases entered into by the 
Treasure Island Development Authority with any entity 
wishing to sublease property on Treasure Island. Mr. 
Choy advises that if there were a large earthquake 
comparable to or greater in magnitude than the 1989 
Loma Prieta Earthquake during the term of this sublease, 
the City would not be able to recover any losses arising 
therefrom from the Treasure Island Development 
Authority, according to Mr. Choy. Mr. Choy advises that 
when the City is acting as the landlord in its own leases, 
the City includes similarly broad indemnification 
provisions in its leases. 

9. Since June of 1998, the Police Department has 
provided Police protection services to Treasure Island at a 
total cost of $7,604,232. The Budget Analyst notes that 
Treasure Island has not reimbursed the City for such 
direct Police protection services that are provided on 

Board of Supervisors 

Budget Analyst 

10 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 

Treasure Island, other than an additional $308,271 for 
some security guard services. Attachment III, provided by 
the Police Department shows that the Police Department 
has provided a total of $7,604,232 in Police Protection 
Services since June of 1998. The City has received no 
reimbursements from Treasure Island for such costs 
incurred in providing Police services. 

10. The Budget Analyst notes that, while the proposed 
sublease agreement is for six months, at a cost of 
$600,000 for rent, the Police Department's FY 2001-2002 
budget includes twelve months of rent, at a cost of 
$1,200,000. The Budget Analyst did not recommend a 
reduction of $600,000 from the Police Department's 
proposed FY 2001-2002 budget because we had not yet 
reviewed the proposed sublease agreement which expires 
on December 31, 2001, thereby requiring only six months 
of rent. 

Summary: In summary, the Budget Analyst notes the following: 

The proposed resolution would authorize a sublease 
between the Police Department and the Treasure Island 
Development Authority for training faciHties on Treasure 
Island, retroactively for the 18 month period from July 1, 
2000 through December 31, 2001 at a total annual cost of 
$1,388,421. 

Although the Police Department is still seeking approval 
of this subject sublease, in his July 10, 2001 
memorandum (Attachment I), the Chief of Police states 
"However, the Department's initial plan to move the 
Police Academy to Treasure Island was based upon 
assumptions that have not materialized. I have directed 
the Planning Division to reevaluate that decision based 
upon information that is currently available." As stated in 
Attachment I, the Police Department will make a final 
determination of whether to locate a permanent Police 
Academy at either the leased Treasure Island facility or 
the City-owned Diamond Heights facility within the next 
five months, and report back to the Board of Supervisors 
prior to the expiration of this proposed sublease 
agreement on December 31, 2001. 



Board of Supervisors 

Budget Analyst 

11 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



The Budget Analyst questions whether this proposed 
sublease should be approved retroactively because a) the 
Police Department has had limited beneficial use of the 
facility for a total of 40 dates during the first six months 
of FY 2000-2001; b) the facility has not been used for 
Police training activities since January 1 of 2001; c) there 
are no plans to use the facilities during FY 2001-2002 
until the scheduled repair work is completed at a total 
remaining estimated cost of $671,192; and, d) the Police 
Department has instructed the Department of Public 
Works to cease the repair work until a final 
determination has been made regarding the location of a 
permanent Police Academy that will meet all of the Police 
Department's training needs, thereby making it highly 
unlikely that the Police Department will use the Treasure 
Island facility at all for training during FY 2001-2002. 

While the Police Department's FY 2000-2001 and FY 
2001-2002 budgets contain funding for the $1,200,000 
annual base rent to be paid to the Treasure Island 
Development Authority, the Police Department's FY 
2000-2001 budget does not contain funding for the 
$38,040 in Common Area Maintenance (CAM) Charges 
and $31,200 for Landscaping Charges nor does the FY 
2001-2002 budget contain funding for the $19,020 in CAM 
Charges and $15,600 in Landscaping Charges for the six- 
month period from July 1, 2001 through December 31, 
2001. As previously noted, the proposed sub-lease in FY 
2001-2002 expires on December 31, 2001. The Police 
Department's FY 2001-2002 budget includes $36,000 for 
utilities and $104,957 for facilities maintenance including 
janitorial services, for twelve months in FY 2001-2002. 

Since August of 1999, the Police Department has work 
ordered a total of $918,917 in improvements to the 
Treasure Island Police Academy facility and expended 
$247,725 for such improvements to date, leaving a 
balance of $671,192 in estimated repair work still not 
completed. 

The Treasure Island Development Authority states that it 
is required to charge the Police Department fair market 
rent for the subject training facilities on Treasure Island. 
However, the appraisal of the property, completed by 
Clifford Associates and commissioned by the Treasure 

Board of Supervisors 
Budget Analyst 

12 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 

Island Development Authority, states that the annual 
rental value of the property is $1,120,000, or $80,000 less 
than the proposed annual rent of $1,200,000. If the 
Finance Committee considers recommending approval of 
the proposed sublease, the Budget Analyst recommends 
that the Finance Committee request that Treasure Island 
Development Authority and the Police Department to 
renegotiate an $80,000 reduction in rent or $1,120,000 
based on the appraised rental value of the property prior 
to final legislative action by the Finance Committee. 

The appraisal of the subject training facility states that 
the two-story commercial building shell "now reflects an 
aging shell structure requiring substantial renovating in 
order for it to be put into service." The Police department 
estimates that the subject training facility on Treasure 
Island would require approximately $3,000,000, based on 
a preliminary estimate, in additional renovations and 
repairs in order to make the facility suitable to be a 
training academy that would meet all of the Police 
Department's training needs. 

The Budget Analyst notes that because the subject 
sublease would expire on December 31, 2001, any longer- 
term plans for the Treasure Island Police Academy, 
including required capital improvements estimated at 
approximately $3,000,000, would be subject to a new 
sublease between the Police Department and Treasure 
Island, requiring Board of Supervisors approval of that 
sublease, for the period after the subject sublease expires 
on December 31, 2001. 

As shown in Attachment III, Since June of 1998, the 
Police Department has provided Police Protection services 
to Treasure Island at a total cost of $7,604,232. The City 
has received no compensation from Treasure Island for 
such costs incurred in providing Police services. 

Recommendations: 1. Although the proposed resolution clearly states that 

the term of the sublease agreement is from July 1, 2000 to 
December 1, 2001, it does not state that approval is being 
granted retroactively. The Budget Analyst therefore 
recommends that the proposed resolution be amended for 
retroactivity. 



Board of Supervisors 
Budget Analyst 

13 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



2. If the Finance Committee considers recommending 
approval of the proposed sublease, request that Treasure 
Island Development Authority decrease the proposed rent 
by $80,000, from $1,200,000 to $1,120,000, based on the 
$1,120,000 appraised rental value of the property prior to 
final legislative action by the Finance Committee. 

3. If the Finance Committee recommends approval of the 
proposed sublease, and Treasure Island Development 
Authority agrees to reduce the annual rent to the fair 
market value of $1,120,000, the Budget Analyst 
recommends releasing $560,000 of the $1,200,000 in 
reserved funds for payments to the Treasure Island 
Development Authority, in accordance with Comments 
Nos. 4 and 7 above (50 percent of $1,120,000). Of the 
balance of $640,000 in reserved funds, return $80,000 to 
the General Fund reserve and keep $560,000 on reserve, 
pending possible renegotation and approval by the Board 
of Supervisors of a new sublease for the period following 
the December 31, 2001 expiration date of the subject 
proposed sublease. 

4. If the Finance Committee recommends disapproval of 
the proposed sublease, the Finance Committee should 
instruct the Controller to: 

a) Close out the $1,200,000 in FY 2000-2001 

expenditures in the Police Department budget for rent 

payments to the Treasure Island Development 

Authority to the General Fund Reserve; and, 

1 ) Prepare legislation rescinding the $1,200,000 

appropriated in Police Department's FY 2001-2002 

budget and adding $1,200,000 to the General Fund 

Reserve. 

Recommendations 4 a) and 4 b) would add a total of 

$2,400,000 to the City's General Fund Reserve. However, 

the Budget Analyst notes that the Treasure Island 

Development Authority's FY 2000-2001 budget was 

balanced with the anticipated receipt of the $1,200,000 in 

rent payments from the Police Department's General 

Fund budget. Therefore, this action could cause a budget 

deficit for the Treasure Island Development Authority's 

FY 2000-2001 budget. 

5. Approval of the proposed sublease, as amended, is a 
policy matter for the Board of Supervisors. 

Board of Supervisors 
Budget Analyst 

14 




FRED H. LAU 

CHIEF OF POLICE 



POLICE DEPARTMENT Page 1 of 2 

CITY AND COUNTY OF SAN FRANCISCO 

THOMAS J. CAHILL HALL OF JUSTICE 

850 BRYANT STREET 
SAN FRANCISCO, CALIFORNIA 94103 



July 19,2001 



Mr. Harvey M. Rose 
Board of Supervisors 
Budget Analyst 
1390 Market Street, Suite 1025 
San Francisco, CA 94102 



Dear Mr. Rose, 

On a limited basis, the Police Department has been conducting training classes at 
Treasure Island for three years while fully operating the Academy at Diamond Heights. 
The Treasure Island facility has allowed the Department to provide on-going training for 
incumbent officers without any interruption in training for new recruits at Diamond 
Heights. 

The Department has already expended $247,725 for tenant improvements to buildings at 
Treasure Island, mainly to the gymnasium. An additional $671,192 in funds have been 
encumbered for this purpose. However, all work on the project has been stopped. It was 
the Department's intention to complete repairs to the gymnasium and to use that facility 
along with the Ship-shape building by the Fall of this year. However, the Department's 
initial plan to move the Police Academy to Treasure Island was based upon assumptions 
that have not materialized. I have directed the Planning Division to reevaluate that 
decision based upon information that is currently available. 

Neither facility, as currently constructed, fully accommodates the training needs of the 
Department. At Treasure Island, the Department has been using one small building and 
anticipated the use of the gym. Three other buildings are not being used and would 
require substantial investment. If the Department were to move its entire training 
operation to Treasure Island, additional improvements to at least one of those buildings 
would be required. 

The Diamond Heights facility also requires modification if it is to accommodate the 
Department's training needs. As an interim measure, the Department has added 
temporary classrooms to the site to meet the need for additional space. Any long-range 
plan to remain at Diamond Heights would require some additional build out. 



15 



Attachment 
Page 2 of 2 



Treasure Island Sublease 
July 19,2001 
Page 2 



The Department seeks the approval of the Finance Committee of the interim sublease to 
provide sufficient time for the Department to examine the available options. Within the 
next five months, the Department will make a recommendation to both the Police 
Commission and the Board of Supervisors for a permanent site for the Police Academy at 
either Treasure Island or Diamond Heights. The Department will examine the financial 
and operational issues of both facilities along with the necessary capital improvements 
and potential funding sources. 

The Department's desire is to have a single facility with sufficient space to provide 
training for new recruits and incumbent officers. The Department's goal is to maximize 
efficiencies and provide the best possible training at the least possible cost. 

I look forward to the Department reporting back to the Committee by the end of the year. 
If you have additional questions or require additional information, I ask that you contact 
Captain John Goldberg of the Fiscal Division at 553-1039. 

Very truly yours, 




Fred H. Lau 
Chief of Police 






16 



TO; Captain Timothy Hettrich #1 696 

Commanding Officer Planning Division 

FROM: Officer Daniel A. Hampton #1 793 
Planning Division 

Date: 07/03/2001 

Subject: T.I. Budget as of July 3, 2001 

Dates: 

08/09/1 999 DPW work order for cleaning ducts, Bldg 461 $25,000.00 

BBR paid Air Doctor for this work 

07/12/2000 DPW work order for asbestos removal, Bldg 402 $83,117.11 
Steve Mullinnix BCM 

07/21/2000 DPW work order for installation of boiler, Bldg 402 $300,000.00 

06/1 5/2000 BOE work order for designs, Bldg 402 $1 5,000.00 

Maurice Chee BOE, 558-4550 

08730/2000 DPW work order for Bldgs 402, 461 , and 497 
includes architectural ADA plans, material costs 
for one Dialer, and engineering cost for the 
earthquake retrofitting plans for 402. $350,000.00 

08/09/2000 DPW work order engineering plans seismic 

retrofit for Bldg 402, BOE Charles Hu, $73,475.00 

seismic plans and bidding process only. 
SOHA, Steven Lau 989-9900 

04/24/2000 DPW work order for miscellaneous work peformed 

on Bldgs 402 , 461 , and 497. $70,000.00 

04/12/2000 Port of S.F. Roof Repairs. Bldgs 402 and 497. $2,325.00 

Total T.I. Expenditures $918,917.11 

Original Budget $1,149,400.00 

Balance $230,482.89 

I 



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Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



Item 2 -File 01-1226 

Department: 

Item: 



Amount: 
Source of Funds: 

Description: 



Aging and Adult Services 

Hearing to consider release of reserved funds for the 
Department of Aging and Adult Services, in the amount of 
$1,015,000 to provide: (1) $1,000,000 for unmet needs of 
senior citizens to be provided by non-profit community- 
based providers and (2) $15,000 for the infrastructure 
needs of Self-Help for the Elderly a non-profit community- 
based provider. 

$1,015,000 

Monies previously appropriated and placed on reserve by 
the Board of Supervisors ($1,439,000 in funds from the 
FY 2000-2001 General Fund Reserve and $561,000 from 
FY 2000-2001 Surplus Parking Tax 1 Revenues). 

In April of 2001, the Board of Supervisors appropriated 
and placed on reserve a total of $2,000,000, including 
$1,000,000 for infrastructure needs of non-profit agencies 
providing services to seniors and an additional $1,000,000 
to fund non-profit agencies providing unmet needs of 
senior citizens. This $2,000,000 supplemental 

appropriation was funded by: 



General Fund Reserve 
Surplus FY 2000-01 Parking Tax 
Revenue for Senior Programs 
Total 



$1,439,000 

561.000 
$2,000,000 



In May of 2001, the Finance Committee approved the 
release of $985,000 of the $2,000,000 total for 
infrastructure needs of non-profit agencies providing 
services to senior citizens. The Department is now 
requesting the release of the remaining $1,015,000 to 
fund non-profit agencies providing the unmet needs of 
senior citizens. 



1 Under Article 9, Section 615 of the Administrative Code, one third of all Parking Tax collections, 
excluding the funds allocated to the Municipal Railway, is dedicated to Senior Citizen's Programs. 
The Controller's Six Month Budget Status Report, issued on February 7, 2001 projected increased 
Parking Tax collections of approximately $1.7 million during FY 2000-2001. Therefore, the 
Controller certified the availability of $561,000 for Senior Citizen's Programs. 



19 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



Comments: 



Mr. John Clark, Acting Executive Director of the 
Department of Aging and Adult Services, reports in his 
memo of July 18, 2001 (Attachment I) that a Request for 
Proposals (RFP) was issued on May 16, 2001 to 62 
community based non-profit agencies to provide for the 
unmet needs of seniors. 

Attachment II, contains a list of the 34 non-profit 
agencies which responded to the RFP, the amounts 
requested, the amounts allocated, and a brief description 
of the services to be provided. As shown in Attachment II, 
$956,000 was allocated to 17 non-profit agencies and 
$44,000 was allocated for a work order to the Municipal 
Railway for paratransit services. 

Attachment III contains allocations by category of 
services by non-profit agency. 

As indicated in Attachment IV, two of the 17 non-profit 
agencies, Self-Help for the Elderly and Meals on Wheels 
have been recommended to receive more than one 
allocation. 

Attachment V lists the allocations by Supervisorial 
District and by Senior Central Districts. 

1. According to Mr. Clark, the recommended allocations of 
the subject $1,000,000 to non-profit agencies for the 
unmet needs of senior citizens placed special emphasis on 
joint collaborations between non-profit agencies, specific 
performance measures, and proposals serving senior 
citizens groups with multiple needs. 

Mr. Clark notes that the rating of the proposals was 
based on scores assigned by the 11 evaluators who are 
identified in Attachment VI. These 11 evaluators 
individually reviewed these proposals and assigned scores 
based on various criteria. According to Mr. Clark, the 
evaluation criteria used to award contracts included: a) a 
documented history of providing the service being 
requested, b) the ability of the agency to evaluate its own 
effectiveness in service delivery, c) the ability to develop a 
sound budget proposal and the ability to obtain additional 
non-City funds through fundraising efforts, d) the ability 
to collaborate on service delivery with other non-profit 
BOARD OF SUPERVISORS 
BUDGET ANALYST 

20 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 

agencies, and e) an innovative proposal serving a new 
senior citizen population. 

2. Mr. Clark advises that both the Department and the 
advocates who requested these supplemental 
appropriation consider the subject $1,000,000 as funding 
for ongoing needs of seniors that have not been previously 
funded by the City. Therefore, Mr. Clark states that, it is 
anticipated that the Department may request a 
continuation of funding to meet the unmet needs of senior 
citizens in its FY 2002-2003 budget. However, Mr. Clark 
adds that a final determination has not been made as to 
whether this amount of funding will be requested in the 
Department's baseline budget in FY 2002-2003. 

3. Mr. Clark anticipates that the contracts with the 17 
non-profit agencies which have been recommended for an 
allocation of funds would begin in August of 2001 and end 
on June 30, 2002. According to Mr. Clark, the non-profit 
agencies would be subject to periodic evaluations by 
Department staff several times during the contract period 
in order to ensure that performance standards are being 
met. 

4. When the $985,000 was previously released by the 
Finance Committee for the infrastructure needs of non- 
profit community based providers, $15,000 not released 
by the Finance Committee for Self Help for the Elderly as 
explained in Attachment VII. Mr. Clark is now 
requesting the release of that $15,000 for Self Help for the 
Elderly to cover the costs of technology, training and 
capital. 

Recommendation: Approve the requested release of reserved funds. 



BOARD OF SUPERVISORS 
BUDGET ANALYST 

21 



City & County of San Francisco 

WILLIE L. BROWN, JR., Mayor 

Office on the Aging 

County Veterans Service Office 




Attachment I 
Department of Aging & Adult Service 

SANDRA Y. NATHAN, Ph.D. , Executive Directo: 

Mental Health Conservatoi 
Public Administrator-Public Guardiai 



MEMO TO: Pascal St. Gerard, Budget Analyst's Office 

FROM: John Clark, Deputy Executive Director 

DATE: July 18, 2001 

RE: "Unmet Needs" RFP 



We issued the RFP on May 16, 2001. We sent a notice of funding availability to 62 community-based 
organizations in San Francisco, this included both the Office on the Aging's current 45 contractors as well i 
1 7 other organizations that may have been interested. 

Our log book indicated that 45 of these organizations subsequently received a copy of the full RFP, and as 
you know, some 34 of these organizations ultimately filed proposals, of which we recommend funding 21 
(18 agencies, but 21 proposals as some organizations filed separate proposals for different funding 
categories). 

Let me know if you need more information. 



25 Van Ness Street, Suite 650, San Francisco, CA 94102 22 (415)864-6051 Fax Number (415) 864-3S I 



67/19/2001 15:46 415B64J931 



uuar ^uh 



Attachment II 
Page 1 of 2 



City and County of San Francisco 

Department of Aging and Adult Services 

$1,000,000 Unmet Needs RFP 

Listing of 34 Agencies Submitting Proposals with 

Total Amount Requested and Recommended 
and Brief Description of Services to be Provided 



Agency 

Asian Law Caucus 
Bayview Hunters Point 
Bernal Hghts Neigh. Ctr. 
Catholic Charities 



Centra Latino 



Requested 


Recommended 


$50,000 


-0- 


$90,762 


$20,000 


$48,690 


$45,000 


$127,335 


-0- 



$82,071 



Edgewood Child. & Fam. $40,700 

Episcopal Com. Serv. $41,880 

Filipino-Amer. Council $108,432 

Family Service Agency $27,500 

Goldman Aging Inst. $31 1 ,21 6 



Hearing Society $442,214 

International Institute $66,671 

Jewish Fam. & Child. $194,651 

John King Senior Center $32,697 

Kimochi, Inc. $50,000 

Korean Center, Inc. $1 00, 1 97 

Lighthouse for the Blind $87,962 

Meals on Wheels $281 ,956 



Mission Neighbhd. Center $49,700 
Network for Elders $39,222 

New Leaf Services $1 71 ,864 

North of Market Sen. Ser. $58,159 
On-Lok Day Services $42,690 
Planning for Elders $45,000 



-0- 

$40,700 

-0- 

-0- 

-0- 
$20,000 



-0- 

$65,300 

$70,000 

-0- 

-0- 
-0- 

-0- 
$150,000 



-0- 
-0- 

-0- 
-0- 

$40,000 
$45,000 



Service Description^) 

Housing Counseling 
Congregate Meals 
Case Management 
Community Services, Case 
Management, In-Home 
Supportive Services. 
Home-Delivered Meals, 
Community Services 
Community Services 
Case Management 
Case Management, 
Housing Counseling 
Community Services 
Case Management, 
Community Services 
(Suicide Prevention) 
Community Services 
Community Services (Legal 
Aid) 

Case Management . 
Community Services 
Community Services 
(Transportation) 
Community Services 
Case Management, 
Community Services 
Community Services 
Home-Delivered Meals . 
Case Management . 
Community Services 
Case Management 
Case Management 
Community Services 
Community Services 
Home-Delivered Meals 
In-Home Supportive 
Services (Senior) Advocacy 



CU/IY OXXIMErrr5VB034glAYOR^O.SnT«5LLE?»UJNMcTRFPHNAl>TTACHOOC 



\tUi 



23 



07/1-9/2001 15:46 



4158643991 



Project Open Hand $22,000 

Russian American CS $108,000 



Samoan Community Ctr. $60,225 
San Francisco Senior Ctr. $44,370 
Self-Help for Elderly $367,566 



Senor Action Network $70,000 

SF Adult Day Servs. Net. $46,000 

Veteran's Equity Ctr. $100,000 

Vietnamese Elderly $128,395 



Western Addition Sen. $40,000 
Subtotal 



CCSF COA 



$22,000 
$20,000 



$30,000 
$44,000 
$129,000 



$70,000 
$46,000 
-0- 
-0- 



-0- 

$ 956,000 



Attachment II 
Page 2 of 2 

Congregate Meals 
Congregate Meals . Home- 
Delivered Meals, Case 
Management 
Congregate Meals 
Case Management 
Congregate Meals . Home- 
Delivered Meals, Case 
Management, Community 
Services , In-Home 
Supportive Services 
Housing Counseling 
Adult Day Health Services 
Case Management 
Congregate Meals, Home- 
Delivered Meals, 
Community Services, 
Housing Counseling 
Home-Delivered Meals 



Municipal Railway $44,000 $44,000 Paratransit Services 

Total $3,178,125 $1,000,000 



"Underlining indicates the proposal which was funded, when there was more than one 
proposal submitted. 



C:\MY OOCUMEMTSiBCS-MAYCp«-a>aROLl-BR\UNMtlk)-h'HNALA'rrACH.DOC 



24 



BiViy/^bBi iD:4b 



4Ibblb43y91 



Attachment III 



City and County of San Francisco 

Department of Aging and Adult Services 

$1,000,000 Unmet Needs RFP 

Recommendations by Category 

(6/26/01) 



ADHC Enhancements 

San Francisco ADS Network 

In-Home Supportive Services 

Self-Help for the Elderly 

In-Home Support Advocacy 

Planning for Elders in the Central City 

Housing Counseling/Advocacy 

Senior Action Network 

Congregate Meals 

Project Open Hand 

Self-Help for the Elderly 

Russian American Community Services 

Samoan Community Development Center 



Home-Delivered Meals 

Meals on Wheels 

On Lok Day Services 

Western Addition Senior Citizens 



Case Management 

San Francisco Senior Center 

Meals on Wheels 

Bemal Heights Neighborhood Center 

Jewish Family & Children's Services 



Community Services/Social Services 

Edgewood Center for Children & Families 

International Institute 

Goldman lOA(CESP) 

Self-Help for the Elderly (DWSSW #9} 

BVHP Multipupose Senior Services, Inc. 



Sub-Total 

Paratransit Services 

Work Order with Municipal Railway 

Grand Total 



C) 



n 



o 
n 



Recommendation 
S 46,000.00 

S 75,000.00 

S 45,000.00 



s 



70,000.00 



20,000.00 
65,000.00 
20,000 00 

3O,OD0.00 



s 


135,000.00 


s 
s 
$ 


80,000.00 
40,000.00 
40,000.00 


$ 


160,000.00 


s 
s 
s 
$ 


44,000.00 
70,000.00 
45,000.00 
70,000.00 


$ 


229,000.00 


$ 
$ 

5 

s 

$ 


40,700.00 
65,300.00 
20,000.00 
50,000.00 
20,000.00 


$ 


196,000.00 


$ 


956,000.00 


$ 


44,000.00 


$ 


1,000,000.00 



Key: C) Agency with m> previous contractual relationship with the Office on the Aging 

n Agency with less than one (i) year of contractual relationship with the Office on the Agmg 



Home\Program\Unmet Needs RFPWlanagement Recommendatlon_rev4.xls 



25 



07/19/2001 12:27 4158643991 CCSF CDA 

Attachment 1 



City and County of San Francisco 
Department of Aging and Adult Service 
$1,000,000 Unmet Needs RFP Fiscal Year 2001 -02 



Recommended Agencies 
for Funding in Multiple Program Categories 



Self-Help for the Elderly 

In-Home Supportive Services $75,000 

Congregate Meals $65,000 

Community Services/Social Services $50,000 



Meals on Wheels 

Home-Delivered Meals $80,000 

Case Management $70,000 



F:\HOMRDAVIDN\WPDOCSNc4.ww) 



26 



Attachment V 



Office on the Aging 
FY 2001-02 Unmet Needs Funding 
by Eleven Supervisorial Districts 



SuDervisorial District 


Unmet Needs 


Funds 


1 


S 


138,150 I 


2 


S 


51,425 


3 


S 


93,925 


4 


s 


35,500 


5 


s 


30,550 


6 


$ 


172,425 


7 


$ 


107,900 


8 


s 


62,660 


9 


$ 


46.245 


10 


$ 


211.000 


11 


$ 


50,220 


total 


$ 


1,000,000 



Office on the Aging 
FY 2001-02 Unmet Needs Funding 
by Ten Neighborhood Senior Central Districts 



Sr. Central District 


Unmet Needs Funds 


1 


$ 153,500 


2 


S 45,500 


3 


$ 110,500 


4 


$ 250,500 


5 


$ 120.500 


6 


S 65,500 


7 


$ 75,500 


8 


S 45,500 


9 


S 97,500 


10 


S 35,500 


total 


$ 1,000,000 



F:\HOME\STELLACYIM_unmet_Sup Distd 6/20/01 

27 



07/18/2031 18:27 4158643991 CCSF COA 



Review Panel 

Request for Proposal 
Unmet Needs Fiscal Year 20001-02 



Housing Counseling/Advocacy (4 Proposals) 

Anne Kronenberg, Department of Public Health 
Joe LaTorre, Mayor's Office of Housing 



In-Home Support Services (2 proposals) 

In-Home Support Advocacy (1 proposal) 

ADHC Enhancements (1 proposal) 

Ramona Davies, Northern Ca. Presbyterian Homes and Services 
Joe Lam, Mayor's Office of Community Development 



Congregate Meals (5 proposals) 

Home-Delivered Meals (7 proposals) 

Mary Schembri, Hospice by the Bay • 
Dave Curto, Department of Human Services 
Bernie Rush, Consumer Advocate 



Case Management (14 proposals) 

Michael Radetsky, Department of Public Health 

Bill Haskell, Department of Aging and Adult Services 



Community Services/Social Services (18 proposals) 
Galen Leong, Department of Public Health 
Nancy Giunta, Department of Aging and Adult Sen/ices 



F:WME\QAVlDN\WP>OOCS\ri|>re<>en.wpd 



28 



City & County of San Francisco 

WILLIE L. BROWN, JR., Mayor 

Office on the Aging 

County Veterans Service Office 




Attachment VII 
Department of Aging & Adult Services 

SANDRA Y. NATHAN, Ph.D. , Executive Director 

Mental Health Conservator 
Public Administrator-Public Guardian 



MEMORANDUM 

TO: Harvey Rose, Budget Analyst 

FROM: John Clark, Deputy Executive Director 

DATE: July 18,2001 

RE: Release of Final $15,000 from Infrastructure Allocation 



As you will recall, the Finance Committee retained (that is, did not release) $15,000 of the first $1,000,000 
of the Daly Supplemental (the so-called "Infjastructure" portion). This retention was pending the department 
making a determination as to how to fund the Asian American Elderly Humanitarian Society. Since the 
department submitted proposals from community-based agencies totaling 51,000,000 (and not the $985,000 
ultimately released), the department held back $15,000 from Self-Help for the Elderly' s $1 17,000 total 
allotment. 

Subsequent to this meeting, we have found sufficient funds elsewhere in the department to fund the AAEHS 
at $15,000 for FY 01-02. Accordingly, we request the release of this vestigal $15,000 to bring Self-Help for 
the Elderly back to their original recommended amount of $1 17,000. As indicated in their original proposal, 
Self-Help plans to use these funds for technology enhancements and training. 



jOJI 



25 Van Ness Street, Suite 650, San Francisco, CA 94102 29 (415) 864-6051 Fax Number (415) 864-3991 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



Item 3 - File 01-1084 
Department: 

Item: 

Amount: 
Source of Funds: 

Description: 



Public Utilities Commission (PUC) 
Hetch Hetchy Water and Power 

Resolution authorizing the expenditure of funds for 
emergency repair of corrosion in the San Joaquin Pipeline 
No. 1 of the Hetch Hetchy Aqueduct. 

$650,000 

Surplus funds of (a) $310,000 from the Hetch Hetchy 
Lower Cherry Aqueduct Rehabilitation Project and (b) 
$340,000 from the Hetch Hetchy San Joaquin Pipeline 
Repair Project. 

On March 15, 2001, a pre-survey was conducted on the 
San Joaquin Pipeline No. 1 of the Hetch Hetchy Aqueduct 
to investigate the potential for corrosion and leaks. As 
explained in Attachment I, provided by Ms. Laurie Park 
of the Public Utilities Commission (PUC), three 
exploratory holes were excavated by the Mendelian 
Construction Company, which at the time was under 
contract with the PUC to perform excavation and repair 
work on the nearby San Joaquin Pipeline No. 3. As stated 
by Ms. Park in Attachment I, "During the course of the 
San Joaquin Pipeline No. 3 emergency repairs, an area 
was found where the groundwater was very high, raising 
suspicions that San Joaquin Pipeline No. 1 may also be at 
risk. The Project Manager directed Mendelian to open up 
3 test sites for a visual inspection of San Joaquin Pipeline 
No. 1. These test sites revealed severe corrosion." The San 
Joaquin Pipeline No. 3 runs parallel to Pipeline No. 1, 
with approximately 25 feet, including Pipeline No. 2, 
between the two pipelines. 

Ms. Park advises that on March 19, 2001, as a result of 
the findings from the pre-survey, the President of the 
PUC declared an emergency requiring immediate 
inspection of and any necessary repairs to the San 
Joaquin Pipeline No. 1. The emergency was ratified by the 
PUC on April 10, 2001. Ms. Park reports that if corrosion 
of the pipeline were not further investigated and repaired 
as necessary, conditions could lead to a pipeline rupture, 

BOARD OF SUPERVISORS 

BUDGET ANALYST 

30 



Memo to Finance Committee 

July 25, 2001 Finance Committee Meeting 



potentially endangering adjacent parallel pipelines and 
the foundation of the Hetch Hetchy Water Transmission 
Line. Details on the location of the San Joaquin Pipeline 
No. 1 of the Hetch Hetchy Aqueduct and the Hetch 
Hetchy Water Transmission Line are included in 
Attachment II, provided by the PUC. 

The subject resolution would authorize the PUC to expend 
$650,000 to excavate soil, make emergency repairs to 
leaks, and assess the overall condition of the San Joaquin 
Pipeline No. 1 over the three-mile stretch where the pre- 
survey identified the greatest potential for severe 
corrosion. The PUC Utilities Engineering Bureau staff 
determined that excavating 20 sites over the three-mile 
stretch of pipeline would provide the PUC with adequate 
information on the pipeline's corrosion. 

Ms. Park advises that, in accordance with Section 6.60 of 
the Administrative Code, the PUC initiated expedited 
contract procedures on March 21, 2001 and retained the 
Mendelian Construction Company, which was already 
working on site for the PUC, to perform the excavation